HomeMy WebLinkAboutJUNE 16,1998
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CITY COUNCIL PROCEEDINGS ARE AUDIO AND VIDEO TAPE RECORDED AND ON FILE IN THE
OFFICE OF THE CITY CLERK
MINUTES
CITY COUNCIL OF THE CITY OF ARCADIA
and the
ARCADIA REDEVELOPMENT AGENCY
REGULAR MEETING
JUNE 16, 1998
The City Council and the Arcadia Redevelopment Agency met in a Regular Meeting on
Tuesday, June 16, 1998. at 6:00 p,m, in the Council Chambers Conference Room,
ROLL CALL:
PRESENT: Council members Chandler. Harbicht, Marshall, Roncelli and Kovacic
ABSENT: None
PRESENT: Recreation and Parks Commission Members Barrows, Gibson. Kennedy
and Phillipi
ABSENT: None
1, AUDIENCE PARTICIPATION
Peqqy Bray, 314 E, Sycamore Avenue, thanked the Director of Recreation Jerry Collins
for informing residents of the possibility of installing lighting on the athletic fields at
Foothills Middle School and meetings concerning this issue, Mrs, Bray commented, in
part, that the streets surrounding Foothills Middle School are all cul-de-sacs with
parking and traffic problems as a result of a Japanese school, soccer, and baseball.
The traffic congestion has mushroomed in the last three to five years, There has also
been problems with people leaving trash. not supervising their children and individuals
climbing fences, The residents are concerned that if nighttime lighting is installed at the
school the increased volume of people going to the school after dark will exacerbate the
problems residents are experiencing and that crime will also increase as a result.
Georqia Masanovich, Arcadia resident commented, in part, that she feels installation of
nighttime lighting at Foothills Middle School would be a detriment to the area and hopes
it is not approved,
Donna Clayton, 210 E. Sycamore Avenue, commented, in part, that she is opposed to
athletic field lighting at Foothills Middle School because of the grade elevation of the
athletic fields near her home; lighting would also illuminate her property. inclUding
shining into her home. until 10:00 p.m, Problems such as traffic and parking are
experienced by residents seven days each week as a result of people utilizing the
school for extra-curricular or community activities,
Stella Guiwits. 238 E, Sycamore Avenue. stated that she also is opposed to the lighting
at Foothills Middle School because of the resulting additional traffic and noise,
2.
JOINT SESSION WITH THE ARCADIA RECREATION AND PARKS COMMISSION
Don Kennedy. Chairman of the Recreation and Parks Commission. thanked the City
Council for the opportunity to meet and discuss the Recreation Commission's concepts
for use of available Proposition A funds. and stated the Commissioners enjoy their
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DISCUSSION
L. A, COUNTY
1992 & 1996
PROP A
FUNDS
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commission appointments and want to make a difference for Arcadia youth,
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Director of Recreation Jerry Collins stated in part. that the Los Angeles County Parks
and Recreation Proposition A, Safe Neighborhood Parks and Open Space funds that
County voters approved in 1992 and 1996 for incorporated cities in Los Angeles
County. are designated to be used for the acquisition. development. improvement,
rehabilitation or restoration of recreation facilities, The City of Arcadia received
$517,500 in Proposition A (Prop A) funds in 1992 which were used to improve the
Arcadia High School baseball field, Eisenhower Park, Bonita Park and Bicentennial
Park, Recreation and Parks Commissioner Pat Gibson then presented the
commission's report which outlined the projects completed at each of these four
facilities, Commissioner Gibson reviewed the 1996 Prop A fund allocation stating it is
in three parts: $200,090 for the Civic Center Athletic Field; $242,438 available for any
park or open space; and $66,205 each year for 22 years for maintenance of such
improvements,
Commissioner Gibson reviewed the needs assessment process followed by the
Recreation Commission to determine the City's needs and priorities for utilizing the
Prop A funds:
For the Civic Center Athletic Field the Commission met with all soccer commissioners
and users of the facility, had a turf specialist contractor conduct a site visit and
consultation and cost estimate for field improvement. and cost estimates from a lighting
contractor, which resulted in the generation of a $200.000 program for that facility, The
program included an irrigation system, turf improvements, wall/fence repair. utility I
relocation, light replacement, bleachers, new rubber matting and engineering and
contingency costs,
To detennine expenditures for the $242,438 unrestricted park and open space funds the
Commission conducted a Citywide needs assessment by visiting every park and school
site within the City. met with all youth sports leaders requesting their input, met with all
school principals, and coordinated with the Youth Master Plan,
These assessment activities resulted in a priority list for Citywide improvements which
totaled $1.235,600, The commission recommended projects from the priority list that
could be done using Prop A funds, The projects include field lighting and bleachers at
Dana Middle School; basketball court lighting and bleachers at First Avenue School;
bleachers and possible field lighting at Foothills Middle School; playground equipment
and engineering and contingency costs at Newcastle Park,
The Recreation Commission also approached all the youth sports groups and youth
groups in Arcadia and requested matching or contributing funds; two soccer groups
offered between $75,000 and $85,000 and one service club offered to 'contribute funds
for the improvements,
Regarding the Maintenance Fund Allocation ($66,205). Commissioner Gibson stated
that this money is not automatically given to the City, but that application for
reimbursement must be made with an explanation of how the money will be used. The
categories within this fund allocation are electricity, light maintenance, increased field
maintenance, neighborhood cleanup and field maintenance staff. The latter two
categories could include increasing the level of youth employment in the City. The I
commission committed to completing the application for acquisition of the $66,205
Maintenance Allocation Funds.
The commission requested direction from Council regarding the establishment of a
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youth hiring program to meet the requirements within the Prop A Maintenance Fund
Allocation of hiring "at risk" youths (youths between the ages of 15 and 27 years living
in Los Angeles County), Over the next 20 years the City of Arcadia must spend
$44,700 each year on hiring "at risk" youth. The commission presented three youth
hiring program alternatives which included requiring improvement and maintenance
contractors to hire "at risk" youth, and increase City youth hiring, The commission
recommended Youth Hiring Program Alternative 1 which included youth hiring in all
areas (improvement contractors, maintenance contractors and an increase in City youth
hiring).
Commissioner Gibson reviewed some of the neighborhood concerns regarding
implementation plans. such as increased nighttime activity levels. noise, trash, parking
and traffic impacts, The commission requested direction from the City Council to meet
with the neighborhood groups for development of an acceptable plan which will allow
the projects to move forward with neighborhood concurrence,
Mr. Gibson reviewed the Recreation Commission's recommended implementation
schedule as follows:
Neighborhood Meetings
Council Hearing
Hire Park Architect
Contractor Bids
Begin Construction
Complete Construction
Summer 1998
September 1998
November 1998
February 1999
March 1999
September 1999
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In response to Councilmember Harbicht's query, Commissioner Gibson responded that
at the meetings held with the Foothills Middle School neighborhoods the Recreation
Commission received responses different from any other neighborhood, and that the
school abuts more single family homes and residential streets (rather than arterial
roads) making this a unique area,
Altematives to lighting Foothills Middle School were discussed, however the
Commission stated that Foothills Middle School provides the largest field area to be
lighted for practice sessions, Concerns were expressed by Council regarding
approaching local businesses for use of their parking areas by people attending
activities at Foothills Middle School.
