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HomeMy WebLinkAboutOCTOBER 10,2000 I I I OIIO-~-O to 'OOc; c..C 42:0225 CITY COUNCIL PROCEEDINGS AHE TAPt:: HECORDEl) P.ND ON FILE IN THE OFFICE OF THE CITY CLERK MINUTES CITY OF ARCADIA CITY COUNCIL/REDEVELOPMENT AGENCY and the CITY OF SIERRA MADRE CITY COUNCIL/REDEVELOPMENT AGENCY ADJOURNED REGULAR JOINT MEETING October 10, 2000 The Adjourned Regular Joint Meeting of the Arcadia City Council/Redevelopment Agency and the Sierra Madre City Council/Redevelopment Agency convened on Tuesday, October 10,2000 at 6:30 p.m. at the Arcadia Community Center, 375 Campus Drive. 1. ROLL CALL: PRESENT: Council/Agency Members Chandler, Chang, Marshall, Segal ami Kovacic (Arcadia) ABSENT: None ROLL CALL: PRESENT: Council/Agency Members Doyle, Hayes, Miller-Fisher, Lambdin and Stoci<ly (Sierra Madre) ABSENT: None 2. 3. 4. 0 S-S;O - S,'o CHANTRY FLATS ROAD Others in attendance - Arcadia William Kelly, City Manager Donald Penman, Assistant City Manager/Economic Development Director Patrick Malloy, Public Works Services Director Belh Costanza, Executive Director, Arcadia Chamber of Commerce Peter Siberell, Santa Anita Race Track June D. Alford, City Clerk Sierra Madre: John Davidson, City Manager Bruce Inman, Director of Pubiic Works Martin R. Cole, Assistant City Administrator/Finance Director Ed Tracey, Fire Chief Toni Bruckner, Director of Library Servic<ls Nancy Shollenberger, City Cierk Laura Fraer, Account Technician Janet Sherman, Administrative ClEr~ Mark Harmsen, Congressman David Dreier's Office Charles Cooper. Arcadia Weekly t-Jewspaper SUPPLEMENTAL INF~)r,MATION fHOW. STAFF REGARDING p,GENDA I,BliS i-Jene. ."'i;r)I~:~!C;: F'ARTICIPATION None. Cons;deration of U'€: status rl.~~Jort c'JJ"I(,i:.mling Chantry Flats Road. B1 uce !~~rm=!n, S:erra M.:ldrB Director of PU~lic \N(Jr~'.~~, p;"HSSi.tf-:C ~ brief overview of thD cC;1dition qf Ghnnt:'/ ! 10/1C/Or] CLEANUP 5. ARC/S.M. . SEISMIC RELIABILITY STUDY 07S-<:J-GS ""J .' 42:0226 Flats Road and stated in part that Sierra Madre has recently been notified by Congressman Dreier's Office that a $600,000 grant has been included in the TCSP Account of the Transportation BiIi, which is now on President Clinton's desk for signature. According to Congressman Dreier's Office the funds should be available in five to, six months following signature of the bill, after which Transportation wili take its 12-15% cut and pass the funds along to Caltrans to administer reimbursement to the cities for their 'expenditures. Once the amount of the funding is determined cities can proceed with the design, permitting process and construction of the final repairs to Chantry Flats Road. Mr. Inman noted, at this time the road is closed, and debris barriers have been placed across the road to protect downstream properties from debris flows. A detour wili soon be reopened to allow intermittent use of the road through the rainy season. City Manager Kelly advised that Arcadia is mobilizing to provide K-raiis, sandbags and equipment to protect that area from mudslides on down to Santa Anita. Sierra Madre staff reported that the work that needs to be done in Sierra Madre before the rainy season begins is: ciean out culverts; replace some culverts; construct a timber rebarrier upstream from the road; in the County section of Chanlry Road a portion needs to be replaced where a timber retaining structure was burned by the fire... the total cost is estimated to be approximately $500,000 for both segments. City Manager Davidson noted also that the permitting process could be quite substantial... this could take as much as 120 days or more to accomplish based on the date of the application. I' " --." Mr. Davidson added the possibiiity of both cities fronting the cost of these projects with the understanding that their costs would be reimbursed at a later time by Caltrans. Mr. Davidson noted also that there was some thought that the Forest Service and Corps of Engineers could possibly provide equipment and service which -would help Sierra Madre and Arcadia get within budget and complete the project With respect to the cleanout of the debris basin, it was noted this could not be done without permits from three agencies; California Fish and Game, Regional Water Quality and the Corps of Engineers. Counciimember Hayes noted Ihat the Sierra Madre City Council has committed $60,000 for the initial stages of the clean-up of Chantry, which is yet to be paid to the County. He queslioned if this bili could be submitted to Caltrans for payment. Considerable discussion centered on funding issues; the estimated cost of $500,000 to repair the road and the possibility of additional damage