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HomeMy WebLinkAboutJUNE 16,1998 I I I d1'O- 5-0 OG/6 1 f 40:0149 Cc CITY COUNCIL PROCEEDINGS ARE AUDIO AND VIDEO TAPE RECORDED AND ON FILE IN THE OFFICE OF THE CITY CLERK MINUTES CITY COUNCIL OF THE CITY OF ARCADIA and the ARCADIA REDEVELOPMENT AGENCY REGULAR MEETING JUNE 16, 1998 The City Council and the Arcadia Redevelopment Agency met in a Regular Meeting on Tuesday, June 16, 1998. at 6:00 p,m, in the Council Chambers Conference Room, ROLL CALL: PRESENT: Council members Chandler. Harbicht, Marshall, Roncelli and Kovacic ABSENT: None PRESENT: Recreation and Parks Commission Members Barrows, Gibson. Kennedy and Phillipi ABSENT: None 1, AUDIENCE PARTICIPATION Peqqy Bray, 314 E, Sycamore Avenue, thanked the Director of Recreation Jerry Collins for informing residents of the possibility of installing lighting on the athletic fields at Foothills Middle School and meetings concerning this issue, Mrs, Bray commented, in part, that the streets surrounding Foothills Middle School are all cul-de-sacs with parking and traffic problems as a result of a Japanese school, soccer, and baseball. The traffic congestion has mushroomed in the last three to five years, There has also been problems with people leaving trash. not supervising their children and individuals climbing fences, The residents are concerned that if nighttime lighting is installed at the school the increased volume of people going to the school after dark will exacerbate the problems residents are experiencing and that crime will also increase as a result. Georqia Masanovich, Arcadia resident commented, in part, that she feels installation of nighttime lighting at Foothills Middle School would be a detriment to the area and hopes it is not approved, Donna Clayton, 210 E. Sycamore Avenue, commented, in part, that she is opposed to athletic field lighting at Foothills Middle School because of the grade elevation of the athletic fields near her home; lighting would also illuminate her property. inclUding shining into her home. until 10:00 p.m, Problems such as traffic and parking are experienced by residents seven days each week as a result of people utilizing the school for extra-curricular or community activities, Stella Guiwits. 238 E, Sycamore Avenue. stated that she also is opposed to the lighting at Foothills Middle School because of the resulting additional traffic and noise, 2. JOINT SESSION WITH THE ARCADIA RECREATION AND PARKS COMMISSION Don Kennedy. Chairman of the Recreation and Parks Commission. thanked the City Council for the opportunity to meet and discuss the Recreation Commission's concepts for use of available Proposition A funds. and stated the Commissioners enjoy their 1 6/16/98 2a, DISCUSSION L. A, COUNTY 1992 & 1996 PROP A FUNDS r' 7<./ ",- ,'" ,0- d.. tN, r) '. 40:0 150 commission appointments and want to make a difference for Arcadia youth, I Director of Recreation Jerry Collins stated in part. that the Los Angeles County Parks and Recreation Proposition A, Safe Neighborhood Parks and Open Space funds that County voters approved in 1992 and 1996 for incorporated cities in Los Angeles County. are designated to be used for the acquisition. development. improvement, rehabilitation or restoration of recreation facilities, The City of Arcadia received $517,500 in Proposition A (Prop A) funds in 1992 which were used to improve the Arcadia High School baseball field, Eisenhower Park, Bonita Park and Bicentennial Park, Recreation and Parks Commissioner Pat Gibson then presented the commission's report which outlined the projects completed at each of these four facilities, Commissioner Gibson reviewed the 1996 Prop A fund allocation stating it is in three parts: $200,090 for the Civic Center Athletic Field; $242,438 available for any park or open space; and $66,205 each year for 22 years for maintenance of such improvements, Commissioner Gibson reviewed the needs assessment process followed by the Recreation Commission to determine the City's needs and priorities for utilizing the Prop A funds: For the Civic Center Athletic Field the Commission met with all soccer commissioners and users of the facility, had a turf specialist contractor conduct a site visit and consultation and cost estimate for field improvement. and cost estimates from a lighting contractor, which resulted in the generation of a $200.000 program for that facility, The program included an irrigation system, turf improvements, wall/fence repair. utility I relocation, light replacement, bleachers, new rubber matting and engineering and contingency costs, To detennine expenditures for the $242,438 unrestricted park and open space funds the Commission conducted a Citywide needs assessment by visiting every park and school site within the City. met with all youth sports leaders requesting their input, met with all school principals, and coordinated with the Youth Master Plan, These assessment activities resulted in a priority list for Citywide improvements which totaled $1.235,600, The commission recommended projects from the priority list that could be done using Prop A funds, The projects include field lighting and bleachers at Dana Middle School; basketball court lighting and bleachers at First Avenue School; bleachers and possible field lighting at Foothills Middle School; playground equipment and engineering and contingency costs at Newcastle Park, The Recreation Commission also approached all the youth sports groups and youth groups in Arcadia and requested matching or contributing funds; two soccer groups offered between $75,000 and $85,000 and one service club offered to 'contribute funds for the improvements, Regarding the Maintenance Fund Allocation ($66,205). Commissioner Gibson stated that this money is not automatically given to the City, but that application for reimbursement must be made with an explanation of how the money will be used. The categories within this fund allocation are electricity, light maintenance, increased field maintenance, neighborhood cleanup and field maintenance staff. The latter two categories could include increasing the level of youth employment in the City. The I commission committed to completing the application for acquisition of the $66,205 Maintenance Allocation Funds. The commission requested direction from Council regarding the establishment of a 2 6/16/98 40:0151 I youth hiring program to meet the requirements within the Prop A Maintenance Fund Allocation of hiring "at risk" youths (youths between the ages of 15 and 27 years living in Los Angeles County), Over the next 20 years the City of Arcadia must spend $44,700 each year on hiring "at risk" youth. The commission presented three youth hiring program alternatives which included requiring improvement and maintenance contractors to hire "at risk" youth, and increase City youth hiring, The commission recommended Youth Hiring Program Alternative 1 which included youth hiring in all areas (improvement contractors, maintenance contractors and an increase in City youth hiring). Commissioner Gibson reviewed some of the neighborhood concerns regarding implementation plans. such as increased nighttime activity levels. noise, trash, parking and traffic impacts, The commission requested