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HomeMy WebLinkAboutJUNE 2,1998 I I I (jilt) 0' I (X,(J.-.J ) Ii' 40:0139 f'-' '- CITY COUNCIL PROCEEDINGS ARE AUDIO AND VIDEO TAPE RECORDED AND ON FILE IN THE OFFICE OF THE CITY CLERK MINUTES CITY COUNCIL OF THE CITY OF ARCADIA REGULAR MEETING June 2, 1998 The City Council met in a Regular Meeting on Tuesday, June 2, 1998, at 6:00 p.m. in the Council Chambers Conference Room. ROLL CALL: PRESENT: Council members Chandler, Harbicht, Marshall, Roncelli and Kovacic ABSENT. None 1. AUDIENCE PARTICIPATION 2. 2a. 0/10 It) None CLOSED SESSION Pursuant to Government Code Section 54957.6 to confer with City labor negotiator William Kelly regarding Teamsters Local 911, AFSCME Local 2264, AFFA, APOA, management and non-represented employees. At 6:04 p.m. the City Council RECESSED to the Closed Session and RECONVENED the Regular Meeting in the Council Chambers at 7:10p.m. INVOCATION Reverend Ray Petzholt, Mandarin Baptist Church PLEDGE OF ALLEGIANCE Dave Cashion 3. Mayor's Senior Services Award City Attorney Miller announced the item considered at the Closed Session and that the Closed Session will continue at the conclusion of the regular meeting this date. PRESENTATION Mayor Kovacic presented the first Mayor's Senior Services Award to the Arcadia Rotary Club. Receiving the award for the Rotary Club was President Ray Bushnell. Mayor Kovacic commented, in part, that each year for the last twelve years during the month of May the City of Arcadia and the Arcadia Rotary Club celebrate Older American's Month with the "Salute to Seniors" special event. The event celebrates senior citizens for the services they provide to the community. as well as the wisdom and knowledge they willingly share. The Senior Citizen of the Year is officially announced at this ceremony; this year's recipient was fonner Council member and Mayor Mary Young. On behalf of the City, the Mayor commended the members of the Arcadia Rotary Club for including this event as one of their many community service activities, and committing the resources to ensure its success. On behalf of the Arcadia Rotary Club, President Ray Bushnell thanked the City for recognizing the Club with the award. 1 6/2198 4. Mayor's Youth Services Award 5. RESOLUTION NO. 6053 (Interim Fire Chief James Reed) (ADOPTED) fJ.2:J t1 ~--:S I 6. 40:0140 PRESENTATION I Mayor Kovacic presented the June 1998 Mayor's Youth Services Award to Foothills Middle School student and computer expert, Greg Gazanian, nominated by Foothills Middle School Principal, Aideen Honzay. Mayor Kovacic commented, in part, that Greg has been a technology assistant at Foothills Middle School for three years. Greg has an intense interest and ability with computers, hardware, software, networking environments and the internet, and served this year as a student technology mentor, solved numerous technology problems, and assisted staff and peers with his expertise. He also salvaged several vintage computers making them a viable source for the school's journalism program. Greg was employed by the school's information services department during summer 1997 and proved to be a valuable asset to the technology department. He was also hired to set up and maintain a company's computer network. Greg is well-respected by teachers, administrators and peers and will be missed when he graduates to Arcadia H~gh School in the fall. Greg Gazanian introduced family and friends in attendance and thanked members of the Foothills Middle School staff and administration for their support. SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS City Manager William Kelly stated, in part, that during Closed Session meetings labor relations discussion of wages/salaries, benefits, a future salary survey are taking place and will continue at future meetings. Information and presentation will be forthcoming at a public meeting for formalization. I The City Attorney announced that officials of the Public Employees Retirement System (PERS) advised that the City should immediately take action with regard to the City's temporary employment of Interim Fire Chief James Reed. This action can be accomplished under the Ralph M. Brown Act with the appropriate motion. It was MOVED by Mayor Pro tem Chandler, seconded by Councilmember Harbicht and CARRIED on roll call vote as follows that the need to take action on Resolution No. 6053 arose after the June 2, 1998 Agenda was posted; and that RESOLUTION NO. 6053 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, REQUESTING THE RETIREMENT BOARD OF THE PUBLIC EMPLOYEES RETIREMENT SYSTEM TO APPROVE THE TEMPORARY APPOINTMENT OF INTERIM FIRE CHIEF JAMES REED AND TO EXTEND HIS TEMPORARY EMPLOYMENT.", be and it is hereby ADOPTED. AYES: NOES: ABSENT: Councilmembers Chandler, Harbicht, Marshall, Roncelli and Kovacic None None QUESTIONS FROM CITY COUNCIL REGARDING AGENDA ITEMS None ORD. & RES. It was MOVED by Councilmember Harbicht, seconded by Mayor Pro tem Chandler and READ BY TITLE CARRIED that ordinances and resolutions be read by title only and that the reading in ONLY full be WAIVED. I 2 6/2198 I I I 7. 