HomeMy WebLinkAboutDECEMBER 21,1999
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CITY COUNCIL PROCEEDINGS ARE AUDIO AND VIDEO TAPE RECORDED AND ON FILE IN THE
OFFICE OF THE CITY CLERK
ROlL CALl.:
CLOSED
SESSION
~((t) tit)
MINUTES
CITY COUNCIL OF THE CITY OF ARCADIA
and the
ARCADIA REDEVELOPMENT AGENCY
REGULAR MEETING
December 21, 1999
The City Council and the Arcadia Redevelopment Agency met at 6:00 p.m. in a Regular
Meeting on Tuesday. December 21, 1999. in the Conference Room of the City Council
Chambers,
PRESENT: Council/Agency Members Harbicht, Kovacic, Marshall, Roncelli and
Chandler
ABSENT: None
On the advice of City Attomey Deitsch regarding a late breaking agenda item, it was
MOVED by Mayor Pro tem Harbicht, seconded by Council member Kovacic and
CARRIED on roll call vote as follows, that the need to take immediate action on the
following item arose after the December 21, 1999 agenda was posted: Under
Govemment Code Section 54956.9c, in Closed Session, there is a need to discuss and
execute two documents by December 31, 1999 regarding one potential litigation case.
AYES:
NOES:
ABSENT:
Council members Harbicht, Kovacic. Marshall. Roncelli and Chandler
None
None
AUDIENCE PARTICIPATION
None.
INTR(X)lJCT]()N The City Manager introduced Randy Kirby, newly promoted to the management position
(U. Kit1y) of Lieutenant in the Arcadia Police Department. Police Chief Hinig commented that Lt.
Kirby has been with the department for approximately nineteen (19) years; in his new
position his duties will include Patrol Waich Commander and Program Manager for the
Police Communication Center.
STUDY SESSION
5- YEAR.
~~~E~~~~~~~LNConsideration of the report and recommendation to adopt Resolution No. ARA-183
REDEV, PROJ. approving the adoption of the Five-Year Implementation Plan (1999-2004) for the Central
AREA Redevelopment Project Area. (Continued from the December 7, 1999 regular Council
(1999-2004) meeting for discussion,)
Ot, Ii'I _-',
AB 1290, the Redevelopment Law (Health and Safety Code Section 33490) requires
redevelopment agencies to prepare and approve. after a duly noticed public hearing, a
five-year "Implementation Plan". With the adoption of Resolution No. ARA-175 on
December 20, 1994, the Redevelopment Agency approved its initial Implementation Plan,
The Plan was revised and updated on December 16, 1997, The current Plan is a
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blueprint for future Agency activities and describes Agency goals and objectives; how the I
Agency will eliminate blight; details previous, current and proposed projects and programs
to address blight; and how the Agency has implemented and will implement its housing
responsibilities over the next five years (FY 1999-2004).
The key elements of the 1999 Five-Year Implementation Plan include the Introduction,
which sets forth the purpose and history of the Plan; Documentation' of Blight; Statement
of Goals and Objectives; Status of Previous Projects and Programs; Identification of
Future Agency Projects; and, Housing obligations and an intended plan of action to fulfill
its low and moderate income housing responsibilities over the next five years. Key
elements in this section are summaries of state law concerning housing, and an
accounting of the status of the housing Set-Aside Fund; the projected status of the
Agency's "Excess Surplus' funds and the housing program the Agency will implement.
During the Five-Year Implementation Plan (1999-2004) the Agency proposes to focus its
resources on a 55-unit low/moderate income senior housing project, if the Agency is not
required to provide any replacement housing, The Agency board previously selected 55
units since this was the number of housing units removed by Agency action prior to
December 1995. By law the Agency is required to set-aside a minimum of 20% of the
Agency's Tax Increment for a housing program, This requirement was deferred and the
Agency now has a plan and is setting aside these funds to comply with statutory
requirements for expenditure of these funds for a housing program, State law imposes
this along with time limits on plans; time limits to incur new debt; a deadline by which the
Agency must pay back debt; and termination of the Plan in 2014, which date is set by the
Legislature.
