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HomeMy WebLinkAboutFEBRUARY 15,2000_2 I I I () /(0. 5'0 f)(:J I , 42:0030 ( CITY COUNCil PROCEEDINGS ARE AUDIO AND VIDEO TAPE RECORDED AND ON FILE IN THE OFFICE OF THE CITY CLERK 1, 2, ROLL CALL 3. 4. DOWNTOWN COM'L DIST, PARKING 06h',l ,;', MINUTES CITY COUNCIL OF THE CITY OF ARCADIA REGULAR MEETING February 15, 2000 Following the conclusion of the 5:30 p,m, Special Meeting of the Arcadia City Council on Tuesday February 15, 2000, the City Council met at 6:14 p,m, in the Conference Room of the City Council Chambers with all five members of the City Council in attendance, The City Council discussed agenda item No.1, Closed Session. at a Special Meeting at 5:30 p,m. February 15, 2000, STUDY SESSION PRESENT: Councilmembers Harbicht, Kovacic, Marshall, Roncelli and Chandler ABSENT: None AUDIENCE PARTICIPATION John Nobreaa, John's Discount Golf, 2811, East Huntington Drive, expressed his displeasure with regard to the inadequate parking on the southside of Huntington Drive between Santa Anita and First Avenue, Mr. Nobrega commented on the lack of parking spaces at the rear of the stores on the southside, stating in part, that he received many complains from customers, especially ladies who do not like to use the rear parking in the evenings, Further, Mr. Nobrega suggested that Council consider removal or re- design of some of the landscaped bowouts on Huntington Drive to create more parking spaces in front of the retail shops.. Russ Simsarian. Senior Citizen Commissioner, referred to the complains received from some of the residents with regard to the parking situation at the shopping center at the southeast corner of Huntington Drive and Santa Anita Avenue. Pulling out of the parking space into the traffic is extremely difficult because of the planter areas at this comer. Mr. Simsarian felt removal of the planter areas at the comer of the side streets from Santa Anita to the East City limit would make it easier for motorist to make a right-hand turn, Discussion and direction regarding' parking issues in the downtown commercial district. Don Penman, Assistant City Manager/Director Development Services, began his presentation by explaining in detail the alternatives relative to the parking space in the first block of Huntington Drive, east of Santa Anita, which included: leaving the parking as it currently exists; re-design the size of the bowouts on Huntington Drive to create a few more spaces; and, work to create a public parking lot at the rear of the buildings on the south side of Huntington Drive, Mr. Penman noted that street curbside parking space is generally considered to be 22 It, long, Costs to create a new space would include asphalt removal, reconstruction of the street/curb/gutter, reconstruction of utilities, relocation of landscaping and related costs, Mr. Penman further explained that removal of the planter area between 16 and 38 East Huntington Drive would include the additional cost of relocating a fire hydrant at an estimated cost of $4,000. Preliminary estimates of the cost are approximately $7,000 per 22 It. of removal and replacement. 1 2/15/00 5. INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL: 42:0031 Considerable discussion ensued around the issue of creating additional parking spaces, the cost and the period of time needed for completion of the project. Mr. Penman noted I that the Parking District Commission recommended that the Council consider creating additional parking along Huntington Drive and also recommended that staff look at the possibility of decreasing the parking time limit from two (2) hours to one (1) hour. In the discussion, Mr. Phillip Venzke, Brothers Photography stated, in part, that the businesses at the north side of Huntington Drive were originally designed with rear access in mind and they all have nice and presentable rear entrances, The buildings at the south side where never meant for rear entrances, This in reference to parking the rear of businesses on the southside, Referring