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HomeMy WebLinkAboutJUNE 1,1999_2 I I I ()NO ,oJ ()GOI1C/ 41:0130 Cc. CITY COUNCIL PROCEEDINGS ARE AUDIO AND VIDEO TAPE RECORDED AND ON FILE IN THE OFFICE OF THE CITY CLERK INVOCATION PLEDGE.OF ALLEGIANCE ROLL CALL: MINUTES CITY COUNCIL OF THE CITY OF ARCADIA REGULAR MEETING June 1,1999 The City Council met in a Regular Meeting on Tuesday, June 1, 1999. at 7:00 p,m. in the City Hall Council Chambers following a reception hosted by the Arcadia Beautiful Commission for recipients of the 1999 Arcadia Beautiful Awards. Police Chief Ronnie Garner Laura Lawrence. First Reader, First Church of Christ Scientist PRESENT: Councilmembers Harbicht, Kovacic, Marshall, Roncelli and Chandler ABSENT: None City Attorney Miller announced the subjects discussed at the Closed Session held earlier this evening. PRESENTATIONS 4. CALIFORNIA Mayor Chandler read and presented a proclamation to Dr, Victor Vener of the PHILHARMONIC California Philharmonic for the "Festival on the Green" Summer Concerts at the (Dr. Vener) Arboretum, 5. ARCADIA BEAUTIFUL AWARD O/~O-~n Arcadia Beautiful Commission Chairman, Gary Brewer, and Arcadia Beautiful Awards Chairperson Dorothy Denne presented the Arcadia Beautiful Awards for 1999, Ms. Denne thanked the members of the Arcadia High School String Quarter for performing at the reception preceding the awards ceremony, Winners Tony Roma's Restaurant The DeVault Family Kenneth and Diane Larsen Shun Un Huo Carmie Falabrino Joe and Sharon Aile Mark and Arleen Segal Thomas and Terra Krulisky The Davila Family The Ornelas Family David and Grace Cashion Spence and Shirley Francis The Everett Family The Delahoussaye Family Jack and Sandra Munson The Wu Family Address 333 E. Huntington Drive 1871 Highland Oaks Drive 270 W, Lemon Avenue 488 W. Naomi Avenue 487 Oxford Drive 1700 N, Santa Anita Avenue 1135 Fallen Leaf Road 250 Oakhurst Lane 1145 Fallen Leaf Road 321 Naomi Avenue 1130 Singing Wood Drive 129 E. Magna Vista Avenue 1000 Volante Drive 1024 S, Fourth Avenue 120 Greenfield Place 121 Greenfield Place Award Mayor's Anita Baldwin Arcadia Azalea Clara Baldwin Stocker Dennis A. Lojeski Hugo Reid Huntington Lucky Baldwin Newcastle Peacock Queen Anne Rose Budd Baldwin Doble Santa Anita Block Block 6/1/99 6, AYSO SOCCER TEAM 7. SR. CITIZENS' COMMISSION (Bellin) 8. 9. ORD. & RES. READ BY TITLE ONLY 10, 10a. APPEAL PLNG. COMSN, DENIAL OF MP 99-007 (1327 S. Eighth) (DENIED) Ds-fu...2"'-- 41:0131 Yeom and Sung Choi The Williams Family William and Aurea Merfeld Wen and Shu-Mei Chen James and Gail Armstrong Michael and Carol Marshall Kevin and Alice Huang 127 Greenfield Place 130 Greenfield Place 135 Greenfield Place 140 Greenfield Place 141 Greenfield Place 150 Greenfield Place 151 Greenfield Place Block Block Block Block Block Block Block Arcadia Beautiful Awards Chairperson Denne congratulated and thanked the recipients of the awards. Mayor Chandler and Mr. Rod Salazar. American Youth Soccer Organization, introduced and presented certificates to members of two League Soccer Teams. Mayor Chandler announced a plaque to be presented for distinguished service to outgoing Senior Citizens' Commission Member, Jayne Bellin. who was unable to attend tonight's meeting , SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS None: QUESTIONS FROM CITY COUNCIUREDEVELOPMENT AGENCY REGARDING AGENDA ITEMS None. It was MOVED by Councilmember Marshall, seconded by Mayor Pro tem Harbicht and CARRIED that ordinances and resolutions be read by title only and that the reading in full be WAIVED. PUBLIC HEARING Consideration of an appeal filed by Edward Huang of the Planing Commission's denial of Modification MP 99-007 for a proposed two-story single-family, 5,200 square foot house at 1327 S. Eighth Avenue. The applicant proposed to develop the site with an "ECO-HOME" that is energy smart and ecologically friendly. The proposed design of the house and landscaping incorporates numerous "sustainable" or "green" development innovations. The proposal focuses on an atrium, the "Central Court" that is around an existing Chinaberry tree. and a driveway courtyard. the "Oak Court" around