HomeMy WebLinkAboutNOVEMBER 7,2000
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CITY COUNCIL PROCEEDINGS ARE AUDIO AND VIDEO TAPE RECORDED I\ND ON FILE IN THE
OFFICE' OF THE CITY CLERK
MINUTES
CITY COUNCIL OF THE CITY OF ARCADIA
and the
ARCADiA REDEVELOPMENT AGENCY
REGULAR MEETING
November 7, 2000
The City Council and Arcadia Redevelopment Agency met in a Regular Meeting on Tuesday,
November 7, 2000 at 5:00 p.m. in the Conference Room of the City Council Chambers.
ROLL CALL
PRESENT:
ABSENT:
Councilmembers Chandler, Chang, Marshall, Segal and Kovacic
None
AUDIENCE PARTICIPATION
. None.
1.
STUDY SESSION
1a
PQUCESTATION Donald Penman, Project Manager for construction of the new police facility, presented
ARCHITECTURE renderings of wall elevations, a model, and samples of the e),:terior materials for the main
& EXTERIOR police building, prepared by WMM Associates, architects for the proposed project. Staff
MTLS. & COlORS requested approvai of the design/development phase of the proposed project, exterior
(APPROVED) - materials, colors and wall elevations. Mr. Penman noted the proposed building is a little
smaller than the Needs Assessment Report identified, primarily because of a very efficient
tJ 7,3 J) - F 0 design minimizing the internal circulation space to provide more functional square footage.
He noted that this is also true of the ~roposed ancillary buildings... the firing range,
maintenance areas, etcetera.
The essential facility is designed to Cleet state standards that are much higher than a typical
commercial building. Precast concrete panels are the primary material proposed for the
exterior of the main police building, which will have a sandblast finish in white. The banding
on the proposed building will be metal and some precast panels. The window glazing was
shown with a light grey tint. Mr. Penman noted the City has secured design/development
approval for the jail facility from the State Board of Corrections.
,Upon Council's approval of the exterior vJall elevations, colors and materials, construction
drawings and internal details of the buildings as well as furnishings and interior finishings will
commence.
Mr. Penman commented the construction drawings will take 3pproximately six months to
complete to produce a good set of bidding documents. This will be followed by plan check,
the bidding process, and then construction. Staff anticipates that construction wil! begin in
early summer of 2001, with a sixteen (16) month construction period to November 2002. Mr.
Penman reported the proposed project is within the budget of sixteen (16) million which the
Council approved... without any bid alternates, although some may be developed. He noted
also, it is not possible to pr~dict what the bidding environment would be by next spring. At
this point in time the proposed project is stili within budget and the project contingencies are
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CITY ENTRANCE
& DIRECTlQI\l.AL
SIGNS.AND .
BANNERS
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available.
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Mr. Penman stated in part that, from a financial standpoint there is the General Obligation
Bond Issue which was approved by the voters, and possibly tax increment financing from the
Redevelopment Agency. The Agency has adequate funds to pay all of its expenses until
construction begins after which staff will come back to the Council/Agency with a specific plan
for financing and policy issues to be addressed regarding Agency participation.
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Mr. Penman further reported that before construction can begin there is asbestos that must
be removed from the Armory site and the existing police station. This process is estimated to
cost approximately $67,000. This will be done in two phases, all of the Armory buildings first,
. then the back portion of the existing police station. Later on the asbestos will be removed
from the remainder of the old police station. Temporary bUildings will be brought in at that
point in the process to house police functions.
Mr. Penman presented a model prepared by WMM Associates of the Civic Center Complex
incorporating certain design elements of the new police facility for the future upgrade to City
Hall, the Council Chambers, and an entrance focal point for the complex, grounds and
parking. This was provided as an example of possible improvements later on.
Mr. Penman noted the City Hall air condition system is interconnected with the existing police
station system and located at the station. Staff is exploring the idea of having a central plant
with chillers that can serve both the new poiice facility and City Hall. He commented the City
Hall portion of the system would be a separate budget item and not a part of the new police
department budget.
Considerabie discussion ensued with staff responding to questions and advising that the
materials presented for the exterior walls of the proposed police facility will clean up very
nicely; the City will bear the cost of the asbestos cleanup of the Armory buildings; the cost for
construction of the police station is estimated to be a little over thirteen (13) million which
includes a 9% contingency, when adding other factors in, such as the furnishings, testing,
inspections and equipment the total cost is slightly under the sixteen (16) million budget. c,
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In reference to the architecture and colors of the proposed police facility, Mayor Kovacic
expressed concern that it looked plain and institutional. He felt the white walls would be
difficult to maintain also. The City Manager noted that the landscaping, with berms, color and
terracing, would reduce the massive appearance of the facility. WMM staff commented they
are working on a mixture of textures for the facility.