Council member Roncelli expressed concern that there may be City ordinances
regarding lighting that could affect the proposed lighting projects, The Commission
responded that they have visited several sites in the City of Pasadena completed by the
consulting contractor and there are limitations that can be set for light-bleed over into
residential areas. Cutoff times for lighting has not been set by the Recreation
Commission; the 10:00 p,m. time stated by a homeowner this date is. at this point, a
rumor. Arcadia County Park rents its lights until 1 0:00 p.m.. although no youth practice
occurs past 9:30 p,m, Considerable discussion ensued regarding users outside of the
community having the ability to rent the Foothills Middle School field including lights
and limiting use of the facility.
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Discussion followed regarding creating an additional lighted field for soccer games
(rather than just practices) to alleviate the concentrated use on anyone particular field.
lighting and use of Arcadia County Park. Staff explained the rationale for lighting fields
to practice level and game level and why particular schools were selected for each type
of activity. Staff also explained that if lighting at Foothills Middle School is eliminated
from the priority list. families will need to drive to neighboring cities for their evening
practices, Use 'of alternative fields and alternative parking was again discussed,
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MOTION
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It was MOVED by Councilmember Chandler. seconded by Council member Harbicht
and CARRIED on roll call vote as follows to APPROVE the Implementation Schedule.
in particular, to move forward with the neighborhood meetings and to explore the
altematives; and APPROVE the Youth Hiring Program Alternative #1 as presented by
the Recreation Commission,
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AYES:
NOES:
ABSENT:
Councilmembers Chandler, Harbicht, Marshall and Kovacic
Councilmember Roncelli
None
At 6:55 p,m, the City Council RECESSED the Joint Study Session and RECONVENED
the Regular Meeting in the Council Chambers at 7:00 p,m,
INVOCATION First Reader Laura Lawrence, First Church of Christ, Scientist
PLEDGE OF
ALLEGIANCE Joel Jensen
ROLL CALL:
3,
Mayor's
Community
Service Award
4.
Mayor's
Business
Recognition
Award
PRESENT:
ABSENT:
Councilmembers Chandler, Harbicht, Marshall, Roncelli and Kovacic
None
PRESENTATION
Mayor Kovacic presented the June 1998 Mayor's Community Service Award to Ernie
and Gail Jensen stating, in part, that they are strong believers of participating in
community affairs and wonderful role-models who always do more than their share to
help whenever needed, They do not just advocate civic participation and vOlunteerism,
they do it; giving generously of their time and talents to benefit others in many school,
church and community activities, Mr. Jensen's community participation also includes
many activities with the Arcadia Rotary Club; Mrs, Jensen's participation also includes
the AAUW. Assistance League, PTA. and Youth Master Plan Committee, On behalf of
the City Council Mayor Kovacic thanked Mr. and Mrs, Jensen for their efforts in making
the City of Arcadia a better place,
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Mrs, Jensen thanked the Mayor for the honor stating, in part, that although the City is
known as the City of Homes, they consider it to be a City of Families; the strength of
Arcadia is its volunteers, and it is exciting to be part of a city that is serving the needs of
families of all ages.
PRESENTATION
Mayor Kovacic presented the June 1998 Mayor's Business Recognition Award to Bob
Kratt of V ACCO stating, in part, that 1998 marks VACCa's 50th year in business in .the
City of Arcadia; Mr, Kratt takes the time to become a very active corporate citizen by
participating in community affairs and runs a first-class operation with several
employees who have been with him twenty to thirty years, Mr, Kratt has invested his
personal time and talents to the City of Arcadia through his many charitable endeavors,
He takes pride in sponsoring a National Little League team for thirty-five years, is an
active member of Arcadia Rotary Club. regularly participates in Arcadia High School
and Red Cross activities, supports the Methodist Hospital Auxiliary Holiday Home Tour,
Boy and Girl Scout troops. the Methodist Hospital Foundation. many local schools and
churches. and Boys and Girls Clubs, VACCa is an excellent example of a business
that sees itself as a true member of the community.
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Mr. Kratt expressed his appreciation to the City Council for the recognition; and thanked
Arcadians for supporting his business,
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5,
Mayor's
Employee
Recognition
Award
6.
7.
ORD, & RES,
READ BY
TITLE ONLY
8,
8a,
RESOLUTION
NO. 6055 -
FISCAL YEAR
1998-1999
OPERATING
BUDGET &
SPENDING
CONCEPT
PLAN FY
1999-2000
(ADOPTED)
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PRESENTATION
Mayor Kovacic presented the June 1998 Mayor's Employee Recognition Award to
Police Officer Mike Castro stating, in part. that Mike began his career with the City of
Arcadia in 1988 as a police cadet, entered the police academy in June 1991 and '
became a sworn Arcadia Police Officer in September 1991, Officer Castro is currently
assigned to the community policing section and volunteers as a member of the
S,W,A,T, team, He has a deep commitment to his profession and the City of Arcadia;
always willing to expend the time and effort to ensure things are done correctly, Officer
Castro has an outstanding attitude and approach to his job, very well-respected and
liked by his fellow employees in all City departments. an asset to the Police Department
and the citizens of Arcadia, Mayor Kovacic congratulated Officer Castro on behalf of
the people who work and live in Arcadia,
Police Officer Mike Castro thanked the City Council, the Police Department and his
family for the recognition; and stated that he comes to work each day to give back to
the community what it gave him, and to be a positive role model to Arcadia children,
Officer Castro also introduced his family,
SUPPLEMENTAL INFORMATiON FROM STAFF REGARDING AGENDA ITEMS
City Manager William Kelly stated that Item 13h is withdrawn from the Consent Agenda,
QUESTIONS FROM CITY COUNCIUREDEVELOPMENT AGENCY REGARDING
AGENDA ITEMS
None
It was MOVED by Mayor Pro tem Chandler, seconded by Council member Harbicht and
CARRIED that ordinances and resolutions be read by title only and that the reading in
full be WAIVED,
PUBLIC HEARINGS
City Manager William Kelly presented the staff report and recommendation to adopt
Resolution No, 6055 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARCADIA. CALIFORNIA. ADOPTING A BUDGET FOR FISCAL YEAR 1998-99
AND APPROPRIATING THE AMOUNTS SPECIFIED THEREIN AS EXPENDITURES
FROM THE FUNDS INDICATED AND APPROVING IN CONCEPT A SPENDING
PLAN FOR 1999-2000. stating, in part, that each year the budget process is a series of
steps beginning with the Mission Statement which defines the City's vision for the
future; the Council then forms and adopts Goals; staff then devises Management Work
Programs, specific objectives created by each department based upon the City
Council's goals. The Management Work Program document is used throughout the
year to ensure that the activities above and beyond normal day-to-day activities are
completed. The formulation of the Management Work Program document then aids in
the generation of the City Operating Budget as well as the Capital Improvement Plan
(CIP).