once the rainy season begins. It was noted that last years fire and flood heightened residents awareness of self- preservation. The residents of the area responded very positively to the situation. I Mr. Inman presented a brief status report concerning the Arcadia/Sierra Madre Seismic Reliabiiity Study, stating in part, they are expecting completed plans and specifications for the 1 st Phase of the seismic reliabiiity improvements, which were due September 30th. Mr. Inman noted funding for actual construction wili not be obtained untii CEQA and EPA processes are completed for each projecl, which are expected to be finalized by the 1 st quarter of 2001. The Sierra Madre projects are as follows: installation of a major pipeline in Sturtevant Drive, Mountain Traiis and Lotus Lane; construction of a Sierra Madre/Arcadia water system interconnec\; and the replacemen,t of a reservoir. i' Mr. Malloy, City of Arcadia Public Works Services Director, reported, the projects for the City of Arcadia this next year would be: reconstruction of the Santa Anita Reservoir; construction of a new water well at the Chapman facility; installation of three pressure reducing value stations at different locations in the City; and the joint Arcadia/Sierra Madre Water System Inlercon'1ect Project in Sierra Madre Boulevard. . ,. I I 2 '. 10/10/00 ,I I I 6. FUTURE LOBBY ACTIVITES & JOINT PROJECTS 10:>0 -"70 :jl:li"'rj'''n,li1G', ,I d\'<T~:'\',1'{)'~' ..' ." 42:0227 City Manager Kelly opened the discussion, reporting that Arcadia/Sierra Madre turned in more than a dozen projects to the Ferguson Group for funding, two of which have received tentative appropriations; the water project - $3 to $6 million, and possibly $750,000 for a joint police communications system. Both cities recently met with the Ferguson Group and each are again preparing projects, both individually and jointly. Staff will introduce the projects that Arcadia is funding and work with Sierra Madre on other joint projects. City Manager Kelly believes that monies paid to the Ferguson Group have produced a significant return. " In response to Council's question, Mark Harmsen, David Dreier's Office, noted there are specific times when a lobbyist can be very helpful in terms of drafting proposed language of something specific, which makes the job easier for Congressman Dreier's staff to follow through with the requested proposai for funds. Mr. Kelly noted the Ferguson Group helped secure an appropriation of $100,000 for the new Arcadia Historicai Museum. Mr. Kelly also advised that realignment of committees following the November 7th election may produce a change in Ihe chairs of various committees, which could impact local government appropriations, although, in terms of project status the committees are moving back towards local government instead of regionalism. Mr. Harmsen advised that cities set priorities when requesting appropriations, which would then become Congressman Dreier's priorities of what is most important to the cities. Fire Chief Tracey, Sierra Madre, presented an overview of the services of the Sierra Madre Fire Department and its specific needs for which appropriations could be requested from the Firefighter Investment Response Enhancement Acl (FIRE Act). More specifically: an Emergency Operations Center, vegetation management, apparatus, training, volunteers, a career department and hired personnel. 7. TRANSPORTATION Councilmember Doyle, Sierra Madre, updated the Councils on the status of the ISSUES construction of Phase I of the Blue Line, from Union Station in downtown Los Angeies to o ~~ 0 -.;)0 Sierra Madre Villa and Foothill Boulevard in Pasadena. This part of the program, he noted, is fully funded. The project is on schedule for a July 1, 2003 opening. A rising issue is reconfiguration of existing bus systems to feed into the rail line when it opens. The problem is, he noted, there are multipie operators that qualify for Federal operating subsidies, and all surrounding cities also have local return operations (dial-a-ride) for which Prop C funds are utilized. There is a working group established to deal with coordination issues. Mr. Doyle noted MT A will call for projecls related to these matters in January 2001. He spoke of service issues relative to Arcadia and Sierra Madre north of Foothill Boulevard, which has very little bus service, and noted the way in which both cities can become involved in solving Ihis probiem; such as, reconfigure the bus routes in sllch a way Ihat they might pass up into these northern areas. For example, the roule could come up Santa Anita Avenue, across on Sierra Madre Boulevard and drop down to the rail station on Sierra Madre