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HomeMy WebLinkAboutMARCH 17,1998 I I I 0110, ~-O 40:0058 ().. / / '/ F' CITY COUNCIL PROCEEDINGS ARE AUDIO AND VIDEO TAPE RECORDED AND ON FILE IN THE OFFICE OF THE CITY CLERK MINUTES CITY COUNCIL OF THE CITY OF ARCADIA and the ARCADIA REDEVELOPMENT AGENCY , REGULAR MEETING MARCH 17, 1998 The City Council and the Arcadia Redevelopment Agency met in a Regular Meeting on Tuesday, March 17, 1997, at 6:00 p,m, in the Conference Room of the City Council Chambers. ROLL CALL: PRESENT: Council members Chang, Kovacic, Kuhn, and Young ABSENT: Mayor Harbicht It was MOVED by Councilmember Young, seconded by Councilmember Kuhn and CARRIED to EXCUSE the absence of Mayor Harbicht. 1, AUDIENCE PARTICIPATION None, 2, CLOSED SESSION 2a, OrreJ. '10 Pursuant to Government Code Section 54956.9 (c) to discuss the initiation of litigation (two cases), 2b, () "0 - YO Pursuant to Government Code Section 54956,9 (a) to confer with legal counsel regarding the cases of Degroot and Said vs Arcadia, 2c, o rroJ -(0 Pursuant to Government Code Section 54956,8 to confer with the City's negotiator regarding a potential lease (price and teons of payment) between the City and American Golf Corporation (Kevin Robert et. al.) applicable to the Arcadia Par 3 Golf Course at 620 East Live Oak Avenue in the City of Arcadia, (This item was not discussed at the Closed Session.) At 6:04 p,m, the City Council RECESSED to the Closed Session and RECONVENED the Regular Meeting in the Council Chambers at 7:00 p,m. INVOCATION Reverend Ron Fraker, Victory Chapel of the Foursquare Gospel PLEDGE OF ALLEGIANCE Don Penman, Deputy City Manager/Director of Development Services ROLL CALL PRESENT: ABSENT: Agency/Council Members Chang, Kovacic, Kuhn, and Young Agency/Council Member Harbicht It was MOVED by Agency/Council Member Young, seconded by Agency/Council Member Kuhn and CARRIED to EXCUSE Agency Chainnan/Mayor Harbicht. 1 3/17/98 3, ARCADIA PARKING DISTRICT COMSN, OI';O-~O ABSOLUTELY INCREDIBLE KID DAY 4, 40:0059 PRESENTATIONS I Mayor Pro tem Kovacic and Councilmember Young, Council liaison to the Arcadia Parking District Commission, presented the Mayor's Certificate of Commendation to commission members Dave Freeman, Harvey Hyde, James Kuhn, and Gilbert Stromsoe in appreciation for their efforts on behalf of the City. Councilmember Young stated, in part, that the commission members are downtown business owners and are responsible for ensuring the maintenance and upkeep of parking lots in the downtown area, Mayor Pro tem Kovacic-. presented a proclamation declaring March 19, 1998 as Absolutely Incredible Kid Day to Myra Barefoot, Campfire Council of the Foothills representative, Arcadia Council PTA President Kathy Kimball stated, in part, that the PTA joins the City and the Campfire Council in celebrating Absolutely Incredible Kid Day and presented a proclamation to the City, SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS , City Attorney Mike Miller announced that during the Closed Session Meeting this date items 2a and 2b were discussed; item 2c was not discussed, Staff stated two (2) transmittals were received regarding agenda item 7a; a letter from David W. Cheng suggesting changes to the proposal, and a petition of support from the Arcadia Business Association and the First Avenue merchants. Council received copies of both documents 5, QUESTIONS FROM CITY COUNCIU REDEVELOPMENT AGENCY REGARDING AGENDA ITEMS Agency/Council Member Young requested clarification for abbreviations used in the staff I report for item 6a, ORD, & RES. READ BY TITLE It was MOVED by Councilmember Chang, seconded by Councilmember Young and ONLY CARRIED that ordinances and resolutions be read by title only and that the reading in full be WAIVED, 6. JOINT PUBLIC HEARING OF THE CITY COUNCIL AND THE ARCADIA REDEVELOPMENT AGENCY 6a. NORTHWEST Economic Development Administrator Peter Kinnahan presented the staff report stating, CORNER in part, that in October 1997 the Arcadia Redevelopment Agency (ARA) selected PROJECT - Stonebridge Company to develop the 4-acre Northwest Corner Site (Huntington Drive HTG, & 2ND and Second Avenue) for two (2) hotels; a Hilton Garden Inn and a Marriott Fairfield AVE. Suites, The subsequent Disposition and Development Agreement (DDA) was (Stonebridge) presented for consideration, this date. Companies - Hilton Garden Health and Safety Code Sections 33430 through 33433 require that the Agency and Inn/Fairfield Council conduct a joint public hearing concerning the proposed sale of Agency land for Suites) development and make certain findings regarding the proposed site disposition and development. Included in the submitted DDA are details of the proposed land use, DDAlNEG, physical improvements, financial terms of the Agreement, projected revenue stream to DECLARJ both the City and Agency, and how the project will help alleviate blight and address the DESIGN goals of the Redevelopment Plan. The proposed development includes a 62,500 square I (APPROVED) foot, 4-story; 124 room Hilton Garden Inn and a 48,100 square foot, 4-story, 84 room o ~ ~ to -: '1~Marriott Fairfield Suites hotels which will be a very significant