Considerable discussion ensued around the issue of termination of the Redevelopment
Agency since blight in the Central Redevelopment Project Area has been effectively I
removed. Staff noted that payment of Agency debt may delay the termination process,
and, with the inclusion of a section of south Arcadia into the project area, redevelopment
efforts would continue into the future, Also the low and moderate income housifl9
requirement must be addressed utilizing the setaside funds for such housing, and the
matter of debt payback addressed,
In the discussion Agency Member Roncelli noted that he is not thinking about Closing
down the Redevelopment Agency, but cutting back, in particular, the cost for staffing the
department. Referencing possible redevelopment in south Arcadia, Agency Member
Roncelli suggested that property owners in that area could cooperate in the
redevelopment process rather than the Agency paying all of the costs as in the northem
redevelopment areas of the City. He believes enough funds have already been spent in
that area, further, between $700,000 to $800,000 is being spent yearly to keep the
Agency open.
In response to Agency Member Roncelli's concerns, City Manager Kelly stated, in part,
that the Five-Year Implementation Plan report is just a guideline with regard to future
programs and projects for the Central Redevelopment Project area. It is not a budget.
The Agency will decide the spending plan, when reviewing the Agency's budget. The
budget identifies all the administrative costs and proposed projects for Agency
consideration and approval. Not a single project in the report will go ahead unless it is
approved by the Agency Board,
Agency Member Harbicht noted that the Redevelopment Agency has been a huge plus
for the community and every resident has benefited from the activities of the
Redevelopment Agency, He noted some of the positive programs and projects involving I
the Redevelopment Agency such as; the blight that has been eliminated on Huntington
Drive; the new businesses; the increase in property values and the increase in deSirability
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of the Redevelopment Area,
Staff explained in detail and described each projecUprogram; the goals and/or objectives
to be achieved by the projecUprogram; the blight addressed by the projecUprogram; and
the estimated expenditures; and a project status,
In the discussion Agency Member Kovacic felt that it might be a good idea to take a City
like Monrovia, which has made tremendous gains through redevelopment in past years,
and compare its redevelopment activities with Arcadia's, It may be that the Arcadia
Redevelopment Agency is spending too much for administration or maybe is not being
too aggressive.
With regard to the housing program staff stated, in part, that the Agency will concentrate
on providing senior housing for 55 very low and moderate income persons or families, In
year 2000, Agency staff will select a suitable site and prepare a Request For Proposal
(RFP) for senior housing, using the Agency's housing set-aside funds as an incentive.
At 6:45 p,m. Council RECESSED to the aforesaid Closed Session and RECONVENED
the Regular Meeting in the Council Chambers at 7:00 p,m,
INVOCA1lOII Reverend Gerry Wilson. Arcadia Friends Community Church
PLEDGE OF Jim Dale, Director of Administration Services
ALLEGIANCE:
ROLL CALL:
1.
ORD. & RES.
READ BY
TITLE ONLY
2.
PRESENT: Councilmembers Harbicht, Kovacic, Marshall. Roncelli and Chandler
ABSENT: None
SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS
None.
It was MOVED by Mayor Pro tem Harbicht, seconded by Councilmember Marshall and
CARRIED that ordinances and resolutions be read by title only and that the reading in full
be WAIVED.
PRESENTATION
FINANCIAL Mr. Vince Foley presented a contribution to the City on behalf of the COPS (Citizen's
CONTRIBUTION Organized for a Police Station) Committee in the amount of $7,909,80 from remaining
(C,O,P,S) campaign funds. The Committee recommended that the Council use the funds for
purchase of a tree and a plaque to memorialize the Committee's work for the police
station bond,
3.
LAW ENFORC,
BLOCK GRANT
FUNDS
(Police Dept.)
(APPROVED)
0</70- }j't
Mayor Chandler accepted the donation and expressed appreciation to the COPS
Committee on behalf of the City Council.
PUBLIC HEARING
Several months ago the City applied for the 1999 Local Law Enforcement Block Grant
(LLEBG) in the amount of $43,738, which is administered by the Bureau of Justice
Assistance (BJA), U,S, Department of Justice (DOJ). This grant is provided to assist local
govemment with programs to reduce crime and improve public safety,
When funds have formally been approved. staff recommended that the grant in the
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amount of $43,738 (plus a required match by the City of $4,860) be used in partnership I
with the Arcadia Unified School District to create the position of Youth and Educational
Support (Y.E.S.) Officer. The Y.E.S, Officer will be assigned to the Arcadia High School
campus where he/she will interact with school officials and students, The position will be
staffed by a full-time, sworn peace officer from the Arcadia Police Department. Primary
responsibilities will be: 1) to serve as a liaison between the high school and the Police
Department; 2) to interact with students, teachers and administrators; 3) to promote
campus safety; and 4) to administer awareness programs.