to possible changes of the parking regulations in the area, Council member Kovacic suggested additional parking enforcement on Huntington Drive, and stated, in part, that he is not interested in removing the fire hydrant or creating just one space, He prefers redesign of the planter area in front of 38 East Huntington Drive and creation of 2-3 parking spaces on each side of Huntington Drive in this area, The City's goal is to make the downtown area look beautiful and be as accommodating as possible to the business people. Following further discussion it was MOVED by Council member Kovacic, seconded by Councilmember Marshall and CARRIED on roll call vote as follows to create 2-3 parking spaces on each side of Huntington Drive in the 00 block by redesigning the bowouts in that area; and, survey the existing parking spaces along the south side of Huntington, re- stripe to maximize spaces, AYES: NOES: ABSENT: Councilmembers Harbicht, Kovacic, Marshall, Roncelli and Chandler None None CLOSED SESSION Pursuant to Government Code Section 54956,9(a) to confer with legal counsel regarding the case of Chan et al. vs. City of Arcadia, et aI., Los Angeles County Superior Court Case No. GC024498, At 6:58 p,m, the City Council RECESSED to Closed Session and RECONVENED in the Council Chamber at 7:10p.m, Monsignor Norman Priebe, Holy Angels Catholic Church Patrick Malloy, Public Works Services Director City Attomey Stephen Deitsch announced the subject discussed at the Closed Session held earlier this evening, No reportable action was taken, PRESENT: Councilmembers Harbicht, Kovacic, Marshall, Roncelli and Chandler ABSENT: None PRESENTATIONS 6, ARBOR DAY Mayor Chandler proclaimed February 15, 2000 to be Arbor Day in the City of Arcadia, PROCLAMATION 2 2/15/00 I I I I I 7, RED CROSS MONTH MARCH 2000 6, ORD. & RES, READ BY TITLE ONLY 9, 10. RONCELLI (Pasadena Playhouse) MARSHALL (Beautiful Yards and Gardens Award) 42:0032 Mayor Chandler presented a proclamation declaring March 2000. as Arcadia Red Cross month to JoAnn Scott. Ms, Scott introduced Gall Jensen, member of the Board of Directors of the Arcadia Chapter of the American Red Cross and David Stegner, Director of Emergency Services and Health and Safety, - Ms, Jensen presented a Red Cross Flag, to be flown over City Hall during the month of March, to Mayor Chandler and thanked him for his support during the Santa Anita II fire, Ms, Scott expressed her appreciation to Mayor Chandler for agreeing to be the honorary Chairperson of the Community Support Campaign, Ms, Scott invited everyone to support the Arcadia Red Cross by attending the Arcadia Chamber of Commerce Mixer, February 29, 2000, and BJ's Restaurant first anniversary celebration, March 16" 2000, Proceeds will benefit the Arcadia Chapter of the American Red Cross, SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS None, II was MOVED by Councilmember Roncelli, seconded by Council member Marshall and CARRIED that ordinances and resolutions be read by title only and that the reading in full be WAIVED, AUDIENCE PARTICIPATION John Winn, representing Pasadena Star News, San Gabriel Vailey Tribune and Los Angeles Daily News addressed agenda item 14a, Ordinance No, 2117 regarding the regulation of newsracks, Me Winn questioned the number of newsracks to be pennitted, the color of the panels and business license fee, In response to Me Winn's questions, City Attorney Deitsch stated, in part, that the proposed ordinance provides that not more than four newsracks shail be instailed on any one base, it is a matter of first come, first serve at any location. and the City does not have any control in tenns of who instails newsracks, With regard to wood grain panels and the business license fee, the City Attorney clarified that those are not new provisions. they can be found in the existing ordinance governing newsracks, Richard Parker, 315 Arbolada Avenue, referred to a newspaper article regarding the City of Oakland's Mayor being barred by the Fair Political Practices Commission from