7a. . APPEAL Pl.NG. CO'v1SN. RESOLUTION NO. 1566- (1035 Hampton Road) (CONTINUED to 7/21/98) 0.,<<(1 . .'}, 40:0141 PUBLIC HEARING The Planning Commission, at its April 28, 1998 meeting, denied an appeal filed by Tom Dargan (project manager on behalf of the property owner, Anne Ma) and upheld the Rancho Santa Anita Property Owners Association's Architectural Review Board's' "denial of a proposed two-story single-family residence at 1035 Hampton Road, and a related front yard modification request. On May 14, 1998, Mr. Dargan on behalf of the property owner, appealed the Planning Commission's Action to the City CounciL City Manager Kelly stated, in part, that a written request was received from Mr, Tom Dargan (project manager on behalf of the property owner, Anne Ma) to continue this matter to the July 7, 1998 City Council Meeting. Mr. Dargan and Ms. Ma would like to meet with the homeowners association to discuss changes to the project. The appeal may be withdrawn in an attempt to conform to the City"Building Code. . Mayor Kovacic OPENED the public hearing. No one came fOlWard to speak in favor of the matter. H. Randall Stoke, Arcadia resident, commented, in part, that he and John Schiavone, Chairman of the Rancho Santa Anita Property Owners Association's Architectural Review Board (ARB), conferred and they do not wish to give testimony regarding the matter which they feel will give ample evidence that the appeal should be denied. Mr. Stoke stated that the applicant and the advocate have requested approval to construct a building that is two and one-half times the size of any building in the area, and twice as high as the two-story buildings on the same street (as measured from the curb). Mr. Stoke reported he consulted with City staff on the matter; it is his opinion that Council will not be able to make a compromise that can be ruled upon in the time period allocated. The applicant should be asked to submit a new application. Mr. Stoke stated there are many individuals who plan to be out of town for the Fourth of July weekend; and would need to change their plans to attend the July 7, 1998 City Council meeting. He stated he felt a continuance of two weeks would be appropriate. No one else came fOlWard to .address the City CounciL It was MOVED by Councilmember. Harbicht, seconded by Mayor Pro tem Chandler and CARRIED on a roll call vote as follows to CONTINUE to the July 21,1998 regular City Council meeting the appeal of Planning Commission Resolution NO, 1566 entitled: "A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ARCADIA, CALIFORNIA, DENYING AN APPEAL AND UPHOLDING THE RANCHO SANTA ANITA PROPERTY OWNERS ASSOCIATION'S ARCHITECTURAL REVIEW BOARD'S DENIAL OF A PROPOSED TWO-STORY SINGLE-FAMILY RESIDENCE AT 1035 HAMPTON ROAD: AYES: NOES: ABSENT: Councilmembers Chandler, Harbicht, Marshall and Kovacic Council member Roncelli None John Schiavone, Chairman of the Rancho Santa Anita Property Owners Association's ARB commented that he and other association members will be out of town on the date of the continuance; and requested the matter be heard in two weeks. Mayor Kovacic responded that it is the consensus of the Council that two weeks is not adequate time for an appropriate resolution with the property owner; therefore the matter would be continued to July 21, 1998. The Mayor also stated that staff would be 3 6/2/98 40:0142 circulating a sign-in sheet for those individuals in attendance this date who came to I address Council on the matter. City Attorney Miller commented that written comments may be submitted to the City' Council for review and consideration on the matter, and will be made part of the record. 