The majority of the City's Operating Budget is derived from taxes (65%) with other
revenues comprising the remaining sources of money, Expenditures for all funds are
48% to the General Fund. 19% to Special Revenue. with the remainder in other funds.
For the first time in several years the 1998-1999 Budget is balanced with some surplus
in the General Fund, Specifics presented for the General Fund included that 62% of
the General Fund Dollars (approximately $25.000,000) comes from taxes with the
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remaining 38% coming from other reven'ue sources; the Police and Fire Departments
account for almost 60% of the General Fund Budget expenditures; various other
departments comprise the remaining funding needs,
The budget reductions of $1,9 million implemented by the Council last year brought the
budget into balance; this year with those reductions there will be a small surplus.
however, the budget does not indicate a reinstatement of programs or services reduced
last year.
The 1998-99 overall City Budget is approximately $48,3 million, the General Fund
Revenue Budget is $25,7 million. the General Fund Expenditures are approximately
$25,5 million, resulting in an approximate $200.000 General Fund balance at the end of
the 1998-99 fiscal year. 1\ is projected that the General Fund will reflect a $900.000
surplus in the 1999-2000 fiscal year.
The City Manager noted that it is anticipated that the City will receive approximately
$2.2 million in vehicle license fees from the State this year, however; there is
discussion in Sacramento that those funds be used to balance the State budget, which
would have a severe impact on the City's budget.
The City Manager stated that the City is negotiating with two additional hotels for the
property at Huntington Drive and Second Avenue, the Race Track Project is currently
being processed, property taxes are increasing; all of which will increase City revenues,
Every year the City devises a 5- Year Capital Improvement Program (CIP). adding a
new year each year, The new CIP shows a need for $32 million for streets. buildings,
sewers, water and parks, These are the infrastructure needs to maintain the City's
current quality,
Equipment needs reflect a little over $5,8 million over the next five years, The
equipment needs include office machines, computers, field equipment. vehicles and
communication equipment.
The City Operating Budget presented for approval this date was discussed with the City
Council at the May 26. 1998 Budget Study Session. reviewing and discussing various
items in detail. In addition. on June 3. 1998, a community meeting took place with
residents participating at which time the City Council responded to questions and
received community input. In accordance with the City Charter. fOllowing a Public
Hearing the City Council must adopt by resolution the City Operating Budget and the
CIP and Equipment Program by July ,1,
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The City Manager reviewed minor budget revisions submitted to the City Council since
the last meeting, There will be additional revenue of $20,000 if Council approves a ten-
year lease agreement for the Arcadia Par 3 Golf Course; the Police Department
reduced costs for the Police Reserve Dinner which can be used for a proposed Board
and Commission Reception; staff has suggested that membership in the San Gabriel
Valley Commerce and Cities Consortium be dropped for this fiscal year allocating those
funds to the Chamber of Commerce; the hours and locations of the school crossing
guard program has been modified which will result in a savings of $12,500; there are
proposed dues increases for the Council of Govemment coming from Proposition A and
Air Quality Funds; Council previously approved a $500 allocation to the Centennial
Commission; an increase of $500 to the Employee Advisory Committee has been I
suggested; and the City Library computer equipment budget has been revised.
Summarizing those modifications the City Manager stated that the General Fund
balance has been increased by approximately $20,000 totaling almost $200.000 for
Fiscal Year 1998-99,
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MOTION
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Mayor Kovacic OPENED the Public Hearing.
Marquerite Spencer, 1008 S. Mayflower, stated, in part, that she would like to know why
City staff did not follow through with requests from the City Council that there be
quarterly budget reports presented to the Council. Mrs. Spencer also questioned
revenues received from Santa Anita Race Track and changes in revenues and
expenditures for the CIP. She suggested that, since the City's financial situation seems
to be improving. the City immediately replace all fire personnel previously eliminated.
Mrs. Spencer also suggested that there be an inquiry into the City purchasing South
Coast Air Quality Management District (SCAQMD) approved street sweepers which will
reduce air particulate matter protecting residents,
Fred Jahnke, Hacienda Drive, commented, in part, that he attended the June 3, 1998
community budget meeting and expressed his concems that arose as a result of
information presented at that meeting. The first concern was a previously discussed
independent salary and benefit survey of City employees not yet conducted, Mr.
Jahnke stated that he believes the lack of such a survey is an impediment in Council's
consideration of the budget; the largest single factor in the City's budget is employee
costs. He urged the Council to cause a survey to be taken as quickly as possible so
that this lingering concem can be appropriately handled,
Another concem expressed by Mr. Jahnke was the annual $800,000 cost for the
administration of the Redevelopment Agency. Mr. Jahnke suggested the City Council
consider reviewing this expenditure since the remaining Agency property will be sold
and that the City now has an executive in charge of development; even though the
Agency has other functions, the cited factors should signal a decrease in Agency
activity and a decrease in Agency administration costs.
The last concem expressed by Mr. Jahnke was the City's projection for the current
budget's final status; will there be a surplus or deficit ending balance, and how much it
will be,
No one else came forward to address the City Council for or against the proposed
budget.
It was MOVED by Council member Harbicht, seconded by Mayor Pro tem Chandler and
CARRIED to CLOSE the Public Hearing.
Staff responded to audience participants questions and concerns stating. in part. that
quarterly budget reports were completed as requested by Council; the last report
combined with the FY 1998-99 proposed budget covering the entire year and also the
coming year, It continues to be City policy to present quarterly budget reports unless
the City Council changes that policy,
Changes in the CIP funds and utilization of those funds to hire back police and fire
personnel is not feasible, CIP funds are restricted funds to be used for gas. water,
sewer. or storm drain purposes only.
Regarding the salary and benefits survey, discussion was started several months ago, it
is still ongoing, the first meeting in July 1998 will be a closed session to inform the
current Councilmembers as to where the survey is going and its schedule.
Administrative Services Director James Dale commented that it is estimated that race
track revenues for fiscal year 1998-99 should be $1.5 million, Mr. Dale stated that the
City is estimating a zero fund balance for the budget at the end of this fiscal year.
however this could change once all expenditures are completed and revenues are
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received.
Regarding the issue regarding SCAOMD approved street sweepers. Maintenance
Services Director Malloy responded that the Capital Equipment Replacement Program
includes provisions to purchase a street sweeper next year; it is the intention of the City
to be a model approved by the SCAOMD.
