Loading...
HomeMy WebLinkAboutMAY 19,1998 I I I OlIO ,() (:).1 /11): 40:0117 I",c. CITY COUNCIL PROCEEDINGS ARE AUDIO AND VIDEO TAPE RECORDED AND ON FILE IN THE OFFICE OF THE CITY CLERK -' MINUTES CITY COUNCIL OF THE CITY OF ARCADIA and the ARCADIA REDEVELOPMENT AGENCY REGULAR MEETING MAY 19,1998 The City Council and the Arcadia Redevelopment Agency met in a Regular Meeting on Tuesday, May 19, 1998, at 5:00 p,m, in the City Hall, Administrative Conference Room, ROLL CALL: PRESENT: Councilmembers Chandler, Harbicht, Marshall and Kovacic ABSENT: Councilmember Roncelli (Arrived at 5:05 p,m,) 1, 2, 2a, Oll() ,l!O It was MOVED by Mayor Pro tem Chandler, seconded by Councilmember Marshall and CARRIED to EXCUSE the absence of Councilmember Roncelli. AUDIENCE PARTICIPATION None CLOSED SESSION Pursuant to Government Code Section 54957,6 to confer with City labor negotiator William Kelly regarding Teamsters Local 911, AFSCME Local 2264, AFFA, APOA, management and non-represented employees, At 5:05 p,m, the City Council RECESSED to the Closed Session and RECONVENED the Regular Meeting in the Council Chambers at 6:30 p,m, INVOCATION Michael Parson, Counselor, Arcadia Church of Jesus Christ of Latter Day Saints PLEDGE OF ALLEGIANCE Emest Hetherington ROLL CALL: PRESENT: Councilmembers Chandler, Harbicht, Marshall, Roncelli and Kovacic ABSENT: None ' 3, Arcadia Beautiful 1998 Awards tJl J..O . 1(' City Attomey Miller announced the item considered at the Closed Session, PRESENTATION Arcadia Beautiful Commission Chairman, Helen Dahlstrom, explained the establishment, history and annual activities of the Arcadia Beautiful Commission, Mrs, Dahlstrom also introduced commission members Pat Eicherly, Dorothy Denne, Sandy Wu, Jan Torrington, Gloria Vertz and Gary Brewer. Mrs, Dahlstrom thanked staff members Melissa Ornelas and Corky Nicholson for their assistance to the commission, Nomination procedures, selection criteria and processes were explained, The commission reviewed approximately 150 nominations in the judging process for this year's awards, A new award this year in honor of former Mayor Dennis Lojeski, the 1 5/19/98 4, Mayo~'s Community Service Award 5, Mayor's Business Recognition Award 40:0118 Dennis Lojeski Award, was presented by his brother, Steve LojeskL The awards I presented were as follows: -' Winners Bill and Joyce Stroud Peter and Janis Zimmerman Samuel Mevorach Jack and Ru Lan Wu Dominick and Barbara Chila Joe and Barbara Gonzalez Thomas and Victoria Aiken The Chan Family The Gallagher Family and Patrick Sekerka of S & S Landscaping The McGrath Family The Holcomb Family Rich and Nancy Riddle Silvergate Condominiums Outback Steakhouse (Rob Swanson, Proprietor) Address 200 Hacienda Drive 15 Yorkshire Drive 260 Hacienda Drive 120 E, Las Flores Avenue 1133 Louise Avenue 1033 Panorama Drive 1990 Highland Oaks Drive 2329 S, Santa Anita Avenue Award Dennis Lojeski Anita Baldwin Arcadia Azalea Clara Baldwin Hugo Reid Huntington Lucky Baldwin 36 W, Winnie Way 1832 Anita Crest Drive 416 Coyle Avenue 1241 Oakglen Avenue 585 W, Duarte Road Newcastle Peacock Queen Anne Rose Budd Baldwin Doble Santa Anita 166 E, Huntington Drive Mayor's Chairman Dahlstrom congratulated and thanked the recipients of the awards, Mrs, Dahlstrom recognized former Arcadia Beautiful Commissioners present, Mary Hansen, Peter Ulrich and Elsie Hetherington, A reception followed the award ceremony in the Council Chamber Conference Room and foyer, RECESS I PRESENTATION Mayor Kovacic presented the first Mayor's Community Service Award to Jesse Vanlandingham for his outstanding and never-ending volunteer work, The Mayor commented, in part, stating that Mr, Vanlandingham has been quoted in the Arcadia Weekly as saying that the people he admires most are those who give of themselves, with humility, expecting nothing in retum, An appropriate comment from someone whose life is filled with philanthropic efforts, An Arcadia resident since 1953, Mr. Vanlandingham is an active member of a number of charitable organizations, honored several times for his generous donations of time and money, was instrumental in forming the Arcadia Public Library Foundation and has served as its chairman since its inception, The Arcadia City Library has benefited greatly as a result of his new fundraising ideas and methods, which has resulted in the new library fumiture and equipment. Mr, Vanlandingham expressed his appreciation to all of the donors who have made the Arcadia Library a place of which to be proud, He also thanked the Library Foundation Board of Directors for their hard work, - PRESENTATION Mayor Kovacic presented the Mayor's Business