Following the staff presentation, Mayor Chandler OPENED the Public Hearing. No one
came forward to address the Council.
It was MOVED by Mayor Pro tem Harbicht, seconded by Councilmember Kovacic and
CARRIED to CLOSE the public hearing,
It was MOVED by Mayor Pro tem Harbicht, seconded by Councilmember Marshall and
CARRIED on roll call vote as follows to APPROVE the utilization of the proposed LLEBG
funds for the Y.E.S. Officer Program, and the APPROPRIATION of $4,860 from the
General Fund as required by the Department of Justice (DOJ); and, AUTHORIZE the City
Manager to EXECUTE the appropriate agreements, subject to the approval of the City
Attomey as to form.
AYES:
NOES:
ABSENT:
Councilmembers Harbicht, Kovacic, Marshall, Roncelli and Chandler
None
None
AUDIENCE PARTICIPATION
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Jim Goldstein, 514 Sandra Avenue, commented on the City Hall telephone services,
stating in part, that he left many messages for three days and never received a response
from City employees, Mr. Goldstein also commented on a cap not being put on the $16
million projected expenditure for the new police facility construction, He noted that
spending over $16 million on this project is not what he voted for or the other nearly 5000
citizens of the community who took time to vote.
Winston Besocke, 1835 Anita Crest, Sierra Madre, stated that he has lived in Arcadia for
most of his life and expressed his opposition to the destruction of the Anoakia property.
Mr. Besocke stated in part, the need to preserve our historical landmarks, when they are
gone. they are gone forever. Mr. Besocke presented an historical overview of the
Baldwin property holdings. He felt that It would be proper and right to have the Anoakia
mansion become an art gallery or an exhibit hall and an example of fine style living to be
appreciated by all who wished to visit it. He added that the Anoakia property is an
important part of Arcadia's heritage and should not be destroyed by a developer. He
would like this area to be absorbed as part of the Arboretum and restored and developed
accordingly.
Mary Douahertv. Member of the Arcadia Board of Education, protested the acceptance of
the Anoakia Final Environmental Impact Report and the related resolutions on the basis
of not adequately exploring the option of preserving the mansion and some portion of the
Anoakia property, Ms. Dougherty noted that the City Council has the power and the
authority to demand the preservation of historic landmarks, She urged Council to instruct
the developer to bring forward a plan that would preserve the mansion.
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Mary Ball, 940 West Duarte Road, read a letter addressed to the Mayor and City Council
on behalf of Johanna Hofer who could not be present this evening. The letter stated that
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ALFORD
(April 11, 2000
Election)
RONCELLI
(Christmas)
(City Hall
Phone
System)
MARSHALL
(New Year)
(Mayor's
Luncheon)
41 :0290
the Anoakia mansion is a historical and important piece of Arcadia's history, Mrs, Hofer
suggested giving the citizens and the voters of Arcadia the choice of voting on this matter
in the April 2000 Municipal Election, Ms. Ball then proceeded with her comments and
expressed her opposition to the destruction of the Anoakia mansion,
Santa Claus, (did not respond to the Mayors request for his actual name) noted that he
has visited the Anoakia mansion for many years, he thinks that piece of property is very
valuable to the City and to the history of the City of Arcadia, He agreed that the City
could use that property to an advantage for the City, like the Arboretum has been used as
an advantage for long time, He complimented Counciimembers Kovacic and Harbicht for
closely listening to the speakers this evening,
Carol Libbv, 438 West Norman A venue, expressed her disappointment regarding the
Anoakia property issue. Ms, Libby thanked everyone who participated in the Historical
Society fundraiser at the Front Runner Restaurant and thanked Santa Anita Race Track
for their hospitality. Ms. Libby mentioned that the Society raised $15,835 from this event.