acting on a proposed project involving property within 2500 feet of his residence, Me Parker fell that this might affect City Council candidate Foley, who lives within 2500 feet of the Santa Anila property, He requested the City Council, Cil)' Attorney or Mr, Foley himself pursue this matter to its conclusion prior to the April 11 , 2000 election, MATTERS FROM ELECTED OFFICIALS Councilmember Ronceili urged everyone to support the Pasadena Playhouse by attending the play "A Kiss at City Hail" and "Tom vs, Mona", Councilmember Marshail announced that the Arcadia Beautiful Commissions judging of beautiful yards and gardens wiil begin May 1,2000, 3 2/15/00 (Methodist Hospital Fund Raising) (Quote) KOVACIC (Pasadena Play House) (Police Car Ride) (CROP Walk) HARBICHT (Dial-A-Ride) CHANDLER (Council Candidate Forums - March 7'h and 29'h. 2000) 11, ROLL CALL: 11a. MINUTES (February 1, 2000) 42:0033 Ms. Marshall announced that the Methodist Hospital Foundation is having a Mardi Gras fund raiser on March 7 from 6:30 to 10:30 p,m.. at Santa Anita Race Track, Proceeds will benefit the Neonatal LC, Unit at Methodist Hospital. Council member Marshall shared a saying by an anonymous writer, "Fire is the test of gold, adversity is the test of strong men", Councilmember Kovacic noted that interested people could work as volunteer ushers at the Pasadena Playhouse and enjoy the plays for free, Mr. Kovacic thanked Officer Pete Gallardo and Lt. Ed Winter from the Arcadia Police Department for accommodating him on a ride-along in a Police car. Mr. Kovacic urged everyone to join him in the first Communities Reaching Out to People (CROP) walk, which will be on March 26. 2000, from 1:00 p,m, to 4:00 p,m, A large part of the proceeds will benefit local food banks, Mayor Pro tem Harbicht highlighted a report with regard to the Arcadia dial-a-ride program and stated he is pleased to see that new vehicles are on order and will be delivered in March, Those new vehicles will provide an additional 108 seats, Mr. Harbicht stated, in part, that City staff met with School District staff to look for solutions and ways to address dial-a-ride problems and serve all segments of the community, Mayor Chandler announced that Council candidate forums sponsored by American Association of University Women will be held on Tuesday, March 7th at 2:00 p,m" and Wednesday, March 29th, at 7:00 p,m. at the Arcadia Community Center. THE CITY COUNCIL RECESSED T,O ACT AS THE ARCADIA REDEVELOPMENT AGENCY PRESENT: ABSENT: Agency Members Harbicht, Kovacic, Marshall, Roncelli and Chandler None It was MOVED by Agency Member Harbicht, seconded by Agency Member Marshall and CARRIED on roll call vote as follows to APPROVE the February 1, 2000 Minutes of the Arcadia Redevelopment Agency Regular Meeting, AYES: NOES: ABSENT: Agency Members Harbicht, Kovacic, Marshall. Roncelli and Chandler None None ADJOURNMENT The meeting of the Arcadia Redevelopment Agency ADJOURNED to March 7, 2000 at 6:00 p.m, 4 2/15/00 I I I I I I 42:0034 THE CITY COUNCIL RECONVENED 12, CONSENT ITEMS 12a, MINUTES (1-18-2000 & 2-1-2000) APPROVED minutes of the January 18, 2000 Special and Regular Meetings and minutes of the February 1, 2000 Regular Meeting, 12b. AWARD CONTRACT (Arcadia Civic Center Athletic Field) rJ ?V,) .IS,~ AWARDED a contract to Vido Samarzich, Inc, in the amount of $338,150.30 for the rehabilitation of Arcadia Civic Center Athletic Field and electrical upgrades; and, APPROPRIATED an additional $62,702,30 from the Parks and Recreation Fund for the costs of additional work related to the rehabilitation of Arcadia Civic Center Athletic Field; and, WAIVED all informalities in the bid and bidding process; and. AUTHORIZED the City Manager and City Clerk to EXECUTE a contract in a form approved by the City Attorney, 03.).0 - ,:,,- 12c, 0 ~'fO .1>,) APPROP. APPROPRIATED an additional $350,000 from the Water Fund to fund additional meter FUNDS service connection installations (account 520-7205-7570) for fiscal year 1999-2000; and, (Meter Service INCREASED