HomeMy WebLinkAboutMARCH 3,1998
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CITY COUNCIL PROCEEDINGS ARE AUDIO AND VIDEO TAPE RECORDED AND ON FILE IN THE OFFICE OF
THE CITY CLERK
MINUTES
CITY COUNCIL OF THE CITY OF ARCADIA
REGULAR MEETING
MARCH 3,1998
Pursuant to the foregoing adjournment of the February 17, 1998 regular meeting of the
City Council of the City of Arcadia, the City Clerk appeared at the time and place of
adjournment.
There being no City Councilmembers present at the 6:00 p,m, hour the City Clerk
declared the meeting adjourned to the 7:00 p,m, hour in the City Hall Council Chambers,
The Closed Session Agenda Items 2a and 2b were considered at the conclusion of the
7:00 p,m, meeting,
INVOCATION City Clerk June Alford
PLEDGE OF
ALLEGIANCE Director of Parks and Recreation Jerome C?lIins
ROLL CALL
3,
CHAMBER OF
COMMERCE
EMERGENCY
PREP, BUSINESS
TASK FORCE
PROCLAMATION
OI~O -.30
ARCADIA
SISTER CITY
COMMISSION
(J 1-20 - '/I ()
PRESENT:
ABSENT:
Council members Chang, Kovacic, Kuhn, Young and Harbicht
None
PRESENTATIONS
Mayor Harbicht presented a Proclamation to the Chamber of Commerce. Emergency
Preparedness Business Task Force, Chamber member, Michael Porter, Chairman,
received the proclamation on behalf of the task force, Mayor Harbicht stated, in part,
that the program is innovative and pacesetting in the emergency preparedness
community and has been recognized by the Federal Emergency Management
Association (FEMA), Dr. Porter thanked the City on behalf of the Chamber of
Commerce, and also stated. in part, that this project would not have been possible
without the cooperation between the Red Cross, the Chamber of Commerce. and the
Arcadia Fire Department. Dr. Porter also explained the program and its processes
during an emergency utilizing packets devised and distributed by the task force,
Mayor Harbicht and Councilmember Young, Council liaison to the Arcadia Sister City
Commission, presented each member of the commission with the Mayor's Certificate of
Commendation in honor and appreciation of their work with the commission,
Councilmember Young stated, in part, that this committee was formed in the late 1960's,
world.wide friendship trips have taken place, two sister cities have been developed,
Tripolis, Greece and Newcastle, Australia, Mrs, Young also commented on the
upcoming celebration honoririg the 25th anniversary of the association with Newcastle,
Australia, Mayor Harbicht thanked the commission members on behalf of the citizens of
Arcadia for the time and effort they put into this commission, Arcadia Sister City
Commission members receiving the award were Chairman Dick Cordano, Jean Cope,
Dean Efstathiou, Jim Hanner, Jerree Lean, Jean Johnson, Joan Leathery, Monty
lindsey, and Robert Westfall,
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ARBOR DAY
PROCLAMATION
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Mayor Harbicht commented, in part, that today, March 3, is Arbor Day, the City
participated in an Arbor Day celebration earlier in the day at Longley Way School. Mayor
Harbicht presented a proclamation to Helen Dahlstrom. Chairperson of th~ Arcadia
Beautiful Commission: and Dorothy Denne, Chairperson of the Arbor Day Celebration
Committee honoring their work on the Arbor Day celebration and thanked them on behalf
of the City,
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LONGLEY Dorothy Denne presented an overview of the Arbor Day celebration activities at Longley
WAY SCHOOL Way School which involved the participation and a wonderful performance of 560
PLAQUE students, Mrs, Denne thanked those who provided assistance in coordinating this event
which included some very enthusiastic teachers, acting Principal Mara Dragos, and
refreshments organized by Torri McEntire of the PT A, Longley Way School Student
Council President. Carol Lee, accepted a plaque from Mayor Harbicht presented on
behalf of the Arcadia Beautiful Commission to the Longley Way Elementary School
students and staff in recognition and appreciation of their participation in Arbor Day
Celebration 1998,
ARCADIA
HIGH SCHOOL
APACHE BAND
0/"-0 -.;. 0
ARCADIA
TOFR
ASSOC,
BOARD OF
DIR. 1997.98
OI';J-~U
ARCADIA
FESTIVAL
OF BANDS
O/~-i)...:- ;:)
POISON
PREVENTION
WEEK
PROCLAMA nON
Mayor Harbicht noted the pride the City takes in the Arcadia High School Apache Band
and their accomplishments. such as marching in the Tournament of Roses parade. and