Dr, Mike Mulvehill, 640 Arbolada Drive, referred to an article in the Los Angeles Times
and stated in part, that if the names, facts and figures are correct, there are 52,000
people living in the City and $5 million is needed restore the Anoakia property, which
would be $100 for each resident. Mr, Mulvehill noted, with regard to everything that is
happening, what is so terribly wrong with saving just a very vital piece of the heritage of
this City,
Forrest Besocke, 416 North Old Ranch Road, felt the Anoakia mansion is an historical
site and should be preserved, He urged Council to reconsider their decision and find
some alternatives to preserve the mansion,
Robert Elfman, 4927 Indianolla Way, La Canada, stated in part that in 1973 he worked
with Mr. McCaslin and completed a report on the Anoakia property, There are a lot of
special artifacts in that facility and he hoped that the situation that happened in the City of
Pasadena to the Green and Green house, would not happen to this facility. This house
was ransacked of all the special artifacts inside the house.
MATTERS FROM ELECTED OFFICIALS
City Clerk June Alford announced that the City election will be held on April 11, 2000,
Nominations for this election opened for two members of City Council and a City Clerk on
December 20, 1999, Nomination papers were issued to Gino Roncelli and Mickey Segal,
Nomination papers were issued also to june Aiford for the City Clerk position,
Councilmember Roncelli wished everyone a Merry Christmas.
Mr. Roncelli agreed with one of the speakers this evening in regard to the City Hall phone
system, He thinks it is an unfriendly system and he would like to have an operator
answering phone calls.
Council member Marshall wished everybody a very blessed Christmas and a safe and
healthy Year 2000 and reminded everyone of the birth of Christ Jesus 2000 years ago,
Ms. Marshall thanked Mayor and Mrs, Chandler for the lovely luncheon this afternoon.
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(Speakers)
(Anoakia)
(Quote)
KOVACIC
(Hallett)
(Historical
Survey)
(Community
Auditorium)
(Holiday)
HARBICHT
(Santa Claus)
(Christmas)
CHANDLER
(Baldwin)
6.
41:0291
Ms, Marshall thanked the speakers for addressing the City Council this evening, She felt
that speakers should identify themselves before they are allowed to address the City
Council, This in reference to "Santa Claus",
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Ms. Marshall hoped that other persons on the City Council would realize how much the
Anoakia mansion means to a lot of people not only in Arcadia but in surrounding cities
also.
Councilmember Marshall shared a saying by Benjamin Franklin. "A good conscience is a
continued Christmas."
Councilmember Kovacic announced that Joan Hallett, the Arcadia Library secretary, was
hit by a car. She is unconscious and on life support, Our thoughts and prayers are with
Joan and her family,
Mr. Kovacic commented that he would like to have the City Council's vote on directing
staff to prepare a report in regard to an historical survey on the structures in Arcadia.
Council concurred,
Mr. Kovacic stated in part. that he has always been interested in establishing a
community auditorium in Arcadia, The challenge has always been to find an appropriate
location and adequate funding. Earlier this year, the Christian Science Church on West
Duarte Road was listed for sale and a group of committed Arcadia citizens discussed the
possibility of buying that property and various way of financing in order to use the property
as a perfonning arts center. Also, they discussed the possibility of making it the home for
an organization such as the California Philharmonic Orchestra. Earlier this month a core
group comprised of five members drafted and submitted a proposal to the Church, The
proposal was to form a non-profit foundation to raise $3,2 million to buy the facility and
also a proposed two year lease option arrangement with the foundation paying the rent
and all the maintenance costs, Unfortunately the Church received at least two offers from
regional churches and last week the Church Board decided to pursue one of those other
offers. Mr. Kovacic thanked the Board of Directors of the Christian Science Church for
their support of the foundation's concept for the facility.
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Mr. Kovacic wished everybody a Happy Holiday season,
Mayor Pro tem Harbicht expressed concern in regard to appearance of the Santa Claus
person, He felt that this is a public meeting and people are required to identify
themselves,
Mr. Harbicht also wished everyone a very Merry Christmas and a Happy New Year.
Mayor Chandler noted that in 1903 Lucky Baldwin was the first Mayor of the City of
Arcadia who opened the first City Council meeting. Mayor Chandler was honored to be
the Mayor closing the last meeting of the 20th century this evening,
Mayor Chandler wished everyone a Merry Christmas and a Happy New Year.