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At the conclusion of the discussion it was MOVED by Council member Chandier, seconded by
Councllmember Marshall and CARRIED on roll call vote as 'follows to APPROVE the
designldevelopment, including the building elevations, materials and colors.
AYES:
NOES:
ABSENT:
.Councllmembers Chandler, Chang, Marshall, Segal and Kovacic
None
None
In the FY 2000-2001 budget the City Council authorized that a review of City graphics,
directional sign<lge 'and banners be undertaken. "The Way Finding Company' was retained
to design the signs and banners. The City Manager displayed the graphics designed by this.
company incorporating the "A" for Arcadia in many different designs and themes. Staff
charged "Way Finding' with the question, "What is Arcadia"? In reference to the redesign
and replacement of City monuments located at entrances to the City, the letter "A" was
further set forth in many configurations in green and gold colors. Staff commented th~
existing monuments with the City, seal are very dated. Banner designs were displayed for
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2b.
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c),n) Ie
2d.
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specific business araas. Staff further instructed "The Way Finding" people to consider the
style of the race track to see what would work for the "What Is Arcadia" theme. The design
presented incorporated small triangular flags and horse figures. Staff noted these andlor the
other designs could be placed on poles and also used on banners.
The consultants, "The Way Finding Company", noted the lack of directional signage to
specific locations within the City when exiting the 210 Freeway. The consultants considered
many points of interest that people may wish to visit and noted on a map of the City where
signage should be located.
Considerable discussion ensued of presenting business' such as the race track on City
banner poles as opposed to non-profit organizations such as the Methodist Hospital. It was
noted that the race track is interested in contributing to the cost of the City banner program if
it incorporates race track banners in the program. The question arose of whether or not this
would create an advantage over other commercial business' in the City. The City Manager
noted this would be a policy question for the City Council. The possibility of selling banner
positions to others, including families, came up. The Mayor noted this issue is something
Council will need to discuss further at another time... at this time, with all the interest in
banners, the City could have banners up all,of the time... theoretically. The question is, does
the City want to allow for-profit banners?
Further discussion ensued and by consensus the Council determ ined that the update of the
signage and banner program should move forward, including the directional signs. The "A"
designs were appreciated. Not all agreed on which "A" design of the many presented would
be best. Council considered "What is unique about Arcadia", and agreed that horse imagery,
in particular, a horses head, should be incorporated into the design of the signage along with
the "A" concept. Council directed that alternative designs be presented for Council's
consideration at a future date.
CLOSED SESSION
At 6:10 p.m. the City Council RECESSED to Closed Session 2a: Pursuant to Government
Code Section 54956.9(a) to meet with legal counsel regarding Request from Amicus Support
for Petition for Certiorari to United States Supreme Court in Alameda Books. Inc. vs. Citv of
Los Anqeles, 2000 Dally Journal DAR 9569 (Ninttl Circuit, August 28, 2000).
Pursuant to Government Code Section 54956.9(a) to meet with legal counsel regarding
Request for Amicus Support - Lim vs. Citv of Lonq Beach, United States Supreme Court.
Pursuant to Government, Code Section 54956.9(a) to meet with legai counsel regarding
request for Amicus Support for Petition for Certiorari in the United States Supreme Court in
Yo_unq vs. Citv of Simi Valley, 216 F.3d 807 (9th Cir. 2000).
Pursuant to Government Code Section 54956.9(a) to confer with legal counsel regarding the
case of Sully-Miller vs. City of Arcadia.
At 7:00 p.m. the City Council RECONVENED in the Council Chambers for the Regular
Meeting.
INV"':::.4TION Re',erend Jeremiah P. Chen, Evangelical Formosan Church of Arcadia
PL"CGE OF Marlin Plourde, Principal, Arcadia High School
ALLECIANC::':
ROLL. CALL
PRESENT:
ABSENT:
Council members Chandler, Chang, Marshall, Segal and Kovacic
None
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3.
ORD. & RES.
READ BY
TITLE ONLY
4. .
MAYOR'S
YOUTH SVCS.
AWARD
(Chew)
5.
MAYOR'S
. SENIOR SVC.
AWARD
(Curtis)
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6.
L.A. COUNTY
FAIR
(Kurwa)
7. .,.
YVHITE
MOUNTAIN
APACHE '
TRIBAL FAIR
& RODEO
'(Arcadia High
School)' .
8.
ARCAplA
FESTIVAL OF
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City Attorney Deitsch. announced th~. subjects discussed. at the Closed ~ession held earli~r
this evening and reported the following actions: with regard to Item No. 2d., Sully-Miller vs.
