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Home My WebLink AboutJUNE 20,2000 I I I 01/0,' oJ OG~{) 00 42:0132 ,., C CITY COUNCIL PROCEEDINGS ,ARE AUDIO AND VIDEO TAPE RECORDED AND ON FILE IN THE OFFICE OF THE CITY CLERK ROLL CALL: 1. 2. 2a N8N POUCE FACIliTY ARCHIlECllJRE (I'v1cdeI No 3 IIPPROVED) 07$1-',: ,'.FJ MINUTES CITY COUNCIL OF THE CITY OF ARCADIA and the ARCADIA REDEVELOPMENT AGENCY REGULAR MEETING June 20, 2000 The Arcadia City Council and Redevelopment Agency met in a Regular Meeting on Tuesday, June 20, 2000 at 5:07 p,m" in the Council Chambers Conference Room, PRESENT: Councilmembers Chandler, Chang, Marshall, Segal and Kovacic ABSENT: None AUDIENCE PARTICIPATION None, STUDY SESSION Donald Penman, Development Services Director/City Manager Pro tem, presented an overview of the new police station process, strategy and philosophy culminating in presentation of architectural models for Council's consideration, The concept of the construction of a new police facility began with a needs assessment study which Council approved, The study indicated need for a 42,000 square foot main police facility and additional space of 15,900 square feet for ancillary structures, which included a firing range, a maintenance area and other uses, The space needs study identified the City's needs through twenty (20) years within certain staffing levels. although, the building will last much longer, Mr. Penman stated, The site for placement of a new facility was identified many years ago when the former Armory property south of and adjacent to the existing police facility, was purchased in 1988 for a new station, Following the retention of WMM Associates as architects for the project, there was an extensive adjacency study to determine police functions which must be adjacent to each other, This study resulted in a building of approximately 32.000 square feet on the ground floor and an approximate 10,000 square foot second floor, which study was presented to the Council on May 16'", Mr, Pellman noted that it is critical to maintain the existing police facility while the new station is under construction, Although the new building will encroach across the an access road into the existing site and into the current bwilding that houses the locker room and communications shop, this structure will have to be demolished to make room for the new construction, 1 6/<'0/00 '.' : '. ;'d.\. ._ ., 42:0133 Mr'-Penman introduced Steve Wiley, WMM Associates, lead architect for the project, who presented'the other members of the architectural team: Jeff Templeman, retired Deputy Police Ch'lef of Alhambra; Tom Wooge, associate designer; and Tony Lumsden from AJLA I:~ Mr, Lumsden presented a detailed commentary of the design process and slides of many edifices in Arcadia and throughout the world, and the relation of certain organizational and design elements one to another with respect to the buildings displayed, More recent projects designed by WMM were presented also, some constructed with pre-cast concrete, Mr. Lumsden explained the design elements and functional organization of three models prepared by the WMM design team. of the proposed police facility for Council's consideration, The three models were then unveiled for the Council and a lengthy discussion ensued of the designs, City Manager Kelly noted all three designs are within budget, which was the original direction given to the architects, Further. the architects were asked to provide a linkage to blend the other Civic Center buildings with the proposed police facility; add additional parking, signage, the creation of a campus effect, connect all of the elements, and produce a formal entry off of Huntington Drive to the campus, In reference to the three models each Council member expressed his/her preference regardi~g the design: Council member Chandler commented that he liked Model No, 3 for several reasons, in particular, it is futuristic and very dynamic, His second choice would be Model No, 2, Council member Chang felt that either Model No, 1 or No, 3 would be fine, I Mayor Pro tem Segal was in favor of Model No, 3, The rounded sides of the building soften the appearance of the facility, Council member Marshall commented that she also liked Model No, 3 for the same reasons expressed by Mayor Pro tem Segal. She could live with Model No, 1, but, she does not care for the design of Model No, 2 at all, . Mayor Kovacic stated in part that, of the three models, his preference would be Model No, 1, He is concerned that the architecture of No, 3 would be dated very quickly, He also felt it was important to determine what materials for the structure would be used, The Mayor felt that the three models were inconsistent with the other City buildings, He feels the style of Arcadia is more like the Community Center or Fire Station No, 2", this is what he would prefer. although, he appreciates the fact that the Community Center and Fire Station No, 2 are expensive buildings, The City Manager explained in detail that staff and the architects considered the possibility of malctiing "the design of the police station with the architecture and materials of the Community Center. The cost was almost prohibitive; the Community Center is a much smaller building than the proposed facility and the design of the Center would not look well . -.- on ~the -'broad expanse of the police building; the architecture of the Community Center does not fit City Hall and the Council Chambers, which the architect will blend with the new police facility. etcetera, The Mayor felt these were good points and the project should be considered campus-wide as suggested by the City Manager. I 2 6/20/00 ,I 3, 3a O(fu,.I() 3b, I INVOCAllON PLEDGE OF ALLEGIANCE ROLL CALL: 4, ORD, & RES, READ BY TITLE ONLY I 42:0134 Mayor Kovacic noted he would prefer to have more time to consider the style of architecture presented in the three modeis, however, it is up to the entire Council. He also would be interested in receiving input from the C,O,P,S, Committee and others and have additional discussion, Following further discussion Councilmember Chandler MOVED that the Council go ahead and vote on Model No, 3 this evening and let the architectural team proceed to get to the next step, Mr. Wiley noted the architects would be working on elevations and continuing the drawings into the design phase, The motion was seconded by Council member Chang and CARRI ED by the consensus of the City Council. Mr, Penman noted that whatever direction the Council has decided to proceed, this will not be the final look", the design will be refined and be a little different the next time the Council sees it. In response to a Council question Mr. Lumsden advised the exterior of the building will be in light colors and constructed of pre-cast concrete, The City Manager requested that Council meets on Thursday, July 131h at 4:00 p,m" to consicler the refinements to the design of Model No, 3, Council concurred, CLOSED SESSION Discussion of pending litigation under Government Code Section 54956,9(b)(1): one (1) case, (A determination concerning a possible claim against the City for employment benefits relating to health insurance), Discussion of litigation under Government Code