THE CITY COUNCIL RECESSED TO ACT AS
THE ARCADIA REDEVELOPMENT AGENCY
ROLL CALL PRESENT: Agency Members Harbicht. Kovacic, Marshall, Roncelli and Chandler
ABSENT: None
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ARA RES.
NO. 183
(ARA 5-Year
Implem. Plan
1999-2004)
(ADOPTED)
Ob'-{O- :SQ
6a.
MINUTES
(11-30-99 &
12-7-99)
(APPROVED)
41 :0292
PUBLIC HEARING
Consideration of the report and recommendation to adopt Resolution No, ARA 183 -
approving the adoption of the Five-Year Implementation Plan (1999-2004) for the Central
Redevelopment Project Area,
Califomia Redevelopment Law requires redevelopment agencies to prepare and approve
after a duly noticed public hearing. a five-year Implementation Plan. The plan is
organized in several sections including: Introduction; Documentation of Blight; Statement
of Goals and Objectives; Status of previous projects and programs; Identification of future
Agency projects and the Agencys housing requirements, The Agency's first priority is the
replacement of housing units removed by the Agency. While none have been removed
since 1996, the first year the law required such replacement, the Agency has a one-for-
one housing replacement requirement in the project area and a two-for-one requirement if
the replacement units are outside of the project area. During the Five-Year
Implementation Plan. the Agency proposes to focus its resources on a 55-unit
low/moderate income senior housing project, if the Agency is not required to provide any
replacement housing, The Agency Board previously selected 55 units since this was the
number removed by Agencx action prior to December 1995,
The Implementation Plan can be amended at any time after a noticed public hearing and
posting of a notice, Contained within the Plan are descriptions and estimates for each of
the projects the Agency may pursue over the next five year.
Following the staff presentation. Chairman Chandler OPENED the Public Hearing. No
one came forward to address the Agency,
It was MOVED by Agency Member Harbicht, seconded by Agency Member Marshall and
CARRIED to CLOSE the public hearing.
In response to an Agency question, Don Penman, Deputy City Manager/Development
Services Director, stated, in part, that the approval of the Plan will not lock the Agency
into anything in the report, in terms of future projects.
Agency Member Roncelli suggested having an informative town hall meeting in regard to
the Five-Year Implementation Plan.
It was MOVED by Agency Member Harbicht, seconded by Agency Member
Kovacic and CARRIED on roll call vote as follows to APPROVE the Five-Year
Implementation Plan (FY 1999-2004) as is, by ADOPTING Resolution No. ARA-
183: "A RESOLUTION OF THE ARCADIA REDEVELOPMENT AGENCY
APPROVING THE ADOPTION OF THE FIVE-YEAR IMPLEMENTATION PLAN
(1999-2004) FOR THE CENTRAL REDEVELOPMENT PROJECT AREA",
AYES:
NOES:
ABSENT:
Agency Members Harbicht, Kovacic, Marshall and Chandler
Agency Member Roncelli
None
CONSENT ITEMS
APPROVED the November 30, 1999 Minutes of the Joint ARAlCity Council and School
Board meeting and the December 7, 1999 Minutes of the regular meeting of the Arcadia
Redevelopment Agency. '
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6b,
AMENDED
DISPOSITON
& DEVELOP.
AG~EEMENT
(Northeast
Comer - East
Santa Clara &
N,2nd)
(APPROVED)
068 <'l-')I
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It was MOVED by Agency Member Harbicht, seconded by Agency Member Marshall to
APPROVE the ARA Consent Item 6a,
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Consideration of the report and recommendation to approve an Amended and Restated
Disposition and Development Agreement to transfer development rights a joint venture
composed of Gary Morris, Esq" LLP. and the Los Angeles District Advisory Board
(Church of the Nazarene) for construction oftwo 19,600 square foot office buildings at the
northeast comer of east Santa Clara and north Second,
In response to Agency Member Marshall"s comment, staff presented a brief background
in regard to the Soils Condition Warranty. In 1987, the Agency entered into a Disposition
and Development Agreement (DDA) with Emkay Development Company for two new
hotels. a new restaurant, and two new office buildings for the 12-acre Northside Project.
