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Home My WebLink AboutJUNE 6,2000_2 I I ()IIO~,.;J ()60t,:' 42:0117 ~ CITY COUNCIL PROCEEDINGS ARE AUDIO AND VIDEO TAPE RECORDED AND ON FILE IN THE OFFICE OF THE CITY CLERK MINUTES CITY COUNCIL OF THE CITY OF ARCADIA and the ARCADIA REDEVELOPMENT AGENCY REGULAR MEETING June 6, 2000 The City Council and the Arcadia Redevelopment Agency met in a Regular Meeting on Tuesday, June 6, 2000 at 7:00 p.m., in the City Hall Council Chambers following a reception hosted by the Arcadia Beautiful Commission for recipients of the 2000 Arcadia Beautiful Awards. INVOCA1lO\l Reverend Cynthia Reyes Fillmore, Village Presbyterian Church of Arcadia PLEDGE OF Marissa Romo ALLEGIANCE ROLLCALL: PRESENT: Council/Agency Members Chandler, Chang, Marshall, Segal and Kovacic ABSENT: None 4. ORD. & RES. READ BY TITLE ONLY 01,),0'<10 ;'RCADIA BEAUTIFUL AWARDS (June 2000) I SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS None. City Attorney Deitsch announced the subject discussed at the closed Session held earlier this evening. No reportable action was taken. It was MOVED by Councilmember Chandler, seconded by Mayor Pro tern Segal and CARRIED that ordinances and resolutions be read by title only and that the reading in full be WAIVED. PRESENTATIONS ,'. Mayor Kovacic announced" the presentation of the Arcadia Beautiful Awards and introduced Helen Dahlstrom, Acting Chairperson of the Arcadia Beautiful Commission, who gave a brief histol)/ of the Commission and introduced its members. Arcadia Beautiful Awards Chairperson, Janice Torrington, explained the Commission's procedures for selecting the award winners. She then presented the Arcadia Beautiful Awards for 2000. Winners Add ress Award Dr. Joseph Connor Dr. Ronalyn T. Raymundo In N Out Burger Inc. Jack and Signey Lynch Mr. and Mrs. Peter J. Skibba Mr. Frank Palmer Tom and Jeri Beck 170 E. Foothill Boulevard Business 170 E. Foothill Boulevard Business 420 N. Santa Anita Avenue Business 224 Hacienda Drive Anita Baldwin 415 Armada Road Arcadia 469 Cambridge Drive Azalea 236 Hacienda Drive Clara Baldwin Stocker 6/6/00 6. MAYOR'S YOUTH SVC. AWARD (Stewart) : , 7. MAYOR'S SENIOR SVC. AWARD (Libby) 42:0118 Joseph and Valerie D'Angelo Mr. and Mrs. Thomas Quayle Mr. and Mrs. Gary C. Forillo Guy J. and Sandra A. Natale Ruben and Diane Rios Richard and Gail Ramage Helmuth and Charlene VonBluecher Ms. Dolores Torres Ms. Dorothy Marconi Gregory and Mary Betzler Eddy and Nancy Chan Chao 1335 Oakwood Drive 373 HaNard Drive 296 Hacienda Drive 1428 Oak Meadow Road 208 Laural Avenue 315 W..Longden Avenue 230 Hacienda Drive 1102 Sixth Avenue 990 Hampton Road 1005 Fallen Leaf Road 217 W. Sharon Road Dennis A. Lojeski Hugo Reid Huntington Lucky Baldwin Mayor's Mayor's Newcastle Peacock Queen Anne Rose Budd Dodle Santa Anita I Arcadia Beautiful Awards Chairperson Torrington congratulated and thanked the recipients of the awards. Mayor Kovacic presented the June, 2000 Mayor's Youth SeNice Award to Vicky Stewart stating that Vicky has been and continues to be a very active PTA volunteer at Longley Way School, currently seNing as Treasurer for the PT A. She also coordinates the School's Recycling Program. Vicky is a dedicated member of the Longley Way School Site Council which monitors the School Improvement Program,_and a member of Campus Development Committee which sponsors Longley Way garden, safety and school beautification projects. Mayor Kovacic presented the June, 2000 Mayor's Senior SeNice Award to Hal Libby stating that Hal has been a very active participant at the Arcadia Welfare and Thrift Shop and spearheaded the annual White Christmas Drive. He also has donated a tremendous amount of time and expertise to the County Arboretum, working with the botanist and helping to preseNe the Arboretums extensive photo file. Hal has velunteered for many years as a tax consultant during income tax season and provides expert Homeowner's and Renter's Assistance advice to seniors at the Arcadia Community Center. I Mayor Kovacic congratulated Mr. Libby and thanked him for caring so much about Arcadia and especially the seniors. 8. ARCADIA Mayor Kovacic presented certificates to the Arcadia High School Auxiliary Guard HIGH SCHOOL assistant leaders, Squad leaders and team members, stating in part, that in its first year in AUXILIARY the Scholastic Open Division the Arcadia High School Auxiliary Guard won the Bronze GUARD Medal in the Scholastic Open class at the Winter Guard International's World Championship. After placing first in qualifying regional competition in Riverside and Hayward, California, the 21-member team traveled to Dayton, Ohio to compete with teams from around the world. Arcadia Auxiliary Guard's final score of 96.15 gave them not only the Bronze medal but moved them up to the Scholastic World Division for next year. 9. YOUTH VOLUNTEER AWARDS Mayor Kovacic congratulated the Arcadia High School Auxiliary Guard team members and wished them continued success. On behalf of the Congressman David Dreier, Mayor Kovacic presented certificates to the winners and nominees for Congressman David Dreier's 2000 Youth Volunteer Awards, . stating in part, that its wonderful to know Arcadia had so many youths eligible for this noble award, which recognizes their volunteer work. Mayor Kovacic introduced the Honorable Mentions; David Chou, Jennifer Dai, Linda Hoy, Stephanie Klein and Steven I 2 6/6/00 I I "" I 10. 