presented Certificates of Commendation to individuals involved with the band,
Receiving awards were: Tom Landes, Band Director; Arthur Farr, Assistant Band
Director; Tom Forbes, Assistant Band Director; Lindsay Burcham, Band Historian;
Elaine Chen, Assistant Auxiliary Guard Leader; Stephanie Cruz, Band Historian;
Brennan England. Drum Major; Kenny Garrell, Band President; Joel Jenson, Junior
Representative; Belly Soong, Assistant Auxiliary Guard Leader; and Grace Yang,
Auxiliary Guard Leader, Mr, Landes presented information about the band and their
current activities,
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Mayor Harbicht commented, in part, on the unfortunate disbandment of the Arcadia
Tournament of Roses Association and the Board of Directors who worked hard to '
continue a float entry in the Tournament of Roses Parade, The Mayor thanked the
Association for their efforts on behalf of the City and honored the 1997-98 Board of
Directors by presenting each member with a Mayor's Certificate of Commendation for
their outstanding effort for the 1 998 float. These members were Polly Schmutz,
President; Diane Chapman; Vince Foley; Palli Hegerty; Susan Hsen; Dr, Gary Jacobsen.
Rick McGrath; Mikki P,orrella; Robert Randall; Jack Teel; and Peter Ulrich, Mrs,
Schmutz read the press release announcing the disbandment and thanking and
recognizing those organizations that supported the Association,
On behalf of the City Mayor Harbicht received a plaque presented by Jim Barrows.
representing the Arcadia Festival of Bands, in appreciation from the music students of
the Arcadia Unified School District. Mr. Barrows thanked the City for its help with the
Festival of Bands and gave an overview of recent growth experienced by the Arcadia
High School Band,
Mayor Harbicht presented a proclamation to Los Angeles County Public Health Nurse.
Rebbie Ortega on behalf of the City of ~rcadia and commended her work, The Mayor
declared March 16 . 23, 1998 Poison Prevention Week in the City of Arcadia and called
upon the residents to observe this week, On behalf of the Los Angeles County
Department of Lead Programs, Nurse Ortega thanked the Mayor.
RED CROSS Mayor Harbicht presented a proclamation declaring March 1998 as American Red Cross
MEMBERSHIP month to Arcadia Chapter Red Cross Executive Director Steve Sanderson and Chairman I
MONTH of the Board of Directors John Tyler. Mr. Sanderson explained how citizens can become
March 1998 a member of the American Red Cross and its Disaster Action Team and thanked the City
Ol,~' -. Ci for the recognition,
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ARCADIA
CENTENNIAL
CELEBRATION
COMSN,
5,
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New City
Employee
Introductions
Agenda Item
9d. Addition
(APPROVED)
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ADMINISTRATION OF OATH OF OFFICE
City Clerk June Alford adrryinistered the oath of office to Arcadia Centennial Celebration
Commission members Jim Barrows, Dorothy Denne, Joyce Hansen, Mary Hansen,
James Helms, Teresa Hsu, Carol Libby, Roger Lu, Ena Proctor, Richard Proctor, Jo Ann
Scott, Mildred Shaw, Warren Shaw. and Patricia Williams, Mayor Harbicht thanked the
commission for their willingness to serve for the next five (5) years in preparation for the
City's centennial celebration in 2003, Mrs, Alford presented each member with
commission credentials and a City pin,
SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS
City Manager William Kelly introduced two (2) new city employees. Deputy City Manager
and Director of Development Services Don Penman, and Human Resources Manager
Carol Przybycien,
City Manager Kelly requested an addition of a non.agendized item 9d, this date. a report
and recommendation to award a contract in the amount of $96,026,25 to Gunderson
Chevrolet for the purchase of four (4) three-quarter ton pick.up trucks and one (1) bed
replacement for the Maintenance Services Department. Rationale for the requested
addition was reviewed, City Attorney Mike Miller provided the legal basis allowing the
addition of an agenda item after posting of the agenda,
It was Moved by Mayor Pro tern Kovacic, seconded by Council member Kuhn and
CARRIED to take action on a non-agendized item, 9d" as a regular agenda item this
date,
6,
QUESTIONS FROM COUNCIU REDEVELOPMENT AGENCY REGARDING AGENDA ITEMS
None,
ORD, & RES,