8. AUDIENCE PARTICIPATION Dorothy Denne, Arcadia resident, commented as .an Arcadia resident, writer and Arcadia Beautiful Commissioner, that while writing her column "Understanding Our City" in the Arcadia Weekly she became familiar with the workings of the Maintenance Services Department, Director Pat Malloy. Mrs. Denne stated she has always been impressed with the Maintenance Services Department's organization and efficiency. In preparation of this year's Arbor Day celebration she worked with Mr. Malloy, and Dave Thompson, whom she gave the titte of "Our Tree Guy" and learned the term "Urban Forest." Recentty Mrs. Denne was a guest at Pasadena Beautiful Foundation's annual meeting and luncheon. Upon listening to discussions at this event, Mrs. Denne stated she was glad she had the knowledge she does about the City of Arcadia and was proud of Arcadia's staff and the urban forest master plan they devised. Arcadia's master plan represents short, medium and long-term plans for managing the City's urban forest. It is her understanding that Pasadena does not have such a plan or a tree ordinance, and the Foundation is charged with devising a street tree plan. Comparing the two cities, she found Arcadia much more organized and doing an extremely efficient job with its budget limitations. Mrs. Denne stated she feels fortunate that Pat Malloy, Dave Thompson and all the Maintenance Services staff work for the City of Arcadia. Vincent Foley, 300 block Cambridge Drive, commented on Agenda Item 11 a. stating, in part, that although he supports the Library it is his opinion that before reopening the Library on Friday as proposed, the City should re-establish fire and paramedic services that were reduced when balancing the budget. He stated that he believes public safety should come before reinstating Library hours. Steve Vezerian, 151 W. Longden Avenue, stated, in part, that he is interested in the City's proposed sports redevelopment program for extreme sports, such as skateboarding, in-line skating and BMX (bicycle motocross). Mr. Vezerian commented that his son and friends are very much involved in BMX activities and need a place in the City for these activities. He requested the Council consider designating a place in which this activity can be done safely. It was Mr. Vezerian's opinion that this would involve very little maintenance by the City because the people who utilize such areas often provide their own maintenance. Mr. Vezerian also offered his assistance in creating a BMX facility, and to donate a half-pipe for use at such a facility. Council commented that Parks and Recreation Director, Jerry Collins will forward this information and request to the Recreation and Parks Commission. Laurie Grise, Arcadia Resident, commented, in part, about problems with sewer blockages and backups, and the resulting damages to personal property he has experienced since September 1996. He stated he has had contact with City staff in an attempt to resolve the matter; City staff has cleared the sewer and removed the sewage. However, Mr. Grise stated that he has been told there is a cracked pipe under his garage foundation; the only time he has experienced problems is when the sewer in the alley behind his home is actually blocked and backs up onto his property: Mr. Grise wanted to know who is responsible for the sewer and resulting damage to his personal property. Mr. Grise responded to the Council that he has not filed a formal claim with the City for the damages incurred. Mr. Grise was advised to speak with Maintenance Services 4 6/2/98 I I I I I 9. MARSHALL (Future Agenda Items) (Quote) CHANDLER (Contracting Fire Services) RONCELLI (Budget Examination) 40:0143 Director, Pat Malloy and the City Attorney's Office to obtain the appropriate procedures and forms to file such a claim with the City. Judy McKinley, Sierra Madre Blvd., thanked the City for trimming the trees surrounding the Post Office. Mrs. McKinley commented that the lighting surrounding the Post Office is not sufficient and is a frightening situation for individuals using the Post Office after dark. She stated that she feels the lighting around the Post Office and in the parking lot needs to be reviewed. Richard Hayden, 1810 Santa Anita Avenue, commented, in part, that he is concerned about a traffic problem at Santa Anita and Lemon Avenues resulting from the Santa Anita School. Mr. Hayden stated that drivers make unsafe u-turns at Lemon and Norman Avenues; and requested the City place "No U-turn" signs at both streets (similar to those south of Lemon Avenue) to provide greater safety and prevent accidents. Council member Harbicht stated the City has a traffic committee that will review the situation