direction from the City Council to meet with the neighborhood groups for development of an acceptable plan which will allow the projects to move forward with neighborhood concurrence, Mr. Gibson reviewed the Recreation Commission's recommended implementation schedule as follows: Neighborhood Meetings Council Hearing Hire Park Architect Contractor Bids Begin Construction Complete Construction Summer 1998 September 1998 November 1998 February 1999 March 1999 September 1999 I In response to Councilmember Harbicht's query, Commissioner Gibson responded that at the meetings held with the Foothills Middle School neighborhoods the Recreation Commission received responses different from any other neighborhood, and that the school abuts more single family homes and residential streets (rather than arterial roads) making this a unique area, Altematives to lighting Foothills Middle School were discussed, however the Commission stated that Foothills Middle School provides the largest field area to be lighted for practice sessions, Concerns were expressed by Council regarding approaching local businesses for use of their parking areas by people attending activities at Foothills Middle School. Council member Roncelli expressed concern that there may be City ordinances regarding lighting that could affect the proposed lighting projects, The Commission responded that they have visited several sites in the City of Pasadena completed by the consulting contractor and there are limitations that can be set for light-bleed over into residential areas. Cutoff times for lighting has not been set by the Recreation Commission; the 10:00 p,m. time stated by a homeowner this date is. at this point, a rumor. Arcadia County Park rents its lights until 1 0:00 p.m.. although no youth practice occurs past 9:30 p,m, Considerable discussion ensued regarding users outside of the community having the ability to rent the Foothills Middle School field including lights and limiting use of the facility. I Discussion followed regarding creating an additional lighted field for soccer games (rather than just practices) to alleviate the concentrated use on anyone particular field. lighting and use of Arcadia County Park. Staff explained the rationale for lighting fields to practice level and game level and why particular schools were selected for each type of activity. Staff also explained that if lighting at Foothills Middle School is eliminated from the priority list. families will need to drive to neighboring cities for their evening practices, Use 'of alternative fields and alternative parking was again discussed, 3 6/16/98 MOTION 40:0152 It was MOVED by Councilmember Chandler. seconded by Council member Harbicht and CARRIED on roll call vote as follows to APPROVE the Implementation Schedule. in particular, to move forward with the neighborhood meetings and to explore the altematives; and APPROVE the Youth Hiring Program Alternative #1 as presented by the Recreation Commission, I AYES: NOES: ABSENT: Councilmembers Chandler, Harbicht, Marshall and Kovacic Councilmember Roncelli None At 6:55 p,m, the City Council RECESSED the Joint Study Session and RECONVENED the Regular Meeting in the Council Chambers at 7:00 p,m, INVOCATION First Reader Laura Lawrence, First Church of Christ, Scientist PLEDGE OF ALLEGIANCE Joel Jensen ROLL CALL: 3, Mayor's Community Service Award 4. Mayor's Business Recognition Award PRESENT: ABSENT: Councilmembers Chandler, Harbicht, Marshall, Roncelli and Kovacic None PRESENTATION Mayor Kovacic presented the June 1998 Mayor's Community Service Award to Ernie and Gail Jensen stating, in part, that they are strong believers of participating in community affairs and wonderful role-models who always do more than their share to help whenever needed, They do not just advocate civic participation and vOlunteerism, they do it; giving generously of their time and talents to benefit others in many school, church and community activities, Mr. Jensen's community participation also includes many activities with the Arcadia Rotary Club; Mrs, Jensen's participation also includes the AAUW. Assistance League, PTA. and Youth Master Plan Committee, On behalf of the City Council Mayor Kovacic thanked Mr. and Mrs, Jensen for their efforts in making the City of Arcadia a better place, I Mrs, Jensen thanked the Mayor for the honor stating, in part, that although the City is known as the City of Homes, they consider it to be a City of Families; the strength of Arcadia is its volunteers, and it is exciting to be part of a city that is serving the needs of families of all ages. PRESENTATION Mayor Kovacic presented the June 1998 Mayor's Business Recognition Award to Bob Kratt of V ACCO stating, in part, that 1998 marks VACCa's 50th year in business in .the City of Arcadia; Mr, Kratt takes the time to become a very active corporate citizen by participating in community affairs and runs a first-class operation with several employees who have been with him twenty to thirty years, Mr, Kratt has invested his personal time and talents to the City of Arcadia through his many charitable endeavors, He takes pride in sponsoring a National Little League team for thirty-five years, is an active member of Arcadia Rotary Club. regularly participates in Arcadia High School and Red Cross activities, supports the Methodist Hospital Auxiliary Holiday Home Tour, Boy and Girl Scout troops. the Methodist Hospital Foundation. many local schools and churches. and Boys and Girls Clubs, VACCa is an excellent example of a business that sees itself as a true member of the community. I Mr. Kratt expressed his appreciation to the City Council for the recognition; and thanked Arcadians for supporting his business, 4 6/16/98 I I I 5, Mayor's Employee Recognition Award 6. 7. ORD, & RES, READ BY TITLE ONLY 8, 8a, RESOLUTION NO. 6055 - FISCAL YEAR 1998-1999 OPERATING BUDGET & SPENDING CONCEPT PLAN FY 1999-2000 (ADOPTED) ('3~f}-5>O 40:0153 PRESENTATION Mayor Kovacic presented the June 1998 Mayor's Employee Recognition Award to Police Officer Mike Castro stating, in part. that Mike began his career with the City of Arcadia in 1988 as a police cadet, entered the police academy in June 1991 and ' became a sworn Arcadia Police Officer in September 1991, Officer Castro is currently assigned to the community policing section and volunteers as a member of the S,W,A,T, team, He has a deep commitment to his profession and the City of Arcadia; always willing to expend the time and effort to ensure things are done correctly, Officer Castro has an outstanding attitude and approach to his job, very well-respected and liked by his fellow employees in all City departments. an asset to the Police Department and the citizens of Arcadia, Mayor Kovacic congratulated Officer Castro on behalf of the people who work and live in Arcadia, Police Officer Mike Castro thanked the City Council, the Police Department and his family for the recognition; and stated that he comes to work each day to give back to the community what it gave him, and to be a positive role model to Arcadia children, Officer Castro also introduced his family, SUPPLEMENTAL INFORMATiON FROM STAFF REGARDING AGENDA ITEMS City Manager William Kelly stated that Item 13h is withdrawn from