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Home My WebLink AboutMAY 19,1999 I I I CJ 110- !o-iJ 41:0122 on'fQ9 cc. CITY COUNCIL PROCEEDINGS ARE AUDIO AND VIDEO TAPE RECORDED AND ON FIL:: IN THE OFFICE OF THE CITY CLERK MINUTES CITY COUNCIL OF THE CITY OF ARCADIA and the ARCADIA RED::VELOPMENT AGENCY ADJOURNED REGULAR MEETING (BUDGET REVIEW) May 19, 1999 The City Council and the Arcadia Redevelopment Agency met, in an Adjourned Regular Meeting (Budget Review) on Wednesday, May 19, 1999, at 4:00 p,m, in the Conference Room of the City Council Chambers, PLEDGE OF Councilmember Gail Marshall ALLEGANCE ROLL CALL: 2, 3, PRESENT: Council/Agency Members Harbicht, Kovacic, Marshall, Roncelli and Chandler AaSENT: None SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS None, QUESTIONS FROM CITY COUNCIUREDEVELOPMENT AGENCY REGARDING AGENDA ITEMS None, 4, None, 5, None, 5, OJ,"". "u FISCAL YEARS 1999.2001 O?:::RATING 3UDG:::T AUDIENC::: PARTICIPATION MATTERS FROM ELECTED OFFICIALS City Manager Kelly presented the preliminary Fiscal Year 1999 2001 City Operating Budget. The General Fund budget is balanced 5906,860,00 to the good for Fiscal Year 1999-2000 and 5921,920,00 for 2000-2001, The budget allows for the same level of service as provided in Fiscal Year 1998-1999 without the use of reserve funds, The General Fund is the primary operating fund of the City and pays for most municipal services, The largest allocation of resources is for public safety.., police and fire services, Together these services account for approximately 55,3% ($15,5 million) of the S27,9 million General Fund, On August 4, 1998 the City Council established a Citizen's Financial Advisory Committee to provide input on the City's existing financial policies, After three months of study, the Committee submitted a report to the City Council with several comments and 1 5/19/99 41:0123 recommendations, The Committee's recommendations were endorsed by the City Council. Some of the recommendations require formal Council action and direction, others do not. I The City Manager reviewed some of the major accomplishments for FY 1998-1999 which included: a balanced budget for the first time in June 1999; approval of the Hilton Garden Inn and Marriott Fairfield Suites projects; opening of two new restaurants and REI retail store; ground breaking for a 170,000 square foot office complex in south Arcadia; The Ruth and Charles Gilb Foundation $300,000 donation for a new Historical Museum and etc".. Referring to the highlights of the draft FY 1999-2001 budget the City Manager noted the budget for both years reflects a Public Employees Retirement System (PERS) rate reduction and a staff proposal for placing $400,000 in the Emergency Reserve fund in both fiscal year 1999-2000 and 2000-2001, The City Manager reviewed projected revenue sources, which indicate an increase in all revenue sources with the exception of the Motor Vehicle License, which has flattened out. The City responded to the budget difficulties of recent years by taking several actions: 1, Utilizing one-time funding opportunities 2, Reducing expenses and keeping flat .supplies and services" accounts 3, Increasing revenue where possible 4, Using money from reserve funds 5, Implementing a Cost Allocation Program 6, Reducing overtime costs 7, Not giving cost of living raises to employees 8, Contracting with outside companies for certain services 9, Reducing by 30 the number of full-time City employees In addition, the following services were eliminated or reduced restored: and have not yet been I A, Wilderness Preserve is closed from Monday through Thursday eight months each year 3, The City Newsletter was eliminated C, The street tree maintenance contract was reduced resulting in a longer time between tree trimming D, Landscape maintenance was reduced E, The number of times per week residential streets are swept was lowered " The resident camp program was eliminated The City Manager recommended that the Council consider adding a full time City Engineer position in the Development Services, Engineering Division; consideration of re-publishing the City Newsletter, four times a year, which was eliminated three years ago, Mayor Chandler recommended that the City Council review page 24 of 1999-2001 Budget Message, Councilmember Harbicht expressed concern in regard to taking S1,300,000 from the Equipment Replacement Fund in order to have a balanced budget. When this fund was established years ago it was to be funded every year to the point where the interest wouid pay for the equipment to be replaced, I 2 5/19/99 41:0124 I In discussion centered on the section of the proposed operating budget entitled IIPorential Service Improvements" the Council considered at length the requested modifications to the budget: ADMINISTRATIVE SERVICES 1. 2. Management Analyst (Administration/Finance) Human Resources Analyst ~58,805. Annually 58,805. Annually It was MOVED by Councilmember Kovacic, seconded by Councilmember Roncelli and CARRIED that requests 1 and 2 of the Administrative Services Department not be instituted. DEVELOPMENT SERVICES 1. Code Services Officer - ~42,600. Annually The City Manager noted that with the reorganization of the Development Services Engineering Division $30,000 would be saved by releasing the contract City Engineer, delete the Assistant Engineer position and hire a full time in-house City Engi~eer, plus som~ occasional contract engineering service. I It was MOVED by Councilmember Kovacic, seconded by Councilmember Marshall and CARRIED on roll call vote as follows to ALLOCATE $12,400. to fill the position of Code Services Officer; and reorganize the Development Services Department, Engineering Division as mentioned above. AYES: Councilmembers Harbicht, Kovacic, Marshall, Roncelli and Chandler None None NOES: ABSENT: LIBRARY 1. 