Redevelopment Agency administrative costs were commented on by Development
Services Director/Deputy City Manager Don Penman who stated, in part, that the
Agency's operating budget is $783,000 of which approximately 37% is personnel costs
(3.3 employees). $4,000 capital outlay expenses, and the balance are operational costs.
The operational costs include $192,000 in interest payments, which funds are directed
to the equipment replacement, capital outlay and insurance funds on redevelopment
agency loans received from the City, and another $192,000 to reimburse the insurance
fund for draw downs from the Downtown Project.
Councilmember Roncelli commented it was his opinion that study of the proposed
budget has not been adequate, there are still many questions unanswered and there are
a number of budget items he feels uncomfortable with (such as the salary survey and
the equipment acquisition program).
Regarding a proposed expenditure of $150,000 for Jail Remodel. Police Chief Garner
explained that the project is necessary to provide greater safely for prisoners and cost
will be spread over two years, Fiscal Years 1998-1999 and 1999-2000, with $75.000
budgeted each year.
Councilmernber Roncelli questioned a proposed expenditure of $115,000 for removal of
250 trees that interfere with powerlines commenting that it might be more prudent to
underground these lines rather than remove the trees, Maintenance Services Director
Patrick Malloy responded that this is a joint project between Southern Califomia Edison
and Arcadia, The cost to the City will be $29,500, Edison will be contributing $65,700
and the remainder coming from the State's Urban Forestry Grant. Mr. Malloy
commented that undergrounding may not be possible as the trees are in residential
areas. not commercial areas for which the undergrounding program is designed, Staff
shares Mr, Roncelli's concern regarding tree removal; some trees can be transplanted.
Mr. Malloy responded to Councilmember Marshall that the large palm trees in question
in the tree removal project are very old trees. probably planted before the power lines
were installed and that they would be replaced with trees that would not reach a size
that could interfere with the power lines, such as a crepe myrtle, Other trees in the
project, such as liquid ambers, would not survive transplant.
Councilmember Roncelli stated that he needs to study the budget further before
adoption and that a volunteer finance committee to assist the Council in achieving a
better budget should be pursued at this time, not later.
Councilmember Marshall concurred that further study of the budget is appropriate and
adoption would be premature, Mrs. Marshall questioned the vacation sellback fringe
benefit for City management staff and felt the issue needs to be addressed very soon.
Council member Marshall also expressed concern that further discussion of potential
alternatives needs to occur regarding the reopening Library on Fridays and Library
materials,
Mayor Pro tem Chandler stated that he is pleased that for the first time in six years the
City has the opportunity to begin a fiscal year with a balanced budget. He noted also
the budget as prepared and presented by staff does not include salary increases for any
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MOTION
ROLL CALL
MOTION
40:0157
employees,
Council member Harbicht commented that he is pleased that the budget before Council
is a balanced budget. it took much hard work over the last two years to make that come
about. Mr. Harbicht stated that if there are changes and discussion Council feels is
necessary for budget adoption that should happen at the meeting this date.
Mayor Kovacic confirmed with staff that the revised school crossing guard program is in
concurrence with discussions and meetings with the school board and continues to
provide a safe program.
Regarding the salary survey, City Manager Kelly stated that Council will receive a
report on the status of the Request For Proposal and Scheduie For Implementation at
its Closed Session meeting on July 7,1998,
City Manager Kelly also confirmed that the report concerning Redevelopment Agency
funds derived from the County for tax increment have gone into the Agency's fund for
use. Transferring those funds back to the City Council is a legal process which will
need to be followed and will be based upon prior actions of the Agency and City
Council. The Council then determines whether or not they want to reappropriate those
funds from the Equipment Fund to the Capital Fund back to the General F'und.
Mayor Kovacic agreed that a lot of effort went into the proposed budget and
commended staff and the previous City Council for reducing a $1,9 million budget
deficit to a balanced budget. The Mayor concurred with Councilmember Marshall
regarding the maintenance of effort requirement at the Library; appropriating an
additional $38,000 to the Library to acquire an additional $30.000 from the State
appears to be a prudent investment. The Mayor also stated that he would like to see at
least a token contribution put in reserve for at least a partial implementation of the
Youth Master Plan; the School District has committed $25,000, he would be in favor of
allocating $25.000 to a Youth Master Plan reserve, Mayor Kovacic also commented
that the salary survey would not be completed by July 1, the City Council will soon hear
about the Redevelopment Agency and that he would like to see the budget process
move forward,
It was MOVED by Councilmember Harbicht, seconded by Mayor Pro tem Chandler and
CARRIED on a roll call vote as follows to APPROVE the Proposed Budget Revisions
for Fiscal Year 1998-99 (Exhibit A of the staff report) and in addition APPROPRIATE
$42.000 for the Library to meet the Library Maintenance of Effort requirement.
The Council further discussed the additional appropriation of $42,000 for the Library.
the Library's maintenance of effort requirement. and what. if any, contingencies or
restrictions Council could impose on the appropriation,
AYES;
NOES:
ABSENT:
Council members Chandler, Harbicht, Marshall and Kovacic
Council member Roncelli
None
It was MOVED by Mayor Kovacic. seconded by Councilmember Marshall and FAILED
on a roll call vote as follows to ALLOCATE $25.000 for partial implementation of the
Youth Master Plan,
Councilmember Harbicht stated he would not vote in favor of the motion because
Council still needs to review a forthcoming priority list from the Youth Master Plan
Committee; Mr. Harbicht was not in favor of appropriating $25.000 without a specific
spending plan. . .
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ROLL CALL
MOTION
ROLL CALL
RESOLUTION
NO, 6056 -
FY 1998-1999
THROUGH
2002-2003
CAP. IMPRV, &
EQUIP, ACQ,
PROGRAM
(ADOPTED)
0.3010- 30
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AYES:
NOES:
ABSENT:
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Councilmembers Marshall and Kovacic
Council members Chandler, Harbicht and Roncelli
None
Considerable discussion and clarification ensued regarding the recent agreement for
exchange of $1,5 million in Arcadia Proposition A Local Return funds for $975,000 in
General Fund monies from the City of Industry.
Councilmember Marshall requested clarification as to the status of the staff report
regarding the $350.000 Redevelopment Agency funds and a payback to the City. Staff
respOnded that the study is currently being finalized and will be brought to the July 7
City Council meeting.