City of Arcadia no reportable action was taken; the City Council voted 5-0 on Item No. 2a.,
indicating that the City would be willing to join other cities in California as an Amicus party to
support Petition for Certiorari in Alameda Books, Inc. vs. City of Los Angeles; and, voted 4~0
with Mayor Kovacic abstaining due to a conflict of interest on item No. 2b. authorizing the C:;ity
Attorney to indicate that the City of Arcadia would enter as an Amicus Support - Lim vs. City
of Long Beach; and, the City Council voted 5-0 authorizing the City Attorney to join as Amicus
on behalf of the City of Arcadia in Petition for Certiorari in the United States' Supreme Court
in Young vs. City of Simi Valley.
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SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS
None.
It was MOVED by Councllmember Chandler, seconded by Councilmember Chang and
CARRIED that ordinances and resolutions be read by title only and that the reading in full be
WAIVED.
,
PRESENTATIONS
M'ayor Kovacic presented the November, 2000 Mayor's Youth Service Award to Janet Chew
and thanked her for many years of voluntary service to the youth of Arcadia. Mrs. Chew's
service started with Highland Oaks Elementary School PT A. She accepted leadership
positions as a PTA member that included, First Vice President Aide, Treasurer, Recording
Secretary, Accelerated Reader Chairman, Book Fair Chairman, Volunteer Aide, Volunteer
Coordinator and Room Parent. She is currently the president of the Foothill Middle School
PT A and active in many other organizations.
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Mayor Kovacic presented the November, 2000 Mayor's Senior Service Award to Carol Curtis,
stating, Carol has been actively involved within the Arcadia community for many years. She
began ,her service and volunteerism while her two children attended Arcadia schoo is. She
seryed on the PTA at Camino Grove Elementary School, Dana Junior High School, Arcadia
High.School, Arcadia Council and First District levels. Mayor Kovacic thanked Ms. Curtis for
willingly and eflthusiastically contributing to the community.
,,,
Mayor Kovacic presented the Mayor's Certificate of Commendation to Shelina Kurwa, 5th
grade student, for her achievements at the L.A. County Fair. She was awarded first place in
the Brain Quest Contest and 2nd piace in the Spelling Bee for all Los Angeles County 5th
Graders.
Mayor Kovacic presented the Mayor's Certificate of Commendation to the Arcadia High
'School Apache Marching Band for their outstanding achievement and participation in the 75th
'Annual White Mountain Apache Tribal Fair and Rodeo held on September 2, 2000..in
Whiteriver, Arizona. . .
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Mayor Kovacic presE:'nted a proclamation to Len and Cathy Hundshamer, commending the
Arcadia Festival of Bands which;yill take'place on November 18, 2000, and proclaiming the
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BANDS -
(MlM Hundshamer)
9.
CHILDHOOD
LEAD
POISONING
PREVENTION
WEEK
10.
10a.
CA. LAW
ENFORCEMENT
FUNDS
(Mobile Digital
Computer - PD)
(APPROVED)
o J yo . 10
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month of November a~ Arcadia Festival of Bonds Month.
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Mayor Kovacic presented and read a proclamation, declaring the week of October 12 through
28, 2000 to be Childhood Lead Poisoning Prevention Week. The City Manager accepted the
proclamation on behalf of the Los Angeles County Childhood Lead Poisoning Prevention
officials.
PUBLIC HEARING
The State of California, through Budget Act Item 921 Q-106-0001 , authorized a one-time
allocation of funds to police departments for the purchase of equipment/technology to
enhance police operations. The California Law Enforcement Equipment Program (CLEEP)
provides a total of $118,667 to the Arcadia Poiice Department. Presently, the Department is
preparing to implement Mobile Digital Computers (MDC's) for police units in order to provide
access to criminal justice data systems for officers assigned to field activities. Guidelines for
CLEEP funds require a public hearing before expenditures are made.
The cost of the Mobile Digital Computer Program is $372,763.72. By applying the CLEEP
funds to the project, the Department will combine an existing federal grant, Citizens Option for
Public Safety/Supplemental Law Enforcement Safety Fund (COPS/SLESF), and asset seizure
money to fund the entire MDC project.
Mayor Kovacic OPENED the public Hearing. No one came forward to address the City
Council.
It was MOVED by Councllmember Marshall, seconded by Councilmember Chandler and
CARRIED to CLOSE the public hearing.
It was MOVED by Council member Chandler, seconded by Mayor Pro tem Segal and
CARRIED on roll call vote as follows to AUTHORIZE the expenditure of $118,667 in
California Law Enforcement Equipment Program (CLEEP) funds and AUTHORIZE the City
Manager to enter into a contract with Executive Information Services for the purchase of
hardware and software to install a Mobile Digital Computer System for the Arcadia Police
Department, subject to City Attorney review.