Emkay built the 132-room Hampton Inn, the 120-room Residence Inn, and the
Souplantation, but was unable to develop the office buildings on the former Kiewit
properties on Santa Clara because of the Agency's discovery of hazardous waste on the
eastern parcel (Parcel E), The Agency tested both the eastern parcel (Parcel E) and
western parcel (Parcel D). The Soils Condition Warranty was granted to Emkay
Development by both the City and the Agency as part of the original Emkay DDA.
After a brief discussion it was MOVED by Agency Member Kovacic, seconded by Agency
Member Harbicht and CARRIED on roll call vote as follows to APPROVE the Amended
and Restated Disposition and Development Agreement among the Arcadia
Redevelopment Agency, a California public agency; Western Security Bank, a national
banking association; Gary Morris. Esq., a California limited liability partnership; and the
Los Angeles District Advisory Board (Church of The Nazarene), a California non-profit I
corporation; subject to minor revisions by the Agency attorney as to form; and,
AUTHORIZE the Executive Director to EXECUTE and implement the Agreement.
AYES:
NOES:
ABSENT:
Agency Members Harbicht, Kovacic, Marshall, Roncelll and Chandler
None
None
ADJOURNMENT The meeting of the Arcadia Redevelopment Agency ADJOURNED to January 4, 2000 at
6:00 p.m,
7a.
MINUTES
(11-30-99 &
12-7-99)
7b.
1998-99
ARA ANNUAL
REPORT
THE CITY COUNCIL RECONVENED
CONSENT ITEMS
APPROVED the Minutes of the November 30, 1999 joint ARAlCity Council and School
Board Meeting and the Minutes of the December 7, 1999 Special and Regular Meetings
of the Arcadia City Council.
See Page 9,
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7c.
PROF, SVCS,
AGREEMENT
(Public Art
Work on Rail
Bridge -
Htg, Dr. & 2nd)
Oq,()() ..).0
lb.
1998.99
ARA ANNUAL
REPORT
(APPROVED)
OGIO-/,
B,
Ba,
CON ST. AND
FINANCING
(New Police
Facility)
(DIRECTION
TO STAFF)
O"::;).["ZJ
41:0294
AUTHORIZED the City Manager to enter into a Professional Services Agreement in the
amount of $16,500.00 with Paul Tzanetopoulos for public art work on the rail bridge at
Huntington Drive and Second Avenue.
THE PRECEDING CONSENT ITEMS 7a and c APPROVED ON MOTION BY
COUNCILMEMBER KOVACIC, SECONDED BY MAYOR PRO TEM HARBICHT AND
CARRIED ON ROLL CALL VOTE AS FOLLOWS:
AYES:
NOES:
ABSENT:
Councilmembers Harbicht, Kovacic, Marshall, Roncelli and Chandler
None
None
Consideration of the report and recommendation to approve the 1998-99 Redevelopment
Agency Annual Report to the State Controller and the State Housing and Community
Development Department.
The Califomia Redevelopment Law requires the preparation of an annual report on an
Agency's financial transactions, including an audit, and a detailed report on the Agency's
activities in low/moderate income housing for the previous fiscal year (199B-99), The
report is to be forwarded by the Agency to the legislative body (City Council) for review
and transmittal to the State Controller prior to December 31, 1999,
Councilmember Roncelli referred to the December 21, 1999 staff report and noted that
the administrative cost for running the Arcadia Redevelopment Agency is $B02,000, He
does not feel comfortable with this amount and wanted the citizens to be informed.
Councilmember Kovacic noted that during the staff presentation at the pre-meeting, staff
promised to submit a report to the City Council with regard to the Monrovia
Redevelopment Agency's costs,
It was MOVED by Councilmember Harbicht, seconded by Councilmember Kovacic and
CARRIED on roll call vote as follows to APPROVE the 1998-99 Redevelopment Agency
Annual Report; and. AUTHORIZED staff to forward the report to the State Controller.
AYES:
NOES:
ABSENT:
Councilmembers Harbicht, Kovacic, Marshall, Roncelli and Chandler
None
None
CITY MANAGER
With voter approval of the General Obligation Bond Issue on November 2. 1999 there
have been many questions regarding the process and financing of the new Police facility.
Staff prepared a Request for Proposal (RFP) for architectural services for the new facility.
