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HomeMy WebLinkAboutJULY 21,1998 I I I 0110_ ;0 Cn..J/q'j 40:0181 c.e CITY COUNCIL PROCEEDINGS ARE AUDIO AND VIDEO TAPE RECORDED AND ON FILE IN THE OFFICE OF THE CITY CLERK 1. MINUTES CITY COUNCiL OF THE CITY OF ARCADiA and the ARCADIA REDEVELOPMENT AGENCY REGULAR MEETING JULY 21.1998 Pursuant to the foregoing adjournment of the July 7, 1998 Regular Meeting of the City Council of the City of Arcadia and the Redevelopment Agency, the City Clerk appeared at the time and place of adjournment at 6:00 p.m., and announced that no closed or study session is scheduled and no quorum will be present until 7:00 p.m., at which time the Regular meeting will commence in the Council Chambers, 2. INVOCAllON Reverend Sid Sybenga, Arcadia Christian Reformed Church 3. PLEDGE OF ALLEGIANCE Scott Wiegand, Arcadia High School Male Athlete of the Year 4. ROLL CALL: PRESENT: ABSENT: Councilmembers Chandler, Harbicht, Marshall, Roncelli and Kovacic None 5. Mayor's Business Recognition Award (Coumans, & Tjaden) Mayor's Employee Recognition Award (Juarez) Mayor's Community Service Award (Mr. & Mrs. Barrows) Mayor's Certificate of Commendation PRESENTATIONS Mayor Kovacic presented the July 1998 Mayor's Business Recognition Award to John Coumans and Caroi Tjaden of California Picture Framing stating, in part, that California Picture Framing has been located in Arcadia since 1972 and activeiy participates in community affairs by sponsoring Little League teams and donating to various charities. They have donated approximately $4,000 in framing to the Arcadia Library Foundation. On behalf of the City the Mayor expressed appreciation to California Picture Framing for being an excellent roie modei; a business that gives back to the community. Mayor Kovacic presented the July 1998 Mayor's Employee Recognition Award to Tony Juarez stating, in part, that Mr. Juarez has been employed with the City of Arcadia Equipment Maintenance Division since 1987. Through his positive attitude, knowledge, diligence and attention to detaii he has made many valuable contributions which resulted in significant cost savings to the City. The Mayor congratuiated and thanked Mr. Juarez. Mayor Kovacic presented the July 1998 Mayor's Community Service Award to Jim and Margaret Barrows, stating. In part. that they are well-known In Arcadia for their work with the Arcadia Festival of Bands and numerous other volunteer activities. They have a long history of involvement With such organizations as PT A, Arcadia High School Band Program. soccer. West Arcadia Little League. Special Olympics. Camp Ronald McDonald, Arboretum's Festival on the Green, Red Cross, Arcadia Recreation Commission and the Arcadia Centennial CommiSSion Mr, & Mrs Barrows are a dynamic team who constantly Involve themselves by working on community events and activities and demonstrate the true spirit of volunteerism, Mayor Kovacic and Mayor Pro tem Chandler presented the Mayor's Certificate of Commendation to Courteney Cosso, Arcadia High School Female Athiete of the Year. stating, in part, that Courteney excelled at Arcadia High School in the sports of soccer 7/21/98 (Cosso) Mayor's Certificate of Commendation (Wiegand) Mayor's Certificate of Commendation (Lee) Mayor's Certificate of Commendation (Leonardis) Parks & Recreation Commission (Wuo) 40:0182 and volleyball; was an AII-CIF Player in soccer, league Most Valued Player (MVP), and selected to the First Team All-League in both sports, She will attend UCLA in the fall. I Mayor Kovacic and Mayor Pro tem Chandler presented the Mayor's Certificate of Commendation to Scott Wiegand, Arcadia High School Male Athlete of the Year, stating, in part, that Scott is a two sport superstar in football and track. a Los Angeles Times San Gabriel Valley lineman of the Year, Pacific League Lineman of the Year, a Scholar- Athlete Award winner, holds school and league records, undefeated in dual track meets, and MVP Track Athlete in the last two years. He will also attend UCLA in the fall. Mayor Kovacic and Mayor Pro tem Chandler presented the Mayor's Certificate of Commendation to Alice Lee, Arcadia High School Sportswoman of the Year, stating, in part, that Alice lettered in two varsity sports, basketball and tennis; selected All-League Honorable Mention, won All-League Honors twice, and recognized as an AII-CIF Doubles Tennis player. She will also attend UCLA,in the fall. Mayor Kovacic and Mayor Pro tem Chandler presented the Mayor's Certificate of Commendation to Charles Leonardis, Arcadia High School Sportsman of