AYES:
NOES:
ABSENT:
Councllmembers Chandler, Chang, Marshall, Segal and Kovacic
None
None
10b.
L/lW ENFORC. The City has applied and received approval for the 2000 Local Law Enforcement Block Grant
BLOCK GRANT (L1.EBG) in the amount of $39,229. This grant is administered by the Bureau of Justice
FUNDS - PD Assistance (BJA), U.S. Department of Justice (DOJ) and is provided to assist local
(APPROVED) government with programs to reduce crime and improve public safety.
cr/70-'f I
As part of the multi-pha~ed grant process, local jurisdictions are required to conduct a public
hearing to receive input on the use of the proposed funds and the DOJ recommends
proceeding with the publiC hearing while the review is in process. .
When funds have been formally approved, staff recommended that the funds be utilized
towards the Youth and Educational Support (YES.) Officer Program at Arcadia High School.
In response to Mayor Kovacic's que;y, ?olica Chief Dave Hinig stated in part, that the YES.
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Mayor Kovacic OPENED the public Hearing. No one came forward to address the City
Council.
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It was MOVED by Councllmember Marshall, seconded by Mayor Pro tem Segal and
CARRIED to CLOSE the public hearing.
It was MOVED by Councllmember Marshall, seconded by Mayor Pro tem Segal and
CARRIED on roll call vote as follows to APPROVE th'e utilization of the proposed LLEBG
funds for the Y.E.S. Officer Program, and the APPROPRIATION of $4,359 fro'm the General
Fund as required by the DOJ; and, AUTHORiZE the City Manager to EXECUTE the
appropriate agreements, subject to the form being approved by the City Attorney. '
AYES:
NOES:
ABSENT:
Councllmembers Chandler, Chang, Marshall, Segal and Kovacic
Nooe '
None
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AUDIENCE PARTICIPATION
,
:
Lee Seaal, 1135 Fallen Leaf Road, President, Arcadia High School PTA, thanked Council for
working jointly with the School District and promoting positive changes throughout scho.Q1
'campus' such as; the Y.E.S. Officer, a green traffic arrow on Duarte and EI Monte Avenues
and the traffic light on Campus Drive in front of the Arcadia High School. Ms. Segal further
stated that the Arcadia High School PTA is now being recognized as PTSA, Parents
Teachers and Students Association and introduced Isabel Cho and Annie Chen student
representatives, acting as liaison betweefl the PTA and students.
The student representatives commented on the achievements, programs and activities which
have taken place at Arcadia High School. .
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MATTERS FROM ELECTED OFFICIALS
. "
SEGAL Mayor Pro tem Segal announced that the Pacific League Championship football game will ge
(Arcadia High on Thursday night at 7:30 at Arcadia High School. He encouraged everyone to attend the
Football Team) game and support the Arcadia High School Football Team .'
MARSHALL
(Rose Court
2001)
Council member Marshall congratuiated the two Rose Princesses on the Pasadena Rose
Court 2001, Nini Jiang and Crystal Uribe.
. (Veterans Day)
Ms. Marshall encouraged everyone to attend "Remembering Veterans and their Families",
which will be hosted by Supervisor Antonovich at the Santa Anita County' Park on Saturday
November 11th from 10:00'a.m. to 3:00 p.m. Further, Ms. Marshall suggested the addition of
the POWIMIA flag to the flag pole in front of the City Hali Council Chambers.
Ms. Marshall shared a saying by Daniel Webster, "God grants liberty only to those who love it
and are always ready to defend it". . "
CHANG CciuncUmember Chang noted, on October 29, 2000 he participated in the "Walk Against
(Breast Cancer) . Breast Cancer", which was sponsored by the American Cancer Society. . Contributions t~.!his
activity help to ~und outreach prograr1)s for women in under served co~munities. . "
(Childhood Lead Council member Chang supported the concept of Childhood Lead Poisoning' Prevention
Poisoning) Week', stating all children should be screEmed for lead poisoning before"age five.
(Quote)
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(Upper San
Gabriel Valley
Water Dist.)
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Councllmember Chang stated that he attended an inspection trip to the Colorado River
Aqueduct System, which was sponsored by the Upper San Gabriel Valley Municipal Water
District. The trip was very informative and pleasant. Dr. Chang thanked Josephine Tung for
making this trip successful.
(Tom Romano) Council member Chang announced the passing of an Arcadia community leader, Mr. Tom
Romano, last Friday, November 3rd. Mr. Romano has been very active and helpful in many
community events throughout all his life and has made Arcadia a better City in which to live.