and return a recommendation to the City Council. Mr. Hayden also commented, in part, about code enforcement within the City. He stated he has reported violations of parking and property maintenance codes and does not feel the situations have been resolved. Council commented that Mr. Hayden's concerns will be referred to staff for review and resolution in the event of any code violations. MATTERS FROM ELECTED OFFICIALS Councilmember Marshall brought up items she would like to see on the City Council's future agendas: the budget item of $50,000 for the Charnber of Commerce, and reinstating the five-day work week for City departments. Mayor Kovacic stated that Councilmember Marshall's concern regarding the budget item for the Chamber of Commerce could be discussed at the next Council meeting under the budget discussion. City Manager Kelly stated that staff input will be "necessary to discuss a five-day work week for City departments, and a discussion with the City Attorney is needed because a change of the designated work week may be a meet-and-confer issue. Mayor Kovacic stated staff will provide the necessary report and have the work week issue put on a future agenda. Councilmember Marshall's quote of the day, "We can1 change the direction of the wind, but we can adjust our sails to always reach our destination." Mayor Pro tem Chandler reported that he has nothing new to report on the proposed contracting of fire services. Councilmember Roncelli responded to a newspaper article regarding the City budget meeting on May 26, 199B at the Arcadia Public Library stating, in part, that one reason he was elected to the City Council was the 30 years of business experience he would bring to the City as a Councilmember. Mr. Roncelli stated that the Council is currently working on next year's budget; his method is to examine all expenditures and to question their necessity. At the May 26 meeting Council member Roncelli questioned a number of budget items, particularly those items for Council members; his thinking was that if this money is not needed, why spend the money. Mr. Roncelli stated his questioning was met with opposition. Councilmember Roncelli also commented that one of his ideas is to determine what are prudent reserve funds for the City; this was not previously don!!, and that idea was rebuffed also. Mr. Roncelli stated that he asked if $350,000 of recently 5 612198 HARBICHT (Bicycle Motocross) (Friendsl Library Gift) KOVACIC (Calendar Announce- ments) ('W"afs E3reM"'g") (Santa Anita Dev. EIR) (Soapbox Race) 40:0144 received Redevelopment Agency funds could be repaid to the City since the Agency I owes the City over $6,000,000; the money could be used to reinstate services; that idea was also challenged and comments made that that type of repayment could possibly be illegal. Council member Roncelli reported that he has investigated further such repayment and believes it is not illegal; it is proper for the City Council to take such action. Councilmember Roncelli stated that his job as City Council member is to make sure that the City is provided with effective, fiscally responsible municipal services in a manner which promotes a high standard of community life. He commented he will continue to ask questions, challenge the status quo and "turn over rocks. if necessary to make sure citizens get what they pay for. Councilmember Harbicht responded to Mr. Vezerian's comments regarding bicycle motocross stating, in part, that he believes that the Recreation Commission has been looking at alternative type recreation facilities and is attempting to put together a deal for an in-line skating facility. One of the problems the City has had previously in regard to that type of extreme sport activities is the tremendous liability to the City by having such a facility. However, there has been recent State legislation which has gotten cities off the hook for liability, or made it possible for the City to consider those type of altemative recreation activities. Councilmember Harbicht stated that he would like the City, through the Recreation Commission, to take a good look at these various alternative recreation activities. These are popular activities and all factions of the community need to be served if possible. Councilmember Harbicht commented on Agenda Item 10b. stating that the gift of $7,500 from the Friends of the Arcadia Public Library for the purchase of library materials is on the Consent Calendar because the City rarely declines gifts