addition to the City, The agreed upon sale price of the site to Stonebridge was $12,80/sq, ft, for a total of 2 3/17/98 40:0060 I $2,221,594, Expected revenues from the project to the Redevelopment Agency will be between $80,000 and $100,000 annually in the form of increased tax increments; and between $461,000 and $483,000 to the City in annual revenues (which include the Transient Occupancy Tax, Sales Tax and Business License fees), The total annual income to the Agency and the City was estimated to be between $550,000 and $600,000, It was approximated that construction will generate 200 jobs, and the completed project will generate 50 jobs, The Agency purchased the property in 1989 for approximately $5,050,442, At the time of the purchase the r~al estate market was high, the land had buildings and improvements; there were relocation expenses for businesses and residents on the subject property, and decline of land values from the economic recession were factors involving the approximately $3,000,000 difference between the purchase price and the sale price to the developer. I The Agency will be required to extend utilities to certain business properties on Santa Clara Street as a result of an alley vacation; the total costs are estimated to be $50,000, From the land sale proceeds the Agency will net out $25,000 which will be the Agency's contribution towards utility relocation; this amount will be deducted from the purchase price, Stonebridge will complete this work as part of their development responsibility, The firm that marketed this site, Hayes and Company, conveyed to the City that they were willing to take a reduction in their commission for their work on this site, Normally their commission would have been five (5%) percent, which would have amounted to $111,000; they are willing to accept $70,000, The net sales price of the subject property is $2,086,764. By amortizing the estimated annual income of between $550,000 to $600,000 the City and the Agency will receive from .this development, it will take between six (6) and seven (7) years to recoup the investment. Mr. James D. Williams the Agency's redevelopment consultant completed a reuse analysis and stated that the purchase price to be paid by Stonebridge Company is reasonable based upon comparable properties and sales in the area, The amount to be paid by Stonebridge was the highest offer received by the City and the Agency for a two (2) hotel project. Stonebridge will proceed under the proposed DDA with a sixty (60) day due diligence period; during that time the developer will conduct further studies, file for a Tentative Parcel Map (TPM), and file for a Conditional Use Permit (CUP). One of the modifications the developer will request will be a modification for parking which will be handled during the CUP period, The developer will also be requesting a variance on the building code requirement of the Sound Transmission Classification (STC) for interior walls, If all progresses as anticipated permits should be issued in July or August 1998, construction beginning in October, and completion being late fall or early winter 1999. The developer will also be required to contribute ($17,500) toward the share of cost for a traffic mitigation fund, The traffic study completed by their consultant and reviewed by the City's consultant indicated there will be an increase in traffic of about ten (10%) percent at the comer of Santa Anita Avenue and Santa Clara Street, other modifications at other comers, Pursuant to State law, notice of the proposed Negative Declaration and of the public hearing have been published and documents have been made available for public inspection, The developer has submitted the required deposit of $50,000, I For the record Mr. Kinnahan then read the titles of Resolution No, ARA-181 and Resolution No, 6042. 3 3/17/98 40:0061 Agency/Council Member Kuhn stated, as a matter of record, that she would be removing I herself from discussion and abstain from voting on this project due to a building in the ' near vicinity of the subject property owned by her husband, In response to Agency/Council Member Chang's inquiry staff responded that the developer will be requesting a modification of parking requirements through the CUP process; the Community Development Division is aware of this forthcoming request and has no problem with the request. However, the Planning Commission will make the final determination on that matter. Staff also verified that all thirteen (13) items listed on the Schedule of Performancll list to have taken place prior to the public hearing have occurred, Gary Rohr, President of Stonebridge Companies based in Denver, Colorado stated, in part, that the company owns, operates and develops hotels; to date they have developed and own and operate over 30 hotel projects. Discussions have taken place between the developer, the Agency staff and the City regarding size, architecture and bUilding materials for the project. The hotels will be business class-type with on-site restaurants. Mr, Rohr introduced other members of his development team, Bill Fortier, Vice President of Hilton Hotels; Mark Wineberger, Director of Development, Stonebridge