Council member Chandler will adjourn tonight's meeting in memory of Tom Romano. '
KOVACIC Mayor Kovacic hoped that everybody took advantage of their valuable franchise and voted in
(Gen. Election) the General Election today.
(High School
Government
Team)
(Festival of
Bands)
13.
ROLL CALL
13a.
MINUTES
(Oct. 10 & 2:5
Adj. Reg. and
Oct. 17, 2000
Reg. Mtg.)
(APPROVED)
Mayor Kovacic invited everyone to attend the High School Government Team, Mock
Hearings, November 13 and 20, 2000 at 7:30 in the Council Chambers and witness student's
debate on constitutional issues.
Mr. Kovacic invited everyone to attend the Arcadia Festival of Bands on November 18th and
enjoy the performances by the High School Band and three Middle School Bands.
THE CITY COUNCIL RECESSED TO ACT AS
THE ARCADIA REDEVELOPMENT AGENCY
PRESENT: Agency Members Chandler, Chang, Marshall, Segal and Kovacic
ABSENT: None
AUDIENCE PARTICIPATION
None.
It was MOVED by Agency Member 'Marshall, seconded by Agency Member Segal and
CARRIED on roll call vote as follows to APPROVE the Minutes of the October 10 and
October 25 Adjourned Regular Meetings and the October 17, 2000 Regular Meeting.
AYES:
NOES:
ABSENT:
Agency Members Chandler, Chang, Marshall, Segal and Kovacic
None
None
ADJOURNMENT The meeting of the Arcadia Redevelopment Agency ADJOURNED to November 21, 2000 at
6:00 p.m.
'14.
'14a.
SISTER CITY
COMSN.
AP?TMT.
(Wang -
6-30-2001 )
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THE CITY COUNCIL RECONVENED
CITY CLERK
City Clerk June Alford presented the report and .recommendation to appoint one member to
the Sister City Commission to fulfill the unexpired term of Jerree Lean ending June 30, 2001.
It was MOVED by Councllmember Chandler, seconded by Councilmember Marshall and
CARRIED on roll call vote as follows to APPOINT Shone Wang to the Sister City
Commission to till the unexpired term of Jer,oo Lean to Juno 30, 2001.
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AYj::S:
NOES:
ABSENT:
..;"
Councllmembers Chandler, Chang, Marshall, Segal and ~9vacic
None
None
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CONSENT ITEMS
15a.
MINUTES APPROVED the Minutes of the October 10 and October 25 Adjourned Regular Meetings a~d
(Oc!. 10, 17 and the October 17, 2000 Regular Meeting. .
25, 2000) ." .
15b.
AWARD . See Page 9.
CONTRACT
(Cons!. Refusel
Recyclable Bin-
Various City
Fac. & Arcadia
Ch/Com.)
15c.
FINAL TR. MAP See page 10.
NO. 52874
(401 California)
O'lW
J ~ 15d.
APPROP.
FUNDS
(Surplus Fund
#25, Emerg.
Fund - Mud &
Flood Mitig.
Measures.)
/,}.
,15e.
" ";"'AWARD 1-YR..
CONTRACT
EXTENSION
(Janitoriall
Porter Svcs. -
City Fac.
FY 2000-2001)
15f.
AWARD
CONTRACT
(City Hall ADA
Compliance ".
Mod. Proj.)
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15g.
ACCEPT
WORK
(30-Ton Chiller
City Council
Chambers)
~"
AUTHORIZED an APPROPRIATION of $270,000 from the Unappropriated Surplus Fund of
25, Emergency Fund (Cash Basis) to 025-3301-5260 for mud and flood mitigation measures.
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AWARDED a one-year contract extension in the amount of $121,829tci LA Cha Maintenance
Company for janitorial and porter services at City facilities for fiscal year 2000.2001; and,
AUTHORIZED the City Manager and City Clerk to EXECUTE a contract amendment on
behalf of the City. .
,
-See page 10.
. ..
. . ACCEPTED alt" work performed by Sheldon Mechanical Corporation for the replacement of
the 30-ton chiller unit in the City Councll'Chamber facility as complete; and, AUTHORIZED
the final payment in accordance with the contract documents subject to a retention of
$3,166.70.
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RESOLUTION ADOPTED RESOLUTION NO. 6202 entitled: "A RESOLUTION OF THE CITY COUNCIL OF
NO. 6202 THE CITY OF ARCADIA, CALIFORNIA, APPROVING THE SECOND AMENDMENT TO
(SGVCOG THE SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS JOINT POWERS
Joint Power AUTHORITY AMENDED AND RESTATED JOINT EXERCISE OF POWERS AGREEMENT."
Authority _ 2nd .
Amendment)
151.05'/0.
VEHICLE
PURCHASE
(Police Patrol)
.~~ ..