Recognition Award to Galiand Roberson, Arcadia Business Association President. The Mayor commented, in part, that Mr, Roberson was instrumental in bringing about the Farmer's Market, the holiday decorations on Huntington Drive and First Avenue, and encouraging businesses to get involved and participate in the process of revitalizing Downtown Arcadia, Mr. Roberson has a positive, enthusiastic attitude that encourages others. His spirit and desire to I 2 5/19/98 I I I 6, Mayor's Employee Recognition Award 7, 40:0119 make things happen has been as important as the amount of time he spends on ABA activities, Mr. Roberson commented ,hat he is honored to receive the award and thanke-d the' Arcadia Business Association Board of Directors for their time in working with the City over the years on, many different issues, Mr. Roberson stated that after funding was secured for the Farmer's Market, Kirk Minard volunteered as it's coordinator working with the participating merchants and farmers, PRESENTATION Mayor Kovacic commented, in part, that budget challenges, down-sizing, increased work loads, no salary increases for several years have impacted the City employees employees, The Mayor stated that an Employee Advisory Committee (EAC) was formed in 1995 comprised of representatives from various City departments and serves as a communication link for employees in matters of interest and concern to all parties, The goals of ihe EAC demonstrate the spirit with which City employees go about their duties, Despite recent budget challenges the EAC has put together a number of programs for employees that cost little or nothing to maintain a positive, innovative and upbeat environment. The EAC has also supported and facilitated employee involvement in a number of charitable events in the City throughout the year. ' EAC Chairman, Sgt. Gene Gioia, commented that the entire membership of the EAC continues with the committee's goals, Sgt. Gioia thanked all the members for their work, City Manager Kelly for starting the committee, and each of the department heads who support committee endeavors, Mayor Kovacic presented the Mayor's Employee Recognition Award to EAC members David Bell, Bryan Boeskin, Jason Corona, Janice Cumming, Judy Gabaldon, Linda Garcia, Tom Higham, Rose O'Sullivan, Connie Schacatano, Beth Stogner, Cara Wilhelm and Sgt. Gene Gioia, Former EAC members Lt. Ed Ostashay, Guy James, Rita Kurth, Robin Lugar, and Jerry Parker were also presented with the Mayor's Employee Recognition Award, SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS 8, QUESTIONS FROM CITY COUNCIUREDEVELOPMENT AGENCY REGARDING AGENDA ITEMS City Manager William Kelly introduced Interim Fire Chief Jim Reed, In response to Councilmember Roncelli's question regarding the cost breakdown of Consent Agenda Item 13d, staff responded that the 12' Waterline Replacement Project on Huntington Drive is $282,215; the Waterline Replacement at Stanford Drive is $57,450; and the 1997-98 Fire Hydrant Installation Program is $87,500; for a total project cost of $427,165, Responding to Mayor Kovacic's question, staff responded that the City receives a better bid price by combining similar projects which can be done by one contractor. City Manager Kelly responded to Council member Marshall's question regarding Consent Agenda Item 13b that the City has used Los Angeles County Animal Control previously, but there were problems with the service, At that time staff researched alternatives and found Pasadena Humane Society to be the best alternative, Since that time the City has retained the Pasadena Humane Sociely based on their performance and economic proposal. The fee proposal submitted by the Pasadena Humane Society was the lowest received by the City, 3 5119198 40:0120 ORD, & RES, It was MOVED by Mayor Pro tem Chandler, seconded by Council member Harbicht and READ BY TITLE CARRIED that ordinances and resolutions be read by title only and that the reading in ONLY full be WAIVED, I -' " 9, AUDIENCE PARTICIPATION Jerry Selmer, 55 E, Arthur Avenue, commented, in part, that he considers the proposed project to construct a raised pavement section on Wheeler Avenue (Agenda Item 14d, this date) one that would create a safer zone for pedestrians utilizing the street in front of the Arcadia Post Office, As he stated in a recent letter to the Council and City Manager, currently there is no indication of pedestrian crossing; drivers travel at various speeds on this street and often are not aware of the pedestrian hazards, Mr. Selmer urged Council's support and vote to approve the project. Garland Roberson, Sullivan's Paint, 134 E, Huntington