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Home My WebLink AboutMAY 16,2000 I I I 0110-..>-;:; () S 1600 42:0100 r<:. CITY COUNCIL PROCEEDINGS ARE TAPe RECORDED MID ON FILE IN THE OFFICE OF THE CiTY CLERK MINUTES CITY COUNCIL OF THE CITY Of ARCADIA and the ARCADIA REDEVELOPMr:NT AGENCY ADJOURNED REGUU\R MEETING May 16, :.1000 The City Council and the Arcadia Redevelopment Agency met in an Adjourned Regular Meeting on Tuesday, May 16, 2000, at 5:30 p.m. in the City Council Chambers, Conference Rccm. ROLL CALL: Pi"lESE"T: CcuncillAgency Members C!1andler, Chang, Marshall, Segal and Kovacic ABSEtH: None 2. SUPPLEMENTAL iNFORMATION fROM STAFF REGARDING AGENDA ITEMS The City Manager requested a Budget Study Session be scheduled for June 6, 2000 at 4:00 p.m., and a Study Session on the Police Station Architecture on June 20, 2000 at 5:00 p.m. Council concurred. 3. AUDIENCE PARTICIPATION None. 4. CITY GOJ,LS Thn City Manager reported the FY 2000-2001 budget will be presented to the City Council & ORJECTlVE8fur review on May 18th. The City Manager and the Director of Administrative Service3 O 3 {O (1;) have gone through the budget and mfunded the Emergency Services, Equipment and <il. # ~ Capital Outlay Funds and created a new Facilities Replacement Fund based upon the recommendation of the Financial Advisury Committee. The City will have approximately 51,000,000 available for programs and services of one- ~ime money. Retirement funds have been setaside... all of the City funds have been programmed. Staff has suggeste1j that the $1.000,000 be allocated to a number of one- time U3es. The City Manager requested Council direction for the expenditure of these funds. Mr. Kelly noted the street sweeping budget has been increased; Library hours of eperation has been increased. Staff requests direction from Council regalding o;].,<;oing costs for full-time staff positicns. The City Manager rapolted that deJ:'artment budgets have been straight-lined for FY 200Q-2001 and revenue is up substanlially tllis year. Property tax and sales tax have expe.rienced a 3.4% growth. We are IOVler in building permits and those kinds of permits. The economy has produced a hug" gruwth in revenue and that will end. There will be moderate growth in o\hei" funds, but not substantially, therefore, the $1,000,000 is 3vnilGble one-time only. Mr. Kelly pointed out certain projects 3taft believes Council may be interested in funding, ncting some ;,roject~ will require signific2nt staff time to analyze, and funds to completp. , 5/16/00 . ' . .\. . ~ ~~ '. . '.' !f. '. ;. " ..'-,.;!' ',;:'", . .' . I ~ -_, .., t. t; " .. ;"',-V ~ .; 42:0101 .. . studies. ... . . ...... I: COu~C!!"then ~nsid.ered the following: Increase street sweeping - start-up costs Annual operating costs This was deferred to a future date... , - $150,000.00 $50,000.00 Library operations; Hours of operation may be changed in the future, additional staffing or adjustments... place on hold > Staff allocation for a study of the Library operation: . . Staff 'noted that $3,200,000 wa's put back into reserves. City Manager Kelly commented, , the Financial Advisory Committee advised that 20% of the General Fund be setaside in the Emergency Fund. The $3.2M brings this fund to a total of $5.600,000. Staff allocated $1,000,000 more to the Facilities Replacement Fund for work at' City Hall or a Fire Station, $500,000. into Equipment... . ' - ." I $30,000.00 .. - Staff has also allocated $100.000 for library books; $30,000 to update ihe cost allocation plan; $20,000 for the marketing activity (study) which was presented to the Council on May 12th; $20,000 for an Employee Incentive program (a Citywide activity to motivate employees); Information Services Master Plan, the Computer Master plan, is now six years old and needs about $80,000... these are one-time costs for a total of $250,000. . . .' ,r, In response to the question of a fourth firefighter on a hook and ladder truck, staff replied a letter was sent to the City of Monrovia requesting that they fund the fourth man on the , ~ truck Arcadia provides to Monrovia for 1st alarm response calls... 