AWARDED a contract for the purchase of two (2) 2000 Ford Crown Victoria black and white
patrol vehicles to Miracle Ford in the amount of $47,055.60; and, WAIVED the formal bidding
process and AUTHORIZE a cooperative purchase using the City of Pasadena bid; and,
AUTHORIZED the City Manager to EXECUTE a contract in a form approved by the City
Attorney.
15j.
PROF. SVCS. See page 11.
AGREEMENT
(Overhead Cost
Allocation Plan,
Fee and Rate
Study)
THE PRECEDING CONSENT ITEMS 15a, d, e, g, hand i APPROVED ON MOTION BY
COUNCILMEMBER MARSHALL, SECONDED BY COUNCILMEMBER CHANDLER AND
CARRIED ON ROLL CALL VOTE AS FOLLOWS:
AYES:
NOES:
ABSENT:
Councilmembers Chandler, Chang, Marshall, Segal and Kovacic
None
None
15b. t' , fO 0 , ()
. AWARD Consideration of the report and recommendation to award a contract to M.W. Loyd, Inc. in
CONTRACT the amount of $87,430 for construction of refuselrecyclable bin enclosures and brick dust
(Consi. Refusel bins at various City facilities and negotiate a contract change order for the construction of a
Recyclable Bin- refuselrecycling enclosure at the Arcadia Chamber of Comm~rce at a cost not to exceed
Various City $10,500.
Fac. & Arcadia
Ch/Com.)
(APPROVED)
In response to a Council question, Pat Malloy, Public Works Services Director, stated in part
that, currently 3-yard commercial refuse bins and large mounds of infield brick dust are
stored out in the open at various City parks. The construction of these enclosures will
improve the aesthetics of these facilities by shielding the refuselrecyclable bins and brick dust
from public view. Additionally, the Chamber of Commerce staff requested enclosure of the
trash bin located in the Chamber parking lot which was not included in the original bid
documents. If approved by Council, staff will negotiate a contract chango order in the scope
of work not to exceed $10,500.
Further, staff explained in detail the building code requirements for c.onstructing gated
refuselrecyclable bin enclosures and infield brick dust bins at various parks and facilities
throughout the City.
Council member Marshall felt the amount of $87,430 plus 510,500 to cover the trash bins is
very high. She felt that there are other priorities that the City could alloc<lte this amount of
money to, such as rescheduling street sweeping to once a week.
City Manager Kelly agreed that thi~ is an expensive operation ::nd stated that thl) City
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42:0250
requires private sectors as well as public facilities to provide trash enclosures. The City
should follow the rules by providing trash enclosures for City owned trash bins also. .
It was MOVED by Councllmember Chandler, seconded by Council member Chang and
CARRIED on roll call vote as follows to AWARD a contract to M.W. Loyd, !nc., in the amount
of $87,430 for construction of refuselrecyclable bin and brick dust enclosures; and,
AUTHORIZED staff to negotiate a change order in the contract and construct. a
refuselrecycling enclosure at the Arcadia Chamber of Commerce at a cost not to exceed
$10,500; and, WAIVED any informalities in the bidding process; and, AUTHORIZED theCity
Manager and City Clerk to EXECUTE a contract in a form approved by the City Attor)ley.
AYES:
NOES:
ABSENT:
Councllmembers Chandler, Chang, Segal and Kovacic
Councllmember Marshall
None
15c.
,
c)" FINAL TR. MAP Consideration of Final Map No. 52874 for a 16- unit residential condominium project at 401 E.
NO. 52874 California Street.
(16-Unit Res.
Condo.
401 Californ ia)
(APPROVED)
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15f.
I', ' AWARD
CONTRACT
(City Hall ADA
Compliance
Mod. Proj.)
(APPROVED)
In response to Mayor Kovacic's question staff stated that the developers have found that
there is a very good market for detached units. The Development Services Department
would like to see detached units because they provide less density on the site.
I,'
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Mayor Kovacic felt the Council should have the opportunity to discuss whether detached
residential condominium projects shouid be a more formal part of the City's land use
regulations as opposed to just a suggestion to the applicant. If the staff believes this is a
better use of the land, he would prefer to make it a policy and not just a suggestion.
In response to a Council question staff stated that the General Plan sets densities and the I
zoning sets specific guidelines.
Following a brief discussion it was MOVED by Mayor Kovacic, seconded by Council member
Marshall and CARRIED on roll call vote as follows to APPROVE the Final Map of Tract No.
52874 for a 16-unit residential condominium project at 401 California Street.
AYES:
NOES:
ABSENT:
Councllmembers Chandler, Chang, Marshall, Segal and Kovacic
None
None
Consideration of the report and recommendation to award a contract to Torres Construction
in the amount of $144,044.00 for the City Hall ADA Compliance Modifications Project.