Drive, commented, in part, on Agenda Item 14c, this date, discussion for the removal of stop signs on First Avenue south of Huntington Drive, When the Association approached the City with the issue they were concerned about the lack of people patronizing their businesses, However, with the Farmer's Market now taking place, the businesses are experiencing an increase in sales as a result. Mr. Roberson stated that the Arcadia Business Association has discussed this issue and realized that with the current landscaping it is difficult for drivers to see pedestrians and cross traffic, Removing the stop signs would create a safety hazard, Mr. Roberson stated that the Association concurred with staff recommendation to not remove any of the stop signs, Judy McKinley, Sierra Madre Blvd" commented, in part, that the pedestrian safety issue I on Wheeler Avenue in front of the post office has been a concern to her for quite some time, Mrs, McKinley stated that she felt the City should install a stop sign and crosswalk at that location, Lyle Wilson, Arcadia resident, stated, in part, his concerns regarding Agenda Ite'm 153, this date, the franchise agreement with TCI Cablevision, Mr. Wilson commented that he hoped there has been some resolution regarding potential subscriber fee increases related to TCI's franchise fees, Mr, Wilson questioned the proposed sewer service charge increases and why repairs to, the City's sewer system have not been done on an on-going basis over the last 50 years, The third concern expressed by Mr. Wilson involved Agenda Item 15b, Ordinance No, 2089, regarding appeal of Planning Commission decisions, Mr, Wilson commented that he hoped there would be discussion and clarification of what changes would occur with the approval of Item 15b, Mr. Wilson commented on statements made at the May 5, 1998 Council meeting regarding the Arcadia Firefighters Association and the failure of Measure A in the April 14,1998 General Municipal Election, Mayor Kovacic responded to Mr. Wilson's concerns stating, in part, that the issues were discussed in detail at the May 5, 1998 City Council meeting, The Mayor stated that the last sewer rate increase was 20 years ago; the proposed rates presented in the staff report indicated that the City of Arcadia will still be charging the lowest rates of any city in the area, Mr, Kovacic explained that the matter regarding the Planning Commission I decision appeals is that the City Council, as a group, does not need to appeal an item, an individual Councilmember can appeal any item, Mayor Kovacic stated that the TCI Cablevision franchise was discussed at length at two previous Council meetings, and that the majority of Council felt it was an appropriate contract, 4 5/19/98 I I I 10, MARSHALL Red Cross 50th Anniv, Informational Notices Water Conservation Year 2000 Celebration Quote CHANDLER Proposed Fire Service Contract OVW) cc4 '> ' RONCELLI Budget Workshop Arcadia Beautiful Comsn, Audience Participation Salary Survey/ Priority List 40:0121 MATTERS FROM ELECTED OFFICIALS Councilmember Marshall announced that this year is the 50th Anniversary of the Arcadia Red Cross and recommende1i that citizens consider donating blood to celebrate- this ' anniversary, Council member Marshall asked if it would be possible to authorize staff to insert informational flyers in the water bills regarding common items that cause problems and biockages to the City's sewer system, and recommend the appropriate method of disposal of these items, Perhaps these flyers could be done in the various languages spoken by the citizens, Mrs, Marshall also suggested that information might also be televised through cable television, City Manager Kelly confirmed that notifications of this sort can be approved by a Council directive to staff. Mayor Pro tem Chandler concurred with Councilmember Marshall's suggestion, Council member Marshall announced that due to continuing water conservation efforts by Arcadians, rainfall from EI Nino, City staff reducing expenditures, completion of a leak detection program and a large meter testing program all have resulted in no water rate increase in fiscal year 1998-99, Council member Marshall suggested for consideration a celebration for the year 2000 which could inciude an area parade (Monrovia Arcadia Duarte - MAD,) possibly on Huntington Drive through the three cities concluding at the Santa Anita Race Track, and a celebration at the Arcadia County Park which would accommOdate a large number of people, This celebration could be a collaborative effort among the three cities, Councilmember Marshall's quote of the day, "The best things in life aren't