'Are they interested in continuing this arrangement? Staff noted there has not yet been a response from Monrov.ia. Oth!lr than this possibility, the Fire Chief and City Manager are not sure they want to'add this cost to the budget. This would cost approximately $250,000 to $300,000, on-going, The City Manager stated, in part, that not having the fourth man has not impacted fire safety to the public. ' , Referencing the Youth Master Plan program, the City Manager said this year the City will pay for the "Yes" officer at the High School. A state grant will cover the City's cost for this program. The School District will pay its share also, Further, costs of two personnel positions are split between the City and the District for the middle school programs. . . :. .! -4_ . . I Staff explained that $1,000,000 has been allocated to the Retirement Fund because the 'City will not receive an increase in retirement rates for miscellaneous employees this . year. ' $1,000,000 was allocated to the Facilities Replacement Fund. The Capital Outlay Fund is' at $2,500,000. .. .;' ,: . . ' ,", . Considerable discussion ensued in reference to particular matters' in' the City needing obvious attention: cluttered signage; architecture; the condition of City business districts. Mayor Kovacic said he would like to see'staff be more innovative,' more 'creative to discover what is needed to make. the business districts compatible' with the City's residential areas. The business areas along Baldwin, Live Oak and Duarte are not nice ',Ioqking areas. The City Manager noted the City has extremely liberal sign codes... and .,' there is an enforcement issue... many signs are in violation of the coqe... design is also an issue. The' Director of Development Services reported, City staff is working with an architect regarding signage and working on an agreement for a landscape architect. Both of these positions are in the Agency and City budgets... Staff is also looking into some I . " "'1. 2 5/16/00 I I I 'fil:l~Jll!~ ~"\~J' :I'i . Ii..." d.l,,' : ~:. I..' I' I. "1\ i~'Jf'~\r;\;i: ~'.dtf'~ f ..' r ~ .~ I' . ''" J"I,., 42:0102 " guidelines that staff G~n develop, however, enforcement is a. problem, staff vlill recommend some chanQe5 to the signage program and a better review process. Mayor Kovacic reiterated, tt..,~ City needs some kind of a, Gomprehensive 5ign program and illustrations of siqnage that can be shown to developers of wtlat the City IVould like to see as signage. Mayor Kovacic said h" wo~h.j like a strict ordinance that is strictly enforced. Staff noted that Council could, as a group or majority, dedde if it wants a tighter ordinance and staff could bring back some recommendations in conjunction with a beller design review process that staff can do in-house. " The City Manager added, the City can require that <Jevelopers submit sign age plans with building plans, with the architects assistance. As a community, good architecture has not been defined. If there is goi~g to be a program to improve the qUblity of product, there has to be support from the Planning Commission and the City COllncil... architecture is very subjective. Mayor Kovacic said the Council has to decide what the Council's policy will be in this matter... he believes the City is going in the wrong direction with the signage at this time. The Council should be more concerned about aestlletics. With reasonable limitations business' can get as much advertisement as they have now, but it will look better. Staff noted developers are concerned that they Know the rutes up front, and get through the process quickly. The Mayor noted the City has to have a code that everybody understands, and enforce it. By consensus the Council detm mined to Sllpport an enhanced design review process for signage. Turning to another subject, Mayor Kovacic said he would also like to see some activities for the YOllth of the City,.. a skateboard park or a roller hockey facility... he would like to see the City go in that direction. Further, he is ready to implement the City identifi~ation signage plan also, which will introduce people to the City. The City Manager suggested $60,000 for the City identification program for signage an1 such at major entrances to the City. . The Mayor said he would also like to see a City store irnplemented and have everybody with a bumper sticker that says, ,'Proud to Live In Arcadia". The City would fund this stor~ and sell items which would recoup the cost. Council agreed to the following allocations: " $100,000 $125,000 $20,000 $50,000 For 50me modifications to Library operations Reserved for youth programs/facilities Communications public relations part-time position Communications programs Discussion turned to the extension of the 710 Freeway thmugh 50"!.' Pnsa,jena. Council reaffirmed prior Council's position to support tile extensio'l of ',his frefN/ay, The C!tf Manager commented that he would communicate COlJn~it's d'~<;;si~n to me ,City or Monterey Park and otller surrounding cities. ADJOURNMENT At 6:55 p.m. the May 16, 2000 Regular Adjo'JfI1ed Me~til1g of the City counCil/~edeyelopment ~gel1cy Adjourned~~ine die. - _~_:~ .._. Ga .. Kov~ co' h1aY(lr of the Cill' of ArC8(lia -ST: ~_~~ e .0. AlfOrd~A-.lerk :- . . 3 5/11.3/1)0