42:0119 ',' Lee; Runner Up: Jessica Rhee and the winner of 2000 Youth Volunteer Award; Mary Ann Parille from Arcadia High School. Mary Ann serves hot meals to the homeless in Pasadena and at Union Station in downtown Los Angeles. She also tutors second- graders, organizes blood drives;'collects canned goods for the needy and is active in the 'Arcadia Senior Men and Women Service Club. JOINT PUBLIC HEARING OF THE CITY COUNCIL AND REDEVELOPMENT AGENCY lOa. AMD.1 5-YR ARA Consideration of the report and recommendation regarding Amendment One to the IMPLEMENT~~~N Arcadia Redevelopment Agency Five-Year Implementation Plan (1999-2004); the ~'t~o~7;M AVE: proposed sale and development of City (Transit) owned property at the southwest corner TRANSIT SITE RE. of North First Avenue and East SI. Joseph Street for the development of a 19.500 sq. ft. DDA, DESIGN REV., office building pursuant to a Disposition and Development Agreement with Waken APPROP. ARA FDS. Development, LLC; and approval of the Design Review for the project; and appropriation (~~~Pl~~DcAtA of $310,000 in Agency funds to purchase the property and for other related costs. RES. 6175, APPRV. DESIGN REV. & APPROP. FDS., APPRV. 10' RIW) The Agency in 1994 designated the triangular parcel formed by SI. Joseph Street, First Avenue and the MTA Railroad tracks and the area to the west of it on Front Street as a possible future mass transit sile. At that time, the Agency owned the corner "L"-shaped parcel, and the City (Water Fund) owned the eastern rectangular parcel, and the balance tl6t.fO-Qo of the property was for sale by a private owner. After lengthy discussions and review of environmental documents, the Agency elected not to proceed with the acquisition of this f) G ::, () - 2 'I f", parcel. As a result, the Agency and City (Water Fund) sold their parcels to the City Transit Fund in 1996. ()S-6,) .I ~) In December 1999 the Agency adopted Resolution ARA-183, which approved the Agency's Five-Year Implementation Plan and Housing Program. Pursuant to the plan, the Agency was to work with the City for a mass transit station at the location. In January 2000, Mr. Richard Hale of the Hale Corporation, on behalf of Waken Development, LLC, submitted a proposal to acquire the City lots at the subject site and construct a 19,500 sq. ft. two-story office building. In February, the Agency directed staff to proceed to negotiate a Disposition and Development Agreement with Mr. Hale since the Agency believes an extensio'n of the proposed MTA "Blue Line" beyond Sierra Madre Boulevard in Pasadena is very remote and there is more to be gained by allowing development of the site than . simple "land-Banking" it for an unknown number of years. As a result, the 1999 Implementation Plan must be amended. Mr. Richard Hale of the Hale Corporation and Mr. Matt Waken of Waken Development, LLC, propose to construct a 19,500 sq. ft. two-story office building on the subject site. To assist in this development, the City proposes to sell the two City (Transit Fund) parcels to the Redevelopment Agency for $303,000, the price of the City paid for the two parcels in 1996, and the Agency proposed to sell the two parcels to Waken Development for $294,041, the appraised purchase price. Mr. Waken will then be required to construct the proposed office building by August 10, 2001. Staff recommended approval of the following actions: 1. Agency adoption of Resolution 'ARA-185 approving Amendment #1 to the Agency's Five Year Implementation Plan and Housing Program (1999-2004), approving. a Negative Declaration for the project, authorizing the sale of the two parcels to Waken Development, LLC, and approving the June 6 Disposition and Development Agreement (DDA) with Waken. 3 6/6/00 06'1(! '/0 MOTION (Redevelopment Agency) tJ/ " . ,- (... I' ( p' _ ~/.' ..:.} 06"[: "JMOTION (City Council) f){,:' (' -"/' '-/ "- Lf y) (. 42:0120 2. City Council adoption of Resolution No, 6176 approving a Negative Declaration for the project, authorizing the sale of the parcels to the Agency, approving the Summary Report, and approving the DDA with Waken. I 3. City Council adoption of Resolution No. 6175, dedicating a 1 a-foot strip (1,080:1: sq. ft. on the east) for public street and roadway purposes. 4. Agency approval of the Design Review (with conditions) for the proposed two-story brick fayade development. 5. Appropriation by the Agency of $310.000 to aC'luire the property and pay related costs. . Following the staff presentation, Mayor/Chairman Kovacic OPENED the Public Hearing. No one came forward to address the City Council/Agency. it was MOVED by Council/Agency Member Chandler, seconded by Mayor/Chairman Kovacic and CARRIED to CLOSE the public tlearing. It was MOVED by Chairman Kovacic, seconded by Agency Member Marshall and CARRIED on roll call vote as follows to ADOPT ARA RESOLUTION NO. 185 entitled: "A RESOLUTION OF THE ARCADIA REDEVELOPMENT AGENCY OF THE CITY OF ARCADIA, CALIFORNIA, ADOPTING AMENDMENT ONE TO THE FIVE-YEAR IMPLEMENTATION PLAN AND HOUSING PROGRAM (1999-2004), APPROVING A NEGATIVE DECLARATION PREPARED IN CONNECTION WITH THE PROPOSED SALE, DISPOSITION AND DEVELOPMENT OF CERTAIN PROPERTY AND APPROVING A CERTAIN DISPOSITION AND DEVELOPMENT