In response to a Council question staff stated in part that the electric lift at City Hall was
replaced five years ago. However, the lift has been malfunctioning lately resulting in constant
repair and maintenance and it does not meet current American with Disabilities Act (ADA)
standards. As part of the City Hall improvements' in compliance with the current ADA
requirements, after the construction of a more conventional wheel chair ramp the City will
remove the existing electric lift. . .
It was MOVED by Councilmember Marshall, seconded by Council member Chang and
CARRIED on roll call vote as follows to AWARD a contract in the amount of $144,044.00 to
Torres ~onstruction for the City Hall A.D.A. compliance modifications, and AUTHORIZE a
project 'contingency not to exceed the amount of $36,011 (25% of the contract amount)
pursuant to section 3.2.2 of the "Greenbook"; and, WAIVED all irregularities and informalities
associated with the bid; and, AUTHORIZED the City Manager and City Clerk to EXECUTE a
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42:0251
contract in a form approved by the City Attorney.
AYES:
NOES:
ABSENT:
Councilmembers Chandler, Chang, Marshall, Segal and Kovacic
None
None
15j. OB.)-~-O
PROF. SVCS. Consideration of the report and recommendation to authorize the City Manager to enter'into a
AGREEMENT professional services agreement with Reven8e & Cost Specialists, LLC for an Overhead Cost
(Overhead Cost Allocation Plan and Comprehensive Fee and Rate Study.
Allocation Plan,
Fee and Rate
Study)
(APPROVED)
16.
In response to Councllmember Marshall's question, Tracey Hause, Administrative Services
Director, stated in part, that the cost allocation plan the City is currently using was developed
over 5 years ago and there has not been a professional external look at the City's cost
allocation practices, rates and fees even prior to five years. It is necessary to ensure the City
is utilizing comprehensive overhead rates and accurately accounting for the true cost of
providing various services within the City operations.
City Manager Kelly noted that at this time staff resources are not available in-house to
undertake this project as it was five years ago. The consultant will work with City staff in
defining the purpose, uses, and goals of these projects, ensuring that the development of the
plan and study will be both accurate and appropriate for the City's current needs. Both
projects will include a draft report and the process will provide an opportunity for staff and the
City Council to comment on the preliminary findings.
It was MOVED by Councllmember Marshall, seconded by Councllmember Chang and
CARRIED on roll call vote as follows to AUTHORIZE the City Manager to enter into a
professional services agreement with Revenue & Cost Specialist, LLC, for an Overhead Cost
Allocation Plan and Comprehensive Fee and Rate Study for a not to exceed amount of
$30,000.
AYES:
NOES:
ABSENT:
Council members Chandler, Chang, Marshall, Segal and Kovacic
None
None
CITY ATTORNEY
16a. O~O-70
ORDINANCE City Attorney Deitsch presented and read the title of ORDINANCE NO. 2137: "AN
NO. 2137 ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA,
(Zone Change AMENDING THE ZONING CODE OF THE CITY OF ARCADIA TO REZONE THE
from R-2 to R01 PROPERTIES LOCATED AT 2606, 2615 GREENFIELD,2601, 2600, 2607 LEE AVENUE,
Properties 2601 AND 2600 SECOND AVENUE; 2601 AND 2600 THIRD AVENUE AND 2601 AND 2536
Located North FOURTH AVENUE FROM R-2 TO R-1 7,500, ZONE CHANGE CASE Z-00-001.".
Of Live. Oak,
Bet. Greenfield Counciimember Chandler requested that he be excused from consideration of Ordinance No.
& Forth Ave.) 2137 due to conflict of interest.
(ADOPTED)
It was MOVED by Councllmember Chang, seconded by Councilmember Marshall and
CARRIED on roll call vote as foilows that ORDINANCE NO. 2137 be and it is hereby
ADOPTED. .
. ,.t'.
AYES:
NOES:
ABSENT:
ABSTAIN:
Councilmembers Chang, Marshall, Seg~i'a'rid Kovacic
None "
None
Councllmember Chandler
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42:0252
16b.
o 3 S J -5 CORDINANCE City Attorney Deitsch presented for INTRODUCTION and read the title of ORDINANCE NO. I
NO. 2138 2138: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARCADIA,
(Written Material CALIFORNIA, AMENDING ARTICLE VI, CHAPTER 4, PART 2, DIVISION 1 OF THE
Distribution) ARCADIA MUNICIPAL CODE REGARDING THE DISTRIBUTION OF WRITTEN
(INTRODUCED) MATERIALS WITHIN THE CITY OF ARCADIA."