Companies; and Mohammed Koshani, RBF (civil engineer); all available to answer questions regarding the project. Bill Fortier, Vice President, Hilton Hotels addressed the Council regarding the proposed hotel configurations, amenities and parking needs, In response to Mayor Pro tem Kovacic's question regarding the effect on the DDA a denial of the parking modification request would have stating, in part, that if during the I Due Diligence period of sixty (60 ) days the developer introduces evidence his costs will increase by more than five (5%) percent, the developer can request assistance from the Agency, If the Agency can provide the assistance needed, the project will continue, If the Agency cannot provide the assistance, then the developer can withdraw from the DDA and the deposit is returned, Mayor Pro tem Kovacic OPENED the public hearing, Lyle Wilson, Arcadia resident commented, in part, on the City's purchase price of the property, the proposed sale price, and his concems regarding the City's retum on the investment, the length of time to realize financial retum and marketing of the property, Economic Development Administrator Kinnahan addressed Mr. Wilson's concems explaining how the return calculations were made, the length of time it took to acquire all of the properties at this site, the problems of marketing the property, In response to Agency/Council Member Chang's inquiry as to the condition of the area prior to the Agency acquiring it, staff responded that there were 12 ownerships which consisted of an AT & S,F, railroad yard, the G & S Towing yard, a house used for pesticide storage, a cabinet shop, several residences, a heating business, a manufacturing storage yard, and a parking lot. In general the area was considered blighted, It was MOVED by Council/Agency Member Young, seconded by Council/Agency Member Chang and CARRIED to CLOSE the public hearing. I Council/Agency Member Chang commented that he felt this would be a good investment for the City with recouping all costs for the subject property in six (6) to seven (J) years; that consideration should also be given to the fact that this was a blighted area and these 4 3/17/98 I I I 40:0062 improvements will benefit not only the immediate area, but the city as a whole; and the number of jobs (both temporary and permanent) this project will generate, With all things considered, he felt the project should move fOlWard, RESOLUTION It was MOVED by Agency/Council Member Chang, seconded by Agency/Council NO. ARA-181 Member Young and CARRIED on a roll call vote as follows that the Redevelopment (ADOPTED) Agency ADOPT Resolution No. ARA-181, entitled: "A RESOLUTION OF THE ARCADIA o G 80 - (' I(b ~Eg~~~~~~o~0~T~E~~~ ::~~g~~~GS1L~~~~;~6~~Tg~A~6~:v~~~~~~~~ OF CERTAIN PROPERTY AND APPROVING A CERTAIN DISPOSITION AND DEVELOPMENT AGREEMENT BY AND BETWEEN THE ARCADIA REDEVELOPMENT AGENCY AND STONEBRIDGE COMPANIES (HILTON GARDEN INN/FAIRFIELD SUITES BY MARRIOTT PROJECl)." RESOLUTION NO, 6042 (ADOPTED) OG'fo - l. '16 AYES: Agency Members Chang, Young and Kovacic NOES: None ABSTAIN: Agency Member Kuhn ABSENT: Agency Member Harbicht It was MOVED by Council member Chang, seconded by Councilmember Young and CARRIED on a roll call vote as follows that the City Council ADOPT Resolution No, 6042, entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA APPROVING A CERTAIN DISPOSITION AND DEVELOPMENT AGREEMENT BY AND BETWEEN THE ARCADIA REDEVELOPMENT AGENCY AND STONEBRIDGE COMPANIES (HILTON GARDEN INN/FAIRFIELD SUITES BY MARRIOTT PROJECl)," AYES: Councilmembers Chang, Young and Kovacic NOES: None ABSTAIN: Councilmember Kuhn ABSENT: Councilmember Harbicht It was MOVED by Agency Member Young, seconded by Agency Member Kovacic and CARRIED on a roll call vote as follows that the Redevelopment Agency conceptually APPROVE the project site plan, elevations and landscaping plan as depicted on the plans subject to City Manager/Executive Director approval of signage and final landscape plans, and approval of any minor revisions, AYES: Agency Members Chang, Young and Kovacic NOES: None ABSTAIN: Agency Member Kuhn ABSENT: Agency Member Harbicht ADJOURNMENT The meeting of the Arcadia Redevelopment Agency ADJOURNED to April 7, 1998 at 7:00 p.m. 7, 7a, T A 98-001 CBD ZONE SIGN REG, (APPROVED) OS'?r).(.,-: tJ () ,{U^ ,{." THE CITY COUNCIL RECONVENED, PUBLIC HEARING Community Development Administrator Donna Butler presented the staff report stating, in part, that in August 1997 the City Council and the Planning Commission conducted a walking tour of the downtown area and as a result the City Council requested that the Planning Commission review the current Central Business District (CBD) zoning regulations to determine if any of the regulations should be changed and to make recommendations for changes, After holding four (4) study sessions the Planning 5 3/17/98 40:0063 Commission's recommendations were forwarded to the City Council on December 16, I 1997 at which time the City Council directed staff to proceed with a text amendment. ' The text amendment proposed changes primarily related to uses, signage and outdoor displays and amending the commercial sign regulations relating