a mature oak tree on the north side of the property. The Planning Commission, based on a pos'tive evaluation by a certified arborist, approved an Oak Tree Encroachment Permit. I I The Arcadia Municipal Code provides the authority to approve or conditionally approve Modifications only to secure an appropriate improvement, prevent unreasonable hardship and/or promote uniformity of development. The Development Services Department had sign,ficant concerns about the substantial nature of the requested modifications for a new house. The front yard encroachments would create a I significant visual impact on the streetscape and would be incompatible with the other properties in the neighborhood, 2 6/1/99 41:0132 I Based upon the required findings, as set forth in the June 1, 1999 staff report, staff recommended denial of the modifications requested. with the exception of the garden wall which would be set back from the front property line. Mayor Chandler OPENED the Public Hearing. Edward Huanq, 69 West Naomi Avenue. the appellant, stated, in part, that a valuable property always comes with a decent front yard, There is no need to apply for a modification to reduce the required front and side yard setbacks unless there are compelling reasons. The compelling reasons for this eco-home proposal are to preserve three existing mature trees; development of a responsive design with site specific assets; and creation of an oak-based "Central Cooler" to facilitate the function of natural cooling mechanisms. Mr, Huang noted when this project is completed, the door to his house will be open to anyone who is interested in tree preservation. green building and in sustainable development. Mr. Huang submitted and displayed exhibits of a revised modified proposal which showed a reduction to all originally requested setback encroachments and explained in detail the changes to the original proposal. It was MOVED by Councilmember Kovacic. seconded by Council member Roncelli and CARRIED to CLOSE the Public Hearing. Councilmember Roncelli appreciated the work being done by Mr. Huang in preserving trees and energy, He felt this could possibly be the beginning of a lot of similar houses built in Arcadia, Mr. Roncelli is in favor of the proposed modification. I Mayor Pro tem Harbicht commented that he applauds Mr. Huang's objectives and what he is trying to accomplish, but what is being asked are significant variances of the Municipal Code requirements. Mr. Harbicht stated, in part, that this project revolves around one Chinaberry tree. In order to preserve a tree the building has been pushed all the way to the front of the property and out to the sides. He felt taking the tree out and planting a new one accomplishes everything the owner wants to accomplish and does it within the City's Municipal Code requirements without encroaching on the front yard setback or southerly and northerly yard setbacks. Councilmember Kovacic stated. in part, that he is very impressed with Mr. Huang's concern of the ecological nature of Arcadia's property. He felt that the Council is being asked to tweak the codes too much in order to accommodate one Chinaberry tree. Council member Marshall also applauded Mr. Huang for his hard work and wonderful project. Ms. Marshall agreed with Councilmember Kovacic, Mayor Chandler stated, in part, that Mr. Huang himself stated if it were not for the fact that this home proposes a merit of ecological components which could be on the cutting edge of perhaps new home building, he would probably vote no himself. The Mayor felt this is essentially setting aside and overruling the building codes in eight instances in favor of an ecological issue which in this case is one tree. It was MOVED by Mayor Pro tem Harbicht, seconded by Councilmember Kovacic and CARRIED on roll call vote as follows to DENY the applicant's appeal of the Planning Commission's Denial of Modification No. MP 99-007 for a proposed two-story single- family residence at 1327 South Eighth Avenue. I AYES: NOES: ABSENT: Councilmembers Harbicht, Kovacic, Marshall and Chandler Council member Roncelli None 3 6/1/99 lOb. Z 99-001 CHANGE FROM Cl & PR-l TO C-Z (188 