The RFP was distributed to over twenty (20) firms, The deadline for submitting a
proposal was December 13, 1999, Thirteen (13) firms responded to the RFP and
submitted two documents one of which describes their company and its qualifications and
in a separate sealed envelope they each submitted their cost proposal. Staff will utilize
the two weeks prior to the end of the year to review all responses and select the finalists
for interviews (between three and five firms), Since this is a professional service, the
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interview team will first consider and rank the firms based on their qualifications for this I
project. Once that has taken place, the cost proposals will be opened and reviewed,
Interviews will be conducted in early January, City staff will then negotiate a final contract
with the selected firm and submit it to the City Council for approval, this item is tentatively
scheduled for the February 1, 2000 Council meeting,
The fee proposals submitted by the firms will be a percentage fee based on the cost of
construction, Staff would anticipate that the fee percentages would range form 8Y. % to
10Y. %. The RFP provides that the actual dollar amount of the fee will be fixed at the end
of the Design Development Phase,
The City will retain a Construction Management (CM) firm, The CM firm will assist the
City in reviewing design and construction plans prior to the bidding as part of a value
engineering process. This essentially involves reviewing the plans to determine it there is
a less costly way of doing the same thing without compromising quality, functionality or
design. Additionally, this firm will be part of the team reviewing the plans to eliminate
mistakes and/or require clarification or specificity where needed, Finally. the CM firm will
closely monitor the construction process to ensure the contractor complies with all the bid
requirements.
Mr. Donald Penman, Assistant City Manager/Development Services Director, described in
detail the design and building program, the cost variables and the financing which are set
forth in the December 21, 1999 staff report,
Considerable discussion ensued of possible soil contamination on the Armory site, and
the responsibility of the National Guard in connection with the removal of such
contamination, Mr. Penman noted that soils and geotechnical studies would be necessary I
early on so the architects of the police facility might know what they are dealing with, with
respect to the design,
With regard to the General Obligation Bond Issue, Mr. Penman. stated in part. that there
is no time limit on when the bonds must be sold, The bonds can be sold at any time the
City needs the funds for construction. It takes approximately 120 days to draft all the
documents and be ready to issue the bonds.
Staff recommended that a separate study session with the City Council/Agency Board be
scheduled to discuss the structure of the Redevelopment Agency contribution, the
issuance of tax allocation bonds and the disposition of the Agency debt to the City Capital
Outlay Fund,
Following staffs presentation, staff responded to Council's questions. In the discussion
Mayor Chandler stated, in part, that he does not have any problem in setting a cap of $16
million for construction of the police facility with the exception of uninsured losses such as
fire and earthquake, Council member Marshall commented that additional insurance
would take care of such losses. Staff will provide information to the Council on this
matter.
Considerable discussion ensued centered on the issue of setting a cap of $16 million for
construction of the police facilities and related services and items.
In the discussion Mayor Pro tem Harbicht noted that the Council voted to put an absolute
cap of $8 million on the bond issue and that is what the citizens voted on, It was then
MOVED by Mayor Pro tem Harbicht, seconded by Councilmember Kovacic and I
CARRIED on roll call vote as follows to CONFIRM to the staff that this Council expects
the police facility to be built for a total of $16,000,000 or less; and, DIRECT staff to
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41 :0296
convey this to the architects who are going to be doing the design so that they know in no
uncertain terms that that is the kind of building that Council wants designed; and, that
Council DIRECTS staff to convey that to the Construction Management firm, so that they
know exactly what this Council has in mind; and, DIRECT staff to return to the City
Council when any condition, be it soil, asbestos or anything else which might cause the
project to exceed the budget, so that Council can consider options and give direction,
Councilmember Marshall felt the motion has to be stronger with a definite cap on the
$16,000,000, Mayor Pro tem Harbicht said yes this is a definile cap on the $16,000,000
by confirming to staff that the Council's budget is $16,000,000..,
Council member Kovacic said he seconded the motion because it is a sophisticated
approach to a sophisticated problem,.. He felt this issue has become political and he
would like to enter the new century with an effort to bring the community and the Council
together,.. He is confident that the project will come in under $16,000.000.
AYES:
NOES:
ABSENT:
Council members Harbicht, Kovacic and Chandler
Councilmembers Marshall and Roncelli
None
9,
CITY ATTORNEY
City Attomey Stephen Deitsch announced the subject discussed at the Closed Session
held earlier this evening, No reportable action was taken,
9a.
RESOLUTION City Attorney Deitsch presented for ADOPTION and read the title of RESOLUTION NO.