such as this; it is not meant to trivialize the gesture. The City Council sincerely appreciates all the efforts put out by the Friends of the Library and the library is enriched by their efforts. Councilmember Harbicht thanked the Friends of the Library on behalf of the entire City Council. I Mayor Kovacic announced that on Wednesday, June 3, 1998 at the Arcadia Library there will be a public budget workshop, and encouraged citizens interested in the City budget to attend and raise issues of concern. The Mayor stated that staff will put together a presentation that will explain the budget process and other elements the City Council will discuss at the next meeting. The Mayor also announced that he will continue the tradition started by former Mayor Harbicht; the "What's Brewing" informal discussions held on the first Friday of each month from 9:30 10 10:00 a.m. at the Community Center with the senior citizens. Mayor Kovacic announced that the public scoping meeting on the Environmental Impact Report (EIR) for the Santa Anita Commercial Center will be held on Wednesday, June 10, 1998 starting at 7:00 p.m. at the Community Center. The purpose of the meeting will be to identify environmental issues that should be addressed in the project's EIR. Mayor Kovacic thanked Matt Beveridge, Arcadia's designated soapbox derby driver, for representing Arcadia well at Sierra Madre's Great Crate Race on Sunday, May 31, 1998. The Mayor stated he accepted a challenge from Sierra Madre Mayor Doug Hayes, enlisted Matt Beveridge and his soapbox race car, and Matt beat Sierra Madre in the race. Mayor Kovacic congratulated Matt and his father, John, an Arcadia firefighter, for making Arcadia proud. I 6 6/2/98 40:0145 I (APS Students) The Mayor stated there was a Bon Voyage celebration on May 27, 1998 for the AFS students who will be traveling abroad. Mayor Kovacic gave ea~h student City of Arcadia pins to take to their host countries. The City will be well represented by Nicholas Schupbach in Costa Rica, Brynne Payne in Australia, David Hsu in Costa Rica, Jeffrey Hsu in Italy, and Jessica Cheng in France. (Permitted Uses) Mayor Kovacic commented that he would like the Council to contemplate for possible future discussion a review of development standards, building requirements and permitted uses within the City. (Flag Day) Mayor Kovacic read a speech by Sgt. Ed. Bacon, Retired entitled: "Ode to the American Flag" about Flag Day which will take place on June 14; Sgt. Bacon will not be in town on Flag Day to read his speech. The Mayor thanked Sgt. Bacon for his words and encouraged Arcadians to fly their flags on June 14. 10. CONSENT ITEMS I 10a. MINUTES APPROVED the minutes of the May 19, 1998 Regular Meeting. (May 19,1998) 10b. FRIENDS OF THE ACCEPTED a monetary gift of $7,500 to the Arcadia Public Library from the Friends of ARCADIA PUBLIC the Arcadia Public Library for the purchase of library materials. LIBRARY GIFT ($7,500) O.3-~ <) ,/,f) THE ABOVE CONSENT ITEMS 10a and b APPROVED ON MOTION BY MAYOR PRO OI'.-oJf).,.A1' TEM CHANDLER, SECONDED BY COUNCILMEMBER MARSHALL AND CARRIED ON ROLL CALL VOTE AS FOLLOWS: AYES: NOES: ABSENT: Councilmembers Chandler, Harbicht, Marshall, Roncelli and Kovacic None None 11. CITY MANAGER 11a. ARCADIA City Librarian Kent Ross presented the staff report and recommendation regarding CITY LIBRARY the costs for reopening the library on Fridays and for opening one half day on c...-- (Reopening Hrs. Sundays stating, in part, that in order to reopen the Library on Fridays, $72,000 is n~ Fridays and needed to be added to the Library's annual operating budget allocation. The U Half Day consequences of restoring Friday hours with the current budget allocation would 5,,";{2(5 .satwdays) result in service reductions throughout the Library. Alternative schedules which (RECEIVE AND would reduce the hours of operation but be spread over a six day period would also FILE REPORT) reduce service and cause a further loss in the library materials budget in order to cover the cost of utilities and custodial services for the extra day. 0/3. 0 . f1~) I Opening the Library on Sundays would require added staff in order to provide the level of library service offered during the week. Providing Sunday hours with a minimal staff to just keep the building open would be possible but would cause problems with the public expecting service not offered. There are also security issues that need to be considered. 