READ BY TITLE II was MOVED by Council member Kuhn, seconded by Councilmember Young and
ONLY CARRIED that ordinances and resolutions be read by title only and that the reading in
full be WAIVED,
7,
AUDIENCE PARTICIPATION
Ana Banerii, 2601 Greenfield Avenue stated. in part, that she was representing the high
school principal and invited the Council to attend the first "Connect to the Future
Telethon" scheduled for Saturday, March 14. 8:30 a,m, to 8:30 p,m, at the Arcadia High
School North Gym in support of the Arcadia Educational Foundation's Capital Program
in partnership with TCI Cable Network,
Richard Giors, Arcadia Business Association, announced that the Arcadia Farmers
Market will begin on Saturday, April 18. 7:30 a,m, until noon, The Market will be located
on First Avenue between Alia and California Streets: Mr. Giors commented there are
currently thirty (30) farmers and suppliers scheduled to participate and invited all to
attend,
Gail Marshall, 2300 block Lee Avenue read and commented, in part, on a newspaper
article regarding redevelopment and review of redevelopment agencies and programs,
Mayor Harbicht noted that the current "Speaking of Arcadia" program is featuring the ~
Arcadia Redevelopment Agency and its projects,
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CHANG
Award
Recipients
AHS Orchestra
Benefit Dinner
AHS Science ,
Board Team
Peacocks
Chamber of
Commerce
Honorees
KOVACIC
Arbor Day
Celebration
Senior Citizen
Newsletter
9.1.1 Calls
40:0054
Mickev Seqal, 1135 Falling Leaf, commented, in part, on the City's current budget
situation and commended the Council for their recent budget reduction decisions, Mr, I
Segal suggested the citizens consider the Utility User Tax Increase ballot measure.
Measure A, as a short.term fix to allow the City Council to enhance programs in the
future such as senior services, the youth master plan, reinstate some reductions, and
provide better services to the citizens, He also stated Ihal Measure A is not a tax to fix
the past, but a tax to go to the future,
Lvle Wilson, Arcadia resident commended Mr. Segal on his comments regarding
Measure A staling, in part. that this important issue is not being discussed enough and
will be decided by the voters in April. Mr. Wilson also commented on the redevelopment
issue brought up by Mrs, Marshall, and legal fees related to the Arcadia Redevelopment
Agency and the Downtown 2000 project. He also brought up the City's workers
compensation costs, which he maintained are increasing, while olher cities and Los
Angeles County's costs are decreasing,
MATTERS FROM ELECTED OFFICIALS
Councilmember Chang congratulated all award recipients this date,
Councilmember Chang commented, in part, on the Arcadia High School Fourth Annual
Orchestra Benefit Dinner Concert he attended on Saturday. February 21, It was a great
program,
Councilmember Chang congratulated the Arcadia High School Science Board Team for
winning the State championShip and stated he is proud to have such an excellent high
school in the City,
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Council member Chang reported on a discussion he had with a resident regarding
peacocks residing on her property and problems she has with them,
Council member Chang congratulated 1998 Chamber of Commerce honorees, Carmen
Thibault, Community Volunteer of the Year; Dr. Victor Venner. Businessperson of the
Year; and Jack Teel, chamber Service Award, Dr. Chang also thanked outgoing
Chamber President, Don Fraser, for his work in the past year.
Mayor Pro tern Kovacic complimented the Longley Way Elementary School students,
faculty and administration, and the Arcadia Beautiful Commission for the beautiful Arbor
Day Celebration held this date, Mr. Kovacic also commented on the garden and weather
station at Longley Way School. '
Mr, Kovacic encouraged citizens to get on the mailing list for the monthly senior citizen
newsletter, The Connection, which provides a wealth of information regarding the City's
senior services and activities,
Mayor Pro tern Kovacic read a memo from the City's 9.1.1 communication center
regarding possible misconceptions regarding 9.1.1 calls citizens may have as a result of
recent news broadcasts, The memo was to reassure callers that the department's
primary concern is immediate response to any and all emergencies 24.hours a day,
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KUHN
Environmental
Committee
Fire Dept.