to window signs and banners and adding sections relating to flags and portable signs, A public hearing was held before the Planning Commission on March 10, After considering testimony from the public, the Planning Commission recommended approval of Text Amendment 98-001, '. The proposed changes set forth in Exhibit 1 of the staff report included amendments to the CBD codes relating to uses, signage, outdoor displays and promotional devices, In addition the text amendment included changes and additions to the CPD-2, C-1 and C-2 zone relating to portable signs, window signs, temporary banners, pennants and streamers, flags, outdoor displays and promotional devices, Exhibit 2 of the staff report contained several letters submitted to the City expressing concem regarding the regulation permitting only specified "retail" businesses and financial institutions within the front one-third (1/3) of the ground floor area of buildings fronting on Huntington Drive, The Planning Commission in its consideration, discussed the restriction of retail uses along Huntington Drive, It was the consensus of the Commission, that the regulations have only been in effect for approximately a year and a half and that there has not been adequate time to gauge the effectiveness of the code, They noted that there is considerable development taking place in the downtown area and that it was premature to change the code at this time, The Planning Commission did acknowledge that the I code can be amended at a later date if it is determined that the "retail only. requirement along Huntington Drive is too restrictive, The Planning Commission's recommendation included minor changes regarding uses subject to a conditional use permit. In addition the Commission discussed amending the "Allowable Area for Identification" of the sign regulations, Major changes proposed in Text Amendment. 98-001 simplify sections relating to land use which let to misinterpretation of the code, Currently the CBD zone prohibits any use but retail in the front one.third (1/3) of the ground floor area of buildings along Huntington Drive and First Avenue, except if a building is specifically designed for office use, The proposed revisions do not change this requirement but clarify the existing wording for "Retail Uses", A new section "Consumer Services" has been added, Uses identified in this Section are not considered "retail" and would not be allowed in the front one-third (1/3) of the ground floor area along Huntington Drive and First Avenue, Revisions and additions have been made to both the CBD regulations as well as the general commercial signage requests, Portable signs have been better defined in the CBD zone and "A" frame signs will now be allowed as long as they are prOfessionally designed and will now be permitted in the other commercial zones subject to the standards set forth, Currently temporary window signs are permitted for a maximum of thirty (30) cumulative days per year. The proposed changes will allow temporary window signs sixty (60) cumulative days per year. The time period for temporary banners has I been extended from thirty (30) days to sixty (60) days per year with a requirement that any single display period not exceed thirty (30) days and that there be two (2) weeks interval between times during which the banner is displayed, The code has never allowed pennants, streamers and other attention attracting displays, A section has been 6 3/17/98 40:0064 'I specifically added which addresses this issue, A section has been added to allow decorator-type flags that do not contain commercial messages in text form, Sections regarding outdoor uses, sales or display of merchandise have been amended to be more flexible, Currently outdoor displays are prohibited in the C-1, CPD-1 and C-2 zones, The CBD zone allows outdoor displays for antique shops and flower shops only located along Huntington Drive and First Avenue. The regulations have been amended to allow outdoor displays in all commercial zones as long as they do not include merchandise typically for sale on the premises except for florist and antique shops, Promotional devices such as balloons will be allowed subject to the regulations set forth, '. Miss Butler responded to a question from Councilmember Chang stating, in part, that CPD-1 is Commercial Planned Development; the only area currently zoned as such is the area east of Second Avenue on the north and south side of Huntington Drive, This area is currently fully developed, The proposed zoning changes will allow more flexibility particularly relating to banners, outdoor displays and portable signs. In response to Council member Young's inquiry regarding monitoring of time periods in which the extra banners will be displayed, Miss Butler stated that a special no.fee permit will be required for the banners, Miss Butler explained the rationale and goal for the regulations regarding outdoor displays "not including merchandise typically for sale on the premises except for florist and antique shops" is for a merchant to bring attention to their business, but to not display their merchandise on the sidewalk, Displaying merchandise on the sidewalk reduces the