AGREEMENT BY AND BETWEEN THE ARCADIA REDEVELOPMENT AGENCY AND WAKEN DEVELOPMENT, LLC (OFFiCE PROJECT)"; and, APPROVE the Design Review for the proposed 19,500 sq. ft. two-story office building with the additional requirements as set forth in the June 6,2000 staff report; and, APPROPRIATE $310,000 for the purchase of the properties and other related costs. I AYES: NOES: ABSENT: Council/Agency Members Chandler, Chang, MarShall, Segal and Kovacic None None It was MOVED by Councilmember Marshall, seconded by Mayor Pro tem Segal and CARRIED on roll call vote as follows to ADOPT RESOLUTION NO. 6176 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, APPROVING A NEGATIVE DECLARATION, AND APPROVING A CERTAIN DISPOSITION AND DEVELOPMENT AGREEMENT BY AND BETWEEN THE ARCADIA REDEVELOPMENT AGENCY AND WAKEN DEVELOPMENT, LLC (OFFICE PROJECT)"; and, ADOPT RESOLUTION NO. 6175 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA CALIFORNIA DEDICATING A 1,080 :I: SQ. FT. STRIP OF LAND ALONG NORTH FIRST AVENUE FOR PUBLIC STREET AND HIGHWAY PURPOSES". AYES: NOES: ABSENT: Councilmembers Chandler, Chang, Marshall, Segal and Kovacic None . None I 4 6/6/00 I -I ... I :t i"j' r ",l'"i'~,1"1: , . , . , - I 'I} :- f"''''.' "~",-,\ ,; tl, 42:0121 THE REDEVELOPMENT AGENCY RECESSED ~ . PUBLIC HEARING - CITY COUNCIL ~ 11_ GENERAL PLAN Consideration of a General Plan Change filed by applicant. Richard T. Hale Jr., CHG. G.P. 00-001 requesting a General Plan change (GP 00-001) from Industrial to Mixed Use - (223 N. 1st Ave.) Commercial/Industrial (MC - C/I) for the property at 223 North First Avenue. The subject RESOLUTION property is located at the southwest corner of First Avenue and St. Joseph Street, and NO. 6179 consists of four parcels of land as shown on the site plan set forth in the June 6, 2000 (ADOPTED) staff report. Two of the parcels, Parcel 1 and 2, are owned by the City Transit Fund, _'l _ which was purchased in October 1996 to secure the property for a possible future mass (J" ,. -'0 transit (Blue Line) station. . ..:" .' 12. 13. MARSHALL (Arc. Beaut. & Mayor's Award Recipients) (Police Cadet) Prior to 1981 the property was zoned M-1. On September 8, 1981 the Planning commission approved a zone change for the subject property from M-1 (Planned Industrial District) to CoM (Commercial - Manufacturing). The current C.M zoning de~ignation of the property permits the development of the proposed office complex. However, construction of an office complex is inconsistent with the current "Industrial" General Plan designation. The Planning Commission at its May 9, 2000 meeting recommended the City Council approval of the General Plan Amen~ment. Mayor Kovacic OPENED the Public Hearing. No one came fOlWard to address the City Council. It was MOVED by Mayor Pro tem Segal, seconded by Counciimember Marshall and CARRIED to CLOSE the public hearing. It was MOVED by Councilmember Chang, seconded by Council member Marshall and CARRIED on roll cal vote as follows to APPROVE and FILE the Negative Declaration; and, ADOPT RESOLUTION NO. 6179 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, AMENDING THE GENERAL PLAN DESIGNATION FROM INDUSTRIAL TO MIXED-USE COMMERCIAUINDUSTRIAL (MU CII) FOR THE PROPERTY LOCATED AT 223 NORTH FIRST AVENUE (G.P. 00-001)". AYES: NOES: ABSENT: Councilmembers Chandler, Chang, Marshall, Segal and Kovacic None None AUDIENCE PARTICIPATION None. MATTERS FROM ELECTED OFFICIALS Council member Marshall congratulated Arcadia Beautiful Award winners and Mayor's Awards recipients this evening. Ms. Marshall expressed appreciation to Arcadia Beautiful Commissioners for their hard work and dedication, stating that she really enjoys being a City Council liaison for the Commission and hopes to have the pieasure of working with them again. " Ms. Marshall congratulated Police Cadet, Jason Davis, who was graduated last week. There were forty-nine graduates, Jason was the class president. Ms. Marshall thanked _ 5 6/6/00 (Flag Day) (Quote) CHANG (Awards , Recipients) (Arcadia Police Department Programs) CHANDLER (Condo. Proj. - 2600 3'" Ave.) 42:0122 Police Chief Hinig for inviting her to the ceremony. I Ms. Marshall reminded everyone that today is the 56th Anniversary of the allied forces storming the beaches of Normandy, France in the "D-Day" invasion of Europe in 1944, during World War 11. She asked everyone to fly their flags on Flag Day, June 14, in order to show appreciation to the people who had given their lives for this country. Councilmember Marshall shared a quote by an unknown author, "The really happy person is the one who can enjoy the scenery.when he has had to take a detour". Councilmember Chang congratulated the recipients of various awards this evening stating that the efforts of these people make Arcadia a better City to live. Dr. Chang noted that he visited the PAC.E office in Westfield Shoppingtown on May 23'd, and was informed of all their programs. He provided a detailed overview of several programs offered by the Arcadia Police Department, which includes Drug Abuse Resistance Education (DAR.E); Gang Resistance Education and Training Program (G.R.E.T); and, the Youth and Educational Support Program (YES). Dr. Chang complimented the Gunderson Chevrolet for contributing a van to Arcadia Police Department's DAR.E Program. Council member Chandler referred