Section 65956,9(c), one (1) case, 'At 6:37 p,m, the City Council RECESSED to Closed Session, RECONVENED the Regular Meeting in the Council Chambers at 7:08 p,m, Reverend Roger Sonnenberg, Our Saviour Lutheran Church Steven Strobel and Jason Marino PRESENT: Councilmembers Chandler, Chang, Marshall, Segal and Kovacic ABSENT: None SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS City Manager Kelly noted a correction to Agenda Item 17i. Changing the closure of South First Avenue for an ABA Street Faire. from 3:00 p,m, to 9:00 p,m, to 4:00 p,m, to 10:00 p,m, City Attorney Deitsch announced the subject discussed at the closed Session held enrlier this evening, No reportable action was taken, It was MOVED by Councilmember Chandler, secon'ded by Mayor Pro tern Segal and CARRIED that ordinances and resolutions be read by title only and that the reading in full be WAIVED, 3 612010(f 42:0135 PRESENTATIONS 5, MAYOR'S Mayor Kovacic presented the June, 2000 Mayor's Community Service Award 'to the COMMUNITY Arcadia Interfaith Action Group representative, stating, in part, that the Arcadia Interfaith SVC, AWARD Action Group was founded In 1992 following the Los Angeles riots as a response of (Arcadia thanksgiving to the police and fire personnel for their heroic efforts, Since then the Interfaith Action composition and mission of the group has grown to include both faith communities and Group) social service organizations, This year the Arcadia Interfaith Action Group sponsored the First Annual Arcadia CROP Walk, This event raises public awareness and support for hunger programs at home and abroad, The CROP Walk generated $35,000 in 'donations, 6, MAYOR'S Mayor Kovacic presented the June, 2000 Mayor's Employee Recognition Award to Dena EMPLOYEE Spanos-Hawkey, stating that two years ago the Arcadia Public Library began an Adult RECOGNITION Literacy Program. supported by an organization called SPARC (South Pasadena/Arcadia AWARD Reading Centers, Inc,) to enable adults with limited reading ability to meet their personal (Dena Spanos- literacy needs and goals at home and at work, A grant from the California State Library' Hawkey) - made funding available to communities for this purpose, Dena, who administers this program for the Library, was instrumental in helping Arcadia'successfully apply for the grant funding, She runs an extremeiy effective and well-utilized adult literacy program that includes recruiting tutors. managing staff, developing, promoting, scheduling and preparing materials for various literacy activities and managing grant funds, 7, MAYOR'S Mayor Kovacic presented the June, 2000 Mayor's Business Recognition Award to Margit BUSINESS Holakoui Florist iocated at 302 East Foothill Boulevard, stating that, with over 30 years of RECOGNITION experience in the floral business Margit has graced Arcadia with lovely and memorable AWARD, ' floral arrangements, Besides creating stunning floral arrangements, Holakoui generously (Holakoui supports many worthwhile organizations in Arcadia and other local communities, In Florist) Arcadia she has help groups such as the Arcadia Soroptlmist Club', Arcadia High School Direct Kick Club, Highland Oaks Designing Dads, Arcadia Pony/Colt Baseball, Methodist Hospital and Mt. Wilson Vista Girl Scout Council. 8, PRESENTATION (Bill & Ginger Olegario) Mayor Kovacic stated in part that one of the outstanding youth programs in the City is Arcadia Pony/Colt Baseball. The baseball field, practice facilities and snack shack which is so important to fundraising make Bonita Park a perfect venue to watch quality youth baseball in Arcadia, Within this organization no one epitomizes civic virtue more than Bill and Ginger Olegario, who have given selflessly of their time and energy to promote the league and help maintain the outstanding quality of the program, For the last three years they have spent long hours running the snack shack and handling all of the problems that arise at the field, ,Mayor Kovacic congratulated and presented a plague to Bill and Ginger Olegario, on behalf of the City Council. in recognition of their dedicated service to Arcadia's youth, 9, PUBLIC HEARINGS - CITY COUNCIL Ik ............ I [~ I 9a, RESOLUTION City Manager William Kelly presented the staff report and recommendation to adopt NO, 6186 - RESOLUTION NO, 6186, entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE I FY 2000-2001 CITY OF ARCADIA. CALIFORNIA, ADOPTING A BUDGET FOR FISCAL YEAR 2000- O':"<>Io_","D ,.. ." .... 1>- 6/20/00 4 "I r I I OPERATING BUDGET & FY 2001-2002 SPENDING PLAN RESOLUTION NO, 6187 FY 2000-2001 THROUGH FY 2004-2005 CAP, IMPROV, & EQUIP, ACQ, PROGRAM (ADOPTED) CJ3')'O. ~O 03,,)0-30 42:0136 2001 AND APPROPRIATING THE AMOUNTS SPECIFIED THEREIN AS EXPENDITURES FROM THE FUNDS INDICATED AND APPROVING IN CONCEPT A SPENDING PLAN FOR 2001-2002"; and, to ADOPT RESOLUTION NO, 6187 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, ADOPTING A CAPITAL IMPROVEMENT AND EQUIPMENT ACQUISITION PROGRAM FOR FISCAL YEARS 2000-2001 THROUGH 2004-2005," Mr. Kelly presented an historical overview of the City's Operating Budget stating in part that, in 1994 the City began ,to experience problems with revenues declining and expenditures continuing to increase, Subsequent to that time, services were cut, street sweeping reduced, Library hours reduced, the Wilderness Preserve nature park was closed most of the week, thirty (30) permanent full time positions were cut, salaries were frozen for a number of years and reserve funds were used to balance the budget. In 1997 the City Councii appointed a Citizens' Financial Advisory Committee (CFAC) to analyze the City's operating procedures and the budget. CFAC was comprised of Mayor Pro tern Mickey Segal, Vince Foley, Bob Hoherd, John McAlister and David Olson, The Committee met for several months and set forth for Council's consideration numerous goals and objectives which dealt with the appropriate levels for reserve funds, Equipment Fund, Emergency Fund, and Capital Improvement Program and discussed the City's cost allocation plan, Council received and adopted the Committee's report as a guideline, The budget for fiscal years 2000-2001 and 2001-2002 and the Capital Plan that was distributed to the City Council on May 18, 2000 identifies each of Citizens' Financial Advisory Committee (CFAC) recommendations, City Manager Kelly explained in detail the highlights of the FY 2000-2001 budget set forth in the June 20, 2000 staff report, stating that the annual budget reflected a beginning Fund Balance of $1,5 million in the General Fund for fiscal years 2000-2001 and 2001-2002" The estimated revenues of $29.4 million bringing the total of estimated funds available for the next fiscal year to $34,6 million, As part of the discussion at the June 6, 2000, budget study session, additional operating projects and programs were considered, The June 20, 2000 staff report illustrates the financial Impact the proposed programs have on the General Fund Balance, and outlines specifically the new programs and projects, Two additional capital projects were also proposed at the study session, the resurfacing of the track at Arcadia High School and improvements to the fountain in the County Park, Appropriations in the Capital Outlay Fund of $125,000 and $10,000 respectively for these, projects were recommended, ' Following the presentation staff responded to Council's questions with regard to Proposition A and C Funds and the soundwall issue, stating. that Proposition A Funds can be utilized primarily for mass transit projects such as Arcadia Dial-A-Ride; Proposition C Funds can be use for any transportation related projects; re-constructing the streets and roads that are heavily utilized by transit. Staff also noted that the only soundwall project that is definitely scheduled at this point is the north side of the 210 Freeway, Fifth Avenue to 8.econd Avenue, which will be completed in 2002-2003, Mayor KO'Jaci: OPENED the Public Hearing, No one came forward to address the City Council. It was MOVED by Councilme:nber Chandler, seconded by Mayor Kovacic and CARRIED to CLOSE the public hearing, ' 5 6/20/00 f~; '._:3 r. ~ ROLL CALL ROLL CALL , '. 