W. Las- Tunas Drive) (APPROVED) O.;~X( ,~\ 41:0133 Consideration of the report and recommendation to approve Zone Change 99-001. This zone change was initiated by Daryl Christian on behalf of American Stores Properties, Inc., for a zone change from C-l (Limited Commercial) and PR-l (Single- Family Residential with a parking overlay) to C-Z (General Commercial) for the property at 188 West Las Tunas Drive, currently a vacant bowling alley, I The Planning Commission at its April z7'" meeting, by a majority vote, voted to recommend approval of this zone change. Currently the westerly 60 feet of the subject property is zoned PR-l; the remainder of the property is zoned C-l (Limited Commercial). The PR-l is a parking overlay on a residential zone. The parking overlay allows "open air temporary parking of transient automobiles", In addition. the site could be developed per the underlying zone. i.e. R-l single-family if it met all zoning requirements. The Z.7acre site has frontage on Las Tunas Drive, Live Oak Avenue and EI Monte Avenue. Property to the east is developed with commerciai uses (Marketowne) and' zoned C-Z. Properties to the south are developed with mixed commercial and light industrial and an electrical sub-station and zoned C-M (Commercial-OManufacturing) and C-Z. Property to the north across Las Tunas Drive and the west, across EI Monte Avenue are zoned R-l and developed with single-family residences. On April 13, the Planning Commission approved Conditional Use permit 99-006 for a 15. 5Z0 sq. ft. Sav-On Drug Store with a drive-through pharmacy at this location. The June 1, 1999 staff report noted that it is the Development Services Department's opinion that the requested zone change is appropriate for this site and that there are I adequate provisions in the C-Z zoning regulations to ensure minimal impact on adjoining residential properties, Following the staff report, staff responded to Council's questions regarding the proposed zone change. Council member Kovacic questioned the design review process in respect to drive-through and fast food restaurants. Mayor Chandler OPENED the Public Hearing, Darvl Christian, 18Z0 E, First Street, Santa Ana. representing the American stores Properties, Inc, stated, in part, that the main reason for the requested zone change is for future development of this site. His company is in negotiations with the property owners to the east to possibly purchase their property, in doing so that would allow both properties to be zoned C-Z. Also, it is consistent with the general plan and American stores would like to have more flexibility for any other type of uses. Mr. Christian responded to Council's questions regarding a drive-through fast food restaurant, stating, in part, that the site plan was designed by taking into consideration a fast food restaurant at the northeast corner of the property, However, that is not part of the application at this time. It was MOVED by Mayor Pro tem Harbicht, seconded by Councilmember Marshall and CARRIED to CLOSE the Public Hearing. In the discussion Mayor Pro tem Harbicht noted this would be an upgrade for the subject area. The City Council's concerns for a long time has been Live Oak Avenue I and he felt this could be a start to revitalizing that area. He is in favor of the zone change. 4 611/99 I 11. 12. MARSHALL (Memorial Day) I MARSHALL (Arc. Beautiful Comsn.) (Blue Ribbon School) 41:0134 Councilmember Marshall is in favor of proposed zone change, An eating establishment would be a welcome addition to that area. It was MOVED by Mayor Pro tem Harbicht, seconded by Councilmember Marshall and CARRIED on roll call vote as follows to APPROVE Zone Change 99-001and FILE the Negative Declaration; and, DIRECT staff to' prepare the appropriate ordinance for adoption at a later meeting. AYES: NOES: ABSENT: Councilmembers Harbicht, Kovacic, Marshall, Roncelli and Chandler None None AUDIENCE PARTICIPATION Jenny Tsouvales, 300 West Wistaria Avenue, President, Baldwin Stocker Elementary School PTA. introduced Baldwin Stocker Principal Mr. John Pisula and some of the talented students of Baldwin Stocker Elementary School. Ms. Tsouvales