the purchase order to G,M, Sager Construction Company, Inc, an Connection) additional $40,000 for pavement restoration, 12d, :J ';"<'- ~,I ADDITIONAL APPROVED an additional $12,000 payment to Bucknam and Associates for contract PAYMENT City Engineer services, (Buchnam & Associates) 12e. 0<1'10 _s,-O RESOLUTION ADOPTED RESOLUTION NO, 6162 entitled, "A RESOLUTION OF THE CITY NO. 6162 COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, DECLARING THAT WEEDS WEED/RUBBISH GROWING UPON AND IN FRONT OF, AND BRUSH, RUBBISH, REFUSE, AND DIRT ABATEMENT UPON AND IN FRONT OF CERTAIN PRIVATE PROPERTY WITHIN THE CITY ARE A (ADOPTED) PUBLIC NUISANCE, AND DECLARING ITS INTENTION TO PROVIDE FOR THE ABATEMENT THEREOF." (PUBLIC HEARING MARCH 7, 2000) THE PRECEDING CONSENT ITEMS 12a, b, c, d and e APPROVED ON MOTION BY COUNCILMEMBER KOVACIC, SECONDED BY COUNCILMEMBER RONCELLI AND CARRIED ON ROLL CALL VOTE AS FOLLOWS: AYES: NOES: ABSENT: Council members Harbicht, Kovacic. Marshall, Roncelli and Chandler None None 13, CITY MANAGER 13a. 0/11) - 0""- RESOLUTION On January 18, 2000 the City Council adopted Resolution No, 6159, supporting NO, 6159 Proposition 12 on the March ballot On February 1s', the City Council directed staff to (Prop. 12 - Bond bring this matter back for Council discussion and reconsideration, Act of 2000) 5 2/15/00 13b. PROF. SVCS, AGREEMENT (Architectural SVC5, - Police Facility) ,)710.'1'(') 42:0035 It was MOVED by Mayor Pro tern Harbicht, seconded by Councilmember Roncelli and CARRIED on roll call vote as follows to RESCIND and take no position on Resolution I No. 6159 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, SUPPORTING PROPOSITION 12, THE _ SAFE NEIGHBORHOOD PARKS CLEAN WATER, CLEAN AIR, AND COASTAL PROTECTION BOND ACT OF 2000: Mr. Kovacic stated that he is in favor of the Proposition 12, He felt the Council made a wise decision by taking no position on this matter. Councilmember Roncelli suggested everyone read the arguments against Proposition 12 in the voters pamphlet for the March 7. 2000 Primary Election, He believes in safe neighborhood parks and clean water and air, but the way it is funded does not make any sense. Councilmember Marshall felt that the original staff report on Proposition 12 was completely one sided and did not give the Council an option to make an intelligent decision on this issue, AYES: NOES: ABSENT: Council members Harbicht, Kovacic, Marshall, Roncelli and Chandler None None Consideration of the report and recommendation to award a professional services agreement to WMM Associates for architectural services for a new police faciiity, Staff prepared a Request for Proposal (RFP) for architectural services for the new poiice facility, the RFP called for the provision of comprehensive services, meaning that respondents were required to provide all services required for the design of this facility including mechanical, electrical, structural, civil, security, interiors and landscaping, In total, twenty-four (24) architectural firms received copies of the RFP, A total of thirteen (13) finns submitted proposals in response to the RFP, Based on the review and ran kings of the qualifications of the various finns, four (4) were invited to participate in the interview process. During this process. each was provided with an opportunity to make a presentation and then discuss their qualifications and respond to questions from the interview panel. The panel consisted of representatives from the Police, Public Works Services and Development Services Department. Based on the review process, staff recommended that the firm of WMM Associates be retained as Police facility architects, The proposed fee for WMM is 9,25% of the cost of construction and furnishings and would be fixed at the end of design development. This fee would apply to all basic services provided by the architect. including all their consultants, design of the building, preparation of plans, specifications, and construction and post construction services, Though the final fee will be