the Consent Agenda, QUESTIONS FROM CITY COUNCIUREDEVELOPMENT AGENCY REGARDING AGENDA ITEMS None It was MOVED by Mayor Pro tem Chandler, seconded by Council member Harbicht and CARRIED that ordinances and resolutions be read by title only and that the reading in full be WAIVED, PUBLIC HEARINGS City Manager William Kelly presented the staff report and recommendation to adopt Resolution No, 6055 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA. CALIFORNIA. ADOPTING A BUDGET FOR FISCAL YEAR 1998-99 AND APPROPRIATING THE AMOUNTS SPECIFIED THEREIN AS EXPENDITURES FROM THE FUNDS INDICATED AND APPROVING IN CONCEPT A SPENDING PLAN FOR 1999-2000. stating, in part, that each year the budget process is a series of steps beginning with the Mission Statement which defines the City's vision for the future; the Council then forms and adopts Goals; staff then devises Management Work Programs, specific objectives created by each department based upon the City Council's goals. The Management Work Program document is used throughout the year to ensure that the activities above and beyond normal day-to-day activities are completed. The formulation of the Management Work Program document then aids in the generation of the City Operating Budget as well as the Capital Improvement Plan (CIP). The majority of the City's Operating Budget is derived from taxes (65%) with other revenues comprising the remaining sources of money, Expenditures for all funds are 48% to the General Fund. 19% to Special Revenue. with the remainder in other funds. For the first time in several years the 1998-1999 Budget is balanced with some surplus in the General Fund, Specifics presented for the General Fund included that 62% of the General Fund Dollars (approximately $25.000,000) comes from taxes with the 5 6/16/98 40:0154 remaining 38% coming from other reven'ue sources; the Police and Fire Departments account for almost 60% of the General Fund Budget expenditures; various other departments comprise the remaining funding needs, The budget reductions of $1,9 million implemented by the Council last year brought the budget into balance; this year with those reductions there will be a small surplus. however, the budget does not indicate a reinstatement of programs or services reduced last year. The 1998-99 overall City Budget is approximately $48,3 million, the General Fund Revenue Budget is $25,7 million. the General Fund Expenditures are approximately $25,5 million, resulting in an approximate $200.000 General Fund balance at the end of the 1998-99 fiscal year. 1\ is projected that the General Fund will reflect a $900.000 surplus in the 1999-2000 fiscal year. The City Manager noted that it is anticipated that the City will receive approximately $2.2 million in vehicle license fees from the State this year, however; there is discussion in Sacramento that those funds be used to balance the State budget, which would have a severe impact on the City's budget. The City Manager stated that the City is negotiating with two additional hotels for the property at Huntington Drive and Second Avenue, the Race Track Project is currently being processed, property taxes are increasing; all of which will increase City revenues, Every year the City devises a 5- Year Capital Improvement Program (CIP). adding a new year each year, The new CIP shows a need for $32 million for streets. buildings, sewers, water and parks, These are the infrastructure needs to maintain the City's current quality, Equipment needs reflect a little over $5,8 million over the next five years, The equipment needs include office machines, computers, field equipment. vehicles and communication equipment. The City Operating Budget presented for approval this date was discussed with the City Council at the May 26. 1998 Budget Study Session. reviewing and discussing various items in detail. In addition. on June 3. 1998, a community meeting took place with residents participating at which time the City Council responded to questions and received community input. In accordance with the City Charter. fOllowing a Public Hearing the City Council must adopt by resolution the City Operating Budget and the CIP and Equipment Program by July ,1, I ; I I The City Manager reviewed minor budget revisions submitted to the City Council since the last meeting, There will be additional revenue of $20,000 if Council approves a ten- year lease agreement for the Arcadia Par 3 Golf Course; the Police Department reduced costs for the Police Reserve Dinner which can be used for a proposed Board and Commission Reception; staff has suggested that membership in the San Gabriel Valley Commerce and Cities Consortium be dropped for this fiscal year allocating those funds to the Chamber of Commerce; the hours and locations of the school crossing guard program has been modified which will result in a savings of $12,500; there are proposed dues increases for the Council of Govemment coming from Proposition A and Air Quality Funds; Council previously approved a $500 allocation to the Centennial Commission; an increase of $500 to the Employee Advisory Committee has been I suggested; and the City Library computer equipment budget has been revised. Summarizing those modifications the City Manager stated that the General Fund balance has been increased by approximately $20,000 totaling almost $200.000 for Fiscal Year 1998-99, 6 6/16/98 I I I MOTION 40:0155 Mayor Kovacic OPENED the Public Hearing. Marquerite Spencer, 1008 S. Mayflower, stated, in part, that she would like to know why City staff did not follow through with requests from the City Council that there be quarterly budget reports presented to the Council. Mrs. Spencer also questioned revenues received from Santa Anita Race Track and changes in revenues and expenditures for the CIP. She suggested that, since the City's financial situation seems to be improving. the City immediately replace all fire personnel previously eliminated. Mrs. Spencer also suggested that there be an inquiry into the City purchasing South Coast Air Quality Management District (SCAQMD) approved street sweepers which will reduce air particulate matter protecting residents, Fred Jahnke, Hacienda Drive, commented, in part, that he attended the June 3, 1998 community budget meeting and expressed his concems that arose as a result of information presented at that meeting. The first concern was a previously discussed independent salary and benefit survey of City employees not yet conducted, Mr. Jahnke stated that he believes the lack of such a survey is an impediment in Council's consideration of the budget; the largest single factor in the City's budget is employee costs. He urged the Council to cause a survey to be taken as quickly as possible so that this lingering concem can be appropriately handled, Another concem expressed by Mr. Jahnke was the annual $800,000 cost for the administration of the Redevelopment Agency. Mr. Jahnke suggested the City Council consider reviewing this expenditure since the remaining Agency property will be sold and that the City now has an executive in charge of development; even though the Agency has other functions, the cited factors should signal a decrease in Agency activity and a decrease in Agency administration costs. The