expressed appreciation to the City Council for considering and discussing a Youth Coordinator position in next year's budget. MATTERS FROM ELECTED OFFICIALS Councilmember Marshall hoped everyone enjoyed the Memorial Day weekend, and took time to reflect on the lives past and present who have protected the freedoms our country is blessed to enjoy, Ms. Marshall congratulated the Arcadia Beautiful Award recipients and thanked the Arcadia Beautiful Commission for their outstanding reception which was held earlier this evening. Councilmember Marshall congratulated the Holly Avenue School for becoming a "Blue Ribbon School". Two of Arcadia's Schools were chosen to be Blue Ribbon Schools among 243 schools in the United States. MARSHALL Council member Marshall shared a "gem of the day" written by, Thomas Paine in 1783. (Gem of the Day) "Those who expect to reap the blessings of freedom must, like man, undergo the fatigue of supporting it". KOVACIC (Library Internet Policy) (Flag Day) CHANDLER 13. I 13a, 09.:m AWARD CONTRACT (Reh. Live Oak From Santa Councilmember Kovacic announced that the Library Board adopted an Internet policy at their last meeting. The Internet station in the Children's Room is filtered. The Internet work stations for adult are not filtered. Library requires that everyone using the Internet be registered for a library card and sign an Internet Users Agreement form. Mr. Kovacic read a speech by Sgt. Ed, Bacon, Retired, United Stated Army entitled: "Ode to the American Flag" about Flag Day which will take place on June 14. Mayor Chandler noted that both he and Mrs, Marshall represented the City of Arcadia at Memorial Day services held at Live Oak Cemetery. CONSENT ITEMS ~() AWARDED a contract to All American Asphalt in the amount of $217,571.05 for the rehabilitation of Live Oak Avenue from Santa Anita Avenue to east City limits; WAIVED all informalities in the bid and bidding process; and, AUTHORIZED the City Manager and City Clerk to EXECUTE a contract in a form approved by the City 5 6/1/99 41:0135 Anita to East City Limits) Attorney. 13b, 03 '-I:) _.3 0 EMERGENCY RATIFIED the issuance of a Purchase Order Agreement in the amount of $68,854,00 to PURCHASE General Pump Company for the installation of a 150-HP motor and appurtenances at (Replace motor Hugo Reid Well. pump - Hugo Reid Well) 13c. O~ to. '>if) RESOLUTION ADOPTED Resolution No. 6116 entitled: "A RESOLUTION OF THE CITY COUNCIL NO.6116 OF THE CITY OF ARCADIA, CALIFORNIA, APPROVING A MEMORANDUM OF MOU RE. UNDERSTANDING ESTABLISHING COMPENSATION AND RELATED BENEFITS COMP/ FOR EMPLOYEES REPRESENTED BY THE ARCADIA FIREFIGHTERS' BENEFITS ASSOCIATION (AFFA) FOR THE FISCAL YEAR 1998-99. (AFFA - FY 98-99) I THE PRECEDING CONSENT ITEMS 13a. band c, APPROVED ON MOTION BY COUNCILMEMBER KOVACIC, SECONDED BY COUNCILMEMBER MARSHALL AND CARRIED ON ROLL CALL VOTE AS FOLLOWS: AYES: NOES: ABSENT: Councilmembers Harbicht, Kovacic, Marshall, Roncelli and Chandler None None 14, CITY MANAGER 14a, eJ ~~(/-(i,) I RESIDENTIAL Consideration of the report and recommendation regarding adjustments to service rates REFUSE RATE for the collection of residential refuse and recyclables. ADJUSTMENT (PREPARE On August 6, 1996 the City approved an exclusive, eight-year (8) service agreement RESOLUTION) with Newco Waste Systems, Inc.. to provide refuse collection and recycling services to (6-15-99 Public all residential properties in the City, The agreement contains provisions that entitle Hearing) Newco to receive annual rate adjustments subject to staff review and City Council approval. The adjustments are based on changes in the Consumer Price Index (CPI) and/or changes in landfill disposal costs. In a letter from the Los Angeles County Sanitation District dated March 25, 1999. City staff was informed that solid waste disposal rates at Puente Hills, Spadra and other regional landfills would be increased by $1.10 a ton for refuse with no increase for sorted green waste, The notification indicated that the rates will become effective July 1,1999, Newco's request indicated that the indexed adjustment representing the change in the landfill disposal rates is .92% for single family and 1.4% for multi-family residential service, The landfill adjustment has a slightly greater impact on multi-family service vs. single-family service due to the fact that green waste is not segregated at multi-family residences. .The combined impact of these adjustments on a typical single-family household with standard 90-gallon collection service will be an adjustm~nt of 2.64%, bringing the standard monthly service rate to $11.06, Standard bin service (3-Yard bin one a week) for multi-family residences will be adjusted by 3,12%, bringing the standard monthly service rate to $68.05. I 6 6/1/99 I I I ... 