fixed at a later date, it is estimated that it will be in the range of $1,1 to $1.2 million based on prior estimates and the Needs Assessment. The initial needs assessment called for a 42,000 square foot building and a secondary structure of 16,000 square feet, which would include a new firing range and ancillary structures, WMM will prepare the final building configuration, develop its design and prepare construction specifications, The Redevelopment Agency has previously appropriated $1 million toward these design services as well as other predevelopment cost, such as soils and geotechnical studies and a site survey, 6 2/15/00 I I I I I 13c. RESOLUTION NO. 6164 (LA Regional Water Quality Control Bd.) (ADOPTED) o 'd'{D ,,('10 42:0036 Following the presentation staff responded to questions and concerns expressed by the Council with regard to furnishings cost, interior design and final cost stating that the City's Construction Management firm and the cost estimators will closely monitor the construction process to ensure the contractor complies with all the requirements, _ It was MOVED by Mayor Pro tem Harbicht, seconded by Council member Kovacic and CARRIED on roll call vote as follows to AWARD a Professional Services Agreement to WMM Associates for architectural services for a new police facility; and. DIRECT the City Manager to EXECUTE said agreement subject to approval of form by the City Attorney, AYES: NOES: ABSENT: Councilmembers Harbicht, Kovacic, Marshall, Roncelli and Chandler None None Consideration of the report and recommendation to adopt RESOLUTION NO, 6164 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA. CALIFORNIA, AUTHORIZING THE FILING OF A PETITION TO THE STATE WATER RESOURCES CONTROL BOARD CONTESTING ACTION TAKEN BY THE CALIFORNIA REGIONAL WATER QUALITY CONTROL BOARD, LOS ANGELES REGION, AND ITS EXECUTIVE OFFICER IN CONNECTION WITH LOS ANGELES REGIONAL WATER QUALITY CONTROL BOARD ORDER NO, 96-054," The Federal Clean Water Act was amended in 1987 to include a requirement for storm drain operators to obtain a National Pollutant Discharge Elimination Systems (NPDES) penni\. Under the umbrella of Los Angeles County, Arcadia obtained its first permit by the Los Angeles Regional Water Quality Board (Regional Board) in 1990 and a second in 1996 (Order No, 96-054) requiring the development and submission of six (6) model programs for operation of local storm drain systems. After minor modifications, the plan submilled to the Regional Board Executive Officer was approved, This plan includes a requirement for Standard Urban Storm Water Mitigation Plans (SUSMP) for new development and significant redevelopment projects. Subsequently, Regional Board staff released its own version of SUSMP requirements two months after Los Angeles County developed and submilled i1s SUSMP in July 1999. On January 26, 2000, the Regional Board adopted a SUSMP Program proposed by their own staff ignoring the recommendations of Cities and Los Angeles County which included a number of provisions that were not agreed to by the Cities under the existing Permi\. Specifically. and most importantly, the proposed SUSMP Program included the requirement that the Cities impose a numerical mitigation measure on the retention and/or treatment of storm water runoff of ,75 inches within a 24-hour storm event for some project categories, The February 15, 2000 staff report set forth in detail the most significant elements of the approved SUSMP which were not included in the cities/county original submillal and the reasons that the action taken appear to be in violation of the Permit, the Clean Water Act and the Porter Cologne Ac\. The February 15. 2000 staff report stated that there is enough information to conclude that the changes will have a definite economic impact on cities, Every development project will be required to install and maintain permanent retention/treatment controls, The Regional Board indicated that the municipalities would have six (6) months to revise all of their codes to comply with the mandatory retention/treatment requirements, It was MOVED by Councilmember Marshall, seconded by Mayor Pro tem Harbicht and CARRIED on roll call vote as follows that RESOLUTION NO, 6164 be and it is hereby ADOPTED, 7 2/15/00 14. 