ADJOURNMENT
(In Memory of
Hsiu Yu Ch~n)
ADJOURNMENT
(In Memory of
Joyce Suess)
ADJOURNMENT
(In Memory of
Tom Romano,
Sr.)
. .
The City Attorney noted that the proposed ordinance will modify the existing ordinance
regarding distribution of written materials and explained in detail the modifications, stating in
part, that the proposed ordinance will allow an occupant rather than the title holder of property
to sign up on a refusal register, maintained and updated quarterly by the City Clerk. The
refusal register will be based upon any written notice submitted by a business or a resident
who do not desire the distribution of circulars or hand bills to their business or residential
property.
In response to a Council question, City Attorney Deitsch noted that the City could attach a
refusal registration form to the utility bill for those residents who would like to be added to the
list.
It was MOVED by Mayor Pro tem Segal, seconded by Councllmember Marshall and
CARRIED on roll call vote as follows that ORDINANCE NO. 2138 be and it is hereby
INTRODUCED.
AYES:
NOES:
ABSENT:
Council members Chandler, Chang, Marshall, Segal and Kovacic
None
None
Councllmember Chang adjourned the meeting in memory of Hsiu Yu Chen. "I would like to
adjourn tonight's meeting in memory of Hsiu Yu Chen, an Arcadia resident who was killed in
the recent Singapore Airlines jet crash. I understand Ms. Chen was touring Japan and
Taiwan and visiting family. She was on her way home when the airlines crashed. This is a
tragic loss and our condolences go out to Ms. Chen's husband and family".
I
Mayor Kovacic adjourned the meeting in memory of Joyce Suess. "Joyce peacefully passed
away on October 2, 2000. Joyce was born on October 18, 1941 in Pittsburgh, Pennsylvania.
Joyce was a resident of Arcadia since 1959. She was a past president of the Hugo Reid
P.T.A and the Assistance League of Arcadia. Joyce was involved in numerous charitable
and philanthropic endeavors. Her warm and caring personality as well as her sense of humor
will be missed by all who knew her. She is survived by husband Gary, of 36 years; mother,
Rita Tagmyer, her loving daughters Jennifer New and Julie Suess, and son Greg Suess. In
addition, she is survived by three grandchildren Kyle, Kendra and Kara New and many, many
friends. In lieu of flowers, donations may be made to MDA for ALS by Dr. King Engel,
Muscular Dystrophy Association, 2800 28th Street, Suite 302, Santa Monica, California
90405. Her family and the community will sorely miss Joyce. I hope "the families loving
memories of her will offer some consolation in their loss". .
Council member Chandler adjourned the meeting in memory of Tom Romano, Sr. "Arcadia
has lost another fine citizen, quite a personality, Tom Romano, formally Thomas Joseph
Romano. Tom was eighty three (83) years old. Many of you should have known him; he was
very much involved with the South Arcadia Business District and as a matter of fact as an
original organizer he used to organize the South Arcadia Western Hoedown parties, for the
businessman tantamount to a mixer. In 1998 Tom was honored with a lifetime membership
to the Chamber of Commerce and I remember when i was first elected to the City Council in
1986, Tom Romano would be Ihere with the Chamber people, cutting the ribbons and
organizing everybody, and saying Chandler move here, move over here. The guy had a
dynamic personality; he was a great ambassador for the Chamber of Commerce,.a great
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ADJOURNMENT
(Nov. 21,2000)
ATTEST: ,
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42:0253
spokesperson and just full of enthusiasm. There was a photograph on the screen, Tom was
also a member of our greatest generation, he served in World War II. At his funeral today, he
was given a military burial, interestingly he was a bomb squad man in the European Theatre,
responsible for undoing bombs that didn't go off. Tom lived in south Arcadia for 50 years.
He was one of the founding parishioners for the Annunciation Church where the services
were held today. Dr. Chang and I were able to be at the rosary last night and from the City of
Arcadia we thank you Tom for all of your efforts and your work with the Chamber of
Commerce, you won't be forgotten soon. And, Tom is survived by his wife of 26 years, Anna,
his son Tom, who many of you may know and daughter Josette Schwartz and grandchildren
Renee, Gina, Nicole, Aaron and Aimee. He has a brother Phill and sisters Josephine Lynder,
Frances Madden and Rosalie Emanuel, there are also many-many nephews and nieces.
And, a fond farewell to Tom.
At 8:47p.m., the City Council Regular Meeiing ADJOURNED to November 21, 2000 at 6:00
p.m., in the Conference Room of the Council Chambers for a Regular Meeting to conduct the
business of the City Council and Redevelopment Agency and any Closed Session necessary
to discuss personnel, litigation matters or evaluation of properties.
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