the Year, stating, in part, that Chuck serves as an inspiration to his coaches and team members; a three sport star, football, basketball and baseball. In football he was selected First Team All-Pacific League, a First Team All San Gabriel Valley selection, MVP and Captain of Defense team. Mayor Kovacic and Mayor Pro tem Chandler presented a plaque for distinguished service to outgoing Parks & Recreation Commission Member, John Wuo, thanking him on behalf of the City of Arcadia for the time spent on the Commission. Senior Citizens' Mayor Kovacic presented a plaque for distinguished service to outgoing Senror Citizens' Commission Commission Member, Loretta Huang, thanking her on behalf of the City of Arcadia for her (Huang) years of service on the CommiSSion, I 6. OATHS OF OFFICE (Bellin, Gilb, Cashion, Mead, Rochefort, Selmer & Wen) 7. 8. ORD, & RES, READ BY TITLE ONLY City Clerk June Alford administered the Oath of Office to incoming board and commission members and weicomed them to the City Family; Mayor Kovacic, Mayor Pro tem Chandler and Council member Harbicht expressed congratulations and presented each of the new board and commission members with a City pin and credentials, Senior Citizens' Commission - Jane Bellin and Ruth Gilb Sister City Commission - David Cashion Recreation and Parks Commission - Christine Mead Library Board - Betty Rochefort and Jerry Selmer Centennial Celebration Commission - S. H. Wen SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS None QUESTIONS FROM CiTY COUNCIL/REDEVELOPMENT AGENCY REGARDING AGENDA ITEMS None It was MOVED by Mayor Pro tem Chandler, seconded by Councilmember Harblcht and CARRIED that ordinances and resolutions be read by title only and that the reading in full be WAIVED, I 2 7/21/98 I I I 9. 40:0183 PUBLIC HEARINGS 9a. RESOLUTION NO. 6061 - ALLEY VACATION ryv. of 2nd Ave/ Staff reported that the alley considered for vacation is badly deteriorated, serves the S. of Santa shipping and receiving needs of two properties located at 144 and 150 East Santa Clara Clara St.) Street, is approximately 345 feet long and dead-ends against an industrial building. The (ADOPTED) vacation of the alley is part of the Northwest Corner Project which involves the construction of two hotels The Disposition and Development Agreement (DDA) 0(''; () - /0 . negotiated for this project contains provisions for continued access to the privately owned o >:\' ,; . y',l properties on Santa Clara once the alley is vacated. Alternate access and utility easements will be put in place by the developer of the project. Staff has met with the affected property owners to work out the access agreements, The Planning Commission did not received any opposition to the alley vacation at its May 12, 1998 meeting and made the finding that the vacation is in conformity with the City's General Plan; approved the Conditional Use Permit and Parcel Map and adopted a negative declaration for the project. Staff responded to Council that the alternate utility easement and reciprocal access area is for the purpose of deliveries to the affected properties, has been reviewed with the property owners and will meet their needs, 9b. RESOLUTION NO. 6064. PROPERTY LIENS (Delinquent rubbish, sewer & property related fees) (ADOPTED) Consideration of report and recommendation to vacate an alley west of Second Avenue and south of Santa Clara Street and adoption of Resolution No. 6061 ordering the vacation of such alley. Mayor Kovacic OPENED the Public Hearing. No one came forward to address the Councii either in favor or in opposition to this item. It was MOVED by Mayor Pro tem Chandier, seconded by Councilmember Harbicht and CARRIED to CLOSE the Public Hearing, It was then MOVED by Councilmember Harbicht, seconded by Mayor Pro tem Chandler and CARRIED on a roll call vote as foiiows to ADOPT Resolution No. 6061, "A RESOLUTION OF THE CiTY COUNCIL OF THE CITY OF ARCADIA. CALIFORNIA ORDERING THE VACATION AND ABANDONMENT OF AN ALLEY WEST OF SECOND AVENUE AND SOUTH OF SANTA CLARA STREET." AYES: NOES: ABSENT: Councilmembers Chandler, Harbicht, Marshall, Roncelli and Kovacic None None Consideration of the placement of liens upon real property for the seltiement of delinquent rubbish, sewer and property related fees under Ordinance No. 2008 which authorizes the procedure, and states that such fees which remain unpaid for a period of three months or more after bliied may be coiiected through the property lien procedure, On June 22. 