things." Mayor Pro tem Chandler announced that the City has received Los Angeles County's proposal for contracting Arcadia Fire Protection Services, The initial proposal projects a $1.2 million savings for the City of Arcadia, based on 1997-98 figures, There are some obstacles of which staff is seeking clarification from the County, such as Arcadia's police dispatch system which is currently combined with the Fire Department. Response regarding staff concerns will be forthcoming from the County, Updates and more information will be presented to the community as they occur. Councilmember Roncelli announced that on June 3 at 6:30 p,m, in the Arcadia Library Auditorium the City will hold a Budget Workshop to encourage community involvement and greater awareness of the budget process, A general overview of the budget will be presented and there will be a time for questions and answers, A public hearing on the budget is tentatively scheduled for June 16, 1998, As liaison to the Arcadia Beautiful Commission, Councilmember Roncelli commented on the Commission's goals and the Arcadia Beautiful Awards, Councilmember Roncelli thanked the citizens who addressed the Council this date, Councilmember Roncelli commented, in part, that he considers conducting a salary survey and compiling a hiring priority list important before the City hires more employees, Mr. Roncelli listed City departments that may need additional staff to maintain services, 5 5/19/98 HARBICHT Centennial Commission KOVACIC Arcadia Beaut. Commission Rotary Club Infrastructure Improvement Funding Search A Day in the Life of the Mayor City of Monrovia Birthday 11, 40:0122 As Council liaison to the Centennial Commission, Councilmember Harbicht commented that the Commission has begun planning events for the Centennial Celebration, The Commission will have a logo design and slogan contest for the Centennial and are asking anyone interested to send their ideas to the Centennial Commission in care of the' City Manager's office, Arcadia school students will also be included in the contest. It is hoped the contest will generate enthusiasm for the celebration, The winners of the contest will be honored at a future City Council meeting, I Mayor Kovacic thanked the Arcadia Beautiful Commission for their continuing efforts to make Arcadia a beautiful City and donating the flower arrangement for the Council meeting this date, Mayor Kovacic announced that on Thursday, May 21 the Arcadia Rotary Club will host their annual Salute to Seniors Celebration, The highlight of the event is the presentation of the 1998 Senior Citizen of the Year Award; the recipient' will be former Council member Mary Young, The Mayor commented that this is a well-deserved award, thanked Mrs, Young for her community involvement, and congratulated her for being this year's award recipient. Mayor Kovacic stated, in part, that he and Director of Maintenance Services, Patrick Malloy, recently spent two days visiting with the Army Corps of Engineers, the Federal Emergency Management Agency (FEMA), and the State of California Office of Emergency Services to explore funding sources for infrastructure improvement projects, In their search they found that the Army Corps of Engineers will fund studies, but not projects; FEMA has funds but they send them through the State Office of Emergency Services; and the State Office of Emergency Services has funds available, but only in the event of an emergency, The search for funds will continue, The Mayor commented that in this day and age it is critical for every city to learn to live within its means and rely upon itself to go forward, I Mayor Kovacic presented an overview of his day as Mayor of Arcadia, which included giving a lecture to a first grade class at Holly Avenue Elementary School, visiting Arcadia Gardens Retirement Hotel to help celebrate Mildred Soskins' 100lh Birthday, and a ride in the City's helicopter with Sgt. Ken Kuwahara, The Mayor stated that even from the sky Arcadia is a beautiful city, The Mayor congratulated the City of Monrovia on their 111lh Birthday, and thanked Mall Beveridge, son of an Arcadia firefighter, who represented Arcadia well in the soapbox derby, THE CITY COUNCIL RECESSED TO ACT AS THE ARCADIA REDEVELOPMENT AGENCY ROLL CALL PRESENT: ABSENT: Agency Members Chandler, Harbicht, Marshall, Roncelli and Kovacic None 12, 12a, MINUTES (May 5, 1998) CONSENT ITEM It was MOVED by Agency Member Harbicht, seconded by Agency Member Chandler and CARRIED to APPROVE the minutes of the May 5, 1998 Regular Meeting, ADJOURNMENT The meeting of the Arcadia Redevelopment Agency ADJOURNED to May 26, 1998 at I 6:00 p,m, THE CITY COUNCIL RECONVENED 6 5/19/98 I I I 40:0123 13, CONSENT ITEMS 13a, MINUTES APPROVED the minutes of !fie May 5, 1998 Regular Meeting, (May 5, 1998) 13b, O~fi!)