It was MOVED by Mayor Pro tem Chandler, seconded by Councilmember Harbicht and
CARRIED on a roll call vote as follows to ADOPT Resolution No. 6055 entitled, "A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA,
ADOPTING A BUDGET FOR FISCAL YEAR 1998-1999 AND APPROPRIATING THE
AMOUNTS SPECIFIED THEREIN AS EXPENDITURES FROM THE FUNDS
INDICATED, AND APPROVING A CONCEPT SPENDING PLAN FOR 1999-2000',
AYES:
NOES:
ABSENT:
Councilmembers Chandler, Harbicht, and Kovacic
Councilmembers Marshall and Roncelli
None
It was MOVED by Councilmember Harbicht, seconded by Mayor Pro tem Chandler and
CARRIED on a roll call vote as follows to ADOPT Resolution No, 6056 entitled, "A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA,
ADOPTING A CAPITAL IMPROVEMENT AND EQUIPMENT ACQUISITION
PROGRAM FOR 1998-1999 THROUGH 2002-2003 FISCAL YEARS',
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Councilmember Roncelli reiterated his opinion that the budget needs further study prior
to action by the City Council. Mr. Roncelli stated that he was concerned that $1 million
listed for computer equipment and software appeared to be exorbitant.
Administrative Services Director James Dale responded, in part, that the $1 million
expenditure is over a five year period, it has been the experience of the City that the
personal computers used by staff (over 100 machines) become obsolete due to
changes in technology. storage capacity, software needs and must be replaced within
five years, In addition, staff plans to replace the City's twelve year old financial
software due to the fact that it is outdated and obsolete; current software will not
function past the year 2000, Staff has carefully reviewed costs for computers and
relateCl items and have found that this is a necessary expense.
City Manager Kelly responded to Councilmember Marshall's question regarding types of
vehicles the City purchases in its vehicle replacement program stating. in part, that the
City is purchasing smaller. more fuel-efficient vehicles and is investigating the
possibility of purchasing Clean Natural Gas (CNG) vehicles with financial assistance
available through the State and the SCAQMD, Also in response to Councilmember
Marshall, City Manager Kelly stated that twenty City employees who are on call-back
status or significant emergency personnel take City vehicles home each night. and that
a portion of a Work Program next year is a complete analysis of the City's vehicle fleet I
which would include among other things the number of vehicles in the fleet, their size,
fuel efficiency. replacement factors (odometer readings, engine condition, etcetera),
10
6/16/98
I
I
I
ROLL CALL
RESOLUTION
NO, 6056
8b,
CONFIRM &
ABATE CODE
VIOLATIONS
COSTS -
1106 S.
Mayflower A vel
Assess
Property Owner
(P. Whitlatch)
(APPROVED)
tJS',,20 ~;-O
40:0159
AYES:
NOES:
ABSENT:
Councilmembers Chandler, Harbicht, and Kovacic
Councilmembers Marshall and Roncelli
None
Consideration of the staff report and recommendation to confirm the costs of $8,296.72
for abatement of code violations at 1106 South Mayflower Avenue and direct the
Administrative Services Director to assess the property owner (Phillip Whitlatch) for
said costs, per City Council Resolution No. 5991. On May 6, 1997 the City Council
adopted Resolution No. 5991 declaring a public nuisance and ordering the rehabilitation
of real property located at 1106 S. Mayflower Avenue, and authorized the
Administrative Services Director to collect the cost for abatement, if abatement at City
expense was required, per Sections 9406.8, 9406.5 and 9406,3 of the Arcadia
Municipal Code,
The City Council at the request of Mr. Whitlatch (property owner) at that May 6, 1997
meeting granted him twenty (20) days to resolve the code violations,
In response to a lack of progress to clean up the property, a "Notice and Consent Form"
was delivered to Mr. Whitlatch on June 3 requesting approval for the City to come onto
his property to abate the code violations. At that time consent was not granted,
however on June 16 in response to further notice by the City, Mr. Whitlatch made some
progress in cleaning up the property, including placing the inoperable vehicles inside
the garage, removing the tree house, painting the southerly exterior of the house (a
different color than the remainder of the house), removal of overgrown shrubs and yard
clean up, At that time, based on the minor progress being made, Mr. Whitlatch was
given another 30 days to complete the work,
After a site inspection in July. it was noted that no further progress had been made and
more items were now being stored outside on the site. After several attempts to obtain
compliance to clean up the property without going to court, the City on February 19,
1998 received approval from the court to gain entry onto the premises to proceed with
clean up. In order to bring the property into minimal code compliance the following
work was done on the property: general clean up; sandblasting and painting the entire
house; removal of illegal wiring, circuit panel. open wiring and other illegal electrical
in51allations; removal of hazardous waste; removal of deadwood from a tree; provision
of a storage bin; and twenty hours of Code Services Inspector's time for a total cost of
$8.296,72,
Since clean up was completed in March, Mr. Whitlatch has once again 51arted 510ring
miscellaneous items and materials outside along the Short Street side yard area, The
City will proceed with further abatement to clean up this property as necessary.
On June 3, 1998 a "Notice re Equalization of Assessment for Abatement of Code
Violations' along with a 'Statement of Expenditures" was sent to Mr. Whitlatch advising
him of the meeting this date and his opportunity to conte51 the co51s for clean-up,
Further details of the abatement process are setforth in the June 16, 1998 51aff report,
The City Council. sitting as the Board of Equalization. may mOdify or correct any
assessment that. in its opinion, is excessive or otherwise incorrect,
Miss Butler responded to Council's questions 51ating. in part, that the process the City is
following in this matter is the usual and appropriate method, The amount paid by the
City for this clean up that is in excess of the $6.000 Nuisance Abatement Fund is a
debit to the fund,
11
6/16/98
9.
10,
MARSHALL
(Meeting
Notifications)
(Wheeler Ave,
Post Office
40:0160
City Attorney Miller commented that the City has had more problems than usual to get I
this property in compliance with the Municipal Code,
Mayor Kovacic OPENED the Public Hearing.
No one came forward to speak in favor or against this matter
It was MOVED by Mayor Pro tem Chandler, seconded by Councilmember Marshall and
CARRIED to CLOSE the Public Hearing.
It was MOVED by Councilmember Harbicht, seconded by Councilmember Marshall and
CARRIED on roll call vote as follows to CONFIRM the assessment for nuisance
abatement at 1106 South Mayflower Avenue in the amount of $8.296.72 as correct; and
AUTHORIZE the Administrative Services Director to collect the cost for abatement in
the amount of $8,296,72, per Sections 9406.5 and 9406.6 'of the Arcadia Municipal
Code.
AYES:
NOES:
ABSENT:
Councilmembers Chandler, Harbicht, Marshall, Roncelli and Kovacic
None
None
At 8:45 p.m. the City Council RECESSED for 10 minutes and RECONVENED at 8:55
p.m.