aesthetic environment. Not permitting items, particularly with price tags, to be placed outside will also eliminate the exterior areas from being considered as part of the retail space, I Miss Butler also explained there has been much discussion regarding the restriction for ground floor use for retail businesses and such a restriction encourages pedestrian traffic; office uses do not generally generate the same type of traffic, She also reiterated information from the staff report that stated that the regulations have been in effect for a short time and need to be given more time before consideration is given to amend this section of the code. Mayor Pro tem Kovacic OPENED the public hearing, Fave Stabler, owner of 32 & 34 E, Huntington Drive recommended that Council not adopt staffs recommendation regarding uses for downtown. She stated that her property in the downtown area has been vacant for more than six (6) months and she has not been able to market it as "retail"; inquiries have come from such businesses as office services, and finance companies. She feels the way the ordinance is written will cause more vacancies and will not work; the area is not designed for retail. She also stated that she felt that the character of Huntington Drive and First Avenue are very different and should not be dealt with in the same manner. Penny SDeer owner of Finishing Touch commented, in part, that the ordinance wordage regarding outdoor displays is too limiting, Outdoor displays have been done properly in other cities; Arcadia should take another look at this matter before making its decision, I Garland Roberson, Sullivan's Paint, 134 E, Huntington Drive representing the Arcadia Business Association commented, in part, that the document submitted on behalf of the downtown merchants contains fifty-three (53) merchant signatures and a letter from Ed Sullivan (owner of Mr. Roberson's building) requesting Council to maintain the current retail zoning requirements on Huntington Drive and First Avenue. Mr. Roberson stated he has observed that there are only two (2) vacant locations on First Avenue compared to approximately eight (8) a year ago, He felt that the ARA's facade assistance program 7 3/17/98 40:0065 utili;zed by many downtown merchants is responsible for the current momentum the I" merchants are experiencing. The upcoming Farmer' Market was designed to help the property owners by bringing in a greater influx of pedestrian traffic which may attract more retail stores to the Downtown area, Mr. Roberson responded to questions from Council stating, in part; that with the costs of advertising being so prohibitive merchants rely on passing traffic for the success of their business; traffic on Huntington Drive is greater than on First Avenue, He also stated that the ABA in not supportive of outdoor display of merchandise, however attention getting diSPlays of items not normally for sale is helpful. Richard Giors from Hortense First Avenue Florist thanked the Council for their support of local merchants with the Downtown 2000 project. He felt it is too soon to change the retail zoning requirements. The zoning should be maintained for a longer time period; if need be it can be revisited again in a few years. Joel Ryder, Ryder Insurance Services, commented that his business is in an expansion mOde and would like to relocate to the City of Arcadia, He made an offer to rent property on Huntington Drive; however, since his business is not considered "retail" they were not able to rent the space, His business relies on the public, would enjoy the pedestrian traffic, and would be bringing jobs to the City, It was MOVED by Councilmember Young, seconded by Council member Kuhn and CARRIED to CLOSE the public hearing. Council member Young commented that she felt this project should be continued as planned; to change now would not be beneficial. Her vote would be in favor of the staff recommendation, Council member Kuhn concurred with Mrs, Young, but also stated that Huntington Drive may never become total retail due to its arterial flow of traffic. Time needs to be employed to see the effect of such things as the Fanner's Market. The program needs to be left in place, Community Development Administrator Donna Butler clarified that the definition of "retail" had been revisited and updated in the proposed changes to the zoning regulations, thus avoiding further confusion, Miss Butler also explained changes in the listings of acceptable retail stores and businesses in the zoning regulations, "grandfathering" of existing non-conforming businesses, and how an insurance business is categorized, Councilmember Chang commented that he felt the downtown area is now revitalized I with more businesses coming and that the retail use requirements should be maintained which would further the development of the downtown area. 8 3/17/98 I I I 40:0066 Mayor Pro tem Kovacic stated that endorsement by the ABA, the Planning Commission and the Planning Department has impressed him, However, he is concemed that individual situations may result in hardship; revisiting the matter in a year for modification to the retail or CUP requirements or adding a hardship clause