to concerns raised by residents in south Arcadia with regard to a proposed condominium project at 2600 Third Avenue. He noted that, at the present time the developer has withdrawr~ the project and Cily staff are reviewing the zoning on selected properties in that area which was done in the 1950's. I KOVACIC Mayor Kovacic express appreciation and congratulated the Arcadia Chinese Association (Arcadia and its president for a wonderful fundraising event which was held on Saturday, June 3'd. Chinese Assoc. Over 500 participated to help raise funds for Arcadia and to show their involvement in the Fund Raising) life of Arcadia. Proceeds will benefit the Arcadia Red Cross and Arcadia Historical Museum. The funds donated to the Historical Museum are part of the Charles and Ruth Gilb matching funds campaign. (Summer Youth Mayor Kovacic announced that the grand opening ceremony for the first summer Youth Center) Center, a joint effort of the City, School District and Youth Master Plan Committee, for youngsters entering grade 6 through 9, will be held on Monday, June 19th, from 3:30 to 4:30 p.m. at First Avenue Middle School. The Youth Center will be open from June 19 to August 11, 2000, Monday through Thursday, from 9:15 a.m. to 5:15 p.m. (Flag Day) 14. ROLL CALL Mayor Kovacic noted statements by St!. Sgl. Ed Bacon, Retired, United States Army. Sgl. Bacon reminded everyone that today is the Anniversary of "D-Day" this is a day to honor all those who gave their lives on "D-Day". Second, he referred to an article in the newspaper, with regard to a complaint made by an Arcadia resident stating that "we do not fly the flag enough". Mayor Kovacic also read a statement by Sgl. Ed Bacon, Retired, United States Army entilled: "I am your Flag" about Flag Day which will take place on June 14. THE CITY COUNCIL RECESSED TO ACT AS THE ARCADIA REDEVELOPMENT AGENCY PRESENT: Agency Members Chandler, Chang, Marshall, Segal and Kovacic ABSENT: None I 6 6/6/00 I I~ :.tl O'>~6!1 ;.)< ,11) 15. 9a. MINUTES (May12 and 16, 2000) (APPROVED) I("'r t"'1 .} ',) . I " "I' ;f' 42:0123 AUDIENCE PARTICIPATION None. The Minutes of the May 12, 2000 and May 16, 2000 Adjourned Regular Meetings and May 16, 2000 Regular Meeting APPROVED on MOTION by Agency Member Marshall, seconded by Agency Member Chandler and CARRIED on roll call vote as follows: II AYES: NOES: ABSEMT: Agency Members Cllandler, Chang, Marshall, Segal and Kovacic None None ADJOURNMENT The meeting of the Arcadia Redevelopment Agency ADJOURNED to June 20, 2000 at 5:00 p.m. 16. 16a. . MINUTES (5-2-00, 5-12-00 and 5-16-00 ."Special, Adj. &- . Reg. Meetings) THE CITY COUNCIL RECONVENED CONSENT ITEMS APPROVED the Minutes of the May 2,2000 Special Meeting; May 12, 2000 and May 16, 2000 Adjourned Regular Meeting and May 16, 2000 Regular Meeting. 16b. FINAL TR. MAP APPROVED the Final Map of Tract No. 52877 for a 5-unit residential condominium NO. 52877' project at 820-826 Golden West Avenue, with the condition that before the final map is (820-826 recorded all outstanding conditions of approval shall be complied with to the satisfaction ~,tl Golden West) of the City Engineer. ~. .~ "I- - .-' 16c.' . ;~fl FINAL TR. MAP APPROVED the Final Map of Tract No. 52878 for an 8-unit residential condominium . NO. 52878 project located at 616-628 Arcadia Avenue, with the condition that before the final map is (616-628 recorded all outstanding conditions of approval shall be complied with to the satisfaction Arcadia Ave.) of the City Engineer. 16d. erJ~v . I:> AWARD CONTRACT .(30-Ton Chiller . City Council '''Chambers) . . '.' . '. ... 16e. Oq<il.:J "/(j AWARD CONTRACT (1999-2000 Concrete Repair Prog.) I AWARDED a contract in the amount of $30,480 to Sheldon Mechanical Corporation for the replacement of the City Council Chamber 3D-ton chiller; and, AUTHORIZED the City Manager and the City Clerk to EXECUTE a contract in a form approved by the City Attorney. AWARDED a contract in the amount of $112,545.70 to C. J. Construction, Inc. for the 1999-2000 Concrete Repair Program; and, WAIVED all informalities in the bid process; and, AUTHORIZED the City Manager and City Clerk to EXECUTE the contract in a form approved by the City Attorney. 7 6/6/00 42:0124 (V/~') 'I ,16f. f(, AWARD 1-YR. CONTRACT EXTENSION (51. Striping & Pavement Marking FY 2000-20001) AWARDED one (1) year contract extension in the amount of $73,200 to Traffic Operations, Inc. for the performance of street striping and pavement marking service for fiscal year 2000-2001; and. AUTHORIZED the Mayor and City Clerk to EXECUTE a contract amendment on behalf of the City. I O"n(j 16g. SERVICE See Page 9. AGREEMENT ( Arcadia Chamber of Commerce - 2000-2001) (/"J 16h. '. AWARD 1-YR. AWARDED a one (1) year contract extension in the amount of $40,024 to Sheldon CONTRACT Mechanical for maintenance of the citywide heating, ventilation and air conditioning EXTE!'JSION system at City facilities for fiscal year 2000-2001; and, AUTHORIZED the Mayor and City (Ventilation & Clerk to EXECUTE a contract amendment on behalf of the City. Air Conditioning . System - City Facilities FY 2000-2001) A') , ,161. r't' :,'. ."j, AWARD4-YR. CONTRACT EXTENSION (Tree Trimming Services) AWARDED a four-year contract extension in the amount of $198,800 to West Coast Arborists, Inc. for the performance of tree trimming