AUDIENCE PARTICIPATION
I
Lonell Spencer, 1008 S. Mayflower Avenue commented. in part. that he attended the
Santa Anita Project scoping meeting and expressed concerns regarding information he
received from the City regarding discrepancies in the project's documentation for
intersection location of traffic counts, dates such were completed and its impact on the
project's EIR He also expressed a concern regarding traffic counts in the City's
General Plan,
MarQuerite Spencer. 1008 S. Mayflower Avenue commented, in part, that she also
attended the Santa Anita Project's scoping meeting and did not find the meeting to be
very productive due to the information disseminated to the audience versus the current
slide presentation shown to select citizen groups, Mrs, Spencer also expressed
concerns regarding the City's General Plan. the project's specific plan, proposed zoning
changes, and card/game clubs and wagering,
Dorothv Denne. Arcadia resident commented, in,part, that she. too. attended the Santa
Anita Project scoping meeting where citizens expressed concern regarding the
perception that there is a lack of notification from the City to the citizens for such
meetings. For the benefit of the audience Mrs, Denne gave the City's meeting hotline
telephone number
MATTERS FROM ELECTED OFFICIALS
Councilmember Marshall commented that she has received information from many
citizens regarding notification from the City for meetings such as the Santa Anita
Project scoping meeting and requested that staff make more effort to disseminate such
information to the citizens.
I
Councilmember Marshall stated she recently went to the Wheeler Avenue Post Office
in the evening and discovered that there are many lights at that location, however many
12
6/16/98
I
I
I
Lighting)
(Development
Regulations)
(Business
Signage)
(Police Dept.
Events)
(Quote)
CHANDLER
(Sister City
Comsn.)
(Code
Enforcement)
RON CELLI
(Arcadia
Transit)
MOTION
(Volunteer
Finance
Committee)
40:0161
are burnt out. trees are blocking the light cast by other lights; it is not a safe
environment. The City Manager responded that staff is investigating the matter further
and a report will be forthcoming.
Councilmember Marshall explained she has received concerns from many Arcadians
regarding the "mansionization" within the City; perhaps regulations and laws need to be
revisited and/or revised and requested this matter be agendized for a future City
Council meeting.
The prospect of working with homeowners associations to ameliorate the situation and
previous inquiries and studies was discussed. City Manager Kelly stated this issue
comes to the Council every few years, prior reports and documentation can be
forwarded to the Council for review to determine if future agendization is needed.
Council member Marshall also commented on complaints she has received regarding
languages used for business signs, particularly in west Arcadia.
City Attorney Miller stated a City ordinance was established requiring a certain amount
of English language for business signs, but does not preclude languages other than
English; City documentation and reports related to this ordinance can be redistributed
should Council so desire.
Councilmember Marshall announced two Police Department events that took place
since the last Council meeting, the DARE. Graduation and the Police Volunteer
Luncheon. Both events went extremely well.
Councilmember Marshall's quote of the day from Bill Cosby, "Human beings are the
only creatures on earth that allow their children to come back home."
Mayor Pro tem Chandler commented, in part. that on June 4 the Sister City
Commission held a reception at the Community Center to honor the original participants
of Arcadia's sister city program, The reception also served to kick-off the 25th
anniversary of the sister city affiliation with Newcastle, Australia; a video sent by
Newcastle was shown at the reception, Me. Chandler announced that the Sister City
Commission needs volunteers for a major picnic event planned for September to
celebrate the 25th anniversary; interested individuals should contact Dr. Dick Cordano.
Mayor Pro tem Chandler commented that he followed up on code violation concerns
expressed by Me. Hayden at the June 2 City Council meeting and found the concerns
valid, Me. Chandler stated that he has met with City Manager Kelly and City staff will
make a more concerted effort to ensure enforcement of City codes,
City Manager Kelly concurred with Me. Chandler. and commented that citizens also
need more education about Arcadia's Municipal Code.
Councilmember Roncelli announced that Arcadia Transit has ten new multi-passenger
vehicles. all of which meet the Americans with Disabilities Act (ADA) requirements.
These vehicles increase transit capacity by more than 40% and will be operational
beginning in July and early August,
It was MOVED by Councilmember Roncelli. seconded by Councilmember Marshall and
CARRIED to place an item on a future City Council Agenda to establish a volunteer
finance committee as soon as possible, Mayor Kovacic concurred,
13
6/16/98
HARBICHT
(Calif.
Distinguished
School ~ward)
(National Blue
Ribbon Award)
KOVACIC
(Firefighters
Bum Survivors
Fundraiser)
(Dana Middle
School)
(Police Dept.
Volunteer
Recognition
Luncheon)
(Day Camp
Counselor
In-service
Training)
11,
ROLL CALL:
12,
12a,
MINUTES
MAY 15 &
MAY 26.1998
(APPROVED)
40:0162
Council member Harbicht announced that the State Department of Education presented
the California Distinguished School Award to Highland Oaks Elementary School.
Highland Oaks was one of 211 elementary schools in California receiving this award in
1998. Mr. Harbicht congratulated the administration. teachers and students of Highland
Oaks.
I
Councilmember Harbicht also announced the United States Department of Education
presented the National Blue Ribbon Award to Dana Middle School; one of ,166 such
awards presented throughout the country this year, Mr, Harbicht congratulated the
administration, teachers and students of Dana Middle School, and also extended
congratulations to the Arcadia Unified School District Board of Education and
administration,
Mayor Kovacic announced on Thursday, June 11 he participated with Arcadia
firefighters from Station 2 in the transport of Dr. George Fishbeck from the Sierra
Madre Fire Department to the Monrovia Fire Department as part of the firefighter's
quest for the Burn Survivors Fundraiser Relay. The Mayor thanked all the firefighters
for their contributions to this worthy cause.
Mayor Kovacic commented that he attended and gave a speech at the ceremony
honoring Dana Middle School for their selection as a National Blue Ribbon school.
Dana Middle School was the only middle school in Los Angeles County, and one of five
in the State to receive the award thiS year.
Mayor Kovacic announced that on June 13th he, Mayor Pro tern Chandler and
Councilmember Marshall attended the Police Department's Volunteer Recognition
Luncheon to honor over 80 volunteers who assist the Police Department. including
volunteer Dorothy Denne. A special award was given to Ravelle "Zac" Kozak who is
retiring after 16 years as the Department's Volunteer Services Coordinator. The Mayor
thanked all volunteers who assist the Police Department.
I
Mayor Kovacic commented also that on June 15th he spoke at the Recreation
Department's Day Camp Counselor's In-service Training.
THE CITY COUNCIL RECESSED TO ACT AS THE
ARCADIA REDEVELOPMENT AGENCY
PRESENT:
ABSENT:
Agency Members Chandler. Harbicht. Marshall, Roncelli and Kovacic
None
CONSENT ITEMS
It was MOVED by Agency Member Harbicht, seconded by Agency Member Chandler
and CARRIED on a roll call vote as follows to APPROVE the minutes of the May 15
and May 26, 1998 Adjourned Regular Meetings,
AYES:
NOES:
ABSENT:
Agency Members Chandler, Harbicht. Marshall, Roncelli and Kovacic
None
None
I
ADJOURNMENT The meeting of the Arcadia Redevelopment Agency ADJOURNED to July 7, 1998 at
6:00 p,m.
14
6/16/98
I
I
I
13,
13a.