-_\, CONTRACT APPROVED the agreement with the Pasadena Humane Society, and AUTHORIZED the RENEWAL - City Manager to EXECUTE the agreement for animal care and control services from July ANIMAL 1,'1998 through June 30,1999, CONTROL (Pasadena Humane Society) 13c, 0'1,' I., /) RESOLUTION ADOPTED Resolution No, 6050 entitled, " A RESOLUTION OF THE CITY COUNCIL OF NO, 6050 - THE CITY OF ARCADIA, CALIFORNIA, APPOINTING SPECIFIC REPRESENTATIVES ICRMA GOV, TO THE INDEPENDENT CITIES RISK MANAGEMENT AUTHORITY: (ryIayor Gary BOARD Kovacic and Risk Control Officer, David BelL) (Kovacic & Bell) 13d, ()'<I " . ,N) AWARD CONTRACT- 12" WTRLN, REPL. PROJ, HTG, DRI WTRLN, REPL. STNFD,DRJ 1997-98 FIRE HYDRANT PROGRAM (Engineering Plumbing Co,) AWARDED a contract in the amount of $427,165,00 to Engineering Plumbing Company for the construction of the 12-inch Water Line Replacement Project on Huntington Drive from Holly Avenue to Baldwin Avenue, Waterline Replacement at Stanford Drive and the 1997-98 Fire Hydrant Installation Program; and AUTHORiZED the City Manager and City Clerk to EXECUTE a contract in a form approved by the City Attomey, THE ABOVE CONSENT ITEMS 13a, b, c, and d APPROVED ON MOTION BY MAYOR PRO TEM CHANDLER SECONDED BY COUNCILMEMBER HARBICHT AND CARRIED ON ROLL CALL VOTE AS FOLLOWS:, AYES: NOES: ABSENT: Councilmembers Chandler, Harbicht, Marshall, Roncelli and Kovacic None None 14, CITY MANAGER 14a, J '~,- : ADMIN SVCSI Director of Administrative Services James Dale presented the staff report and PURCHASING recommendation requesting authorization for staff to fill the position of Purchasing (Recruit & Hire - Officer, stating, in part, that this is a key position within the City, The functions performed Purchasing by this person involve the acquisition of services and supplies, in addition to writing Officer) purchasing specifications, obtaining cost estimates, prepares and advertises for 7 5/19/98 40:0124 (APPROVED) potential bidders, and solicits formal and informal bids, This person also develops, I implements and maintains purchasing policies and procedures, The current salary of $3,250 to $3,950/month plus benefits for the position is budgeted in the current operating budget, and also included inlhe 1998-99 proposed budget. ,- Mr. Dale responded to Councilmember Roncelli that the all City purchases are processed through the purchasing officer and that it is not possible for the City to wait until a salary survey is completed to fill the position, Mr. Dale also stated that the position was recently vacated, Currently there is a temporary, part-time person assisting the City; the purchasing operations of the entire City would close down if this position is not filled, An alternative of decentralizing the City's purchasing operations would not be in the best interest of the City, Authorization for purchase amounts are made by each department; the purchasing officer completes the purchasing transaction for all departments in accordance with the appropriate authorization, It was MOVED by Councilmember Harbicht, seconded by Mayor Pro tem Chandler and CARRIED on a roll call vote as follows to AUTHORIZE staff to fill the position of Purchasing Officer, AYES; NOES: ABSENT: Councilmembers Chandler, Harbicht, Marshall, Roncelli and Kovacic None None 14b, ADMIN SVCS/ Director of Administrative Services James Dale presented the staff report and INFO, SVCS, recommendation requesting authorization for staff to fill the position of computer (Recruit ~!Ht~Y' support specialist stating, in part, that this, too, is a key position within the City's data comput~ proceSsing operations, There are two positions that are currently budgeted in data Support processing; one is the supervisor of that operation, the second is the position of Specialist) computer support specialist. The main tasks of this position are to maintain the operation (APPROVED) of all City personal computers; configure the software and connect new computers to the i) ~J}() ~ 6>> City system; and perform day-to-day computer maintenance, Other areas also covered " by thiS position some of which includes running of all City reports on a daily basis such as water billing, payroll checks, and other routine matters, This position is also responsible for the City's conversion to the NT network environment in preparation for the year 2000, The current salary range for this position is $2,664 to $3,238/month plus benefits which are budgeted in the current year's operating budget