9b, RESOLUTION NO, 6183 CITY WATER RATE INCREASE (ADOPTED) 03~()-130 42:0137 Councilmember Chandler commented. in part, that he is really happy with the budget process, This is a very good budget, the City will have funds to partiCipate in improving the community, such as resurfacing or renovating the high school track, which has been on the wait list for quit some time, . " I , Mayor Kovacic noted that he felt really pleased with this year's budget. He is also excited with the fund that the City can use for youth activities, . It was MOVED by Councilmember Chandler. seconded by Councilmember Chang and CARRIED on roll call vote as follows to ADOPT RESOLUTION NO, 6186 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, ADOPTING A BUDGET FOR FISCAL YEAR 2000-2001 AND APPROPRIATING THE AMOUNTS SPECIFIED THEREIN AS EXPENDITURES FROM THE FUNDS INDICATED AND APPROVING IN CONCEPT A SPENDING PLAN FOR 2001-2002," AYES: NOES: ABSENT: Councilmembers Chandler, Chang, Marshall, Segal and Kovacic Nooe ' . None 'It was MOVED bY' Councilmember Chandler, seconded by Councilmember Chang and CARRIED on roll call vote to ADOPT RESOLUTION NO, 6187 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, ADOPTING A CAPITAL IMPROVEMENT AND EQUIPMENT ACQUISITION PROGRAM FOR FISCAL YEARS 2000-2001 THROUGH 2004-2005," AYES: NOES: ABSENT: Councilmembers Chandler, Chang, Marshall, Segal and Kovacic None None I Consideration of the report and recommendation to approve a water rate adjustment for FY 2000-2001 by adopting Resolution No, 6183 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, SETTING CITY WATER RATES AND FINDING THE RATES WILL NOT EXCEED THE ESTIMATED AMOUNT NECESSARY TO FUND OPERATION OF THE CITY WATER SYSTEM," Based upon the Public Works Services Department's proposed 2000-2001 budget and the Water Master Plan, staff recommended that the City Council consider adjusting the water rate by 1,7%, from $1,09 to $1,11 per 100 cubic feet and adopt Resolution No, 6183, which sets the water rates for all water bills issued after July 1, 2000, The proposed expenditures for the Water Operating Budget for 2000-2001 are $5,732,380 which is $23,070, or 5%, more than the current year's budget. excluding the $650,000 proposed addition to the "Meters and Service Connections" account. This account is used for developer-paid water installations and is completely offset by revenue received, At the June 6, 2000 meeting, the City Council directed staff to revise the proposed water rate adjustment from 3.4% to 1,7%, Public Works Services Director, Patrick Malloy noted that staff conducted a survey of the water rates of eight neighboring water agencies which is selforth in June 20, 2000 staff report, As shown in the survey, Arcadia's new average bimonthly water bill would be $74,66 as compared to the current average bill of $73,52 (an annual increase of $6,84), The average water bill for the eight neighboring water agencies I is $82.46, 6 6/20/00 I I I .' - ,l<'-I~" (*/ "'i.r,:", , : " ,. , . f..~.t<~ ,.'-t. 'f" 42:0138 Mayor Kovacic OPENED the Public Hearing, No one came forward to address the City Council. It was MOVED by Mayor Pro tem Segal, seconded by Councilmember Marshall and CARRIED to CLOSE the public hearing, It was MOVED by Councilmember Chang, seconded by Councilmember Chandler and CARRIED on roll call vote as follows to APPROVE Resolution No, 6183, authorizing the proposed water rate adjustment for Fiscal Year 2000-2001, which will be reflected on all water bills issued after July 1, 2000, AYES: NOES: ABSENT: Councilmembers Chandler, Chang, Marshall, Segal and Kovacic None None 9c, RESOLUTION Consideration of the report and recommendation to approve a sewer rate adjustment for NO, 6182 - FY 2000.2001 and adoption of RESOLUTION NO, 6182: "A RESOLUTION OF THE CITY SEWER SVC, COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, SETTING CITY SEWER RATES CHARGE AND FINDING THE RATES WILL NOT EXCEED THE ESTIMATED AMOUNT INCREASE NECESSARY TO FUND OPERATION OF THE CITY SEWER SYSTEM"; and, (ADOPTED) Introduction of ORDINANCE NO, 2122: "AN ORDINANCE OF THE CITY COUNCIL OF ORDINANCE THE CITY OF ARCADIA, CALIFORNIA, AMENDING SECTION 2696 OF ARTICLE II, NO, 2122 CHAPTER 6 OF THE ARCADIA MUNICIPAL CODE RELATING TO SEWER SERVICE (Amending AMC CHARGE," Section 2696, Re, Sewer Based upon the 2000-2001 Capital Improvement Program and the Sewer Master Plan, Svc, Charge) staff recommended that the,City Council adjust the sewer rate by 3.4% from $2,04 to (INTRODUCED) $2,11 per month, per connected residential property, and from $6,13 to $6,34 per month, o 3~(j '" per connected business property, This adjustment is based on the Consumer Price Index - -, 3 (CPI) from March of 1999 to March of 2000, An additional adjustment of $,37 per month for residential and $1,10 for commercial connected services was recommended to be added to the 3.4% Consumer Price Index (CPI) adjustment to cover costs related to storm water and industrial waste management, and sewer cleaning, Thus, the residential rate would be $2.48 and commercial rate $7.44 per connected service and will be effective with the adoption of Resolution No, 6182 for all sewer bills issued after September 1, 2000, Mayor Kovacic OPENED the Public Hearing, No one came forward to address the City Council. It was MOVED by Mayor Pro tem Segal, seconded by Council member Marshall and CARRIED to CLOSE the public hearing, It was MOVED by Council member Chandler, seconded by Councilmember Chang and CARRIED on roll call vote to ADOPT Resolution No, 6182 authorizing the proposed sewer , rate adjustment from $2,04 to $2.48 per month per connected residential property and from $6,13 to $7.44 per month per connected business property for all sewer bills issued after September 1, 2000, AYES: NOES: ABSENT: Councilmembers Chandler, Chang, Marshall, Segal and Kovacic None None 7 6/20mo 42:0139 It was MOVED by Councilmember Chandler, seconded by Mayor Pro tern Segal and CARRIED on roll cal vote as follows to INTRODUCE Ordinance No, 2122. amending Section 2696 of Chapter 6, Article II of the Arcadia Municipal Code Relating to Sewer Service Charge, AYES: NOES: ABSENT: Councilmembers Chandler, Chang, Marshall, Segal and Kovacic None None 9d, RESOLUTION Consideration of the report and recommendation to