1998, the City notified the affected property owners by mail informing them of the Public Hearing this date to voice any objections or protests concerning the delinquent accounts, [,:;I;'rJ- >:.; It was noted that item #4 in the amount of S34,81 was paid and should be removed from the list contained in the staff report Staff explained the processes by which it IS pOSSible for a resident to become delinquent in utility taxes. attempts made by the City to collect delinquent fees, and the costs to the City for placing such liens upon real property, ,3 7/21/98 40:0184 Mayor Kovacic OPENED the Public Hearing. No one came forward to address Council either in favor or in opposition to this matter. It was MOVED by Council member Harbicht. seconded by Councilmember Marshall and CARRIED to CLOSE the Public Hearing. It was then MOVED by Mayor Pro tem Chandler, seconded by Councilmember Marshall and CARRIED on a roll call vote as follows to ADOPT Resolution No. 6064, "A RESOLUTiON OF THE CITY COUNCil OF THE CITY OF ARCADIA, CALIFORNIA ORDERING PLACEMENT OF LIENS UPON REAL PROPERTY FOR SETTLEMENT OF DELINQUENT RUBBISH, SEWER AND PROPERTY RELATED FEES," as amended. AYES: NOES: ABSENT: Councilmembers Chandler, Harbicht, Marshali, Roncelii and Kovacic None None I 9c. APPEAL Consideration of an appeal of the Planning Commission's denial of MP 98-005, a PlNG. COMSN, proposed two-story single famiiy residence at 1035 Hampton Road. This public hearing DENIAL was continued from the City Council's June 2, 1998 meeting to allow the project manager, MP 98-005 Mr. Tom Dargan, and the property owner, Mrs. Anne Ma, to meet with the Rancho Santa (1035 Hampton Anita Property Owners Association's Architectural Review Board (ARB) to discuss Rd) changes to their proposal. Staff commented, in part, that meetings were held by the ARB (DENIED) on June 22 and July 13 at which time changes were discussed among the Board members and Mr. Dargan. On July 14 Mr. Dargan informed City staff that they could not o )''i'V -oJ S- resolve the issues with the ARB, and therefore wished to proceed with the appeal, as I originaliy submitted. The applicant is appealing the Pianning Commission's action to uphold the ARB's denial of the applicant's proposal for a proposed two-story single family residence at 1035 Hampton Road, and a related front yard modification request. The ARB noted the applicant gave no justification for the proposed front yard encroachment or for the removal of an oak tree. The ARB denied the applicant's proposal based upon their determination that the house would be incompatible with the neighborhood because the proposed house would be out of scale due to its height. mass and front yard proportions. The appiicant is proposing to demolish the existing Single-story home and construct a two- story, 10,199 square foot dwelling with two (2) attached two-car garages; the removal of one (1) oak tree was requested to accommodate the placement of the second two-car garage, The applicant is willing to relocate the oak tree to another site on the property to mitigate the concerns of the ARB. A maximum building height of thirty (30') feet measured from the average grade of the existing building pad is proposed The existing building pad is approximately nine (9') feet higher than the adjacent street curb elevation. A front yard setback modification of fifty-five (55') to sixty-nine (69') feet IS proposed in iieu of eighty-six and one-half (86,5') feet reqUired for the new home. The requirement of 86.5 feet is in accord with the average of the front yard setbacks of the two nearest neighboring residences; at 1045 Hampton Road the setback is ninety-six (96) feet. and at 1025 Hampton Road the setback IS seventy-seven (77') feet. The eXisting home on the subject site maintains a seventy- one (71') foot front yard setback, . The Development Services Department recommended denial of the appeal because the proposed reSidence is out of proportional relationship with the height and mass of the smalier neighboring structures along Hampton Road. and the modified front yard setback 4 7/21/98 I 40:0185 I of fifty-five (55') to sixty-nine (69') feet in lieu of eighty-six and one-half (86.5') required by code would not provide for a reasonable relationship between the adjacent front yards; the proposed development is incompatible with the neighborhood; and the applicant has not shown unreasonable hardship in developing the property. The Mayor noled Ihere are two (2) addilions 10 the administralive record for this matler: a letter dated July 17, 1998 from Michaei Downer, President, Rancho Santa Anita Property Owners Association, and a letter dated July 17, 1998 by