and the 1998-99 proposed budget. I Mr. Dale responded to Councilmember Marshall that this position is not a new position, but one that was recently vacated, Upon surveying cities similar to Arcadia Mr. Dale found that the City of Lakewood, which contracts, out their police and fire services and does not have a city library, has a data processing staff of four full-time people, Without filling this position to bring the staffing level back up to two, the City basically shuts down the data processing capabilities, which is a serious concern, Councilmember Harbicht commented that computers have been a tremendous savings to the City allowing it to operate with fewer staff, He also noted that the Library currently has a number of personal computers that have "Out of Order" signs on them because there is no one to repair them; clearly this is a critical position that needs to be,filled, It was MOVED by Councilmember Harbicht seconded by Mayor Pro tem Chandler and I CARRIED on a roll call vote as follows to AUTHORIZE staff to fill the position of 'Computer Support Specialist. 8 5/19/98 I I I 14c, DISCUSSION STOP SIGNS FIRST AVE, (Report Rec'd, and Filed) Ot.{90~/>.f) 14D, Ot);2f) , AWARD CONTRACT- REHAB, HAC, DRJCONST, WHEELER AVE,- (E, C, CONST.) 40:0125 AYES: NOES: ABSENT: Councilmembers Chandler, Harbicht, Marshall, Roncelli and Kovacic None None City Manager William Kelly presented the staff report and recommendation concerning a request by the Arcadia Business Association (ABA) for removal of stop signs on First Avenue south of Huntington Drive stating, in part, that the specific locations in question on First Avenue were Alta, Bonita and California Streets, These stop signs were added to the north/south traffic flow on First Avenue at each of the above named intersections in conjunction with the construction of angled parking and landscaped islands as part of the Downtown 2000 Project, Each intersection became a four-way stop controlled location since easUwest traffic was already controlled, These four-way stop intersections have been in place for approximately two years, The traffic counts were obtained on First Avenue in April 1997 in concert with the proposal to close the street for the Farmer's Market Staff compared these counts with those taken prior to construction of the First Avenue improvements, The comparison showed virtually no change in northbound traffic and approximately a 30% change in southbound traffic, Staff has serious safety concems regarding the removal of any of the stop signs on First Avenue at any of the noted locations, Although the landscaping installed does cause some sight visibility distances, if the stop signs are removed the City would need to consider modifying the landscaped areas, as well as the end parking spaces, City Manager Kelly responded to Mayor Kovacic that it is staff recommendation that the stop signs not be removed, The request to remove the stop signs from First Avenue stems from concerns regarding reduced traffic volumes on First Avenue, Some First Avenue merchants have aSSOCiated the alleged drop in traffic volumes to a reduction in business opportunities, Councilmember Harbicht commented that based upon information contained in the staff report and his visit to the area under discussion he is satisfied with the staff recommendation to leave the stop signs where they are, Mr. Harbicht commented also that Mr. Roberson reported that based upon his further investigation the original request for stop sign removal was being withdrawn, Councilmember Harbicht stated that he is willing to receive and file the report, and take no action, leaving everything as it is, Council member Marshall commented on the proximity of First Avenue School to the subject area and maintaining the safest possible traffic situations for the students, Mrs, Marshall stated she visited the area and concurs that the stop signs should remain; reconfiguring landscaping and parking spaces would change what was accomplished by the Downtown 2000 Project, No motion was put forth on this item, Council RECEIVED and FILED the report, \,4j City Manager Kelly presented the staff report and recommendation to award a contract to E, C" Construction Company in the amount of $74,211 for the rehabilitation of Hacienda Drive from San Carlos Road to Caballero Road and construction of a raised pavement section on Wheeler Avenue; and to appropriate an additional $8,670 in Parking District 2 funds to construct the raised pavement section on Wheeler Avenue in front of the U, S, Post Office, Mr. Kelly stated, in part, that the'City received no bids for either project which were merged together