ADOPT RESOLUTION NO, 6184. NO, 6184 entitied: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, RESIDENTIAL CALlFONRIA, SETTING THE SERIVCE RATES FOR THE COLLECTION OF REFUSE AND RESIDENTIAL REFUSE AND RECYCLABLES PURSUANT TO SECTION 5120,7 OF RECYCLABLES THE ARCADIA MUNICIPAL CODE", RATE INCREASE (ADOPTED) 08,Qo ..60 . ,'. In accordance with the Residential Refuse and Recycling Agreement between the City of Arcadia and USA Waste of California Inc, (Waste Management), Waste Management requested that the City Council adjust the service rates for residential refuse/recycling collection to reflect a change in the Consumer Price Index (CPI) for the year 2000, The impact of this adjustment on a typical single-family household with a standard 90-gallon collection service will be an adjustment of 2,65% or $0,26 per month. bringing the standard monthly service rate to $11,32, Standard bin service (3-yard bin once a week) for multi-family residences will also be adjusted by 2,65% or $1,80 per month, bringing the standard monthly service rate to $69,85, 1\'.', , 1~<;" ~ Waste Management has also proposed to amend the Agreement, changing the current I bulky item pick-up service from two (2) community wide bulky item clean-ups per year to four (4) at the resident's request anytime during the year, Additionally, Waste Management has offered to establish a contractual relationship guaranteeing the City of Arcadia long-tem disposal capacity, mandated by the State, Following a brief discussion Mayor Kovacic OPENED the Public Hearing, No one came forward to address the City Council. It was MOVED by Councilmember Chang, seconded by Mayor Pro tem Segal to CLOSE the Public Hearing, It was MOVED by Mayor Pro tem Segal, seconded by Council member Marshall and CARRIED on roll call vote as follows to ADOPT Resolution No, 6184 establishing service rates for the collection of residential refuse and recyclables, AYES: NOES: ABSENT: Council members Chandler, Chang, Marshall, Segal and Kovacic None None It was MOVED by Mayor Pro tem Segal, seconded by Councilmember Marshall and CARRIED on roll call vote to APPROVE the Amendment to the Residential Refuse and Recycling Agreement between the City of Arcadia and USA Waste of California, Inc, (Waste Management) and AUTHORIZE the Mayor and City Clerk to EXECUTE the Amendment. 8 6/20/00 I ,I I I 10, ROLL CALL 10a, RESOLUTION NO,6181 (Use of ARA Funds for Public Imprvm't FY 2000-2001 CIP) (ADOPTED) RESOLUTION NO, ARA-186 (ADOPTED) 0610. 'f\;", ., ';' ., . ': l' ,~-' . 42:0140 AYES: NOES: ABSENT: Councilmembers Chandler, Chang, Marshall, Segal and Kovacic None None JOINT PUBLIC HEARING OF THE CITY COUNCIL AND REDEVELOPMENT AGENCY PRESENT: Agency Members Chandler, Chang, Marshall, Segal and Kovacic ABSENT: None Consideration of the report and recommendation to ADOPT RESOLUTION NO, 6181: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, ADOPTING A NEGATIVE DECLARATION. MAKING FINDINGS PURSUANT TO HEALTH AND SAFETY CODE SECTIONS 33445 AND AUTHORIZING THE USE OF REDEVELOPMENT AGENCY FUNDS FOR PUBLIC IMPROVEMENTS COMPRISING THE FISCAL YEAR 2000-2001 CAPITAL IMPROVEMENT PROGRAM"; and, ADOPT ARA RESOLUTION NO, 186: "A RESOLUTION OF THE ARCADIA REDEVELOPMENT AGENCY APPROVING A NOTICE OF EXEMPTION, MAKING FINDINGS PURSUANT TO HEALTH AND SAFETY CODE SECTION 33445 TO AUTHORIZE THE USE OF REDEVELOPMENT AGENCY FUNDS FOR PUBLIC IMPROVEMENTS COMPRISING THE FISCAL YEAR 2000-2001 CAPITAL IMPROVEMENT PROGRAM," The Redevelopment Law (Health and Safety Code Section 33445) requires that, if redevelopment funds are to be used to pay for improvements which will be publicly owned, both within and outside of the project area, the City Council and the Agency Board must , make three findings: a) The proposed improvements are of benefit to the Project Area or the immediate neighborhood in which the project is located, b) There are no other reasonable means of financing the proposed project available to the community, c) The project will assist in the elimination of blighting conditions in the Project Area and is consistent with the adopted Implementation Plan, The June 20, 2000 staff report included a report summarizing the proposed Agency Capital Improvement Projects for FY 2000-2001 such as; the Historical Museum, Traffic Signal Upgrades, Front Street/SI. Joseph Reconstruction, Santa Anita Entry Corrldcr and the Police Facility, it also included an Initial Study and Negative Declaration for the proposed Historical Museum project; Preliminary Exemption Assessment and a Notice of Exemption (NOE), Following the staff presentation, Mayor/Chairman Kovacic OPENED the Public Hearing, No one came forward to address the Agency, It was MOVED by Council/Agency Member Chandler, seconded by Council/Agency Member Segal and CARRIED to CLOSE the public hearing, 9 6/20100 MOTION (City Council) MOTION (Redevelopment Agency) 11, ot"o.(()-.:t,o . ..... 42:0141 It was MOVED by Council member Chandler, seconded by Councilmember Chang and CARRIED on roll call vote to ADOPT RESOLUTION NO, 6181, adopting a Negative Declaration, making findings pursuant to Health and Safety Code Section 33445 and authorizing the use of Redevelopment Agency funds for Public Improvements comprising the Fiscal Year 2000-2001 Capital Improvement Program, I, AYES: NOES: ABSENT: Councilmembers Chandler, Chang, Marshall, Segal and Kovacic None None It was MOVED by Agency Member Chandler, seconded by Agency Member Segal and CARRIED on roll call vote as follows to ADOPT RESOLUTION NO, ARA 186, approving a Notice of Exemption, making findings pursuant to Health and Safety Code Sections 33445 to authorize the use of Redevelopment Agency funds for Public Improvements comprising the Fiscal Year 2000-2001 Capital Improvement Program, AYES: NOES: ABSENT: Agency Members Chandler, Chang, Marshall, Segal and Kovacic None None AUDIENCE PARTICIPATION Jason Marino and Steven Strobel, Camino Grove Elementary School, 3'" grade students and Boy Scouts, stated that they iove to skate board, they felt that Arcadia kids need a local skate park where they can skate safely, They presented a petition signed by Camino Grove Elementary school students and teachers to the City Council, and information on the cost of building a skate park, I Mary Hunt, 275 Colorado Place, read a petition that was submitted to the Mayors office on ,June 13, 2000 requesting the City Council to re-consider the proposed installation of sidewalks on Colorado Place, The neighbors felt that they do not need a sidewalk installed in their street, as there is minimal foot traffic in this area, Ana Elisa Kennedy, 275 Colorado Place, expressed her opposition to installation of sidewalks on Colorado Place, The contract was awarded on June 6. 