Survey
YOUNG
Peacocks
Chamber of
Commerce
Business Expo
HARBICHT
Senior
Newsletter
First Avenue
Stop Signs
9.
40:0055
COuncil member Kuhn stated, in part, that she co.chairs the Environmental Committee
with Bob Cruz from the Gas Company, and they cosponsored the San Gabriel Valley
Cities Consortium Broker's Breakfast. This is an annual breakfast in which members
network with brokers to market their cities, properties available and service packages
available, Don Penman and Pete Kinnahan from the Economic Development
Department also participated,
Mrs, Kuhn announced that in January the Arcadia Fire Department began providing
customer satisfaction survey forms at all emergency responses giving the emergency
service recipients an opportunity to provide feedback to the Fire Department. To dale
nearly thirty (30) surveys have been returned with residents expressing extreme
satisfaction with the services they received,
Council member Young elaborated on Councilmember Chang's comments regarding
peacocks stating, in part. that spring flowers attract the birds and that citizens can obtain
assistance from local nurseries about the type of plants which are not attractive to the
birds,
Mrs, Young announced that the Chamber of Commerce Business Expo will be held at
Santa Anita Fashion Park on Saturday, March 14, 10:00 a,m, to 7:00 p,m" and Sunday,
March 15, 11 :00 a,m, to 6:00 p,m,; new products and services available to consumers
will be exhibited, and the City will also have a staffed information display, Information
about the Expo can be obtained from the Chamber of Commerce,
Mayor Harbicht elaborated on information provided by Mayor Pro tern Kovacic regarding
the What's Brewing article in "The Connection" stating, in part, that every Friday morning
9:30 to 10:00 a,m, he informally meets with seniors and other interested citizens at the
Community Center to discuss City matters and activities,
Mayor Harbicht commented on a recent memo regarding the stop signs along First
Avenue, the purpose of the stop signs, and the policy issue of the stop signs, Mr.
Harbicht also commented that Council should 'probably review the policy issue;
COuncilmembers concurred with his request to agendizing this matter for a future
Council meeting,
CONSENT ITEMS
9a,
MINUTES APPROVED the minutes of the February 17, 1998 Regular Meeting,
(Feb, 17. 1 998)
9b,
4TH ANNUAL
SA DERBY
DAY 5K RUN
AND WALK
(Traffic Control)
()rI5-- 70
WAIVED the cost of traffic control services for the Fourth Annual Santa Anita Derby Day
5K Run and Walk,
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9c,
AWARD
CONTRACT
ST, LIGHT
CONV, - SA
OAKS WEST
(California
Elect, Svcs.)
(APPROVED)
093,) - ..,10
9d,
AWARD
CONTRACT
MAl NT. SVCS"
VEHICLE
PURCHASE
(Gunderson
Chevrolet)
(APPROVED)
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THE PRECEDING CONSENT ITEMS 9a and 9b APPROVED ON A MOTION BY
COUNCILMEMBER CHANG, SECONDED BY COUNCILMEMBER YOUNG AND I
CARRIED ON ROLL CALL VOTE AS FOLLOWS:
AYES:
NOES:
ABSENT:
Councilmembers Chang, Kovacic, Kuhn, Young and Harbicht
None
None
Council member Chang requested that item 9c, be removed from the consent calendar;
concerns regarding the apparent low bidder being non-responsive needed to be
addressed, Staff responded to Councilmember Chang's concerns stating, in part, that at
its' October 7, 1997 meeting Council rejected all bids and authorized staff to re-advertise
for bids for the same project. Staff re.advertised and opened the bids on December 16,
1997, Seven (7) bids were received. the apparent low bidder was Pro Tech Electric, Pro
Tech Electric's bid was determined to be non-responsive because its' submitted proposal
included an unlicensed subcontractor doing fifty-six (56) percent of the work, The State
of California Public Contract Code states if the low bidder is non.responsive the contract
may be awarded to the second low bidder. The second low bidder was California
Electrical Services in the amount of $232,919,00, which was $35,131,00 higher than the
nonresponsive bid, but still $15,378,00 below the engineer's estimate, A significant
reason for Pro Tech's low bid was the proposal they received from their non-licensed
subcontractor. The subcontractor's bid was thirty-five (35) percent lower than the
average bid for the same item from other bidders, Staff reviewed the background and
reputation of California Electrical Services and determined them acceptable to perform
the work,
After considerable discussion regarding the bid process and legalities City Attorney Miller I
recommended Council act on staff's recommendation for this item; concerns regarding