in an attempt to maximize the construction 9 5/19/98 40:0126 (APPROVED) activities, The project on Hacienda Drive is part of the City's ongoing Pavement Maintenance Program to rehabilitate the asphalt pavement from San Carlos to Caballero Roads, I The main portion of this item concerns Wheeler Avenue in front of the U, S, Post Office, At this location, Wheeler Avenue is not a normal street in terms of design concept; there are curb and gutters on the majority of the street, but the parking lots on the south side of Wheeler have driveway entrances and exits in many locations, Wheeler Avenue functions as a 200 foot plus crosswalk because of the parking lot's configurations, After much analysis staff determined the proposed project to be the best alternative providing the most pedestrian safety, Raising the pavement in a section of the roadway is intended to slow traffic and enhance pedestrian safety in the area, The project includes construction of a concrete and brick crosswalk, asphalt concrete overlay, bollards, and pavement striping in front of the U, S, Post OffIce, The original project estimate was approximately $23,000; an alternate bid adding engineering costs 'for cost accounting purposes was done, When the bids were received they exceeded the engineering estimate by approximately $5,000, One of the concepts in the original project was to install lighted bollards costing $14,700; unlighted bollards would be approximately $3,500, Staff did not suggest the installation of lighted bollards, Installation of unlighted bollards would provide some visual designation of a unique zone, In response to Council member Roncelli, staff responded that the design shows four concrete bollards for the project. Traffic Engineer Ed Cline responded to Mayor Kovacic's inquiries stating, in part, that the I brick pavers and concrete bands would not look like a crosswalk, it will be a raised section of the roadway that would designate the area to pedestrians, Mr. Cline also commented that bollards would provide the delineation the City is attempting, but as to the benefits of lighted or unlighted he did not express an opinion, The brick pavers provide a tactile warning to motorists to slow down, and the pedestrian will be able to hear the vehicle as motorists drive over the brick pavers, The suggestion to place a stop light or stop sign at the subject area was considered not appropriate at this mid-block location and would probably be ineffective, Mr. Cline responded to Councilmember Marshall stating a constant caution light tends to be ineffectual because they blend into the landscape and people do not see them as readily as necessary, and that studies have shown that the initial impact of flashing beacons goes away after a short period of time, Councilmember Marshall stated she did not feel the bollards were necessary or would keep pedestrians within the confines of the area; that the City could save $14,700 by elimin~ting them from the project, She felt that something needs to be done to ensure pedestrian safety, the project is a good concept and would approve the project if the bollards were eliminated, It was MOVED by Council member Harbicht, seconded by Councilmember Marshall and CARRIED on a roll call vote as follows to AWARD a contract in the amount of $74,211 to E, C, Construction Company for the rehabilitation of Hacienda Drive from San Carlos to Caballero Road and construction of a raised pavement section on Wheeler Avenue; APPROPRIATE an additional $5,170 in Parking District 2 funds for the raised pavement section on Wheeler Avenue in front of the U, S, Post Office (deleting the installation of bollards); and AUTHORIZE the City Manager and City Clerk to EXECUTE a contract in a I form approved by the City Attorney, AYES: Council members Chandler, Harbicht, Marshall, Roncelli and Kovacic NOES: None ABSENT: None 10 5/19/98 I I I 40:0127 15, CITY ATTORNEY 15a, ORDINANCE City Attorney Miller presentetJ for ADOPTION and read the title of ORDINANCFNO, NO, 2084 2084: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARCADIA, AWARD CALIFORNIA, AWARDING TO CABLEVISION OF ARCADIA/SIERRA MADRE, INC, CABLE TV (DBA TCI CABLEVISION OF LOS ANGELES COUNTY) A SEVEN (7) YEAR NON- FRANCHISE EXCLUSIVE FRANCHISE WITH A CONDITIONAL THREE (3) YEAR EXTENSION TO (TCI Cablevisian CONSTRUCT, OWN, OPERATE AND MAINTAIN A CABLE SYSTEM WITHIN THE of L. A CNTY,) CITY OF ARCADIA, CALIFORNIA; SETTING FORTH CONplTIONS ACCOMPANYING (ADOf'TED) THE GRANTING OF SAID FRANCHISE; PROVIDING FOR CITY REGULATION AND - . USE OF THE CITY'S PUBLIC RIGHT OF WAY; PROVIDING FOR OTHER LAWFUL o '(JI,) "..