MINUTES
(May 15, May 26
and June 26,
1998)
40:0 163
THE CITY COUNCIL RECONVENED
CONSENT ITEMS
APPROVED the minutes of the May 15 and May 26. 1998 Adjourned Regular Meetings
and June 2, 1998 Regular Meeting,
13b, 03~O fO
RESOLUTION ADOPTED RESOLUTION NO. 6054 entitled. " A RESOLUTION OF THE CITY
NO. 6054 - COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA ESTABLISHING AN
(FY 1998-1999 APPROPRIATIONS LIMIT FOR THE FISCAL YEAR 1998-99 PURSUANT TO
Approp, Limit) ARTICLE III-B OF THE CALIFORNIA CONSTITUTION:
13c.
CONTRACT - See Page 17.
FUEL TANK
REMOVAU
INSTAL. FIRE
STN #3 & PD
STN,
13d,O:::'rfJ-_>lO
EQT, WAIVED competitive bid process; join City of Los Angeles bid; AWARD contract for
PURCHASE - purchase of four 1999 Ford Crown Victoria Police interceptor 4-door sedans to Robert
(POLICE H, Loud Ford in the amount of $94,595; AUTHORIZED City Manager to execute a
VEHICLES) contract in a form approved by the City Attomey.
13e,
CONTRACT
EXTENSION -
LANDSCAPE
MAINTENANCE
13f.9; ~.~; '7
ACCEPT PROJ.
PARK
IMPVRMTS,
VARIOUS
LOCATIONS
(Zaino Tennis
Courts, Inc.)
See Page 17.
ACCEPTED project for work performed by Zaino Tennis Court, Inc. for Parks
Improvements at various locations; AUTHORIZED final payment to be made in
accordance with the contract documents subject to a retention of $4,668.40.
13g,
CONTRACT - See Page 18.
DRAINAGE
IMPROVE. &
CATCH BASIN
INSTAL
VARIOUS
LOCATIONS
- ..,
"10. ."
15
6/16/98
13h.
PROF. SVCS
AGRMT. -
ST. JOS.
RESERVOIR #1
REPLCMNT.
PROJ.
(Civillec Eng.,
Inc.)
40:0164
Item withdrawn. Proposed award of a '$215,160 Professional Services Agreement to
Civiltec Engineering for design of the reservoir, booster pump station, water well and
appurtenances at SI. Joseph Plant and Reservoir Facility.
I
131. 03<.{u:~O
SOliCIT BIDS AUTHORIZED the Director of Administrative Services, City Clerk and City Attorney to
(1998-1999 prepare and solicit bids for the award of a contract to publish City legal notices for the
LEGAL NOTICE fiscal year 1998-1999 and to return the bids for final City Council Action.
PUBLISHING
CONTRACT)
13j. (II"',; . ':';;0
RESOLUTION ADOPTED RESOLUTION NO. 6057 entitled, "A RESOLUTION OF THE CITY
NO, 6057 - COUNCIL OF THE CITY OF ARCADIA, CAliFORNIA, AMENDING RESOLUTION NO,
(S, G. Valley 5990 DESIGNATING AN ARCADIA CITY COUNCIL MEMBER AND AN ALTERNATE
Council of MEMBER TO THE GOVERNING BOARD OF THE SAN GABRIEL VALLEY COUNCIL
Gov1s,) OF GOVERNMENTS." (Council member Gail Marshall, Delegate and Mayor Pro tem
Roger Chandler, Alternate)
/0
'1 '"
J) "
13k. (>),'\.,
RESOLUTION
NO, 6052 -
(Alley
Vacation -
W, of 2nd
Ave" So. of
Santa Clara)
131. OCf61:d
RESOLUTION
NO, 6051 -
(I.. A. County
Highway
Traffic
Synchron,
Proj.)
ADOPTED RESOLUTION NO. 6052 entitled, "A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF ARCADIA, CAliFORNIA APPROVING A MAP AND
DECLARING THE CITY'S INTENTION TO VACATE AN ALLEY WEST OF SECOND
AVENUE AND SOUTH OF SANTA CLARA STREET; DIRECTING THE CLERK OF
THE COUNCIL TO FILE SAID MAP IN HER OFFICE SHOWING SAID PORTION;
RESERVING EASEMENTS AND RIGHTS-OF-WAY TO BE EXCEPTED; SETTING A
PUBliC HEARING THEREON FOR JULY 21, 1998; AND DIRECTING NOTICE
HEREOF TO BE POSTED AND PUBliSHED."
I
(;\ '
ADOPTED RESOLUTION NO. 6051 entitled. "A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF ARCADIA, CAliFORNIA. CONSENTING TO THE
ESTABliSHMENT OF DESIGNATING A PORTION OF SANTA ANITA AVENUE AND
THE INTERSECTION OF liVE OAK AVENUE AND LAS TUNAS DRIVE AS A PART
OF THE COUNTY HIGHWAY SYSTEM FOR A TRAFFIC SIGNAL
SYNCHRONIZATION PROJECT."
I') \ --"
13m. ,.pI ~, 0;;;-.. 00:........../
TEMP, ST.
CLOSURE-
JULY 25. 1998
(Encanto Dr -
Allura to Golden
West Ave.)
APPROVED the closure of Encanto Drive from Altura Road to Golden West Avenue on
July 25, 1998. from 5:30 p,m, to 7:30 p.m, for wedding and reception activity. subject to
conditions setforth in the June 16, 1998 staff report,
I
16
6/16/98
I
I
I
13c.
AWARD
CONTRACT -
FUEL STORAGE
TANK REMOVAL
& INSTAL, FIRE
STN, #3 &
POLICE STN,
(AE Schmidt
Environmental)
(APPROVED)
() it,.,:) ~qo
13e,
AWARD
1-YEAR MOD,
CONTRACT
EXTENSION -
LANDSCAPE
MAINTENANCE
(Golden Bear
Arborists. Inc,)
(APPROVED)
O"7;e) .W!
40:0 165
THE PRECEDING CONSENT ITEMS 13a, b, d, f, i, j, k, I, and m APPROVED ON
MOTION BY COUNCILMEMBER HARBICHT SECONDED BY MAYOR PRO TEM
CHANDLER AND CARRIED ON ROLL CAll VOTE AS FOllOWS:
AYES:
NOES:
ABSENT:
Councilmembers Chandler, Harbicht, Marshall, Roncelli and Kovacic
None
None
Maintenance Services Director Pat Malloy responded to Council's questions stating, in
part, that by State law all single wall fuel tanks, which is the situation for this project,
must be removed and/or replaced by December 1998 and there are no other
alten;atives and State funds are not available to assist the City with this project. Other
City fuel tanks meet the new State Law Requirements. Mr. Malloy also confirmed that if
contaminants are found in the ground surrounding the tanks to be removed, he will
retum to Council with additional recommendations to remedy that situation; based upon
preliminary testing it is not anticipated there are any ground contaminants from the
tanks. Mr. Malloy also explained that for fiscally prudent and liability reasons the City
decided not to go with the Los Angeles County of Public Works to complete this project
It was MOVED by Councilmember Harbicht, seconded by Councilmember Marshall and
CARRIED on a roll call vote as follows to AWARD a contract in the amount of
$248,680,00 to A. E. Schmidt Environmental for the Design-Build contract of fuel
storage tank removal and installation at Fire Station #3 and the Police Station.