NO, 6151 6151: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA,
FINAL EIR, CALIFORNIA, CERTIFYING THE FINAL ENVIRONMENTAL IMPACT REPORT
CUP 99-004 & PREPARED FOR THE PROPOSED ANOAKIA RESIDENTIAL DEVELOPMENT
TM 52745 PROJECT AS ADEQUATE FOR C.U.P, 99-004 AND VESTING TENTATIVE MAP 52745,
(31 lot Res, ADOPTING ENVIRONMENTAL FINDINGS PURSUANT TO THE CALIFORNIA
Plnd, Dev. ENVIRONMENTAL QUALITY ACT, A STATEMENT OF OVERRIDING
701 W, Foothill- CONSIDERATIONS AND A MITIGATION MONITORING AND REPORTING PROGRM".
Anoakia Prop,)
(ADOPTED) Councilmember Kovacic pointed out that Council used the word shall rather than mav,
0'::'/5 () ., c) that the displayed materials of the existing Anoakia sile shall include photographs (current
_ _' _ and historic), written materials describing the historical themes associated with the
Os 60 - S j, property and a physical model of the site showing its character-defining features. Council
"~ - { concurred to this amendment.
v> ;-_ 0"
In response to a Council question, the City Attorney stated, in part, that the applicant
would have to, within the first ninety (90) days, submit an application for use of City
streets to relocate all or any porlion of any structure on the Anoakia site, and enter into an
agreement with the owner and developer of the property providing for those certain
matters which were included in the condition of approval. '
In the discussion Mayor Pro tem Harbicht stated, in part, that he is convinced that there is
no alternative to providing the funds needed to preserve the Anoakia property.
It was MOVED by Mayor Pro tem Harbicht, seconded by Mayor Chandler and CARRIED
on roll call vote as follows that RESOLUTION NO. 6151 be and it is hereby ADOPTED as
AMENDED, '
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RESOLUTION
NO. 6152
CUP 99-004
(701 West
Foothill Blvd,)
(ADOPTED)
OS""li'O .10
o S-/~- 0.,
RESOLUTION
NO. 6153
VESTING
TM 52745
(701 West
Foothill Blvd,)
(ADOPTED)
O~-r:, tJ. ,-,;'
41 :0297
AYES:
NOES:
ABSENT:
Councilmembers Harbicht, Roncelli and Chandler
Council members Kovacic and Marshall
None
City Attomey Deitsch presented for ADOPTiON and read the title of RESOLUTION NO,
6152: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA,
CALIFORNIA, APPROVING CONDITIONAL USE PERMIT 99-004 FOR THE
PROPOSED ANOAKIA RESIDENTIAL DEVELOPMENT PROJECT LOCATED AT 701
WEST FOOTHILL BOULEVARD",
It was MOVED by Mayor Pro tem Harbicht. seconded by Mayor Chandler and CARRIED
on roll call vote as follows that RESOLUTION NO, 6152 be and is hereby ADOPTED,
AYES:
NOES:
ABSENT:
Councilmembers Harbicht, Roncelli and Chandler
Councilmembers Kovacic and Marshall
None
City Attorney Deitsch presented for ADOPTION and read the title of RESOLUTION NO,
6153: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA,
CALIFORNIA, APPROVING VESTING TENTATIVE MAP 52745 FOR THE PROPOSED
ANOAKIA RESIDENTIAL PLANNIED DEVELOPMENT PROJECT LOCATED AT 701
WEST FOOTHILL BOULEVARD",
It was MOVED by Mayor Pro tem Harbicht, seconded by Mayor Chandler and CARRIED
on roll call vote as follows that RESOLUTION NO. 6152 be and is hereby ADOPTED,
AYES:
NOES:
ABSENT:
Councilmembers Harbicht, Roncelli and Chandler
Councilmembers Kovacic and Marshall
None
ADJOURNMENT At 9:45 p.m, the City Council December 21, 1999 Regular Meeting ADJOURNED to
(January 4, January 4, 2000, at 6:00 p,m" in the Conference Room of the Council Chambers for a
2000) Regular Meeting to conduct the business of the City Council and Redevelopment Agency
and any Closed Session necessary to discuss personnel, litigation matters or evaluation
of properties,
ATTEST:
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