services; and, AUTHORIZED the Mayor and City Clerk to EXECUTE a contract amendment on behalf of the City. I 16j. SERVICE See Page 9. AGREEMENT (School Crossing Guard 7-1-2000 to 6-30-2001) O'-II(). "''' 16k. CONTRACT RENEWAL (Animal Control Services - Pasa. Humane Society 7-1-00 to 6-30-01) APPROVED the agreement with the Pasadena Humane Society; and, AUTHORIZED the City Manager to EXECUTE the agreement for animal care and control services from July 1,2000, to June 30, 2001, in the amount of $63,500, 41 ) 1",161. vI'), t ," ALTERNATE APPOINTED Councilmember Roger Chandler to serve as the Alternate Director on the DIRECTOR Board of Directors of the Los Angeles County Sanitation Districts; and, that this I (L.A. County appointment be retroactive to April 18, 2000, as requested by the Secretary of The Sanitation Disl. - Sanitation Boards. Chandler) 8 6/6/00 : _r T~ j - .,"'C",,- ", , ~, . ,',; 1,- 42:0125 16m. AWARD 1-YR See Page 10. CONTRACT EXTENSION (Traffic Signal Maint. SVC5. FY 2000-01) o 830. '(Oj~~NT POWERS AGREEMENT (Foothill Transit) I J/~, . 16g. . ~ J SERVICE AGREEMENT (Arcadia ;1 Chamber of Commerce - '. 2000-2001) . .. APPROVED and AUTHORIZED the Mayor to EXECUTE the Sixth Amendment to the Joint Powers Agreement establishing Foothill Transit. THE PRECEDING CONSENT ITEMS 16a, b, c, d, e, f, h, i, k, I and n APPROVED ON MOTION BY COUNCILMEMBER CHANG, SECONDED BY MAYOR PRO TEM SEGAL AND CARRIED ON ROLL CALL VOTE AS FOLLOWS: . AYES: NOES: . ABSENT: Councilmembers Chandler, Chang, Marshall, Segal and Kovacic None None .- Consideration of the report and recommendation to approve fiscal year 2000-2001 agreement for services with the Arcadia Chamber of Commerce, and request for $50,000 for FY 2000-2001. In response to Mayor Kovacic query Lee Shimmin, Chamber of Commerce President, provided a brief review of Chamber of Commerce accomplishments, programs and membership. With regard to the Chamber of Commerce newsletter, Mr. Penman stated that the Chamber of Commerce provides a space in their newsletter for City use. The City will start using the newsletter more regularly and on a monthly basis in order to provide information to the 800 Chamber members. . It was MOVED by Council member Chandler, seconded by Councilmember Marshall and CARRIED on roll call vote as follows to AUTHORIZE the City Manager to EXECUTE the fiscal year 2000-2001 agreement for services with the Arcadia Chamber of' Commerce, and the request for funding in the amount of $50,000, subject to approval by the City Attorney as to form. . AYES: NOES: ABSENT: Councilmembers Chandler, Chang, Marshall, Segal and Kovacic' Nene None '. '-110 1cJ. 16j. (} , SERVICE Report and recommendation to authorize the City Manager to enter into an agreement AGREEMENT with all City Management Services for school crossing guard services from July 1, 2000 (School to June 3D, 2001. ' . Crossing Guard ". 7-1-2000 to Dave Hinig, Arcadia Police Chief, stated in part, that for over 40 years, the Arcadia Police 6-30-2001) Department has administered the crossing guard program on behalf of the City. Currently there are 17 crossing guards who are compensated for working 3.5 hours per I day. After considerable study, the Department believes the City. can save money and provide better crossing guard coverage by contracting with an outside service provider. 9 6/6/00 ~ t'. {)r:-j(j, ~ j J16m. AWARD 1-YR . CONTRACT EXTENSION (Traffic Signal Main!. Svcs. FY 2000-01) 17. 42:0126 The Police Department explored alternatives for crossing guard services. All City Management Services was identified as a private contractor that specializes in programs I of this nature for over 70 cities and school districts throughout the State. In response to a Council question Chief Hinig noted that based upon statistical data from the Administrative Services Department, over the last three years, the City has experienced costs of $100,000 in workers compensation claims for crossing guards and additional indirect costs of $71,000. By contracting with an outside service provider the potential savings to the City will be $53,018,60 per year. It was MOVED by Councilmember Chandler, seconded by Mayor Pro tern Segal and CARRIED on roll call vote as follows to AUTHORIZE the City Manager to enter into an agreement with All City Management Services for School Crossing Guard Services from July 1, 2000 to June 3D, 2001. AYES: NOES: ABSENT: Council members Chandler, Chang, Marshall, Segal and Kovacic None None Consideration of the report and recommendation to award a one (1) years contract extension. in the amount of $92,000 to Signal Maintenance Inc. for traffic signal maintenance services for fiscal year 2000-01. In response to a Council question, Pat Malloy, Public Work Services Director, stated in part, that the agreement provides for two (2), one-year contract extensions and this is the first requested extension. It was MOVED by Councilmember Chang, seconced by Mayor' Pro tern Segal and CARRIED on roll.call vote as follows to AWARD a one (1) year contract extension in the amount of $92,000 to Signal Maintenance Inc. for the performance of traffic signal maintenance service for fiscal year 2000-2001; and, AUTHORIZE the Mayor and City Clerk to EXECUTE a contract amendment on behalf of the City. I.: AYES: NOES: ABSENT: Councilmembers Chandler, Chang, Marshall, Segal and Kovacic None None CITY MANAGER cad tJ <'1 ,17a ?