7 6/2/98 40:0146 It is the recommendation of the Library Board of Trustees that the City Council approve I the restoration of $72,000 to the Library's annual operating budget allocation for the purpose of reopening the Library on Fridays. It is also the Library Board's recommendation to open the Library four hours on Sundays at the same service level as during the week only if previous reductions in service levels are restored to the Library's annual operating budge\. These include $64,000 in library materials and $25,000 in part-time staff. Responding to Councilmember Marshall, Mr. Ross stated that when the Library was closed on Fridays, there was also a reduction of contracted custodial staff hours; if the Library is reopened on Fridays these contracted custodial staff hours will need to be reinstated due to the required daily maintenance and set up tasks performed by that individual. City Librarian Ross also responded that changing the current Library hours to Noon - 9:00 p.m. including Friday would increase utility costs; even though the number of hours per week would be the same, there would be an additional day of start up, rather than running the utilities for an additional two hours for four days. To save expenses for utility costs involve not starting up the utilities for an entire day. It was estimated that the resulting savings for utilities has been $10,000 to $15,000. Council member Marshall commented that she thought that at this time it is too much to ask to open the Library on Sundays; however it is imperative to the citizens that the Friday hours be reinstated. Mrs. Marshall restated that she would like to see the Library open fewer hours each day and open on Fridays, rather than be open the current hours including Fridays and Sundays and be short of staff. Council member Roncelli stated that the staff report did not communicate what he had I hoped it would. Mr. Roncelli commented about the Library Mission Statement regarding equal access; it is important the Library be open evenings and weekends to provide access to citizens who can come to the library only at that time. Other areas of concern addressed by Councilmember Roncelli were the reasons Library staff may be absent from the Library such as jury duty and meetings and/or conferences. Staff explained that jury duty service is required by law, but the City limits the number of allowable days. Meetings and/or conferences are necessary to maintain staff education for Library innovations and technology that enable staff to provide faster and more efficient service to a greater number of patrons. Explaining the potential loss of State Public Library Funds of $30,000 for the Library materials budget in the next fiscal year due to failure to meet the maintenance of effort requirement by the State, City Librarian Kent Ross stated that based upon the City's population and other factors the State gives money to public libraries. State money is not intended to replace that spent by each city, but to augment a city's expenditures. Since this year's Library budget allocation falls below that of the previous year, the State considers this as a failure to meet the maintenance effort requirement, thus reducing the amount given to the City. Due to extenuating circumstances, such as the construction of the Library expansion, the Library was allowed a waiver to the maintenance of effort requirement in previous years. Mr. Ross also explained that due to budget reductions since 1991-92 fiscal year the Library has lost the ability to purchase $64,000 in library materials. In response to Council member Roncelli's inquiry, City Librarian Ross explained the priorities and costs outlined in the staff report as follows: I 8 6/2198 40:0147 I 1. Reopening the Library on Fridays 40 hours of staff time $58,000 Utilities $11,000 Custodial service $ 3,000 2, Reinstating services reduced since 1991-92 fiscal year Library materials $64,000 Part-time staff $25,000 3. Opening the Library on Sundays from 1 :00-5:00 p.m. Utilities $ 7,000 Custodial services $ 3,000 Part-time librarians $24,000 Part-time library aides $ 6,000 $72,000 $89,000 .' $40,000 If implemented as recommended by the Library Board of Trustees, the City would need to approve a restoration of $201,000 to the Library's annual operating budget allocation. City Librarian Ross expiained other factors that need to be evaluated when considering Library operating hours are the hours the Library is used the most and scheduling staff, such as overlapping schedules to cover as many divisions