Edward L. Butterworth, local resident; both are in opposition to the proposed development. Mayor Kovacic OPENED the Public Hearing. IN FAVOR OF THE APPEAL Tom Darqan, 5770 N. Rosemead Blvd., Temple City, representing the applicant/property owner. Mrs. Anne Ma. commented, in part, that the staff report failed to note. a previous Planning Commission action on the subject property; Resolution No. 1390 which was approval for the construction of a nearly 9,000 square foot house. The subject application is for an approximately 8.000 square foot house, 1,000 square foot garage and 1,000 square foot unenclosed patio area. Placement of the new house is proposed to be over the foundation of the existing house in order to minimize disruption to the property, eliminate grading, driveway approaches remain intact. One (1) oak tree out of five (5) needs to be relocated, or plant a boxed specimen tree, whichever the ARB desires, The proposed layout of the project is well-balanced; one-third front yard, one- third house, one-third rear yard. I Mr. Dargan reviewed his development matrix submitted as Exhibit #9, commenting that the proposed development meets all City development standards with the exception of Ihe fronl yard selback. The applicanl has agreed 10 provide Ihe 71' front yard setback requested by the ARB, and is no longer requesling the original 55' front yard setback. Mr. Dargan commented that a modification may be granted in unique and unusual circumstances; it was his opinion that the neighboring front yard setback of 96' was unique and unusual. If the variance is granted for the front yard setback two (2) additional oak trees will be saved and the project will remain well-balanced on the subject property. Mr. Dargan questioned modifications previously granted for neighboring properties, and commented on the required approval ietters submitted in this matter. Mr. Dargan commented on signatures on the petition submitted in opposition to the project. He also commented on the findings in the ARB's decision in the matter. He suggested that denial of the project could have a negative impact on the value and any future sale of the subjecl property. Mr. Dargan answered Council questions regarding front yard setback calculations for curving streets, the house's square footage modifications needed to meet the required front yard setback and the maximum height allowed by code for the proposed project. Anne Ma. owner of subject property. introduced herself and thanked the City Council for their assistance. No one else came forward to speak in favor of the project. IN OPPOSITION TO THE APPEAL I Janet Downer. 1032 Hampton Road. commented that she, her husband. Michaei. who aiso is the president of the Rancho Santa Anita Property Owners Association, and their chlidren live across the street from the subject property. Mrs. Downer stated she is in 5 7/21/98 40:0186 opposition to the proposed project because it would obliterate all mountain view they currently enjoy from the first story of their home. Mrs. Downer commented on two other home expansion projects in the neighborhood. She asked the City Council to assist those involved to reach a compromise. I John Schiavone, 1005 Hampton Road. Chairman of the Rancho Santa Anita Property Owners' Association ARB, commented, in part, that following the guidelines established in the City's Resoiutlon No. 5288 the ARB has worked hard and long to establish an amenable soiution to the proposal before the City Council. An amenable solution could not be reached with the applicant or her representative. Mr. Schiavone, on behalf of the ARB, requested Council to accept the findings of the ARB and those of the Planning Commission. and to preserve the neighborhood by denying the appeal Mr. Schiavone also commented that the 71' front yard setback was a consideration of the ARB, however the primary problem with the proposed project is the massiveness of the proposed house. Mr. Schiavone responded to Council's inquiries regarding any limitations set for this project by the ARB and the variance Mr. Schiavone received for his residence, H. R. Stoke, 1040 Hampton Road, commented. in part, that some of Mr. Dargan's comments regarding the subject project and the ARB were incorrect; Mr. Stoke provided additional information. For example, a previous house on the subject property was approved for 7,000 s. f. not 9.000. Mr. Stoke also commented about the area's history of unsuccessfui oak tree transplants, heights of other two-story homes in the area and square footage of homes in the area. Mr. Stoke requested