41:0136 It was MOVED by Mayor Pro tem Harbicht, seconded by Council member Roncelli and CARRIED on roll call vote to DIRECT Public Works staff to prepare a resolution authorizing the proposed refuse rate schedule for Fiscal Year 1999/00 for presentation to the City Council at the June 15, 1999 public hearing. AYES: NOES: ABSENT: Councilmembers Harbicht, Kovacic. Marshall, Roncelli and Chandler None None 14b. tJJS() 1\ () WATER RATE Pat Malloy. Pubic Works Director, presented the staff report and recommendation ADJUSTMENT regarding a Proposed Water Rate Adjustment., and displayed photographs of day to (PREPARE day operations of the Water Department, water wells and reservoirs. RESOLUTION) (6-15-99 Public Hearing) Based upon the Public Works Services Department proposed 1999-00 budget and the Water Master Plan, it is recommended that the City Council consider adjusting the water rate by 2,2%, from $1.07 to $1,09 per 100 cubic feet. The Department also recommended a 10% adjustment in the bimonthly service charge. With the proposed Capital Improvement Plan for the next two years resulting in capital expenditures of $3,891,260 in 1999-00 and $4,925,622 in 2000-01, it is necessary to adjust the water rate by 2,2% in order to continue transferring funds from the Operating Fund to the Facilities Replacement Fund. As shown in a staff survey, Arcadia's new average bimonthly water bill would be $73,52 as compared to the current average bill of $71.34 (an annual increase of $13.08). The June 1, 1999 staff report explained in detail the 1999-00 Water fund Budget with and without a water rate adjustment, the revenue and operating expenditures for 1999- 00, and a survey of the water rates of eight neighboring water agencies. Council ember Roncelli commented that people do not realize how important water and sewers are until they start travelling. Mr. Roncelli noted that he has been in 25 countries in the last fourteen months, and at least half of those countries had water that was undrinkable, Councilmember Harbicht commented that about two and half years ago the City adopted a Water Master Plan which would guarantee the operation and maintenance of a reliable water system. At the end of the 20 year plan the City's water system will be in better shape than it is today, He felt that this has been a very responsible approach, and it is one of the few times that the C,ty took a real long range view of plans. It was MOVED by Mayor Pro tem Harbicht, seconded by Council member Marshall to DIRECT the Public Works Services Department to prepare a Resolution authorizing the proposed water rate for fiscal year 1999-00 for presentation to the City Council at the June 15, 1999 public hearing, AYES: NOES: ABSENT: Councilmembers Harbicht, Kovacic, Marshall, Roncelli and Chandler None None 14c, ;).'5,>1,) q3 SEWER SVC. The Sewer Master Plan was approved by the City Council on May 5, 1998, a CHARGE comprehensive report outlining a long range program of capital improvements and ORDINANCE preventative maintenance measures to upgrade and maintain the City's sewer system. NO, 2107 At the same time, Ordinance No, 2086 was adopted amending various sections of (INTRODUCED) Chapter 6, Article III of the Arcadia Municipal Code relating to Sewer Service Charge, The sewer rate structure approved as part of the Sewer Master Plan provides for annual 7 6/1/99 14d. .), ~bH) RESOLUTION NO.6111 (Plan Check Policy) (ADOPTED) 41:0137 review and adjustment of rates if necessary. Ordinance No, 2086 called for a July to July Consumer Price