2000, Ms, Kennedy noted that the residents did not receive any public hearing notices regarding this matter, She requested that tne City Council re-consider the proposed project and give residents the opportunity to voice their concerns and opposition, Reverend Mary Mitchell, Santa Anita Church, Church Administrator, summarized concerns and questions that came out of the result of the meeting with City staff on June 13, 2000, Reverend Mitchell stated in part, that the residents at 275 Colorado Place would like to have clarification of the claims that were filed with the police department concerning the accidents that have happened in the Village area, also they would like to know what the volume of pedestrian traffic is in that area? Further, Reverend Mitchell explained the parking situation and access to the Church building, stating in part, that major concern is the accessibility of the emergency vehicles and they would like the Fire Department to inspect the situation and evaluate the safety factor. In response to Mayor Kovacic's query staff stated, in part that this project was identified by the Development Services Department as a potential capital improvement. The City currently owns 12 feet of right-of-way all along the residential units on Colorado Place and I because of that, no acquisition is necessary, There is no continuous sidewalk in that area 10 6/20/00 I I I 12, SEGAL (Arcadia High Graduation) (Budget) MARSHALL (Hazardous Waste Round-Up) (AM.E.T) "'11-,':' ,.. ., ,';' :'. j'~: ,,; l ., f. li 42:0142 and pedestrians passing through have to use the street or private property, Further, City Manager Kelly recommend that the Council accept the public input and let the staff meet with the concerned individuals and discuss the alternatives to reduce the impact of the construction, and report back to the Council at a future date, Council concurred, Art Valenzuela, Arcadia resident, stated in part, that there is no conclusive evidence in the police reports that shows there have beem any accidents in the Village area due to pedestrians or car traffic, He urged the Council to re-consider the sidewalk project and listen to the concerns of residents that live there; the residents do not want a sidewalk, In response to Mr, Valenzuela's comments, Mayor Kovacic stated that the members of the City Council have to rely on experts for making decisions, The City's traffic engineer recommended the project for safety purposes and Council awarded the contract. There are many lawsuits that have been filed against the City for accidents and the goal of the City is to keep the streets safe, Steve Leeming, owner, the Frame House, 12 North First Avenue and Arcadia Business Association President, invited everyone to attend the Downtown Shoppers Faire which will be held the last Wednesday of each month starting in June, There will be approximately 30-40 vendors, entertainment for kids as well as adults, Peter Ulrich, 447 Fairview Avenue, the Library Board of Trustees Chairman, congratulated Ms, Dena Spanos-Hawkey. the recipient of Mayor's Employee Recognition Award, Mr. ,Ulrich thanked the Councilmembers and City Manager Bill Kelly for approving an additional $200.000 for the Arcadia Library FY 2000-2001 budget and assured everyone that the additional allocated funds wili be well spent. Further, Mr. Ulrich extended his appreciation to Mayor Kovacic on behalf of the Library Commissioners, for fulfilling his role as Council Liaison extremely well and attending and participating in all the Library Board meetings, Mr, Ulrich, stated in part, that the Library Board is looking forward to having Mayor Pro tern Mickey Segal as Council liaison for the coming year. MATTERS FROM ELECTED OFFICIALS Mayor Pro tern Segal thanked Santa Anita Race Track for their assistance in the Arcadia High School graduation ceremony, which was held, Friday June 16, 2000, at the Santa Anita Race Track, Mr, Segal thanked City Manager Bill Kelly and Administrative Services Director Tracey Hause, and all the department heads for their effort on the budget. Councilmember Marshall announced that the Los Angeles County Household Hazardous Waste Round up will be held on Saturday July 22. 2000 from 9:00 a,m, to 3:00 p,m, at Santa Anita Race Track, Gate 6. Colorado Place, Arcadia, Ms, Marshall congratulated the Arcadia A,M,E,T team members and announced that the team participated in the Fourth Annual California Mounted Officers Trails on June 3, 2000 and won second place in the overall team competition and second place in overall individual rider competition, 11 6/20/00 (Police, Fire Car Show) , (Dog Park) (Food for Thought) CHANG (Budget) (Summer Youth Center) 42:0143 Ms, Marshall noted that Arcadia's Police classic car won second place in the Police/Fire category in the Los Angeles City Police/Fire Charity Car Show, which was held on Saturday June 3, 2000, I" Ms, Marshall visited the Sierra Madre dog park and suggested staff contact County and request county's permission to put a dog park in the Los Angeles County Park in Arcadia, City Manager Kelly suggested that he and Councilmember Marshall meet with County representative Jay Gomez, and discuss the issue of a dog park, Ms, Marshall shared a "food for thought", which was passed on to her by Dorothy Denne; "it is good to remember that, like the tea kettle, although up to its neck in hot water, it continuous to sing," Council member Chang expressed appreciation and thanked staff for their hard work in preparing the budget. Dr. Chang noted that several Councilmembers attended the opening ceremony of the Summer 2000 Youth Center which was held June 19, 2000 at First Avenue Middle School, The summer youth program serves children entering grade 6 through 9, and is part of the Youth Master Plan, which is co-sponsored by the City of Arcadia and the Arcadia Unified School District. The Youth Center will be open from June 19 to August 11, 2000, Monday through Thursday, from 9:15 a,m, to 5:15 p,m, CHANDLER Councilmember Chandler requested that Agenda Item 18a, "adoption of Urgency (Ord, No, 2123) Ordinance No, 2123", be taken out of agenda order and moved forward, ' KOVACIC (DARE) Mayor Kovacic congratulated all the Fifth graders who graduated DARE program, The graduation ceremony was held on June 8, 2000 at the Arcadia High School North Gymnasium, Mayor Kovacic also, congratulated Officer Steve Cervantes, who has been one of the DARE program consolers for past five years, I (Sierra Madre Mayor Kovacic encouraged everyone to attend the Sierra Madre Fourth of July celebration July 4'" Parade) and the parade, Arcadia's City Council will participate in the parade, The City Council RECESSED at 9:25 p,m, and RECONVENED at 9:45 p,m, Councilmember Chandler requested that he be excused from consideration of the adoption of Urgency Ordinance No, 2123, relating to the R-2 zoned properties north of Live Oak Avenue between Greenfield Avenue and Fourth Avenue, due to conflict of interest. Councilmember Marshall stated, in part, that she also owns a property near the subject area. She contacted a professional realtor, due to his report, any change in zoning would not have an impact on her property. plus or minus $10,000 of the value of her property, Therefore she may participate in Agenda Item 18a, ' City Attorney Deitsch, agreed with Councilmember Chandler's excuse and Councilmember Marshall's participation and right to vote, . I 12 6/20/00 :1 I I 18a, INTERIM URGENCY ORDINANCE NO, 2123 (R-2 Zoned Propertie$ N, Live Oak Bet Greenfield And Fourth) (ADOPTED) "' ~ I'.". ...r ~ 42:0144 Consideration of the report and recommendation to adopt Urgency Ordinance No, 2123 entitled: "AN INTERIM URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARCADIA PROHIBITING