the City Council affirm the Planning Commission's decision in this matter. Mr. Stoke responded to Council's inquiries regarding the difference of the elevation at the curb and the elevation at the building pad for the subject property and other area properties previously discussed this date. I Dr. Costarella, 1044 Singing Wood Drive, commented, in part, on the area's history of unsuccessful oak tree transplants, the lack of follow up on the success of transplants, species of trees being lost in the process. and his desire for preservation of the trees. Walt Williams, 967 Hampton Road, commented, in part, about the conditions and policies of the Rancho Santa Anita Property Owner's Association and the ARB that help maintain the neighborhood's character and is required of each property owner. Mr. Williams stated he was made aware of those conditions and policies prior to purchasing his home; the neighborhood character was the primary reason for his purchase of the property. Mr. Williams stated that he opposed the proposed project; it is overwhelming, overstated, and does not blend with the neighborhood. The project is discordant and would defeat the purpose of architectural control which is to maintain the neighborhood's character. Charles Draper. 939 Hampton Road. treasurer of the Association. commented, in part. that he is opposed to this project due to its size and mass; it is not in character with the neighborhood and could have a negative affect on adjacent property values. Meyer Piet, 757 Anoakia Lane. commented, in part. that he was pleased that the Planning Commission has taken a firm stand in denYing the buiidlng of homes with the appearance of apartment houses. and fell the Council should give due consideration to the neighbors affected by such development. REBUTTAL Tom Darqan, representative of the property owner. commented, in part, that he continues I to stand by his comments this dale regarding the ARB and the limitations regarding the subject property. that the ARB has not made any comments regarding the project's 6 7/21/98 I I I MOTION 9d, C)S-,'f n. ZONE CHANGE 98-002 C-2 H8- OVERLA Y 214 N, S, A. (Former Arc. Lumber Site) (TABLED) 40:0187 architecture. only its size. Mr. Dargan also commented that mountain views will not be affected due to the neighborhood's terrain. He reiterated that all City development regulations have been met with the exception of the front yard setback. Mr. Dargan commented on the. concept of floor area ratio (FAR) that other communities use to determine appropriate size of building for a given lot, and that using this formula the proposed house is not too large for the lot or the area. Mr. Dargan requested the City Council to allow Mrs. Ma to build the house, Mr. Dargan responded to Council's inquiry regarding discussion at previous meetings about the reduction of the front porch columns. It was MOVED by Councilmember Harbicht, seconded by Mayor Pro tem Chandler and CARRIED to CLOSE the Public Hearing. Councilmember Roncelli commented, in part, that he appreciates the work being done by the Association and the ARB, and that property owners have rights, but the neighbors have rights also. He appreciates this type of forum to talk it out. Councilmember Harbicht thanked the community members who addressed the City Councii this date. Mr. Harbicht also commented on the difficult task of balancing the rights of all property owner's, promoting uniformity of development without stifling creativity, and that he was not inclined to grant the front yard setback variance. Regarding the oak tree, Councilmember Harbicht stated that he felt that with some ingenuity the home could be designed in such a manner as to preserve the tree. He suggested that all parties involved attempt to reach reasonable compromise for this project. Councilmember Harbicht aiso commented on the issues of square footage, mass and buiiding height. He believes there are ways to design this structure that wouid soften the mass and meet the goals of the ARB and the property owner to a great degree. It was MOVED by Councilmember Harbicht, seconded by Mayor Pro tem Chandler and CARRiED on a roll call vote as follows to DENY the appiicant's appeal and UPHOLD the Planning Commission's denial of a proposed two-story single family residence at 1035 Hampton Road, and a reiated front yard modification: FIND that the proposed project is not architecturally harmonious or compatible; and DIRECT staff to prepare an appropriate resolution incorporating the Council's decision and findings in support of that decision. Mayor Kovacic complimented the ARB for their record keeping and decision making abilities, The Mayor also complimented Mr. Dargan for his addressing the issues concerning this appeal. AYES, NOES: ABSENT: Councilmembers Chandler, Harbicht, Marshall. Roncelli and Kovacic None None Council member Marshall requested that staff address the concern regarding follow up on the success of tree transplants and preservation. 