~ RESIDENTIAL Consideration of the report and recommendation regarding adjustments to service rates REFUSE RATE for the collection of residential refuse and recyclables and amendments to the residential ADJUSTMENT refuse and recycling agreement. (PREPARE RESOLUTION) In August 2000 the City will begin the fifth year of an eight-year contract with Wastl' (6-20-00 Public Management for refuse collection which includes the collection of refuse, green-waste Hearing) and recyclable materials. The agreement contains specific provisions that entitle Waste Management to receive annual rate adjustments. The adjustments are calculated using two (2) categories, changes in the Consumer Price Index (CPI) and changes in landfill disposal costs. ' Waste Management's request for a rate adjustment was calculated per the formula provided in the Agreement. Based on the change in the CPI, and the formula provided in the Agreement, the total requested adjustment is 2.65% for both standard single-family and multi-family cOllect;ol1 services. Disposal fees are not projected to change at this I 10 6/6/00 I ~~I ~. ~~ .:_r: "'.::"" "" .:=0 ''''''''".";,.,, . , "I "".,.,'" i'.' 42:0127 time. However, In a letter from the Los Angeles County Sanitation District dated June 6, 2000, City staff was informed that there will not be any increase in solid waste transfer or disposal facility fees but there remains a potential to increase fee charges for green-waste disposal at the Puente Hills landfill. The impact of this adjustment on a typical single-family household with a standard 90- gallon collection service will be an adjustment of 2.65% or .26 cents per month, bringing the standard monthly service rate to $11.;32. Standard bin service (3-yard bin once a week) for multi-family residences will al5'o be adjusted by 2.65% or $1.80 per month, bringing the standard monthly service rate to $69.85. Staff explained in detail the single and multi-family rate schedule, stating in part, a rate survey was conducted by an independent consulting firm for the San Gabriel Valley Council of Governments in January 2000, which indicated that the City of Arcadia's refuse collection rates are among the lowest in Los Angeles County. In conjunction with the proposed rate changes staff and Waste Management recommend two amendments to the service contract. Waste Management requests a change in community wide bulky item clean-up service from two (2) per year to four (4) at the resident's request, any time during a calendar year. Waste Management is also requesting that the following contract amendment be inserted into the Agreement, "Waste Management will guarantee long term access to disposal capacity necessary to meet the mandate identified in AB 939. This guarantee will be provided by Waste ManagemlJnt for the terms of this Agreement and subsequent contract extensions." This is in response to the State requiring municipalities to identify a minimum of fifteen (15) years of disposal capacity. Currently, the City has not established a contractual relationship necessary to meet this mandate. . . .' In response to Mayor Kovacic's question with regard to Waste Management late charges, staff. stated in part, that Waste Management is in the process of updating their invoicing system and by the end of June all the billing should be up to date. Staff also noted that according to Waste Management there would not be any late charges on the accounts until September. It was MOVED by Councilmember Chandler, seconded by Mayor Pro tem Segal and CARRIED on roll call vote as follows to DIRECT the Public Works Services Department to prepare a Resolution authorizing the proposed refuse rate schedule for fiscal year 2000-2001 and amendments to the Residential Refuse and Recycling Agreement for presentation to the City Council at the June 20, 2000 meeting. AYES: NOES: ABSENT: Councilmembers Chandler, Chang, Marshall, Segal and Kovacic None None 17b. J.', 9WA TER RATE Pat Malloy, Public Works Director, presented the staff report and recommendation ADJUSTMENT regarding a Proposed Water Rate Adjustment, and displayed photographs of water wells, (PREPARE reservoirs and booster stations. RESOLUTION) . . . . ' . . (6-20-00 Public Based upon the Public Works Services Department's proposed 2000-01 budget and the Hearing) Water Master Plan, it is 'recommended that the City Council consider adjusting the water rate by the Consumer Price Index of 3.4%, from $1.09 to $1.13 per 100 cubic feet. Moreover, with the proposed Capital Improvement Plan for the next two years resulting in capital expenditures of $2,974,525 in 2000-01 and $5,925,750 in 2001-02, it is necessary to adjust the water rate by 3.4% in order to continue transferring funds from the Operating Fund to the F.acilities Replacement Fund, which is under-funded, in staff's opinion. As o 3 ~'(J I 1'1 6/6/00 ,'" , 17c. . 011 d ,.1<=1 SEWER RATE ADJUSTMENT (6-20-00 Public Hearing) 42:0128 shown in the staff survey, Arcadia's new average bimonthly water bill would be $75.80 as compared to the current average bill of $73.52 (an annual increase of.