14a, ORDINANCE NO. 2117 (Newsrack Regulations) (ADOPTED) o "-,::", ' i ' 14b, RESOLUTION NO. 6163 (Appendix - Conflict of Interest Code) (ADO~TED) 10 '1()~ (PO 42:0037 AYES: NOES: ABSENT: Councilmembers Harbicht, Kovacic, Marshall, Roncelli and Chandler None None I CITY ATTORNEY City Attorney Deitsch presented for ADOPTION and read the title of ORDINANCE NO, 2117: 'AN ORDINANCE OF THE CITY COUNCiL OF THE CITY OF ARCADIA, CALIFORNIA, AMENDING AND RESTATING IN ITS ENTIRETY ARTICLE VI OF CHAPTER 4, DIVISION 8 OF THE ARCADIA MUNICIPAL CODE PERTAINING TO THE REGULATION OF NEWSRACKS: In response to a Council question City Attorney stated, in part, that under the new ordinance adult newsracks selling material legally defined as 'harmful matter" must have blinders shielding the content from public view and shall be operated by tokens or cards. which would be distributed at other locations to people 18 and over. In response to Mayor Pro tem Harbicht query with regard to a comment that was made in tonight's meeting regarding the newsracks having wood grain panels and the mount being painted gloss black. City Manager Kelly stated, in part, staff will reinvestigate this issue and in a near future will submit a full report on choices and alternatives with regard to the newsrack panels for Council's consideration, It was MOVED by Mayor Pro tem Harbicht. seconded by Counciimember Marshall and CARRIED on roll call vote as follows that ORDINANCE NO, 2117 be and it is hereby ADOPTED. AYES: NOES: ABSENT: Councilmembers Harbicht, Kovacic, Marshall, Roncelli and Chandler None None I City Attorney Deitsch presented for ADOPTION and read the title of RESOLUTION NO, 6163: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, APPROVING AND ADOPTING AN AMENDED APPENDIX TO THE CONFLICT OF INTEREST CODE PURSUANT TO THE POLITICAL REFORM ACT OF 1974", The City has recently revised and reclassified various City employee positions, As a result, the City is required to revise the City's list of Designated Employees and assigned Disclosure Categories in order to cover the revised and reclassified employee positions who must file Statements of Economic Interests pursuant to the City's Conflict of Interest Code, The February 15, 2000 staff report set forth versions of the revised Appendix to the City's Conflict of Interest Code, In addition to the current amendment of the Appendix, Section 87306,5 of the Act requires that no later than July 1 of each even-numbered year, the City Councii must direct the review of the City's Conflict of Interest Code. The Act further requires that the City Manager file a statement regarding the results of the review no later than October 1 of the same year. If a change in the Code is necessitated by this review, it must be submitted to the City Councii for approval within ninety (90) days of the filing of the statement of review, I 8 2/15/00 I ,I I 42:0038 It was MOVED by Mayor Pro tem Harbicht, seconded by Councilmember Roncelli and CARRIED on roll call vote as follows that RESOLUTION NO, 6163 be and it is hereby ADOPTED; and. DIRECT the City Manager to have the City's Conflict of Interest Code reviewed pursuant to Govemment code Section 87306,5, file a statement of review with the City Clerk no later than October 1, 2000, and have the Conflict of Interest Code revised based upon such review, if necessary, AYES: NOES: ABSENT: Councilmembers Harbicht, Kovacic, Marshall, Roncelli and Chandler None None ADJORNMENT At 8:36 p.m, the City Council Regular Meeting ADJOURNED to March 7, 2000 at 6:00 p.m" in the Conference Room of the Council Chambers for a Regular Meeting to conduct the business of the City Council and Redevelopment Agency and any Closed Session necessary to discuss personnel, litigation matters or evaluation of properties, ATTEST: 9 2/15/00