THE APPROVAL OF ALL LAND USE ENTITLEMENTS AND PERMITS ON CERTAIN PROPERTY GENERALLY LOCATED AT 2606, 2615 GREEFIELD, 2601,2600, 2607 LEE AVENUE, 2601 AND 2600 SECOND AVENUE, 2601 AND 2600 THIRD AVENUE, 2601 AND 2536 FOURTH AVENUE FOR A PERIOD OF 45 DAYS, PENDING THE COMPLETION OF A LAND USE STUDY AND THE ADOPTION OF ANY AND ALL AMENDMENTS TO THE CITY'S LAND USE REGULATIONS," A proposal for architectural design review was submitted for a four unit multiple-family residential condominium project at 2600 South Third Avenue, During the design review process, it was noted that although the property is zoned R-2 which allows up to 12 diu per acre, the General Plan designation for the site is single-family residential 0-6 dulac, The applicant Jeffrey Lee (Nevis Construction) withdrew the application but suggested that a General Plan change be processed for this parcel. In reviewing the City's zoning map it was noted that eleven lots along Greenfield Avenue, Lee Avenue, Second, Third and Fourth Avenues north of the commercial properties fronting on Live Oak Avenue were zoned R-2 since at least 1949, The current General Plan designation for all these properties is Single-family residential 0-6 dulac and has been that way since at least 1970, The Development Services Department recommended the adoption of an urgency interim ordinance for a 45-day period moratorium, pursuant to Government Code Section 65858(a), This 45-day period would allow the City time to provide the appropriate public hearing notice pursusnt to Section 65090 to extend the interim ordinance for up to ten (10) months and 15 days, During this moratorium the Development Services Department would be able to analyze and investigate the most appropriate land use designation for these properties and make a recommendation to the City Council. Following the staff presentation Mayor Kovacic stated that, this is the time for those in the audience who wish to speak on this issue, Jeffrey Lee, 941 Fallen Leaf Road, felt that this is a very simple situation. there is a conflict between zoning and the general plan and this is a policy decision that the Council eventually has to make, In his opinion there is no need for an urgency ordinance and moratorium at this time, By putting a moratorium on development the City will restrict property owners the right to build even a single family home, Kathy Grubl, 2606 Greenfield Avenue, stated in part, when she purchased her property twenty-eight years ago she was told that this property was zoned R-2, Recently the Planning Department told her that she is allowed to build 5 houses on her property, After preparing all the plans she was notified that she could not build the houses because of the zoning and the Generai Plan, She hoped the Council would consider the resident's petition and not pass the urgency ordinance, Following the public comments staff responded to questions raised by Council stating, in part, that under the current zoning the R-2 zone would allow apartment units, but it does not allow condominiums, In order to do a tract map the zoning has to be consistent with the General Plan, Also the staff noted if Mrs, Grubl would like to go ahead and built condominiums, she would have to apply for a General Plan amendment and the process would take approximately four months, 13 6/20100 13, ROLL CALL 14, 14a, ARA RES, NO, 172 WAIVER (10 E, Htg, Dr.) (APPROVED) 06'hl.~ ~ 42:0145 Considerable discussion ensued, Mayor Kovacic felt that the Council should direct staff to do a comprehensive land use study immediately to determine what the appropriate land use designation for these properties should be, It was MOVED by Mayor Kovacic, seconded by Mayor Pro tem Segal and CARRIED on roll call vote to ADOPT URGENCY ORDINANCE NO, 2123 entitled: "AN INTERIM URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARCADIA PROHIBITING THE APPROVAL OF ALL LAND USE ENTITLEMENTS AND PERMITS ON CERTAIN PROPERTY GENERALLY LOCATED AT 2606, 2615 GREEFIELD, 2601,2600, 2607 LEE AVENUE, 2601 AND 2600 SECOND AVENUE, 2601 AND 2600 THIRD AVENUE, 2601 AND 2536 FOURTH AVENUE FOR A PERIOD OF 45 DAYS, PENDING THE COMPLETION OF A LAND USE STUDY AND THE ADOPTION OF ANY AND ALL AMENDMENTS TO THE CITY'S LAND USE REGULATIONS"; and, DIRECT staff to proceed with the appropriate plan for the subject area to the Planning Commission as soon as possible, with the target date of one of the meetings in August. AYES: NOES: ABSENT: ABSTAIN: Councilmembers Chang, Marshall, Segal and Kovacic None None Council member Chandler THE CITY COUNCIL RECESSED TO ACT AS THE ARCADIA REDEVELOPMENT AGENCY PRESENT: ABSENT: Agency Members Chandler, Chang, Marshall, Segal and Kovacic None AUDIENCE PARTICIPATION None, Consideration of the report and recommendation to deny the request of Capital Currency, Inc, for a waiver of Agency Resolution No, 172 to permit a Payday Advance Check Cashing business at 10 E, Huntington Drive. Suite E, ARA Resolution No, 172 adopted by the Agency January 19, 1993, declares that "check cashing" is an inappropriate business in the Redevelopment Project Area, City staff has therefore denied a Business License application for Capital Currency, doing business as Payday Advance, Following denial of the issuance of a Business License, Capital Currency submitted a package of information to support their appeal of the City's action, which is, included in June 20, 2000 staff report, They define themselves not as a typical check cashing business but more as a "financial institution" providing "paper". not cash. services to the community, In reviewing their initial request and the information filed with the appeal, staff continues to recommend denial. Staff believes that Capital Currency will detract from the reputation, attractiveness, market acceptance and image of the downtown project area, that other commercial zones (C-2) in the City are available for such a use, I, I In response to Council's question, applicant Diane Spiegel, stated in part, that the Capital Currency Inc, is an electronic transfer company, dealing with ATM cards not cash or checks and will possibly serve 10-15 clients a day, The loan amount is up to $255 with 17% for the period of two weeks and a $45 service fee, Ms, Spiegel noted although the I Department of Justice issued a permit under the heading of check cashing this is not a 14 6/20/00 'I I I ':.' I"" 'I .1" I' ) '1. .' ',il. 42:0146 regular check cashing business, Mr. Aaron Miller, Capital Currency Inc" General Manager, responded to the Council's questions stating, it is a requirement for the customer to appear at the location for the first' time to submit the original documents, once there is a relationship with the customer then they can call in and do the business by phone and Telefax, Mayor Kovacic felt that the proposed signage is not compatible with Redevelopment Project area, He suggested that the staff be more aggressive in overall sign review for that area, Council member Chandler stated, that he is in a favor of overruling staffs recommendation and allowing Capital Currency Inc, start business in Arcadia, He felt that this is not a typical check cashing operation and it will work like a loan office, which is allowed in Redevelopment area, Council member