$13.68). The June 6, 2000 staff report explained in detai! the 2000-01 Water Fund Budget with and without a water rale adjustment, the revenue and operating expenditures for 2000- 2001, and a survey of the water rates of neighboring water agencies. I Mayor Pro tem Segal suggested consideration of a 1.7% Increase in water rates instead of the proposed 3.4%. He felt with an update to the Water Master Plan, which will be conducted in the nexl six monlhs or a year, there would be much better understanding of water revenues and expenses. City Manager Kelly stated in part, it is necessary 10 adjust the water rate by 3.4% in order to continue transferring funds from the Operating Fund to the Facilities Replacement Fund. However, if the City Council decided to increase the rate by 1.7%, the City can go through this year and make adjustments next year according to the new Master Plan and the Federal Fund. Considerable discussion ensued centered on the water rate adjustment of 1.7% instead of the proposed 3.4% and concluded by the following motion, it was MOVED by Councilmember Marshall seconded by Councilmember Chandler and CARRIED on roll call vote as follows to DiRECT the Public Works Services Department to prepare a Resolution authorizing the proposed water rate increase (1.7%) for fiscal year 2000-01 for presentation to the City Council at the June 20, 2000 public hearing. AYES: NOES: ABSENT: Councilmembers Chandler, Chang, Marshall, Segal and Kovacic None None I Based upon the proposed FY 2000-01 Capital Improvement Program and the Sewer Master Plan, il was recommended that the City Council consider adjusting the sewer rate by 3.4% from $2.04 to $2.11 per month per connected residential property and from $6.13 to $6.34 per month per connected business property. This year's rate adjustment is based on the Consumer Price Index from March of 1999 to March of 2000. The June 6, 2000 staff report explained in detail the 2000-01 Sewer Fund Budget with and without a sewer rate adjustment, the revenue and Sewer Fund expenditures for 2000- 01. The proposed Capital Improvement Program for the next two years will result in capital expenditures of $490,000 in 2000.01 and $143,000 in 2001-02. The long-range Master Plan proposes over $4.7 million in future capital projects. It is staff opinion that the Sewer Reserve Fund, without a cost of living adjustment, will be under-funded based upon future operation and replacement costs of the City's $90 million sewer system. Without annual cost of living rate adjustments, ihis fund balance will be insufficient to meet the goals established by Ihe Sewer Master Plan ~nd the proposed Five-Year Capital Improvement Program. . An additional rate increase beyond the 3.4% cost of living adjustment will be needed te address the National Pollutant Discharge Elimination System (NPDES) costs. When the Master Plan was completed and' the financial projections were developed, staff did not anticipate the recent changes in the NPD~S program. Because of the new mandated programs and additional cost 'related to this programs it Is staff recommendation to adjust the rates by an additional .37<1- per month for a single family account and $1.10 a month for commercial accoun!. . . - I 12 6/6/00 I Oq,'10 .1 1 , .. J' .17d. "RAILROAD BRIDGE FAC;:ADE (Htg.l2nd Ave.) " . "1: ~~ '1<: '" ,r ~; 1; . !l'~- " ' ,"'I'l)r ,.' . :j" :''i1"!,' : "',~ 1. '" 42:0129 Following a brief discussion it was MOVED by Councilmember Chang, seconded by Councilmember Chandler and CARRIED on roll call vote as follows to DIRECT the Public Works Services Department to prepare a report authorizing the proposed sewer rate for fiscal year 2000-01 for the June 20, 2000 public hearing. AYES: NOES: ABSENT: Councilmembers Chandler, Chang. Marshall, Segal and Kovacic None None , ., Consideration of the report and recommendation to select a graphic design for the Huntington/Second Avenue rail road bridge fa~ade and to authorize staff to obtain bids for engineering/specifications, fabrication and installation of the approved bridge design. At its December 21, 1999 meeting the City Council authorized the City Manager to enter into a Professional Services Agreement in the amount of $16,500 with artist Paul Tzanetopoulos for public art work on the rail bridge at Huntington Drive and Second Avenue. As part of the design process under Phase I of the project, the artist has provided the City five (5) art renderings employing a combination City name or logo and hose racing motif for consideration with one rendering subject to final selection by the City Council. In early May, the artist presented City and Santa Anita Racetrack staff (who is providing part of the project funding) five (5) proposed renderings for review and consideration. City and Santa Anita Race Track staff preferred rendering number five (5) to the other proposed designs. Rendering number five is constructed with perforated aluminum vertical panels, polished . metal iettering and is colored with clear anodized aiuminum. This choice of design material offers the City a minimum amount of required maintenance. Lighting is optional and could provide color and variety in the evening hours. " Upon selection by the City Council of the final design, the artist will begin Phase II in which he will develop design specifications after which the artist will provide technical oversight to City staff for the bidding phase. The funding mix is $50,000 Redevelopment Agency Funds, $50,000 in Proposition C Local Return Funds and $50,000 