may be necessary and helpful. Mr. Kovacic agreed with the text amendment and ordinance as presently proposed, ORDINANCE It was MOVED by Councilmember Young, seconded by Councilmember Kuhn and NO, 2085 CARRIED on a roll call vote as follows to APPROVE Text Amendment 98-001 as (INTRODUCED) proposed and INTRODUf;:E Ordinance No, 2085, entitled: "AN ORDINANCE OF THE 0" 80 _ 6~ CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, AMENDING AND ADDING CERTAIN SECTIONS TO THE CBD (CENTRAL BUSINESS DISTRICT) ZONING 06c{O - ~ REGULATIONS RELATING TO USES, SIGNAGE AND OUTDOOR DISPLAYS; AMENDING THE COMMERCIAL SIGN REGULATIONS RELATING TO WINDOW SIGNS AND BANNERS, AND ADDING SECTIONS TO THE COMMERCIAL SIGN REGULATIONS RELATING TO OUTDOOR DISPLAYS, PROMOTIONAL SALES AND ADVERTISING DEVICES, FLAGS AND PORTABLE SIGNS (TEXT AMENDMENT 98- 001)." 7b, FRANCHISE & AGRMT, RENEWAL - (TCI Cable- vision) (CONTINUED TO 4-7-98) O~ (0 -...;;0 8, AYES: NOES: ABSENT: Councilmembers Chang, Kuhn, Young and Kovacic None Councilmember Harbicht Community Relations Officer Cindy Rowe presented the staff report stating, in part, that due to the upcoming merger between TCI and Century Communications, a number of issues were raised by TCI regarding the proposed Cable Television Franchise renewal. TCI has requested that this item be removed from the agenda and continued to April 7, 1998 to address those issues, Staff concurs with the request in order to ensure that all language in the document is thoroughly reviewed in the best interest of the City. Staff consulted with legal counsel who concurred with the request for continuance, Mayor Pro tem Kovacic OPENED the public hearing. No one came forward to speak in favor or against this matter. It was MOVED by Council member Kuhn, seconded by Councilmember Chang and CARRIED on a roll call vote as follows to CONTINUE the Public Hearing on the renewal of the Cable Television Franchise and Agreement with Cable vision of Arcadia/Sierra Madre, Inc, (TCI) to April 7, 1998, AYES: NOES: ABSENT: Councilmembers Chang, Kuhn, Young and Kovacic None Councilmember Harbicht AUDIENCE PARTICIPATION Gino Roncelli, 1250 Ramona Road reguested reopening of the Library on Fridays for the remainder of this fiscal year. Mr. Roncelli stated, in part, that Council could authorize an expenditure of $15,000 and attach a requirement that the funds be utilized specifically in this manner. He asked that this item be placed on the next Council meeting agenda, City Attorney Miller commented on the Brown Act requirements for piacing items on future agendas, Mayor Pro tem Kovacic thanked Arcadia High School for extending their Friday hours at the school library to help accommodate the community's needs, Councilmember Chang commented that without money the Library Board cannot make a decision to reopen the Library on Fridays; Council must make the decision regarding 9 3/17/98 40:0067 money. His suggestion was to put the item on the next agenda for consideration, I Councilmember Kuhn questioned the discussion of this matter being out of order; perhaps discussing it at another point of the agenda would be more appropriate, City Attorney Miller concurred that it should be discussed under Matters From Elected Officials, Item 9. Lvle Wilson,' Arcadia resident concurred with Mr. Roncelli's request for reopening of the Library on Fridays stating that he felt this would be an excellent way for the City to spend $15,000, Mr. Wilson also commented and further expanded, in part, on his earlier comments regarding the r.lorthwest Comer Project, the ARA and City's investment in this project, recouping funds, eminent domain, and wise investment of City funds, Mr, Wilson also commented on the Youth Master Plan and a recent newspaper article in the Orange County Register that outlined how a comprehensive govemment program specifically dealt with the youth and targeted single mothers with children. Rob Cunninaham, President of the City's maintenance workers union, AFSCME, Local 2264, commented, in part, that an intemal promotion for the building services foreman position was announced March 4, 1998 which resulted in an employee being transferred from the General Services section to the Building Services section. This transfer has affected the least senior employee in the Building Services section being "bumped" into a lower position with a $400 per month pay reduction, Mr. Cunningham commented on that employee's exemplary job performance, previous history of being "bumped", and that employee acquiring additional schooling and training, Mr. Cunningham requested Council to consider "Y-Rating" the employee's salary at the higher position until the salary of the lower position would catch up or the employee is promoted, Council r!lquested staff provide a report on this matter at the next Council meeting, I Gail Marshall, 2300 block Lee Avenue commented, in part, that as part of her campaign for a seat on the City Council she has received feedback from Arcadians regarding their concerns. One of the concems expressed was the condition of street paving in the area north of the race track, Mrs, Marshall announced that upon contact with Dave Rader, the City's Street