last concem expressed by Mr. Jahnke was the City's projection for the current budget's final status; will there be a surplus or deficit ending balance, and how much it will be, No one else came forward to address the City Council for or against the proposed budget. It was MOVED by Council member Harbicht, seconded by Mayor Pro tem Chandler and CARRIED to CLOSE the Public Hearing. Staff responded to audience participants questions and concerns stating. in part. that quarterly budget reports were completed as requested by Council; the last report combined with the FY 1998-99 proposed budget covering the entire year and also the coming year, It continues to be City policy to present quarterly budget reports unless the City Council changes that policy, Changes in the CIP funds and utilization of those funds to hire back police and fire personnel is not feasible, CIP funds are restricted funds to be used for gas. water, sewer. or storm drain purposes only. Regarding the salary and benefits survey, discussion was started several months ago, it is still ongoing, the first meeting in July 1998 will be a closed session to inform the current Councilmembers as to where the survey is going and its schedule. Administrative Services Director James Dale commented that it is estimated that race track revenues for fiscal year 1998-99 should be $1.5 million, Mr. Dale stated that the City is estimating a zero fund balance for the budget at the end of this fiscal year. however this could change once all expenditures are completed and revenues are 7 6/16/98 40:0156 received. Regarding the issue regarding SCAOMD approved street sweepers. Maintenance Services Director Malloy responded that the Capital Equipment Replacement Program includes provisions to purchase a street sweeper next year; it is the intention of the City to be a model approved by the SCAOMD. Redevelopment Agency administrative costs were commented on by Development Services Director/Deputy City Manager Don Penman who stated, in part, that the Agency's operating budget is $783,000 of which approximately 37% is personnel costs (3.3 employees). $4,000 capital outlay expenses, and the balance are operational costs. The operational costs include $192,000 in interest payments, which funds are directed to the equipment replacement, capital outlay and insurance funds on redevelopment agency loans received from the City, and another $192,000 to reimburse the insurance fund for draw downs from the Downtown Project. Councilmember Roncelli commented it was his opinion that study of the proposed budget has not been adequate, there are still many questions unanswered and there are a number of budget items he feels uncomfortable with (such as the salary survey and the equipment acquisition program). Regarding a proposed expenditure of $150,000 for Jail Remodel. Police Chief Garner explained that the project is necessary to provide greater safely for prisoners and cost will be spread over two years, Fiscal Years 1998-1999 and 1999-2000, with $75.000 budgeted each year. Councilmernber Roncelli questioned a proposed expenditure of $115,000 for removal of 250 trees that interfere with powerlines commenting that it might be more prudent to underground these lines rather than remove the trees, Maintenance Services Director Patrick Malloy responded that this is a joint project between Southern Califomia Edison and Arcadia, The cost to the City will be $29,500, Edison will be contributing $65,700 and the remainder coming from the State's Urban Forestry Grant. Mr. Malloy commented that undergrounding may not be possible as the trees are in residential areas. not commercial areas for which the undergrounding program is designed, Staff shares Mr, Roncelli's concern regarding tree removal; some trees can be transplanted. Mr. Malloy responded to Councilmember Marshall that the large palm trees in question in the tree removal project are very old trees. probably planted before the power lines were installed and that they would be replaced with trees that would not reach a size that could interfere with the power lines, such as a crepe myrtle, Other trees in the project, such as liquid ambers, would not survive transplant. Councilmember Roncelli stated that he needs to study the budget further before adoption and that a volunteer finance committee to assist the Council in achieving a better budget should be pursued at this time, not later. Councilmember Marshall concurred that further study of the budget is appropriate and adoption would be premature, Mrs. Marshall questioned the vacation sellback fringe benefit for City management staff and felt the issue needs to be addressed very soon. Council member Marshall also expressed concern that further discussion of potential alternatives needs to occur regarding the reopening Library on Fridays and Library materials, Mayor Pro tem Chandler stated that he is pleased that for the first time in six years the City has the opportunity to begin a fiscal year with a balanced budget. He noted also the budget as prepared and presented by staff does not include salary increases for any 8 6/16/98 I I I I I I MOTION ROLL CALL MOTION 40:0157 employees, Council member Harbicht commented that he is pleased that the budget before Council is a balanced budget. it took much hard work over the last two years to make that come about. Mr. Harbicht stated that if there are changes and discussion Council feels is necessary for budget adoption that should happen at the meeting this date. Mayor Kovacic confirmed with staff that the revised school crossing guard program is in concurrence with discussions and meetings with the school board and continues to provide a safe program. Regarding the salary survey, City Manager Kelly stated that Council will receive a report on the status of the Request For Proposal and Scheduie For Implementation at its Closed Session meeting on July 7,1998, City Manager Kelly also confirmed that the report concerning Redevelopment Agency funds derived from the County for tax increment have gone into the Agency's fund for use. Transferring those funds back to the City Council is a legal process which will need to be followed and will be based upon prior actions of the Agency and City Council. The Council then determines whether or not they want to reappropriate those funds from the Equipment Fund to the Capital Fund back to the General F'und. Mayor Kovacic agreed that a lot of effort went into the proposed budget and commended staff and the previous City Council for reducing a $1,9 million budget deficit to a balanced budget. The Mayor concurred with Councilmember Marshall regarding the maintenance of effort requirement at the Library; appropriating an additional $38,000 to the Library to acquire an additional $30.000 from the State appears to be a prudent investment. The Mayor also stated that he would like to see at least a token contribution put in reserve for at least a partial implementation of the Youth Master Plan; the School District has committed $25,000, he would be in favor of allocating $25.000 to a Youth Master Plan reserve, Mayor Kovacic also commented that the salary survey would not be completed by July 1, the City Council will soon hear about the Redevelopment Agency and