Pro Tech were not part of the recommendation, or any action Council could take at this
meeting, and would be handled separately,
It was MOVED by Mayor Pro tern Kovacic, seconded by Councilmember Young and
CARRIED on a roll call vote as follows to AWARD a contract in the amount of
$232,919,00 to California Electric Services for the Santa Anita Oaks. West Street
Light Conversion Proje9t - Job No, 9697.3; WAIVE any informalities in the bid and
bidding process and AUTHORIZE the City Manager and City Clerk to EXECUTE said
contract in a form approved by the City Attorney,
AYES:
NOES:
ABSENT:
Councilmembers Chang. Kovacic, Kuhn. Young and Harbicht
None
None
City Manager Kelly presented the staff report stating, in part, that in the 1997.98 Vehicle
Replacement Capital Improvement Program funds in the amount of $112,500 were
budgeted for the purchase of five (5) new vehicles, After the Maintenance Services
Department conducted a comprehensive audit of the existing fieet inventory it was
determined that the department would need four (4) new vehicles and one (1) truck bed
replacement. Three (3) vehicles absolutely required replacement this fiscal year, one (1)
vehicle from the Street Division would only require a bed replacement (realizing' a
savings of $16,473,75, and one new truck needed to be purchased for use in the Solid
Waste division to allow for field monitoring and meeting with residents and businesses
needing recycling implementing assistance, Staff explained that vehicles no longer
usable to the City are auctioned, thus recouping some money to the City,
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c)(rrJ . 'f0
2b,
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10a,
0110.'/0
ADJOURNMENT
(Mar, 17, 1998)
A TTES.T:
40:0057
Bid packages were mailed to five (5) local truck dealerships with four (4) responding and
one (1) no bid, Bids were publicly opened January 21, The City received notice from
the bidders that the City would lose the opportunity to purchase these vehicles if Council
action did not occur this date, as the factories could not guarantee delivery at any point
certain, and was added to the agenda this date due to the extraordinary timing from the
manufacturers,
Council member Chang complimented staff for saving the City money in replacing the
bed of one (1) truck rather than the entire truck,
It was MOVED by Councilmember Young, seconded by Councilmember Kuhn and
CARRIED on roll call vote as follows to AWARD a contract in the amount of $96,026,25
to Gunderson Chevrolet for the purchase of four (4) three.quarter ton pick.up trucks and
one (1) bed replacement for the Maintenance Services Department.
AYES:
NOES:
ABSENT:
Councilmembers Chang, Kovacic, Kuhn, Young and Harbicht
None
None
City Attorney Miller stated that due to the cancellation of the 6:00 p,m, meeting of the
Council this date, closed session items 2a, and 2b, would be discussed along with item
1 Oa, during the closed session immediately following the Regular Meeting this date,
The City Council RECESSED to Closed Session at 8:40 p,m,
CLOSED SESSION
Pursuant to Government Code Section 54957,6 to confer with City labor negotiators Dan
Cassidy and William Kelly regarding Teamsters Local 911, AFSCME local 2264, AFFA,
APOA, Management and non.represented employees,
Pursuant to Government Code Section 54956,9 to confer with legal counsel concerning
the case of Penprase (Beaumier) vs, Arcadia,
Pursuant to Government Code Section 54956,8 to confer with City Manager and City
Attorney regarding the potential development agreement with Santa Anita Enterprises
Inc, (Medi. Trust Corporation) and negotiations with Santa Anita representative Tom
Austin regarding portions of the southern parking lot of the Santa Anita Racetrack
property as described in their Specific Plan application of February 18, 1998 - (potential
terms applicable to possible exchange, or lease); and Pursuant to Government Code
Section 54956,9 (b) to confer with legal counsel regarding a significant exposure to
litigation based on facts and circumstances that might result in litigation which need to
be disclosed,
At 9:30 p,m, the Regular Meeting of the City Council RECONVENED and ADJOURNED
to 6:00 p,m" Tuesday, March 17, 1998 in the Conference Room of the Council Chamber
for a Regular Meeting to conduct the business of the City Council and the Arcadia
Redevelopment Agency and any Closed Session necessary to discuss personnel,
litigation matters or evaluation of properties,
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Robert C, Harbichl, Mayor of the City of Arcadia
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