Villa. Sierra Madre and Arcadia could also explore the idea of creating a loop system which could feed into the rail transit system. He noted Pasadena is interested in a loop system also. Mr. Doyle commented that Sierra Madre would like to know if Arcadia has any interest in sitting down with Foothill Transit, MTA, Sierra Madre and/or Pasadena to see if something could be worked out. A discussion ensued of Arcadians usage of bus lines and/or the Blue Line, which has been an issue with previous City Council members. The City Manager noted funds have been allocated for a rail station in Arcadia. Counci!member Hayes, Sierra Madre, otiemd that a long view of transportation issues is required. Further, Sierra Madre residents are not the primary users of public transportation nor are Ihe residents of Arcadia; Ihe users will be people coming to work in, these cities. Mayor Kovacic agreed that the future. of this area ic, the public transportation system. Further, in the discussion he noted that it is important fa, the Arcadia Council to see the big picture and know Vlhat Arcadia's options am i,~ reference to transportation issues and funding relative to the Biue Line, in particular. 3 . 10/"lOiCfJ /, ::..:'" ~ 42:0228 Council member Hayes reported in detail, meetings of the .Council of j30vernments .and Phase II of the extension of the Blue Line from Sierra Madre Villa to Claremont; cities I interested in stations and funding, the EIR, etcetera. The issue of stalion location and relationship to local transit service areas is something Arcadia needs to start looking at . now, according to Mr. Hayes. There will soon be public hearings and soforth. He noted also that at this point there is a lot of action as to who will be the lead agency - MT A. SCAG, or the Blue Line, for exam pie. If Arcadia agrees to have a station, it wouid make a difference to Sierra Madre if the station was located on Santa Anita Avenue or Baldwin Avenue, this would give Sierra Madre more options in terms of servicing that community. City Manager Kelly noted, the Arcadia'City Council has basically established First Avenue and Front Street as a potential transit station site. Mayor Kovacic added that First Avenue and Front Street is Alternative No.1; Alternative NO.2 is a hotel site; and, Alternative NO.3 is the Bonita Park School site. Councilmember Miller-Fisher, Sierra Madre, suggested a regional facility along the rail line at Baldwin Avenue in Arcadia could serve Sierra Madre. Councilmember Hayes commented that, if Arcadia has any other altematives, the City Council could evaluate a station at Baldwin Avenue and the rail line site. He noted also. that, if Arcadia locates a station at First Avenue and Front Street, staff should consider what the traffic patterns would do to downtown Arcadia. In response to Mayor Kovacic, Councilmember Hayes commented, at some point MTA will ask Arcadia if a station is wanted, and what is Arcadia's first choice for a site. City Manager Kelly noted staff has been working with Santa Anita Race Track for a lot of years on an inter-link between the station's stop, the Track and the Mali. There are many issues and impacts to consider wherever a station is located in Arcadia. Mr. Hayes advised all these Phase II matters will be issues within the next tweive (12) months at the county and regionallevei. I Ms. Miller-Fisher, in response to Councilmember Chandler, commenled if Arcadia and Sierra Madre go. in together, this would provide greater influence to the agencies making these decisions. Cily Manager Kelly felt that a transit study is the first thing staff would normally do; Phase II; look at the alternatives; this will take more Council direction... staff will do a few sites and then look at First Avenue and Front Street, and bring the study back to Council as this matter evolves. Mr. Kelly noted that staff believes there is a need for mass transit... it is going to happen... . . At the conclusion of the joint meeting, Mayor Kovacic presented the members of the Sierra Madre City Council with cobail blue mugs, emblazoned with the City of Arcadia logo, and Sierra. Madre Mayor Stockly presented the Arcadia City Council with Sierra Madre lapel pins as goodwill gifts. 8. ADJOURNMENT A17:55 p.m. the Adjourned Regular Joinl Meeting of the Arcadia Council/Redevelopment (Oct. 17,2000) Agency and the Sierra Madre City ~ouncil!Redevelopment Agency ADJOURNED. The Arcadia City Council/Redevelopment Agency to Tuesday, October 17, 2000 at 6:00 p.m. in the Council Chambers Conference Room for a regular meeting of the City Council and Redevelopment Agency. . ." ~.~~ ayor. of tne City of Areadla Gary . June D, Alford, C~J erk -. I -' . 4: 10/10/00 '.