Supervisor, she was informed that resurfacing of these streets was delayed due to the EI Nino rains and is now scheduled to be completed in the near future, Mrs. Marshall also stated she was pleased to see that the retail zoning requirements are being modified, Mrs. Marshall also shared sections of a newspaper redevelopment reform article and made comments. Georae Faschina, 1451 Oaklawn Road commented, in part, that he agreed with retuming the Library to its normal operating hours, Mr. Fasching also commented on property taxes and the State govemment's apportionment and raiding of such tax, He recommended that Council draft a resolution to support possible legislation to restore the City's property tax revenues to prior levels and call on the neighboring San Gabriel Valley cities to pass similar resolutions, Kathv Kimball, 1648 Rodeo Road, Arcadia Council PTA President commented, in part, that the PTA has enthusiastically endorsed Measure A at the April 14 General Municipal Election, The PTA feels it is important for Arcadians to unite to implement the -Youth Master Plan, restore budgetary cuts, and protect the City's fiscal soundness by not continually invading reserves to balance the budget. Mrs, Kimball commented on other City services that could be implemented or restored with the passage of Measure A. I 10 3/17/98 I I I 9. CHANG Arcadia Travelers Club Risk Management Library Hours YOUNG Library Founclation Support KUHN Property Tax Revenue Arcadia H, S, Telethon 40:0068 Mickev Senal, 1135 Fallen Leaf commented, in part, that he feels it is critical for Arcadians to carefully read the Youth Master Plan to understand that it is a philosophy, a partnership between parents, the school district and the City Council. The partnership would enhance program activities for children on educational and recreational levels at all school sites, This is a long-range plan that would keep children occupied, provide students with better educational opportunities, Implementation of the Youth Master Plan would avert the City from having to do "preventive maintenance" when problems with the City's youth arise in the future, Gartand Roberson, Sulliv;an's Paint, 134 E, Huntington Drive, announced that the upcoming Farmer's Market which will sell food related items begins Saturday, April 17, 7:30 a,m, until noon on First Avenue between Alia and Califomia Streets, Advertisement will include banners across Huntington Drive and Baldwin Avenue, MATTERS FROM ELECTED OFFICIALS Councilmember Chang commented on the current travel policy for the Arcadia Travelers Club stating, in part, that due to liability concems the policy prohibits the club from going on cruises, traveling by air, or traveling for more than ten (10) days. Dr, Chang stated he fell this policy created an inconvenience for the members and the restriction was unreasonable. He compared travels of this club with the City's friendship club and suggested the liability could be assumed by companies providing transportation for such trips, Council requested staff study this item for possible revision of the policy, Councilmember Chang commented on the City's risk management program in the areas of accident prevention training and immediate accident analysis, To exhibit how well the program has been working Dr. Chang compared the number of workers compensation cases and their costs to the City in the fiscal years 1993-94 and 1997-98, Councilmember Chang stated, in part, that he would like to have the Library reopened on Fridays right away, rather than waiting for voter approval of Measure A, He has been receiving citizen complaints since the implementation of the Friday closure, and suggested this item be agendized, Discussion by Council ensued, with a directive that staff submit a report regarding the costs involved for reinstating Library hours on Fridays and Sundays, Council member Young commented, in part, about Arcadian's response to the f1yer\ enclosed in the January and February water bills supporting the Library Foundation's \ request for monetary contributions, On behalf of the City, Mrs, Young thanked those participating in the program and the Library Foundation for their work in raising funds for much of the fumiture and equipment used in the Library, Councilmember Kuhn commented, in part, that she agrees that the City should aggressively pursue the retum of the City's portion of property tax revenues from the State, She also commented that her experience that the State legislators will listen more readily to the voters; it will probably take a strong grassroots effort for the City to recoup these funds, Councilmember Kuhn stated she was impressed with the energy, talent and final results of the first "Connect to the Future Telethon" at Arcadia High School on Saturday, March 14, 11 3/17/98 Economic Development KOVACIC Mayor's Prayer Breakfast Santa Anita/ MediTrust Water Dept. Sure Pay Program :- What's Brewing With The Mayor Arcadia Beautiful Comsn, Arcadia H, S, Telethon 10. '., 40:0069 Councilmember Kuhn announced that Santa Anita Fashion Park has signed a lease with Eddie Bauer to locate in the mall, The new restaurants, hotels and stores coming to Arcadia will not