from Santa Anita Racetrack. It is estimated that design services for this project will total $16,000 and engineering and mechanical specifications, fabrication and installation will total $133,500, bringing the total project cost to $150,000. Following the staff presentation, Mr. Tzanetopoulos, responded to questions expressed by Council members with regard to the size and shape of the horses, the fabrication and also the maintenance of the proposed graphic design on the rail road bridge overpass. Council member Marshall stated in part that she likes the idea and the concept of rendering Number Five, but she felt that the horses needed to look more realistic, such as the horses depicted in rendering Number One. It was MOVED by Councilmember Chandler, seconded by Council member Chang and CARRIED on roll call vote as follows to SELECT the Graphic Design Number Five (5) for the Huntington/Second Avenue rail road bridge fa~ade and AUTHAURIZED staff to obtain bids for engineering/specifications, fabrication and installation of the approved bridge design. AYES: NOES: ABSENT: Councilmembers Chandler, Chang, Segal and Kovacic Councilmember'Marshall None 13 6/6/00 . 42:0130 .18. CITY ATTORNEY 0., JI)'~ 18a. I . RESOLUTION City Attorney Deitsch presented for ADOPTION and read the tille of RESOLUTION NO. ,J 't I', _ JONO. 6180 6180: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, (Ord. No. 2119 CALIFORNIA, APPROVING THE ADOPTION OF A NEGATIVE DECLARATION Neg. Declaration) PERTAINING TO PROPOSED ORDINANCE NO. 2119: (ADOPTED) It was MOVED by Council member Chang, seconded by Councilrnember Chandler and CARRIED on roll call vote as follows that RESOLUTION NO. 6180 be and it is hereby ADOPTED. AYES: NOES: ABSENT:- Councilmembers Chandler, Chang, Marshall, Segal and Kovacic None None 0'> ,C,t) 18b. ORDINANCE City Attorney Deitsch presented for ADOPTION and read the tille of ORDINANCE NO. NO.2119 2119: "AN ORDINNACE OF THE CITY COUNCIL OF THE CITY OF ARCADIA, . I (Permitted Uses CALIFORNIA, AMENDING SECTION 9273.1.10.1 AND ADDING SECTIONS 9273.1.18 S-1 Zone and AND 9273.2.10 TO THE ARCADIA MUNICIPAL CODE RELATING TO PERMITTED Performance USES IN THE S-1 ZONE AND ESTABLISHING PERFORMANCE STANDARDS FOR Stands. For CERTAIN NIGHTTIME ACTIVITiES: Nighttime Activities) (ADOPTED) It was MOVED by Councilmember Chang, seconded by Councilmember Marshall and CARRIED on roll call vote as follows that ORDINANCE No. 2119 be and it is hereby ADOPTED. I j ~ f AYES: NOES: ABSENT: Council members Chandler, Chang, Marshall, Segal and Kovacic None None I ADJOURNMENT Mayor Pro tern Segal adjourned the meeting in memory of Donald Gormly. "I would like (In Memory of to respectfully adjourn tonight's City Council meeting in memory of Donald Gormly. Robert Harbur, Donald Gormly passed away on May 19, 2000. Donald was a self made man and Donald Gormly successful entrepreneur. He valianlly served his country in the Navy in World War II and and Richard was awarded the Purple Heart. He was active at St. Rita Church and was a Knight of Shrouds) Malta. Donald is survived by his loving wife of over 50 years Kathy, seven children and eighteen grandchildren". Councilmember Marshall adjourned the meet,ing in memory of Robert L. Harbur. "I would like to respectfully adjourn tonight's City Council meeting in loving memory of Robert L. Harbur. Robert passed away on May 23, 2000. His favorite slogan was "keep it brieF so we will respect his wishes. Robert was a former Arcadia Sister City Commissioner, involved with the Arcadia Tournament of Roses, an enthusiastic fundraiser for the Patient Tower of Methodist Hospital and very active at the Faith Lutheran Church where he helped to establish it's successful Child Care program. Robert was happily married to his wife Mickey with whom he raised two sons, Tracy and David. Robert was a tremendous humanitarian and a true real asset to the City of Arcadia and will be dearly missed". Mayor Kovacic remembered, Richard "Dick" Shrouds, who passed away peacefully May 28, 2000 in Arcadia. Dick graduated from the University of Pennsylvania and was Vice President of Alcoa, working there for thirty years, most notably as manager of the Century City Shopping Center. He was an active member of the Church of The Good Shepard, I member of the Optimist Club, Glendora Country Club and also the Do-si-Do Square Dancing Club and was a square dancing caller. He was an avid golfer, he loved motor 14 6/6/00 I ~'I I -I", \' 42:0131 homing and was a member of Lake Crawley Fishing Club and the Fat Club. He is survived by his loving wife Harriet, daughters Nancy, Judy, Cindy, son Rick, thirteen grandchildren, also a sister. He will always be remembered for his sense of humor and kind heart. .We adjourned tonight's meeting in memory of these three very special Arcadians and we hope the loving memories that their families .and friends possess will help to provide some consolation during this time of loss." ADJOURNMENT At 10:00 p.m. the Regular Meeting of the Arcadia City Council ADJOURNED to June 20, (June 20, 2000) 2000, at 5:00 p.m., in the Conference Room of the Council Chambers for a Regular Meeting to conduct the business of the City Council and Redevelopment Agency and any Closed Session necessary to discuss personnel, litigation maters or evaluation of properties. ATTEST: , 15 6/6/00