2. 3. 4. Three Library Aides and one half-time Technician - Restore materials allocation budget Increase hours of Library Monitor Increase meetingsltraining budget $31,500. Annually 76,000. "Annually 4,000. Annually 6,300. Annually The City Manager noted that the Library functions almost as a child care facility for a portion of the day. The requested $4,000. would add some hours to monitor this situation on Friday and Saturday. It was MOVED by Councilmember Roncelli, seconded by Mayor Pro tem Harbicht and CARRIED on roll call vote as follows to ALLOCATE $36,000. to restore the materials allocation budget; and ALLOCATE $4,000. to increase the Library Monitor hours as described. AYES: Councilmembers Harbicht, Kovacic, Marshall, Roncelli and Kovacic None None I NOES: ABSENT: 3 5/19/99 41:0125 Y4~IKTENANCE SERVICES 1. 2. 3, 4. Sidewalk/tree well cover repair - $19,443. One-time cost I Firebreak around ~ilderness Preserve - $25,000. One-time cost Reseed median and public facility lawns - $13,000. Annually Assistant Engineer - $64,065. Annually and $7,622. One-time cost (Both of these costs to be charged to the Sewer Fund. The one-time e~pense is for office equipment) Public Works Inspector - $54,280. Annually and $6,422. One-time cost (Both of these costs will be funded by Capital Improvement Projects, The one-time expense is for office equipment) The City Manager commented the one-time sidewalkltree well cover repair cost will be paid out of SB 821 Transportation Funds. 5. It was MOVED by Councilmember Kovacic, seconded by Mayor Pro tern Harbicht and CARRIED on roll call vote as follows to IMPLEMENT the sidewalkl tree well cover repair project using SB 821 funds; ALLOCATE one-time funds of $25,000 from the General Fund to clear a firebreak around Wilderness Preserve; ALLOCATE $64,065. and $ 7,622. from the Sewer Fund to hire an Assistant Engineer and purchase office equipment; ALLOCATE $54,280. and $6,422. from Capital Improvement Projects to hire a Public Works Inspector and purchase office equipment. AYES: Councilmembers Harbicht, Kovacic, Marshall, Roncelli and Kovacic None None I NOES: ABSENT: There was no Council action taken on the above mentioned Item No.3. RECREATION 1. Youth Services SupervisorlNine part-time Recreation Leaders - $45,440. in City funds (plus $25,000. from the Arcadia Unified School District) Annually 2. Reopen Wilderness Preserve on weekends - $32,000 Annually The City Manager commented that the current part-time position of Youth Services Supervisor will become full-time. This is one of the implementation suggestions of the Youth Master Plan and is similar to former Recreation play-ground activities. It was MOVED by Mayor Pro tern Harbicht, seconded by Councilmember Roncelli and CARRIED on roll call vote as follows to ALLOCATE $45,440. from the General Fund ror the position or Youth Services Supervisor and nine part-time Recreation Leaders; and, ALLOCATE $32,000 from the General Fund to reopen ~ilderness Preserve as discussed. FIRE DEPARTMENT 1. Three Firefighters - $208,164. I Considerable discussion ensued, however there was no Council action taken on this item. 4 5/19/99 I I I CIP & EQT. ACQUISITION 5-YEAR PLAN (Fiscal Years 1999-2004) tJ 1~t~ :' \1 ADJOURNMENT (June 1, 1999) 41:0126 a brief discussion ensued regarding reinstatement of, the City News- letter. Staff will explore the possibility of sponsors to cover costs and other options. The City Manager noted that Council and staff could not use the Newsletter to promote the potential bond issue, however, informational material regarding the bond election could be incorporated in this publication. At 5:45 p.m. the Mayor called a brief five minute RECESS. The proposed Capital Improvement Projects for the Five-year period (1999-2004) are segregated into the following major categories and estimated costs. Streets Building & Grounds SewerlStorm Drains Water Parks $10,511,085 1,302,575 1,267,000 21,336,522 590,425 $35,007,607 Funding for these projects is obtained from numerous sources including gas tax receipts, which are restricted for street maintenance and construction; water user charges to residents and businesses for water projects; race track receipts for projects to improve the City's infra- structure of buildings and grounds; special tax assessments for major street lighting projects; development fees for parks and recreational facilities, as well as other related sources of revenue. The five year plan also includes proposed equipment acquisition as follows: Office Machines and Equipment Computer and Software Field and Plant Equipment Vehicles and Major Parts Communications Equipment $ 442,700 1,147,540 600,465 3,130,700 269,900 $5,591,305 Funding of equipment acquisitions is obtained primarily through the Equipment Fund, which was created sever years ago to insure that sufficient dollars are available to replace the City's vehicle fleet and major pieces of equipment such as computer systems, communica- tions equipment, etcetera. The Council and staff briefly discussed items in the proposed five- year plan. No changes were made. City Manager Kelly announced the proposed Two-year Operating Budget and Five-year Capital Improvement Plan and Equipment Acquisition would be placed on the June 15th Council agenda for a public hearing and Council action. At 6:25 p.m. the City Council Adjourned Regular Meeting ADJOURNED to June 1, 1999 at 5:00 p.m. in the Conference Room of the Council Chambers for a Regular Meeting to conduct the business of the City 5 5/19/99 41:0127 Council and Redevelopment Agency and any Closed Session necessary to discuss personnel, litigation matters or evaluation of properties, aUf Chandler, Mayor of the City of Arcadia ATTEST: 6 5/19/99 I I I