Index (CPI) adjustment. Staff recommended this be changed by Ordinance No, 2107 to a March to March index in order to facilitate the implementation I of the sewer rate adjustment for July 1. . In order to fund the Capital Improvement Program and future projects as outlined in the Sewer Master Plan, staff recommended that the City Council approve a 2.2% sewer rate adjustment based upon the March Consumer Price Index (CPI). This would raise the sewer rates from the existing $2,00 to $2,04 per month per connected residential property and from $6.00 to $6,13 per month per connected business property. The proposed Capital Improvement Program for the next two years will result in capital expenditures of $276,700 in 1999-00 and $263,000 in 2000-01. The long-range Master Plan proposes over $3,8 million in future capital projects. It was MOVED by Mayor Pro tem Harbicht. seconded by Councilmember Marshall and CARRIED on roll call vote as follows that ORDINANCE NO. 2107 entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARCADIA. CALIFORNIA AMENDING SECTION 2696 OF CHAPTER 6. ARTICLE II OF THE ARCADIA MUNICIPAL CODE RELATING TO SEWER SERVICE CHARGE", be and it is hereby INTRODUCED; and, DIRECT the Public Works Services Department to prepare a report authorizing the proposed sewer rate for fiscal year 1999-00 for public hearing at the June 15, 1999 City Council Meeting. AYES: NOES: ABSENT: Councilmembers Harbicht. Kovacic, Marshall, Roncelli and Chandler None None o ~<V Deputy City ManagerlDevelopment Services Director Don Penman presented the staff report and recommendation to adopt Resolution No. 6111, entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA ESTABLISHING A POLICY THAT PROJECTS IN PLAN CHECK PRIOR TO THE EFFECTIVE DATE OF NEW CODE REVISIONS MAY BE CONSTRUCTED CONSISTENT WITH THE CODE REQUIREMENTS IN EFFECT AT THE TIME OF PLAN CHECK: I Mr, Penman stated, in part, that in the past when the City has undergone revisions to the zoning, building, safety and fire code regulations, the policy of the Development Services Department has been to allow property owners and developers to submit plans for plan check under the existing regulations until such time as the new regulations became effective, There are several reasons the City has practiced this policy including: 1- plans for remodels and new dwellings can cost from 10% to 15% of the construction cost; 2- unless a moratorium is placed on development. there is no way of advising persons what standards to utilize when designing a project (either a remodel or new dwelling); and, 3- persons with plans in plan check may be unable to get through the plan check process and secure a building permit prior to the effective date of a new ordinance. The City Attorney researched the issue of "Vested Rights" and case law in order to formally address this matter. Vested rights doctrine states that "if a property owner has performed substantial work and incurred substantial liabilities in good faith reliance upon a permit issued by the government agency, a vested right is acquired to complete construction in accordance with the terms of the permit". The June 1. 1999 staff report set forth the Development Services Department specific I guidelines for plan check review. The Building Services will not accept plans for plan 8 611/99 c;jjj 41:0138 I check which are incomplete. Persons must secure a building permit within 180 days from the date an application for plan check is submitted to the City. The Building Code allows the Building Official upon good cause to grant a 180 day extension of this time period. The Development SeNices Department recommended in order to avoid prolonged delays by the applicant for projects pending under regulations that have been supplanted. no time extensions be granted on either plan checks or building permits when new regulations are in effect at the time of the request for an extension. In response to Councilmember Kovacic's inquiry regarding the definition of "plan check". staff responded that plan check is the actual form of process in the Building Department of the Community Development Division. where formal plans are submitted