$ 0 REGULATION OF THE CABLE SYSTEM; AND PRESCRIBING PROCEDURES AND LIQUIDATED DAMAGES FOR VIOLATION OF THE ORDINANCE: It was MOVED by Mayor Pro tem Chandler, seconded by Councilmember Harbicht and CARRIED on a roll call vote as follows to ADOPT ORDINANCE NO, 2084, At Council member Roncelli's request City Manager Kelly provided clarification for audience participant, Lyle Wilson, stating, in part, that the passing of franchise fees from TCI to cable subscribers is such that the TCI is allowed to attempt to spread their costs accordingly; the City must review and approve these attempts, if the City objects a protest can be filed which involves the Federal Communications Commission (FCC), The attempts for recouping costs and appeals are part of an ongoing process and will continue to be as long as the City deems fees inappropriate, ' Councilmember Harbicht commented that the franchise fee is delineated on subscriber billings as with other utility companies; businesses generally pass taxes they incur on to their customers, City Attorney Miller commented that this is one franchise where all the rules are called for by the FCC, and in recent rulings the FCC has sustained the passing on of this cost; there is not much the City can say about it because of the acts of Congress which predominate in this area, Mayor Kovacic reiterated that TCI will attempt to recoup their franchise fees and that the agreement is the best possible agreement the City could negotiate under the FCC regulations, AYES: NOES: ABSENT: Council members Chandler, Harbicht, Marshall, Roncelli and Kovacic None None 15b, ORDINANCE NO, 208,9 AMEND, AMC (Ping, Comsn. Decision Appeals) (APOPTED) 10'10. OS ()I )1 City Attomey Miller presented for ADOPTION and read the title of ORDINANCE NO, 2089: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, AMENDING ARTICLE IX, PART 2, CHAPTER 6 OF THE ARCADIA MUNICIPAL CODE RELATING TO PLANNING COMMISSION DECISIONS: It was MOVED by Council member Harblcht, seconded by Mayor Pro tem Chandler and CARRIED on a roll call vote as follows to ADOPT ORDINANCE NO, 2089, City Attorney Miller responded to Council member Marshall's request to provide clarification for the audience stating, in part, that the ordinance came about as a result of updating the Arcadia Municipal Code to make It current with recent case law, The ordinance eliminates the ability of the City Council as a body to ~p'peal a Planning 11 5/19/98 40:0128 Commission decision; however, the individual right of any individual Council member to appeal a Planning Commission decision is maintained, I AYES: NOES: ABSENT: Councilmembers' Chandler, Harbicht, Marshall, Roncelli and Kovacic None None 15c, ORDINANCE NO, 2086 AMEND, AMC (Sewer Svc, Chg,) (ADOPTED) () q I~- - ~-~= City Attorney Miller presented ADOPTION and read the title of ORDINANCE NO, 2086: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, AMENDING VARIOUS SECTIONS OF CHAPTER 6, ARTICLE III OF THE ARCADIA MUNICIPAL CODE RELATING TO SEWER SERVICE CHARGE." It was MOVED by Mayor Pro tem Chandler, seconded by Councilmember Harbicht and CARRIED on a roll call vote as follows to ADOPT ORDINANCE NO, 2086, Councilmember Roncelli commented, in part, that after spending time with Maintenance Services Director Patrick Malloy reviewing and discussing this item it was his opinion the City needs to move forward with the Sewer Master Plan, Discussion with Mr. Malloy included various methods to fund the plan, the adoption of this ordinance appears to be the best alternative, City Manager Kelly confirmed the Consumer Price Index (CPI) increase to be used in the charge schedule of this ordinances is for the Los Angeles/Anaheim/Riverside area, Mayor Kovacic commented that review or revisiting this matter can occur at any time the Council so chooses, There was also discussion and concern regarding a cap on the CPI, if it would be I appropriate or beneficial. It was stated that when the CPI increases, costs also increase for the City, Councilmember Harbicht commented that the City has not increased sewer rafes in the last 20 years, has borne increased costs and should not be criticized for increasing fees now when it is necessary, AYES: NOES: ABSENT: Council members Chandler, Harbicht, Roncelli and Kovacic Councilmember Marshall None ADJOURNMENT At 8:53 p,m, the Regular Meeting of the City Council ADJOURNED to 6:00 p,m" (May 26, 1998) Tuesday, May 26, 1998 for an Adjourned Regular Meeting (Budget Study Session) to conduct the business of the City Council and the Arcadia Redevelopment Agency and any Closed Session necessary to discuss personnel, litigation matters or evaluation of properties, ATTEST: I 12 5/19/98