'tf') Consideration of Zone Change 98-002, adding a high rise overiay to the C-2 H4 zoned property at 214 N Santa Anita Avenue formerly the Arcadia Lumber site. This zone change was initiated by the City to amend the current zoning designation by adding an H8 overlay (high rise - maximum eight stories), Currently in escrow the vacant site is approximately 2.5 acres and interest has been expressed for development of the site in the past several years. The current zoning permils a maximum of four (4) stories, not to exceed 45 feet in height; the proposed H8 overiay would allow up to eight (8) stories and a maximum height of 85 feel The zone change would be consistent With The Towne Center building at 150 N, Santa Anita Avenue. to the south. which IS eight (8) stories in height Future development of the subject site reqUires design approval by the 7 7/21/98 40:0188 Redeveiopment Agency. and aiso requires a Conditional Use Permit through'a public I hearing process at the Planning Commission level for any proposal over three (3) stories, or 40 feet in height. In the discussion staff noted that the property is currently in escrow. it was confirmed that City staff initiated the request for the zone change. Staff commented the Redevelopment Agency determined this site should be developed with more intense use and create the greatest amount of flexibility for development because of street and freeway visibility, iis impact on the future development of the immediate area, and the entire downtown project area. Further discussion occurred regarding requirements and purposes for the Conditional Use Permit and its processes, zoning ordinances, and the high-rise overlay. Discussion continued regarding the potential effects of a zone change, the escrow process and time lines. Staff explained the vision for this area is for more intense development, fiexibility with a balance of a high sales tax generator. Mayor Kovacic OPENED the Public Hearing. No one came'forward to speak in favor of or In opposition to the proposed zone change. It was MOVED by Mayor Pro tem Chandler, seconded by Councilmember Harbicht and CARRIED to CLOSE the Public Hearing. Councilmember Marshall expressed concern that a zone change at this time for the subject property may not be appropriately timed to the City's best advantage. Mayor Pro tem Chandler commented that a zone change wouid enhance future use opportunities for the subject property. Councilmember Roncelli stated that he felt the City should wait until a zone change application is submitted before making such a change. Councilmember I Harbicht commented that the zoning designations are the City's vision of the future and a . determination should be made regarding this property. Mr. Harbicht presented a zoning history of Huntington Drive and Santa Anita Avenue and stated that he is not in favor of eight (8) story office buildings in the City. Mayor Kovacic concurred that zoning designations are the City's vision for the future and that there are no compelling reasons for a zone change for the subject property at this time. Discussion continued on whether to deny, table, continue or approve the zone change. It was MOVED by Councilmember Harbicht, seconded by Council member Roncelli and CARRIED on a roll call vote as follows to TABLE consideration of the proposed Zone Change 98-002 to add an H8 high rise overlay to the C-2 H4 zoned property at 214 N. Santa Anita Avenue (former Arcadia Lumber site), Council member Marshall concurred with Councilmember Harbicht, stating that she thought it was a wise move and that such a zone change couid potentially be a hindrance for the subject property, Staff confirmed that tabling the matter would not have an affect. currently. to the subject property AYES' NOES: ABSENT: Councilmember Chandler. Harbicht, Marshall, Roncelli and Kovacic None None ge. ~<:;It.:(J - 70 ZONE ConSideration of proposed Zone Change 98-001 to add a high rise overiay to the C-2 I CHANGE zoned property at 55 West Huntington Drive formerly the Foulger Ford site; a zone 98-001 change initiated by the City to amend the current zoning designation by adding an H8 TO C-2 H8 (high rise - maximum