for Plan Check Engineer review. In response to Council's concern in regard to developers rushing to file plans in order to not comply with the new regulations staff indicated that the City did not experience any rush when it went through the mantionization process few years ago. Councilmember Harbicht is in favor of having a waiting period before the adoption of new rules. He fell it is fair for the developers to know what the rules will be. Considerable discussion ensued about the code requirements at the time of plan check and the following motion was put forth: I It was MOVED by Mayor Pro tem Harbicht. seconded by Councilmember Roncelli and CARRIED on roll call vote as follows that RESOLUTION NO. 6111 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA ESTABLISHING A POLICY THAT PROJECTS IN PLAN CHECK PRIOR TO THE EFFECTIVE DATE OF NEW CODE REVISIONS MAY BE CONSTRUCTED CONSISTENT WITH THE CODE REQUIREMENTS IN EFFECT AT THE TIME OF PLAN CHECK". be and it is hereby ADOPTED. AYES: NOES: ABSENT: Councilmembers Harbicht, Kovacic, Marshall, Roncelli and Chandler None None 14e, O'f..sO-3D PROF, SVC, At its May 18,1999 meeting. the City Council was presented with a recommendation to AGREEMENT execute a Professional Services Agreement with R & D Transportation SeNices LLC, to (R & D provide operations and maintenance of the Arcadia Transit System over a five (5) year Transportation period effective July 1, 1999 to June 30, 2004, Following staff's presentation the City, SeNices) Council directed staff to prepare an evaluation matrix summarizing the proposals received for the operations and maintenance of the Arcadia Transit System. The June 1. 1999 staff report detailed the objective of presenting each offeror's experience, facility location, proposed equipment and financial information on a quantitative basis. Staff has also included in the matrix the findings on reference checks. The City Council is the finai decision-maker with regard to weighing the factors set forth in the evaluation process and in the selection of the contractor, Mayor Chandler announced the Council will now allow time for a representative of each firm who wished to address the City Council on the Arcadia Transit issue, I Scott Schaffer, San Gabriel Transit, IOtroduced the project team, Mr. Schaffer stated, in part, that the real focus is the evaluation process and criteria, City Staff prepared a matrix by breaking down the experience into three (3) different categories. He fell his company should not have lost any points on facility location, CNG and experience 9 6/1/99 ... 41:0139 categories, after running the program for 24 years and running it well. San Gabriel Transit is now running on a 98% on-time window. Mr, Schaffer also stated, in part that he really believes San Gabriel Transit can put the best program on the street and I continue to provide the best service, Duke Perrin, explained in detail the operation of Access Services which are the ADA mandated services throughout the Los Angeles and San Gabriel Valley. Esther Robles, Driver. R & D Transportation, spoke in favor of granting the contract to R & D Transportation Services, Dave Dalev, General Manager, R & D Transportation Services, stated, in part, that the company is prepared to work with City staff to develop specific performance objectives for reservation reliability, improvements in waiting time, improvements in equipment maintenance and in safety, Richard Dootson, 53 Woodland Lane, Bradbury, stated. in part, that his company was the only bidder who has a location in the City of Arcadia. He felt that his company has very good management and the scoring on the staff's matrix was unfair, Mr, Dootson noted, by choosing his company, they will show the City a very good product and also, will save the City and taxpayers in excess of $30,000, Dan Bartz, representing ATCNancom, presented a brief background of ATC which is a family owned corporation from Chicago with 74 years experience in transit business, Mr. Jerry Walker presented a personal view of the history of the San Gabriel Transit Dial-a-ride service to the City Clerk and City Council for archive purposes, Mr. Schaffer, San