generate revenue until they are up and running; TGIF restaurant will not be generating money until this summer, the Extended Stay Hotel is expected to open this fall, Todai in early May, and Eddie Bauer during the summer. If a Santa Anita project is approved, financial benefits will not be seen until the year 2000, Mrs, Kuhn commented that the City needs to utilize current revenues and at the same time plan for what is expected for the future, I '. Mayor Pro tern Kovacic reminded Arcadian's of the 24th Annual Mayor's Prayer Breakfast to be held on Friday, April 1 0, 7:00 a.m, at the Arboretum, The proceeds will benefit the Campership Program and the RotaI)' Club's Salute the Seniors Program, Reservations must be made by April 3 Mayor Pro tern Kovacic announced that Santa Anita/MediTrust delivered the signed Cost Compensation Agreement with the required check to the City this date" . The agreement will be on the April 7, 1998 Council Agenda for final approval. Mr. Kovacic reminded Arcadians about the Water Department's Sure Pay Program that allows customers to have their water bill payment automatically deducted from their checking account which will eliminate the problems of checks being lost in the mail, ensuring payment while customers are out of town, and saves the cost of a stamp, In the first three (3) months of the program over 650 people have joined, Mayor Pro tern Kovacic announced he will be substituting for Mayor Harbicht at the "What's Brewing With The Mayor" coffee on Friday, March 20th at 9:30 a.m. at the Community Center. I Mayor Pro tern Kovacic read an announcement that the Arcadia Beautiful Commission is now accepting nominations for the 1998 Arcadia Beautiful Awards, Nominations will be accepted through April 1 , 1998, Mayor Pro tern Kovacic commented on the twelve (12) hour Arcadia High SChool "Connect to the future Telethon" on Saturday, March 14 sponsored by the Arcadia Educational Foundation (AEF) and the Arcadia Unified School District, All schools in the District sent participants, Mr. Kovacic gave special commendations to Executive Producer Mr. Martin Plourde, Arcadia High School Principal, and AEF Capital Campaign Chairman Mickey Segal. Special congratulations were given to the student emcees Bl)'ant Romo, David Fantas, Pearl Leuong, Delphina Yun, Ana Bane~i, and Nick Lam, Perfonnances by the students were extremely impressive, The telethon raised $50,505. CONSENT ITEMS 10a. MINUTES (Mar. 3, 1998) 10b, AWARD AWARDED a contract in the amount of $55,240.00 to W, A, Rasic Company for the CONTRACT construction of two (2) 8-inch pressure reducing valves and a 12-inch water line (Pressure valves replacement on Foothill Blvd., from Oakwood Avenue to First Avenue; and & 12' waterline AUTHORIZED the City Manager and City Clerk to EXECUTE said contract in a - Foothill Blvd.) fonn approved by the City Attorney, 00/", ;- - 'J() fJO 97_ t;,U o{l APPROVED the minutes of the March 3, 1998 Regular Meeting, I 12 3/17/98 < I I I 40:0070 10c, AWARD AWARDED a contract in the amount of $148,500,00 to Montgomery Watson CONTRACT for construction management and inspection services for the Upper Canyon Reservoir (Const. MgmtJ and Canyon Booster Pump Station; and AUTHORIZED the City Manager to EXECUTE Insp. Svcs,- a Professionsl Services Agreement subject to approval as to form, Upper Canyon Reservoir/ Booster Sta ,) 07S"0-/0 THE PRECEDING CONSENT ITEMS 1 Oa, 10b and 1 Oc APPROVED ON A MOTION BY COUNCILMEMBER YOUNG, SECONDED BY COUNCILMEMBER KUHN AND CARRIED ON ROLL CALL VOTE AS FOLLOWS: AYES: NOES: ABSENT: Councilmembers Chang, Kuhn, Young and Kovacic None Mayor Harbicht KOVACIC Mayor Pro tern Kovacic announced that the meeting would be adjourned in memory of (In memory of William Kelly, Sr., City Manager Bill Kelly's father. "Bill passed away last Wednesday, Wm. Kelly, Sr) March 11, 1998, after a two year bailie with cancer, Bill and his wife of fifty-five years, Joan, are long-time residents of the County area of Arcadia. Bill's chosen profession was the fire service and he retired in 1978 from the Los Angeles County Fire Department as a Captain, Among his many hobbies Bill was an avid reader and he enjoyed bUilding things. He and his wife were also involved in a number of local civic, youth and religious organizations, Bill is survived by his wife, Joan; brother, Michael; son, Bill; daughters, Diane, Kathy and Sheila; and six grandchildren. On behalf of the City Council and the City I offer our deepest condolences to Bill and his family, In lieu of flowers donations may be made in memory of William Kelly, Sr. to USC Norris Cancer Center, 1441 Eastlake, Room 800, Los Angeles, California 90033, Again, I ask you to keep Bill Kelly and his family in your minds on the passing of his father: ADJOURNMENT At 9:20 p,m, the Regular Meeting of the City Council ADJOURNED to 7:00 p,m" (Apr. 7,1998) Tuesday, April 7, 1998 in the City Council Chambers for a Regular Meeting to conduct the business of the City Council and the Arcadia Redevelopment. Agency and any Closed Session necessary to discuss personnel, litigation matters or evaluation of properties, --//~~ Robert C, Harbicht, Mayor of the City of Arcadia ATTEST: I~ 13 3/17/98