eight stories) overiay, The vacant site is approximately four (4) 8 7/21/98 I I I 55 W. Htg. Dr. (Former Foulger Ford Site) 40:0189 acres and interest has been expressed for development of the site in the past several years. The current zoning permits a maximum of three (3) stories, not to exceed 40 feet in height; the proposed H8 overlay would allow up to eight (8) stories and a maximum height of 85 feel. The Redevelopment Agency has identified this site as one that may be suitable for more intense development. The subject property is in escrow and the developer has requested to be allowed to develop the property up to the maximum height limit if the zone change is permitted. The developer has only discussed a height between four (4) and five (5) stories; although the developer wants an H8 overlay to be approved. Future development of the site would require Redevelopment Agency approval for design review, and any project over three (3) stories would require a Conditional Use Permit from the Planning Commission. At its June 23. 1998 meeting the Pianning Commission voted 4 to 1 to recommend approval of this zone change to the City Council. It was noted that a supplement to the administrative record of a letter dated July 7, 1998 to the Arcadia City Council was received from Sal and Mary Ann Taibi (134 San Miguel Drive) in opposition to the proposal. Staff confirmed that the zone change was staff generated, however shortly thereafter meetings took place with a potential developer who indicated a strong desire to see the zone change occur. Clarification was provided regarding the limitations of an architectural design review being conducted by the Planning Commission under the Conditional Use Permit process. The thoroughness of notification to neighboring property owners was a concern of the Council; staff explained that the 300' radius was used for notification as mandated by the municipal code. Concerns expressed by the City Council would be addressed through the use permit hearing and environmental analysis to determine what impacts would actually occur; neighboring property owners would also be noticed of these activities so that they have the opportunity to address the City Council and Planning Commission, Staff explained that if the zone change is approved the property owner has the right to request approval for construction of an eight-story building, however the right to build is predicated upon the Council's decision of compatibility of land use to the entire community. Mayor Kovacic OPENED the Public Hearing. Art Garcia, Real Estate Consultant, P. O. Box 451157, Westchester, CA 90054, commented, in part, that the subject property has been in escrow for approximately five weeks,' An office developer is seeking to develop an eight-story office building. It was MOVED by Mayor Pro tem Chandler. seconded by Councilmember Harbicht and CARRiED to CLOSE the Public Hearing. Staff estimated that the subject property was vacated by Foulger Ford approximately six years ago; verified that the subject property has previously been in escrow, but fell out; discussions with the developer has been for a 4 to 6-story structure, but would prefer eighl-stories, Mayor Pro tem Chandier commented that Council needs to consider the opportunities available to develop its commerce. an opportunity exists to develop this site with private funds. rather than City funds and that is why he could envision an 8-story overlay on that site. Vision. various zoning designations. environmental impact and the conditional use permit process for the subject property was discussed. Councilmember Harbicht commented that the subject property abuts residential property and that he felt strongly that eight stories is not appropriate and is surprised that the City 9 7/21/98 40:0190 has not received comments from more residents. Mr. Harbicht stated he felt a four-story overlay would be appropriate for this property and not impact the residential areas. I Councilmember Roncelli concurred with Council member Harbicht and stated he would like to see this item tabied since there has not been an application filed for an 8-story building on this site. Staff further ciarified conditional use permits, architectural design review and public hearings regarding the construction of eight-story buildings. Staff explained building heights and the number of stories that can be accommodated by each. It was MOVED by Council member Harbicht, seconded by Council member Marshall and CARRIED on a roll call vote as follows to DIRECT staff to place a zone change for a four- story