Marshall agreed with Mr. Chandler and believes that they are a loan company and a service and not a regular check cashing company, She felt the location is a poor retail location and nothing retail is going to survive in that location, Ms, Marshall agreed with Mayor Kovacic's choice on a very nice sign and is in favor of allowing Capital Currency Inc, to start their business in that location, In response to Councilmember Chang's query staff stated. in part, that the Agency has spent over $40 million dollars to revitalize the downtown area, and to improve the appearance of this historic commercial district. It is staffs concern that a change on the policies, procedures and objectives will defeat the overall goals and objectives in the Redevelopment Project area, Mayor Kovacic would like to add a condition in the motion that a sign program be submitted to be reviewed by staff, It was MOVED by Councilmember Chandler, seconded by Councilmember Marshall and CARRIED on roll call vote as follows to OVERRULE the staff recommendation and APPROVE a Payday Advance Check Cashing Business at 10 East Huntington Drive. Unit E subject to a condition regarding sign age, AYES: NOES: ABSEMT: Agency Members Chandler, Marshall, Segal and Kovacic Agency Member Chang None 15, CONSENT ITEMS 15a, MINUTES See Page 16, (June 6, 2000) 15 6/20/00 06/0. 'l,:. ~~ RESO NO, 187 FY 2000-2001 OPERATING BUDGET AND FY 2001-2002 SPENDING PLAN (ADOPTED) 42:0147 ADOPTED RESOLUTION NO, ARA-187 entitled: "A RESOLUTION OF THE ARCADIA REDEVELOPMENT AGENCY OF THE CITY OF ARCADIA, CALIFORNIA, ADOPTING A BUDGET FOR FISCAL YEAR 2000-2001 AND APPROPRIATING THE AMOUNTS SPECIFIED THEREIN AS EXPENDITURES FROM THE FUNDS INDICATED AND APPROVING IN CONCEPT A SPENDING PLAN FOR 2001-2002," 15c, APPROPRIATE See Page 16, FUNDS (Traffic Signal Mod, Proj,) 15a, MINUTES (June 6, 2000) (APPROVED) THE PRECEDING CONSENT ITEM 15b, APPROVED ON MOTION BY AGNECY MEMBER CHANG, SECONDED BY AGENCY MEMBER CHANDLER AND CARRIED ON ROLL CALL VOTE AS FOLLOWS: AYES: NOES: ABSEMT: Agency Members Chandler, Chang. Marshall, Segal and Kovacic None None Councilmember Marshall requested a modification on page 13 of June 6, 2000 Minutes, It was MOVED by Mayor Kovacic, seconded by Councilmember Marshall and CARRIED on roll call vote to APPROVE the Minutes of the June 6, 2000 Regular Meeting as amended, AYES: NOES: ABSEMT: Agency Members Chandler, Chang, Marshall, Segal and Kovacic None None 15c, APPROPRIATE In response to Mayor Kovacic's concern. City Manager Kelly stated, in part, that the City FUNDS will work with the designer of the Huntington/Second Avenue rail road bridge fayade to (Downtown coordinate a new mast arm design against his project by movement of the "Arcadia" or Traffic Signal some part of the design, Mod, Proj,) (APPROVED) '0<.0 ~ 0 . Ocl,b It was MOVED by Mayor Kovacic, seconded by Councilmember Marshall and CARRIED on roll call vote to APPROPRIATE an additional $50,000 for three downtown traffic signal modification projects from unappropriated reserves, AYES: NOES: ABSEMT: Agency Members Chandler, Chang, Marshall, Segal and Kovacic None None ADJOURNMENT The meeting of the Arcadia Redevelopment Agency ADJOURNED to July 13, 2000 at 4:00 p,m, 16 6/20/00 I I I I I I 16, 16a. ARCADIA BEAUTIFUL COMSN, (Dahlstrom, Torrington and Cordano) ()/~tJ ,/fl BUILDING/FIRE CODE APPEALS BOARD (Hoherd) (JIJ..O ,/7 HUMAN RESOURCES COMSN, (Penharlow & Tauer) ol.;J,a -11 LIBRARY BR. (Burkhalter) OIdJ.() n M i,,:" Il, 42:0148 THE CITY COUNCIL RECONVENED CITY CLERK City Clerk, June Alford presented the report and recommendation to appoint members to the City's boards and commissions, It was MOVED by Councilmember Chandler, seconded by Councilmember Chang and CARRIED on roll call vote as follows to REAPPOINT Helen Dahlstrom and Janice Torrington to the Arcadia Beautiful Commission for full four-terms each, ending June 30, 2004; and, APPOINT Richard Cordano to fill the unexpired term of Doris Burland ending June 30, 2003, AYES: NOES: ABSENT: Councilmembers Chandler, Chang, Marshall, Segal and Kovacic None None It was MOVED by Councilmember Chandler, seconded by Councilmember Chang to APPOINT Harold Hedlund to the Building/Fire Code Appeals Board to fill unexpired term of Phillip Sexton ending June 30, 2003, It was MOVED by Mayor Kovacic, seconded by Mayor Pro tem Segal to APPOINT Robert Hoherd to fill unexpired term of Phillip Sexton ending June 30, 2003, ROLL CALL VOTE: Hedlund Chandler Chang Hoherd Marshall Segal Kovacic By a majority vote of the Council Robert Hoherd was APPOINTED to the Building/Fire Code Appeals Board to fill the unexpired tem of Phillip Sexton ending June 30, 2003, It was MOVED by Council member Marshall, seconded by Mayor Kovacic and CARRIED on roll call vote as follows to REAPPOINT Gordon Penharlow and Richard Tauer to the Human Resources Commission for full-four year terms each, ending June 30, 2004, AYES: NOES: ABSENT: Councilmembers Chandler. Chang, Marshall, Segal and Kovacic None None It was MOVED by Council member Chandler, seconded by Mayor Pro tem Segal and CARRIED to APPOINT Marsha Burkhalter to the Library Board for full four-year term ending June 30, 2004, PARKING DIST. It was MOVED by Council member Chandler, seconded by Councilmember Chang and COMSN, CARRIED on roll call vote as follows to REAPPOINT Gilbert Stromsoe and APPOINT (Stromsoe and William Wong to the Parking District Commission for full-four year terms each, ending Wong) June 30. 2004; and, CONTINUE the appointments of two more commissioners to a future ()'~:I) n ,Jjt) meeting, AYES: NOES: ABSENT: Councilmembers Chandler, Chang, Marshall, Segal and Kovacic None None 17 6/20/00 PLANNING COMSN, (Bruckner) o )~O ,,\b RECREATION AND PARKS COMMISSION (Phillipi) o {:w 60 SENIOR CITIZENS' COMSN, (Evans, Gilb, Leathery , Nafie & Lewis) () I ,J(j I f: SISTER CITY COMSN, (Lindsey, Westfall and Tung) (JI,.J,Ij~i;(;) 42:0149 It was MOVED by Councilmember Chang, seconded by Councilmember Chandler and CARRIED on roll call vote as follows to REAPPOINT Richard Bruckner to the Planning Commission for full four-year term ending June 30, 2004, AYES: NOES: ABSENT: I Councilmembers Chandler, Chang, Marshall, Segal and Kovacic None None It was MOVED by Mayor Kovacic, seconded by Councilmember Chandler and CARRIED on roll call vote as follows to REAPPOINT Steve Phillipi to the Recreation and Parks Commission for full four-year terms ending June 30, 2004, AYES: NOES: ABSENT: Councilmembers Chandler, Chang, Marshall, Segal and Kovacic None None It was MOVED by Mayor Kovacic, seconded by Council member Chang and CARRIED on roll call vote as follows to REAPPOINT John Evans and Ruth Gilb and APPOINT Joan Leathery (Assistance League), Edith Nafie (Golden Age Club) to the Senior Citizens' Commission for full two-year terms each, ending June 30, 2002; and, APPOINT Jim Lewis to fill unexpired term of Lorraine Spuck to June 30, 2002, AYES: NOES: ABSENT: Councilmembers Chandler, Chang, Marshall, Segal and Kovacic None None It was MOVED by Councilmember Chandler, seconded by Councilmember Chang and CARRIED on roll call vote as follows to REAPPOINT Monty Lindsey and Robert Westfall to the Sister City Commission for full four-year terms each, ending June 30. 