Gabriel Transit representative, responded in detail to Council member Kovacic's inquiry regarding some of the problem areas with San Gabriel Transit over the past year which was mentioned in the June 1, 1999 staff report and are still unresolved, such as number of accidents, State gasoline tax rebate and Federal Transit audits, I In the ensuing discussion staff responded to Council's question that the R & D Transportation, has more management experience in providing public transportation. Further, as part of the RFP process, applicants were requested to provide a separate section on Compressed Natural Gas experience and cost proposal impacts. R & D Transportation received an "Excellent" reference rating, Mayor Pro tem Harbicht commented that after listening to all the testimonies, he believes that the City went through a very fair process, The evaluation panel conducted interviews of the four most qualified firms, during the interviews each firm was asked the same questions. Based on the preliminary evaluation and interviews the evaluation panel selected R & D Transportation Services, Mr. Harbicht is in favor of granting the professional service contract to R & D Transportation to operate the Arcadia Transit system. Councilmember Marshall suggested that the City Council postpone voting on the Arcadia Transit system issue for two more weeks. She felt the best way to find out about the R & D dial-a-ride service is to go directly to the people who utilize this service and find out what their complaints are or if they are happy with the service, Councilmember Kovacic stated, in part, that staff went through what was a I combination of subjective and an objective review of the four major bidders and came up with a preference. He felt the process was very educational for both the citizens 10 6/1/99 ~ I I I and the Council. 41:0140 It was MOVED by Council member Kovacic. seconded by Mayor Pro tem Harbicht and CARRIED on roll call vote as follows to AUTHORIZE the City Manager to EXECUTE a professional Services Agreement with R & 0 Transportation Services LLC, in an amount not to exceed $4.435,510 over the next five (5) years effective July 1, 1999 through June 30, 2004, subject to final approval as to form by the City Attorney. AYES: NOES: ABSENT: Councilmembers Harbicht, Kovacic and Chandler Council member Marshall and Roncelli None CITY ATTORNEY 15. t)-,- r-O (:J\ 15a, 0>"/1-710 ORDINANCE City Attorney Miller presented for INTRODUCTION and read the title of ORDINANCE NO. 2105 NO. 2105: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARCADIA, (T.A99-002- CALIFORNIA, DELETING SECTIONS 9273.1.1. 9273,1,7 AND 9273,1.17 OF THE deleting gas ARCADIA MUNICIPAL CODE RELATING TO PERMITTED USES IN THE S-1 ZONE." station. any use permitted in the It was MOVED by Mayor Pro tem Harbicht, seconded by Council member Kovacic and R-O & R-1 zones CARRIED on roll call vote as follows that ORDINANCE NO. 2105 be and is hereby and outdoor INTRODUCED, entertainment events) (INTRODUCED) 15b, OF/t) ";0 RESOLUTION NO,6117 (FCC Form 394 re. Transfer of TCI Cable TV Franchise to Century- TCI California L P.) (ADOPTED) ADJOURNMENT (June 7,1999) AYES: NOES: ABSENT: ABSTAIN: Councilmembers Harbicht, Kovacic, Marshall and Chandler None None Councilmembers Roncelli City Attorney Miller presented for ADOPTION and read the title of RESOLUTION NO. 6117: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, ACCEPTING FOR THE PURPOSE OF REVIEW, THE FCC FORM 394 SUBMITTED BY TCI CABLEVISION OF CALIFORNIA, INC. RELATING TO A FRANCHISE TRANSFER AND PRESCRIBING CERTAIN PROCEDURES RELATION THERETO." It was MOVED by Mayor Pro tem Harbicht, seconded by Councilmember Marshall and CARRIED on roll call vote as follows that RESOLUTION NO. 6117 be and is hereby ADOPTED, AYES: NOES: AElSENT: Councilmembers Harbicht. Kovacic, Marshall, Roncelli and Chandler None None At 11 :50 p,m. the City Council Regular Meeting ADJOURNED to June 7, 1999 at 7:00 p.m.. at the Arcadia Community Center, 365 Campus Drive for a Study Session in consideration of a Bond Issue for construction of ew polic facilit . Ro r Chandler, Mayor of the City of Arcadia 11 6/1/99