that he would like to see the budget process move forward, It was MOVED by Councilmember Harbicht, seconded by Mayor Pro tem Chandler and CARRIED on a roll call vote as follows to APPROVE the Proposed Budget Revisions for Fiscal Year 1998-99 (Exhibit A of the staff report) and in addition APPROPRIATE $42.000 for the Library to meet the Library Maintenance of Effort requirement. The Council further discussed the additional appropriation of $42,000 for the Library. the Library's maintenance of effort requirement. and what. if any, contingencies or restrictions Council could impose on the appropriation, AYES; NOES: ABSENT: Council members Chandler, Harbicht, Marshall and Kovacic Council member Roncelli None It was MOVED by Mayor Kovacic. seconded by Councilmember Marshall and FAILED on a roll call vote as follows to ALLOCATE $25.000 for partial implementation of the Youth Master Plan, Councilmember Harbicht stated he would not vote in favor of the motion because Council still needs to review a forthcoming priority list from the Youth Master Plan Committee; Mr. Harbicht was not in favor of appropriating $25.000 without a specific spending plan. . . 9 6/16/98 ROLL CALL MOTION ROLL CALL RESOLUTION NO, 6056 - FY 1998-1999 THROUGH 2002-2003 CAP. IMPRV, & EQUIP, ACQ, PROGRAM (ADOPTED) 0.3010- 30 40:0158 AYES: NOES: ABSENT: I Councilmembers Marshall and Kovacic Council members Chandler, Harbicht and Roncelli None Considerable discussion and clarification ensued regarding the recent agreement for exchange of $1,5 million in Arcadia Proposition A Local Return funds for $975,000 in General Fund monies from the City of Industry. Councilmember Marshall requested clarification as to the status of the staff report regarding the $350.000 Redevelopment Agency funds and a payback to the City. Staff respOnded that the study is currently being finalized and will be brought to the July 7 City Council meeting. It was MOVED by Mayor Pro tem Chandler, seconded by Councilmember Harbicht and CARRIED on a roll call vote as follows to ADOPT Resolution No. 6055 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, ADOPTING A BUDGET FOR FISCAL YEAR 1998-1999 AND APPROPRIATING THE AMOUNTS SPECIFIED THEREIN AS EXPENDITURES FROM THE FUNDS INDICATED, AND APPROVING A CONCEPT SPENDING PLAN FOR 1999-2000', AYES: NOES: ABSENT: Councilmembers Chandler, Harbicht, and Kovacic Councilmembers Marshall and Roncelli None It was MOVED by Councilmember Harbicht, seconded by Mayor Pro tem Chandler and CARRIED on a roll call vote as follows to ADOPT Resolution No, 6056 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, ADOPTING A CAPITAL IMPROVEMENT AND EQUIPMENT ACQUISITION PROGRAM FOR 1998-1999 THROUGH 2002-2003 FISCAL YEARS', I Councilmember Roncelli reiterated his opinion that the budget needs further study prior to action by the City Council. Mr. Roncelli stated that he was concerned that $1 million listed for computer equipment and software appeared to be exorbitant. Administrative Services Director James Dale responded, in part, that the $1 million expenditure is over a five year period, it has been the experience of the City that the personal computers used by staff (over 100 machines) become obsolete due to changes in technology. storage capacity, software needs and must be replaced within five years, In addition, staff plans to replace the City's twelve year old financial software due to the fact that it is outdated and obsolete; current software will not function past the year 2000, Staff has carefully reviewed costs for computers and relateCl items and have found that this is a necessary expense. City Manager Kelly responded to Councilmember Marshall's question regarding types of vehicles the City purchases in its vehicle replacement program stating. in part, that the City is purchasing smaller. more fuel-efficient vehicles and is investigating the possibility of purchasing Clean Natural Gas (CNG) vehicles with financial assistance available through the State and the SCAQMD, Also in response to Councilmember Marshall, City Manager Kelly stated that twenty City employees who are on call-back status or significant emergency personnel take City vehicles home each night. and that a portion of a Work Program next year is a complete analysis of the City's vehicle fleet I which would include among other things the number of vehicles in the fleet, their size, fuel efficiency. replacement factors (odometer readings, engine condition, etcetera), 10 6/16/98 I I I ROLL CALL RESOLUTION NO, 6056 8b, CONFIRM & ABATE CODE VIOLATIONS COSTS - 1106 S. Mayflower A vel Assess Property Owner (P. Whitlatch) (APPROVED) tJS',,20 ~;-O 40:0159 AYES: NOES: ABSENT: Councilmembers Chandler, Harbicht, and Kovacic Councilmembers Marshall and Roncelli None Consideration of the staff report and recommendation to confirm the costs of $8,296.72 for abatement of code violations at 1106 South Mayflower Avenue and direct the Administrative Services Director to assess the property owner (Phillip Whitlatch) for said costs, per City Council Resolution No. 5991. On May 6, 1997 the City Council adopted Resolution No. 5991 declaring a public nuisance and ordering the rehabilitation of real property located at 1106 S. Mayflower Avenue, and authorized the Administrative Services Director to collect the cost for abatement, if abatement at City expense was required, per Sections 9406.8, 9406.5 and 9406,3 of the Arcadia Municipal Code, The City Council at the request of Mr. Whitlatch (property owner) at that May 6, 1997 meeting granted him twenty (20) days to resolve the code violations, In response to a lack of progress to clean up the property, a "Notice and Consent Form" was delivered to Mr. Whitlatch on June 3 requesting approval for the City to come onto his property to abate the code violations. At that time consent was not granted, however on June 16 in response to further notice by the City, Mr. Whitlatch made some progress in cleaning up the property, including placing the inoperable vehicles inside the garage, removing the tree house, painting the southerly exterior of the house (a different color than the remainder of the house), removal of overgrown shrubs and yard clean up, At that time, based on the minor progress being made, Mr. Whitlatch was given another 30 days to complete the work, After a site inspection in July. it was noted that no further progress had been made and more items were now being stored outside on the site. After several attempts to obtain compliance to clean up the property without going to court, the City on February 19, 1998 received approval from the court to gain entry onto the premises to proceed with clean up. In order to bring the property into minimal code compliance the following work was done on the property: general clean up; sandblasting and painting the entire house; removal of illegal wiring, circuit panel. open wiring and other illegal electrical in51allations; removal of hazardous waste; removal of deadwood from a tree; provision of a storage bin; and twenty hours of Code Services Inspector's time for a total cost of $8.296,72, Since clean up was completed in March, Mr. Whitlatch has once again 51arted 510ring miscellaneous items and materials outside along the Short Street side yard area, The City will proceed with further abatement to clean up this property as necessary. On June 3, 1998 a "Notice re Equalization of Assessment for Abatement of Code Violations' along with a 'Statement of Expenditures" was sent to Mr. Whitlatch advising him of the meeting this date and his opportunity to conte51 the co51s for clean-up, Further details of the abatement process are setforth in the June 16, 1998 51aff report, The City Council. sitting as the Board of Equalization. may mOdify or correct any assessment that. in its opinion, is excessive or otherwise incorrect, Miss Butler responded to Council's questions 51ating. in part, that the process the City is following in this matter is the usual and appropriate method, The amount paid by the City for this clean up that is in excess of the $6.000 Nuisance Abatement Fund is a debit to the fund, 11 6/16/98 9. 