2004, AYES: NOES: ABSENT: I Councilmembers Chandler, Chang, Marshall, Segal and Kovacic None None It was MOVED by Mayor Kovacic, seconded by Councilmember Chang to APPOINT Josephine Tung to a full four-year term on the Sister City Commission, ending June 3. 2004, AYES: NOES: ABSENT: Councilmembers Chandler, Chang, Marshall, Segal and Kovacic None None Mayor Kovacic expressed appreciation to those who have volunteered for the boards and commissions, 17, CONSENT ITEMS 17a, MINUTES APPROVED the Minutes of the June 6, 2000 Special and Regular Meetings as amended, (June 6, 2000) 17b, FRIENDS/LIB GIFT ($15,000) o I~ c:.' _ ,:. a ACCEPTED a monetary gift of $15,000,00 from the Friends of the Arcadia Public Library for ihe purchase of iibrary materials, I 18 6/20/00 I I I ",,,,. . , ' 42:0150 17c, ~J',,'l,n ,..) RESOLUTION ADOPTED RESOLUTION NO, 6188 entitled: "A RESOLUTION OF THE CITY COUNCIL NO, 6188 OF THE CITY OF ARCADIA, CALIFORNIA, ESTABLISHING THE APPROPRIATION (Approp, Limit LIMIT FOR THE FISCAL YEAR 2000-2001 PURSUANT TO ARTICLE III-B OF THE FY 2000-01) CALIFORNIA CONSTITUTION." 17d, 0") tto-PC) AWARD AWARDED a contract in the amount of $49,490,00 to CLS Landscape Management, Inc, CONTRACT for irrigation improvements at Hugo Reid Park; and, WAIVED all informalities in the bid (Hugo Reid Park process; and, AUTHORIZED the City Manager and City Clerk to EXECUTE the contract in Irrigation a form approved by the City Attorney, Improvement) 17e, i:)fj~f\. ~ Q AWARD AWARDED a contract in the amount of $221,882,81 to Roy Allan Slurry Seal. Inc, for the CONTRACT 1999-2000 street resurfacing program; and, WAIVED all informalities in the bid process; (1999-2000 and, AUTHORIZED the City Manager and City Clerk to EXECUTE the contract in a form SI. Resurfacing approved by the City Attorney, Program) 10/0.: J... 17f, d?i,'~"H1 SR. CITIZENS APPROVED an agreement with the Arcadia Unified School District to provide luncheon LUNCHEON meals for senior citizens at the Arcadia Community Center from July 1, 2000 through June MEALS 30, 2001; and, AUTHORIZED THE City Manager to sign the agreement after approval as AGRMNT, to form by the City Attorney, (July 1, 2000 - June 30, 2001) " 17g, (J.}1.IO. S () PROF, AUTHORIZED the City Manager to EXECUTE an agreement with Liebert, Cassidy for AGREEMENT labor relations and personnel legal services for Fiscal Year 2000-2001, subject to review (Labor Relations and approval by the City Attorney, FY 2000-01) 17h,OqJ..O.t<() PROF, SVC, AWARDED a Professional Services Agreement in the amount of $25,630,00 to Dewan, AGREEMENT Lundin & Associates for the preparation of design, construction plans, specifications and (51. Imprvm't - engineering cost estimates for the rehabilitation of the Live Oak Avenue and EI Monte Live OaklEI Monte Avenue intersection and the Canyon Road Sedimentation Basin; and, AUTHORIZED the & Canyon Ave,) City Manager and City Clerk to EXECUTE the contract in a form approved by the City Attorney, 17i. 00 II (l. 1', STREET APPROVED the Arcadia Business Association proposal to close South First Avenue CLOSURE between the alley south of Huntington Drive and California Street on three Wednesdays (ABA - June 28, (June 28. July 26 and August 30, 2000) between 4:00 p,m, to 10:00 p,m, for purposes of July 26 and the ABA Street Fake subject to execution of the "Conditions of Approval of Street Closure" August 30, 2000) by the ABA, set forth in the June 20, 2000 staff report, THE PRECEDING CONSENT ITEMS 17a, b, c, d, e, f, g, hand i APPROVED ON MOTION BY COUNCILMEMBER CHANDLER, SECONDED BY MAYOR PRO TEM SEGAL AND CARRIED ON ROLL CALL VOTE AS FOLLOWS: p P-' 19 6/20/00 18a, 19, /0 I.{O. ~S 19a, RESOLUTION NO, 6177 (Records Retention/ Destruction Policy) (ADOPTED) 42:0151 AYES: NOES: ABSENT: Councilmembers Chandler, Chang, Marshall, Segal and Kovacic None None I See Page 13, CITY ATTORNEY City Attorney Deitsch presented for ADOPTION and read the title of RESOLUTION NO, 6177: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, REGARDING THE POLICY FOR RETENTIONIDESTRUCTION OF OBSOLETE RECORDS OF THE CITY," It was MOVED by Council member Chang, seconded by Councilmember Marshall and CARRIED on roll call vote as follows that RESOLUTION NO, 6177 be and it is hereby ADOPTED, AYES: NOES: ABSENT: Councilmembers Chandler, Chang, Marshall. Segal and Kovacic None None 19b, ORDINANCE City Attorney Deitsch presented for INTRODUCTION and read the title of ORDINAtojCE NO,2120 NO, 2120: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARCADIA, (Claims Proce, CALIFORNIA, AMENDING ARTICLE 1, CHAPTER 9 OF THE ARCADIA MUNICIPAL Procedures) CODE ESTABLISHING PROCEDURES FOR PROCESSING CLAIMS AGAINST THE (INTRODUCED) CITY, " /o'lD .(u ADJOURNMENT (In Memory of William Phelps) It was MOVED by Councilmember Chandler, seconded by Mayor Pro tem Segal and CARRIED on roll call vote as follows that ORDINANCE NO, 2120 be and it is hereby INTRODUCED, I AYES: NOES: ABSENT: Council members Chandler, Chang, Marshall, Segal and Kovacic None None Mayor Kovacic adjourned the meeting in memory of William Phelps, "I would like to adjourn tonight's City Council Meeting in memory of William Phelps who passed away last month, William was Arcadia's first City Planning Director. He was born on July 24, 1924 in Niagara Falls, New York, After graduating from Niagara Falls High School he enlisted in the armed forces during World War II. While in England he met his future wife Yvonne, known as Billie, Upon his discharge he enrolled in the University of Buffalo at New York. where he earned a bachelor's degree in urban geography, From 1961 through 1969 William helped create Arcadia's General Plan, Under William's tenure all of Arcadia's City Development Codes, setting commercial, industrial, apartment and subdivision standards were upgraded, During those eight years Arcadia became the first community in Southem California to permit local neighborhoods to have their own units of governments, through which they could control architectural design previously set forth in deed transactions, After leaving Arcadia in 1969 William became the City Planning and 'Community Development Director for Culver City until his retirement in 1980, He was active in Elks Lodge, Arcadia Rogues, the American Society of Planning Officials, the Southern California Water Utilities Associations, the American Public Works Association and the I 20 6/20/00 I I I ADJOURNMENT (July 13, 2000) ATTEST: ,~ ,., 'f'. ': I .". " r " 42:0152 American Institute of Certified Planners, William was also made honorary member of the American Institute of Landscape Architects, a recognition not usually granted to people In the field of municipal planning, Away from the office William was a horse enthusiast, according to wife Billie, William more than anything enjoyed his day at the races, William is survived by his wife and several nieces and nephews, At 11:29 p,m, the Regular Meeting of the Arcadia City Council ADJOURNED to July 13. 2000, at 4:00 p,m" in the Conference Room of the Council Chambers for an Adjourned Regular Meeting to conduct the business of the City Council and Redevelopment Agency and any Closed Session necessary to discuss personnel, iitigation maters or evaluation of properties, 21 6/20/00