within the Library as possible to provide the greatest level of service. Opening the Library more days with no increase in staffing would not allow for overlapping schedules, creating a single shift situation; thus leaving some desks unattended and a decrease in the level of service. I Regarding volunteers, Mr. Ross stated, in part, that the Library has about the maximum number of volunteers it can handle at this time. The volunteer program has been expanded to about 4,000 hours. When staffing is reduced, the ability to coordinate and handle volunteers is also reduced. Staff is needed to recruit, train and evaluate volunteers. There is also a lot of turn-over of volunteers which increases the amount of training that occurs. In response to Councilmember Marshall the City Librarian responded that to reopen on Fridays, and to not include the cost of staff time ($58,000) would result in stretching staff even further and reducing the level of services offered. The Library Board has debated this issue and determined it was not feasible to reopen on Fridays at the current staffing level. City Librarian Ross responded to Mayor Kovacic's inquiry regarding innovations and grants by outlining grants for which applications were submitted, grants awarded to the Library and grant applications currently in process. Mayor Kovacic stated that as outlined in the City Charter the City Council decides how much money is allocated to the Library each year, but the Library Board decides how the money is spent. The Mayor suggested the Library Board consider initiating summer hours, i.e. reducing the Library's operating hours during the summer. Mr. Ross responded that staff scheduling would be impacted by a reduction in summer operating hours. The use of interns has previously been used at the Library, however, they only stay for a short time and need supervision similar to a volunteer, are not always available from the library schools, and the library schools are diminishing in number from which'to'obtain interns. I Mr. Ross also commented that the State does not consider in the formula for its maintenance of effort requirement factors such as a library's volunteer program or that it has established a foundation. 9 6/2/98 40:0148 City Librarian Ross responded to Mayor Kovacic's inquiry as to how much time Library I staff spends babysitting children who are left with no adult supervision stating, in part, that although there are parents who do leave their children, the Library staff does not expend a great deal of time monitoring these individuals. The Library security guard handles the fact that there are a great number of people in the Library at these times and if there are any resultirig problems. Councilmember Harbicht commented that the staff report shows that there was a thirteen (13%) percent reduction in Library operating hours and a seven (7%) percent reduction in gate count; therefore some individuals must have adjusted their schedules to use the Library when it is open. Mr. Harbicht expressed that he concurred with the Library Board that the quantity of hours the Library is available to the public should be considered, but not to the exclusion of the quality and level of services offered. Councilmember Harbicht also stated that the aftemoons are the Library's busiest hours, however there is considerable use in the morning hours and that consideration needs to be given to both segments of the population. Mayor Kovacic commented that any decisions regarding the Library are a part of the City Council's discussions on the entire City budget; his preference was to include this item when discussing the entire budget. Council member Harbicht concurred. Councilmember Marshall commented that if the Library were to open at noon each day individuals who want to use the Library when school children are not there would still have the early afternoon hours before school is out. The City Council concurred that the staff report would be RECEIVED AND FILED, and I discussion on this matter would continue when the entire budget is considered by the City Council. ADJ::lURNMENT The City Council RECESSED to Closed Session at 8:57 p.m., RECONVENED the (June 16, 1998) Regular Meeting and at 9:35 p.m., ADJOURNED to 6:00 p.m., Tuesday, June 16, 1998 for a Regular Meeting to conduct the business of the City Council and the Arcadia Redevelopment Agency and any Closed Session necessary to discuss personnel, litigation matters or evaluation of properties. Ga ATTEST: I 10 6/2/98