APPROPRIATE an additional $110,426.00 from the Capital Outlay Fund to cover all
project costs in excess of the original budget amount; and AUTHORIZE the City
Manager and City Clerk to EXECUTE a contract in a form approved by the City
Attorney.
AYES:
NOES:
ABSENT:
Councilmembers Chandler, Harbicht, Marshall, Roncelli and Kovacic
None
None
Maintenance Services Director Pat Malloy responded to Council's questions stating, in
part. that budget reductions in the last three years have resulted in staff reductions in
the Maintenance Services Department and staff are finding it difficult to maintain day-
to-day operations much less the bi-annual bush trimming and weed and debris cleanup
at specific locations. Other responses given by Mr. Malloy included: It would be most
cost-effective and efficient to add this work to this contract for four years; some of the
large bushes needing trimming cannot be removed because they are fast-growing and
drought-tolerant shrubs that also act as sound barriers at major thoroughfares; costs for
constructing a sound-barrier wall in these areas would far exceed costs for maintaining
the shrubs. however he could report back to Council with an estimated cost for such
sound-walls.
It was MOVED by Councilmember Harbicht, seconded by Mayor Pro tem Chandler and
CARRIED on a roll call vote as follows to AWARD a one-year contract extension with
amended provisions in the amount of $266.155.39 to Golden Bear Arborists, Inc, for
maintenance and care of landscaped areas in the City of Arcadia for the period of July
1, 1998 to June 30. 1999; AUTHORIZE the City Manager and City Clerk to EXECUTE a
contract in a form approved by the City Attomey.
AYES:
NOES:
ABSENT:
Councilmembers Chandler. Harbicht, Roncelli and Kovacic
Councilmember Marshall
None
17
6/16/98
13g.
AWARD
CONTRACT -
DRAINAGE
IMPROVE. &
CATCH BASIN
INSTAL - Var.
Locations
(E C. Cons\. Co )
(APPROVED)
oct/f". 70
14.
14a.
10-YEAR
LEASE
AGRMT. -
PAR 3 GOLF
COURSE
(APPROVED)
o IoI(J. S-O
40:0166
In response to Council's inquiries Maintenance Services Director Pat Malloy explained,
in part, that this drainage situation was not addressed in the Downtown 2000 Project
because it was not in the project area,
It was MOVED by Councilmember Marshall, seconded by Mayor Pro tem Chandler and
CARRIED On a roll call vote as follows to AWARD a contract to E, C, Construction Co,
in the amount of $39,075.00 to construct drainage improvements at Califomia Street.
west of First Avenue; the intersection of Drake Road and Ca~rillo Road and City Hall.
I
AYES:
NOES:
ABSENT:
Councilmembers Chandler, Harbicht, Marshall. Roncelli and Kovacic
None '
None
It was MOVED by Councilmember Harbicht. seconded by Mayor Pro tem Chandler and
CARRIED on a rOil call vote as follows to APPROPRIATE an additional $6,890,00 of
Gas Tax Funds for engineering. administration and inspection of these projects; and
AUTHORIZE the City Manager and City Clerk to EXECUTE a contract in a form
approved by the City Attorney.
AYES:
NOES:
ABSENT:
Councilmembers Chandler, Harbicht, Marshall, Roncelli and Kovacic
None
None
CiTY MANAGER
Consideration of the report and recommendation to approve a ten (10) year lease
agreement between the City of Arcadia and American Golf Corporation for certain City-
owned property located at 620 East Live Oak Avenue (Arcadia Par 3 Golf Course). The
Arcadia Golf Corporation (AGe) has been operating the Arcadia Par 3 Golf Course at
the Live Oak location for the past ten (10) years. The current lease expires at the end
of June, '1998; however there are renewal options in the agreement. AGC has
requested a new ten (10) year lease with one five (5) year extension.
I
AGC is one of the largest golf management companies in the wortd; their current
proposal provides for payment of either percentage rent (which could be as much as
$167.000 in the first year rising to $234,000 in the tenth year). or a minimum rent
amount ($120.000 and increasing to $150.000 in years seven to ten), whichever is
greater.
In addition to the rental amount AGC will provide for over $300.000 in capital
improvements during the first year of the lease. Additionally, course operating and
maintenance standards have significantly tightened and AGC has committed to
increase their programs for Arcadia senior citizens and for Arcadia high school and
middle school students.
Staff responded to Councilmember Roncelli's questions stating, in part. that AGC has
had a lease with the City for ten years to date. and that maintenance standards for AGC
have been greatly enhanced in the proposed agreement.
Councilmember Marshall commended Mr. Penman. the Development Services
Director, for a job well done on the new agreement.
I
Mr. Tom Frost. Vice President of Operations in South em California for AGC.
commented that AGC has enjoyed their previous ten years in the City of Arcadia, they
are looking forward to the next agreement term and bringing the course up to standards
18
6/16/98
I
I
I
40:0167
for the year 2000 with golf programs for Arcadia's youth. Mr. Frost thanked the City
staff, in particular. Don Penman, Pat Malloy and Jerry Collins, who worked
cooperatively to provide the best service for the residents of the City. Mr. Frost
recognized the Arcadia Golf Course General Manager, Chad Hackman; Mike Nix. AGC
North Los Angeles Regional Director; and Gary Otto, AGC Regional Superintendent.
Councilmember Harbicht commented on the revenue increases realized by the City as
a result of AGC's operation of the golf course, and the recreational opportunities
provided to Arcadians.
It was MOVED by Councilmember Harbicht. seconded by Mayor Pro tem Chandler and
CARRIED on a roll call vote as follows to AUTHORIZE the City Manager to EXECUTE
a ten (10) year lease agreement between the City of Arcadia and American Golf
Corporation for certain City-owned property located at 620 East Live Oak Avenue
(Arcadia Par 3 Golf Course) subject to FINAL APPROVAL as to form by the City
Attorney.
AYES:
NOES:
ABSENT:
Councilmembers Chandler, Harbicht, Marshall, Roncelli and Kovacic
None
None
ADJOURNMENT At 10:05 p.m. the Regular Meeting of the City Council ADJOURNED to 6:00 p.m.,
Tuesday. July 7,1998 for a Regular Meeting to conduct the business of the City Council
and the Arcadia Redevelopment Agency and any Closed Session necessary to discuss
personnel, litigation matters or evaluation of properties,
ATTEST:
19
6/16/98