10, MARSHALL (Meeting Notifications) (Wheeler Ave, Post Office 40:0160 City Attorney Miller commented that the City has had more problems than usual to get I this property in compliance with the Municipal Code, Mayor Kovacic OPENED the Public Hearing. No one came forward to speak in favor or against this matter It was MOVED by Mayor Pro tem Chandler, seconded by Councilmember Marshall and CARRIED to CLOSE the Public Hearing. It was MOVED by Councilmember Harbicht, seconded by Councilmember Marshall and CARRIED on roll call vote as follows to CONFIRM the assessment for nuisance abatement at 1106 South Mayflower Avenue in the amount of $8.296.72 as correct; and AUTHORIZE the Administrative Services Director to collect the cost for abatement in the amount of $8,296,72, per Sections 9406.5 and 9406.6 'of the Arcadia Municipal Code. AYES: NOES: ABSENT: Councilmembers Chandler, Harbicht, Marshall, Roncelli and Kovacic None None At 8:45 p.m. the City Council RECESSED for 10 minutes and RECONVENED at 8:55 p.m. AUDIENCE PARTICIPATION I Lonell Spencer, 1008 S. Mayflower Avenue commented. in part. that he attended the Santa Anita Project scoping meeting and expressed concerns regarding information he received from the City regarding discrepancies in the project's documentation for intersection location of traffic counts, dates such were completed and its impact on the project's EIR He also expressed a concern regarding traffic counts in the City's General Plan, MarQuerite Spencer. 1008 S. Mayflower Avenue commented, in part, that she also attended the Santa Anita Project's scoping meeting and did not find the meeting to be very productive due to the information disseminated to the audience versus the current slide presentation shown to select citizen groups, Mrs, Spencer also expressed concerns regarding the City's General Plan. the project's specific plan, proposed zoning changes, and card/game clubs and wagering, Dorothv Denne. Arcadia resident commented, in,part, that she. too. attended the Santa Anita Project scoping meeting where citizens expressed concern regarding the perception that there is a lack of notification from the City to the citizens for such meetings. For the benefit of the audience Mrs, Denne gave the City's meeting hotline telephone number MATTERS FROM ELECTED OFFICIALS Councilmember Marshall commented that she has received information from many citizens regarding notification from the City for meetings such as the Santa Anita Project scoping meeting and requested that staff make more effort to disseminate such information to the citizens. I Councilmember Marshall stated she recently went to the Wheeler Avenue Post Office in the evening and discovered that there are many lights at that location, however many 12 6/16/98 I I I Lighting) (Development Regulations) (Business Signage) (Police Dept. Events) (Quote) CHANDLER (Sister City Comsn.) (Code Enforcement) RON CELLI (Arcadia Transit) MOTION (Volunteer Finance Committee) 40:0161 are burnt out. trees are blocking the light cast by other lights; it is not a safe environment. The City Manager responded that staff is investigating the matter further and a report will be forthcoming. Councilmember Marshall explained she has received concerns from many Arcadians regarding the "mansionization" within the City; perhaps regulations and laws need to be revisited and/or revised and requested this matter be agendized for a future City Council meeting. The prospect of working with homeowners associations to ameliorate the situation and previous inquiries and studies was discussed. City Manager Kelly stated this issue comes to the Council every few years, prior reports and documentation can be forwarded to the Council for review to determine if future agendization is needed. Council member Marshall also commented on complaints she has received regarding languages used for business signs, particularly in west Arcadia. City Attorney Miller stated a City ordinance was established requiring a certain amount of English language for business signs, but does not preclude languages other than English; City documentation and reports related to this ordinance can be redistributed should Council so desire. Councilmember Marshall announced two Police Department events that took place since the last Council meeting, the DARE. Graduation and the Police Volunteer Luncheon. Both events went extremely well. Councilmember Marshall's quote of the day from Bill Cosby, "Human beings are the only creatures on earth that allow their children to come back home." Mayor Pro tem Chandler commented, in part. that on June 4 the Sister City Commission held a reception at the Community Center to honor the original participants of Arcadia's sister city program, The reception also served to kick-off the 25th anniversary of the sister city affiliation with Newcastle, Australia; a video sent by Newcastle was shown at the reception, Me. Chandler announced that the Sister City Commission needs volunteers for a major picnic event planned for September to celebrate the 25th anniversary; interested individuals should contact Dr. Dick Cordano. Mayor Pro tem Chandler commented that he followed up on code violation concerns expressed by Me. Hayden at the June 2 City Council meeting and found the concerns valid, Me. Chandler stated that he has met with City Manager Kelly and City staff will make a more concerted effort to ensure enforcement of City codes, City Manager Kelly concurred with Me. Chandler. and commented that citizens also need more education about Arcadia's Municipal Code. Councilmember Roncelli announced that Arcadia Transit has ten new multi-passenger vehicles. all of which meet the Americans with Disabilities Act (ADA) requirements. These vehicles increase transit capacity by more than 40% and will be operational beginning in July and early August, It was MOVED by Councilmember Roncelli. seconded by Councilmember Marshall and CARRIED to place an item on a future City Council Agenda to establish a volunteer finance committee as soon as possible, Mayor Kovacic concurred, 13 6/16/98 HARBICHT (Calif. Distinguished School ~ward) (National Blue Ribbon Award) KOVACIC (Firefighters Bum Survivors Fundraiser) (Dana Middle School) (Police Dept. Volunteer Recognition Luncheon) (Day Camp Counselor In-service Training) 11, ROLL CALL: 12, 12a, MINUTES MAY 15 & MAY 26.1998 (APPROVED) 40:0162 Council member Harbicht announced that the State Department of Education presented the California Distinguished School Award to Highland Oaks Elementary School. Highland Oaks was one of 211 elementary schools in California receiving this award in 1998. Mr. Harbicht congratulated the administration. teachers and students of Highland Oaks. I Councilmember Harbicht also announced the United States Department of Education presented the National Blue Ribbon Award to Dana Middle School; one of ,166 such awards presented throughout the country this year, Mr, Harbicht congratulated the administration, teachers and students of Dana Middle School, and also extended congratulations to the Arcadia Unified School District Board of Education and administration, Mayor Kovacic announced on Thursday, June 11 he participated with Arcadia firefighters from Station 2 in the transport of Dr. George Fishbeck from the Sierra Madre Fire Department to the Monrovia Fire Department as part of the firefighter's quest for the Burn Survivors Fundraiser Relay. The Mayor thanked all the firefighters for their contributions to this worthy cause. Mayor Kovacic commented that he attended and gave a speech at the ceremony honoring Dana Middle School for their selection as a National Blue Ribbon school. Dana Middle School was the only middle school in Los Angeles County, and one of five in the State to receive the award thiS year. Mayor Kovacic announced that on June 13th he, Mayor Pro tern Chandler and Councilmember Marshall attended the Police Department's Volunteer Recognition Luncheon to honor over 80 volunteers who assist the Police Department. including volunteer Dorothy Denne. A special award was given to Ravelle "Zac" Kozak who is retiring after 16 years as the Department's Volunteer Services Coordinator. The Mayor thanked all volunteers who assist the Police Department. I Mayor Kovacic commented also that on June 15th he spoke at the Recreation Department's Day Camp Counselor's In-service Training. THE CITY COUNCIL RECESSED TO ACT AS THE ARCADIA REDEVELOPMENT AGENCY PRESENT: ABSENT: Agency Members Chandler. Harbicht. Marshall, Roncelli and Kovacic None CONSENT ITEMS It was MOVED by Agency Member Harbicht, seconded by Agency Member Chandler and CARRIED on a roll call vote as follows to APPROVE the minutes of the May 15 and May 26, 1998 Adjourned Regular Meetings, AYES: NOES: ABSENT: Agency Members Chandler, Harbicht. Marshall, Roncelli and Kovacic None None I ADJOURNMENT The meeting of the Arcadia Redevelopment Agency ADJOURNED to July 7, 1998 at 6:00 p,m. 14 6/16/98 I I I 13, 13a. MINUTES (May 15, May 26 and June 26, 1998) 40:0 163 THE CITY COUNCIL RECONVENED CONSENT ITEMS APPROVED the minutes of the May 15 and May 26. 1998 Adjourned Regular Meetings and June 2, 1998 Regular Meeting, 13b, 03~O fO RESOLUTION ADOPTED RESOLUTION NO. 6054 entitled. " A RESOLUTION OF THE CITY NO. 6054 - COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA ESTABLISHING AN (FY 1998-1999 APPROPRIATIONS LIMIT FOR THE FISCAL YEAR 1998-99 PURSUANT TO Approp, Limit) ARTICLE III-B OF THE CALIFORNIA CONSTITUTION: 13c. CONTRACT - See Page 17. FUEL TANK REMOVAU INSTAL. FIRE STN #3 & PD STN, 13d,O:::'rfJ-_>lO EQT, WAIVED competitive bid process; join City of Los Angeles bid; AWARD contract for PURCHASE - purchase of four 1999 Ford Crown Victoria Police interceptor 4-door sedans to Robert (POLICE H, Loud Ford in the amount of $94,595; AUTHORIZED City Manager to execute a VEHICLES) contract in a form approved by the City Attomey. 13e, CONTRACT EXTENSION - LANDSCAPE MAINTENANCE 13f.9; ~.~; '7 ACCEPT PROJ. PARK IMPVRMTS, VARIOUS LOCATIONS (Zaino Tennis Courts, Inc.) See Page 17. ACCEPTED project for work performed by Zaino Tennis Court, Inc. for Parks Improvements at various locations; AUTHORIZED final payment to be made in accordance with the contract documents subject to a retention of $4,668.40. 13g, CONTRACT - See Page 18. DRAINAGE IMPROVE. & CATCH BASIN INSTAL VARIOUS LOCATIONS - .., "10. ." 15 6/16/98 13h. PROF. SVCS AGRMT. - ST. JOS. RESERVOIR #1 REPLCMNT. PROJ. (Civillec Eng., Inc.) 40:0164 Item withdrawn. Proposed award of a '$215,160 Professional Services Agreement to Civiltec Engineering for design of the reservoir, booster pump station, water well and appurtenances at SI. Joseph Plant and Reservoir Facility. I 131. 03<.{u:~O SOliCIT BIDS AUTHORIZED the Director of Administrative Services, City Clerk and City Attorney to (1998-1999 prepare and solicit bids for the award of a contract to publish City legal notices for the LEGAL NOTICE fiscal year 1998-1999 and to return the bids for final City Council Action. PUBLISHING CONTRACT) 13j. (II"',; . ':';;0 RESOLUTION ADOPTED RESOLUTION NO. 6057 entitled, "A RESOLUTION OF THE CITY NO, 6057 - COUNCIL OF THE CITY OF ARCADIA, CAliFORNIA, AMENDING RESOLUTION NO, (S, G. Valley 5990 DESIGNATING AN ARCADIA CITY COUNCIL MEMBER AND AN ALTERNATE Council of MEMBER TO THE GOVERNING BOARD OF THE SAN GABRIEL VALLEY COUNCIL Gov1s,) OF GOVERNMENTS." (Council member Gail Marshall, Delegate and Mayor Pro tem Roger Chandler, Alternate) /0 '1 '" J) " 13k. (>),'\., RESOLUTION NO, 6052 - (Alley Vacation - W, of 2nd Ave" So. of Santa Clara) 131. OCf61:d RESOLUTION NO, 6051 - (I.. A. County Highway Traffic Synchron, Proj.) ADOPTED RESOLUTION NO. 6052 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CAliFORNIA APPROVING A MAP AND DECLARING THE CITY'S INTENTION TO VACATE AN ALLEY WEST OF SECOND AVENUE AND SOUTH OF SANTA CLARA STREET; DIRECTING THE CLERK OF THE COUNCIL TO FILE SAID MAP IN HER OFFICE SHOWING SAID PORTION; RESERVING EASEMENTS AND RIGHTS-OF-WAY TO BE EXCEPTED; SETTING A PUBliC HEARING THEREON FOR JULY 21, 1998; AND DIRECTING NOTICE HEREOF TO BE POSTED AND PUBliSHED." I (;\ ' ADOPTED RESOLUTION NO. 6051 entitled. "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CAliFORNIA. CONSENTING TO THE ESTABliSHMENT OF DESIGNATING A PORTION OF SANTA ANITA AVENUE AND THE INTERSECTION OF liVE OAK AVENUE AND LAS TUNAS DRIVE AS A PART OF THE COUNTY HIGHWAY SYSTEM FOR A TRAFFIC SIGNAL SYNCHRONIZATION PROJECT." I') \ --" 13m. ,.pI ~, 0;;;-.. 00:........../ TEMP, ST. CLOSURE- JULY 25. 1998 (Encanto Dr - Allura to Golden West Ave.) APPROVED the closure of Encanto Drive from Altura Road to Golden West Avenue on July 25, 1998. from 5:30 p,m, to 7:30 p.m, for wedding and reception activity. subject to conditions setforth in the June 16, 1998 staff report, I 16 6/16/98 I I I 13c. AWARD CONTRACT - FUEL STORAGE TANK REMOVAL & INSTAL, FIRE STN, #3 & POLICE STN, (AE Schmidt Environmental) (APPROVED) () it,.,:) ~qo 13e, AWARD 1-YEAR MOD, CONTRACT EXTENSION - LANDSCAPE MAINTENANCE (Golden Bear Arborists. Inc,) (APPROVED) O"7;e) .W! 40:0 165 THE PRECEDING CONSENT ITEMS 13a, b, d, f, i, j, k, I, and m APPROVED ON MOTION BY COUNCILMEMBER HARBICHT SECONDED BY MAYOR PRO TEM CHANDLER AND CARRIED ON ROLL CAll VOTE AS FOllOWS: AYES: NOES: ABSENT: Councilmembers Chandler, Harbicht, Marshall, Roncelli and Kovacic None None Maintenance Services Director Pat Malloy responded to Council's questions stating, in part, that by State law all single wall fuel tanks, which is the situation for this project, must be removed and/or replaced by December 1998 and there are no other alten;atives and State funds are not available to assist the City with this project. Other City fuel tanks meet the new State Law Requirements. Mr. Malloy also confirmed that if contaminants are found in the ground surrounding the tanks to be removed, he will retum to Council with additional recommendations to remedy that situation; based upon preliminary testing it is not anticipated there are any ground contaminants from the tanks. Mr. Malloy also explained that for fiscally prudent and liability reasons the City decided not to go with the Los Angeles County of Public Works to complete this project It was MOVED by Councilmember Harbicht, seconded by Councilmember Marshall and CARRIED on a roll call vote as follows to AWARD a contract in the amount of $248,680,00 to A. E. Schmidt Environmental for the Design-Build contract of fuel storage tank removal and installation at Fire Station #3 and the Police Station. APPROPRIATE an additional $110,426.00 from the Capital Outlay Fund to cover all project costs in excess of the original budget amount; and AUTHORIZE the City Manager and City Clerk to EXECUTE a contract in a form approved by the City Attorney. AYES: NOES: ABSENT: Councilmembers Chandler, Harbicht, Marshall, Roncelli and Kovacic None None Maintenance Services Director Pat Malloy responded to Council's questions stating, in part. that budget reductions in the last three years have resulted in staff reductions in the Maintenance Services Department and staff are finding it difficult to maintain day- to-day operations much less the bi-annual bush trimming and weed and debris cleanup at specific locations. Other responses given by Mr. Malloy included: It would be most cost-effective and efficient to add this work to this contract for four years; some of the large bushes needing trimming cannot be removed because they are fast-growing and drought-tolerant shrubs that also act as sound barriers at major thoroughfares; costs for constructing a sound-barrier wall in these areas would far exceed costs for maintaining the shrubs. however he could report back to Council with an estimated cost for such sound-walls. It was MOVED by Councilmember Harbicht, seconded by Mayor Pro tem Chandler and CARRIED on a roll call vote as follows to AWARD a one-year contract extension with amended provisions in the amount of $266.155.39 to Golden Bear Arborists, Inc, for maintenance and care of landscaped areas in the City of Arcadia for the period of July 1, 1998 to June 30. 1999; AUTHORIZE the City Manager and City Clerk to EXECUTE a contract in a form approved by the City Attomey. AYES: NOES: ABSENT: Councilmembers Chandler. Harbicht, Roncelli and Kovacic Councilmember Marshall None 17 6/16/98 13g. AWARD CONTRACT - DRAINAGE IMPROVE. & CATCH BASIN INSTAL - Var. Locations (E C. Cons\. Co ) (APPROVED) oct/f". 70 14. 14a. 10-YEAR LEASE AGRMT. - PAR 3 GOLF COURSE (APPROVED) o IoI(J. S-O 40:0166 In response to Council's inquiries Maintenance Services Director Pat Malloy explained, in part, that this drainage situation was not addressed in the Downtown 2000 Project because it was not in the project area, It was MOVED by Councilmember Marshall, seconded by Mayor Pro tem Chandler and CARRIED On a roll call vote as follows to AWARD a contract to E, C, Construction Co, in the amount of $39,075.00 to construct drainage improvements at Califomia Street. west of First Avenue; the intersection of Drake Road and Ca~rillo Road and City Hall. I AYES: NOES: ABSENT: Councilmembers Chandler, Harbicht, Marshall. Roncelli and Kovacic None ' None It was MOVED by Councilmember Harbicht. seconded by Mayor Pro tem Chandler and CARRIED on a rOil call vote as follows to APPROPRIATE an additional $6,890,00 of Gas Tax Funds for engineering. administration and inspection of these projects; and AUTHORIZE the City Manager and City Clerk to EXECUTE a contract in a form approved by the City Attorney. AYES: NOES: ABSENT: Councilmembers Chandler, Harbicht, Marshall, Roncelli and Kovacic None None CiTY MANAGER Consideration of the report and recommendation to approve a ten (10) year lease agreement between the City of Arcadia and American Golf Corporation for certain City- owned property located at 620 East Live Oak Avenue (Arcadia Par 3 Golf Course). The Arcadia Golf Corporation (AGe) has been operating the Arcadia Par 3 Golf Course at the Live Oak location for the past ten (10) years. The current lease expires at the end of June, '1998; however there are renewal options in the agreement. AGC has requested a new ten (10) year lease with one five (5) year extension. I AGC is one of the largest golf management companies in the wortd; their current proposal provides for payment of either percentage rent (which could be as much as $167.000 in the first year rising to $234,000 in the tenth year). or a minimum rent amount ($120.000 and increasing to $150.000 in years seven to ten), whichever is greater. In addition to the rental amount AGC will provide for over $300.000 in capital improvements during the first year of the lease. Additionally, course operating and maintenance standards have significantly tightened and AGC has committed to increase their programs for Arcadia senior citizens and for Arcadia high school and middle school students. Staff responded to Councilmember Roncelli's questions stating, in part. that AGC has had a lease with the City for ten years to date. and that maintenance standards for AGC have been greatly enhanced in the proposed agreement. Councilmember Marshall commended Mr. Penman. the Development Services Director, for a job well done on the new agreement. I Mr. Tom Frost. Vice President of Operations in South em California for AGC. commented that AGC has enjoyed their previous ten years in the City of Arcadia, they are looking forward to the next agreement term and bringing the course up to standards 18 6/16/98 I I I 40:0167 for the year 2000 with golf programs for Arcadia's youth. Mr. Frost thanked the City staff, in particular. Don Penman, Pat Malloy and Jerry Collins, who worked cooperatively to provide the best service for the residents of the City. Mr. Frost recognized the Arcadia Golf Course General Manager, Chad Hackman; Mike Nix. AGC North Los Angeles Regional Director; and Gary Otto, AGC Regional Superintendent. Councilmember Harbicht commented on the revenue increases realized by the City as a result of AGC's operation of the golf course, and the recreational opportunities provided to Arcadians. It was MOVED by Councilmember Harbicht. seconded by Mayor Pro tem Chandler and CARRIED on a roll call vote as follows to AUTHORIZE the City Manager to EXECUTE a ten (10) year lease agreement between the City of Arcadia and American Golf Corporation for certain City-owned property located at 620 East Live Oak Avenue (Arcadia Par 3 Golf Course) subject to FINAL APPROVAL as to form by the City Attorney. AYES: NOES: ABSENT: Councilmembers Chandler, Harbicht, Marshall, Roncelli and Kovacic None None ADJOURNMENT At 10:05 p.m. the Regular Meeting of the City Council ADJOURNED to 6:00 p.m., Tuesday. July 7,1998 for a Regular Meeting to conduct the business of the City Council and the Arcadia Redevelopment Agency and any Closed Session necessary to discuss personnel, litigation matters or evaluation of properties, ATTEST: 19 6/16/98