buiiding on the Planning Commission Agenda and expand the notification area for the property located at 55 West Huntington Drive (formerly Foulger Ford). ' AYES: NOES: ABSENT: Council member Chandler, Harbicht, Marshall, Roncelli and Kovacic None None 10. AUDIENCE PARTICIPATiON John Wuo, 135 Alta Street, commented,- in part, on two issues of concern; the first a tattoo parlor on Duarte Road that has many young people hanging around the premises quite frequentiy. Mr. Wuo questioned whether the City can limit the types of businesses that operate within the City and suggested alternatives of how to deal with the matter and maintain the City's image and property values. The second issue of concern to Mr. Wuo I was the Chinese characters on the'sign of Gina's Sports Bar on Baldwin Avenue and its transiation. The Chinese characters translate to "Flower Girls Night Club", which applies to girls who work in a "red light" district. Chinese residents have expressed surprise that this kind of business is allowed in the City. Again, Mr. Wuo suggested an alternative of how to deal with the matter (forming a citizen sign review committee similar to what is in place in the City of San Marino), Citizens have expressed to Mr. Wuo interest in serving on such a committee, Mr. Wuo urged the City Council to maintain the City as a Community of Homes. It was explained that an analysis is currently being conducted regarding tattoo parlor use and other similar uses. Staff is currently exploring with the City Attorney the issue of Chinese characters on business signs, however that matter also involves first amendment right issues, free enterprise along with community standards, Drew Krvnicki, 321 Leroy, commented on economic development stating, in part, that citizens have concerns regarding the Redevelopment Agency; its 56,000,000 indebtedness to the City and repayment to the City; the fund in which the $1.2 million cash balance is iocated; property tax appeais, its impact on City revenues and working capital for the Agency; funds from which the Deputy City Manager's salary is paid and time allocated to City matters: and staffing levels of the Redevelopment Agency. 11. MATTERS FROM ELECTED OFFICIALS MARSHALL (Speakers) Councilmember Marshali thanked the speakers addressing the Council this date, and especially Mr, Wuo and the Chinese COmmUnity for their willingness to contribute support to the City in issues that need to be addressed. I (Youth Master Councilmember Marshall reported on progress made by the Youth Master Plan Plan) Committee with their subcommittees, priority lists and are moving forward with the 10 7/21/98 I I I (Quote) 40:0191 project Councilmember Marshall's quote of the day by Ashley Briliiant, "If you don't believe in ghosts, you've never been to a family reunion." RONCELLI Council member Roncelli congratulated all new members of the City Commissions. (Commissioners) (Agenda Item 13d.) (Racing Season) Council member Roncelli requested that Agenda Item 13d. be removed from the Consent Agenda for discussion. Councilmember Roncelli announced that the horse racing season opens at Del Mar on July 22. Agency) HARBICHT Councilmember Harbicht commented on the Redevelopment Agency stating that it is (Redevelopment important that citizens understand the facts. Mr. Harbicht stated the Arcadia 12. ROLL CALL: 12a. MINUTES JULY 7, 1998 (APPROVED) Redevelopment Agency is an extremely successful agency; although in debt, all redevelopment agencies are in debt and are required to be in debt. Councilmember Harbicht also commented on the level of indebtedness of the Arcadia Redevelopment Agency versus Monrovia's Redevelopment Agency; the economic benefit of the Agency to the citizens as a result of Arcadia's many hotels, restaurants, and other redevelopment projects. Mr. Harbicht also commented that he felt the Agency has been run in an extremely responsible manner and he is very proud of the Agency's record. The City Council RECESSED at 9:45 p,m. and RECONVENED at 9:53 p,m, THE CiTY COUNCIL RECESSED TO ACT AS THE ARCADIA REDEVELOPMENT AGENCY PRESENT: ABSENT: Agency Members Chandler, Harbicht, Marshall, Roncelli and Kovacic None It was MOVED by Agency Member Harbicht, seconded by Agency Member Chandler and CARRiED on a roll call vote as follows to APPROVE the minutes of the July 7, 1998 Regular Meeting. AYES: NOES: ABSENT: Agency Members Chandler, Harbicht, Marshall. Roncelli and Kovacic None . None ADJOURNMENT The meeting of the Arcadia Redevelopment Agency ADJOURNED to July 30, 1998 at 6:30 p.m, for a joint meeting with the Sierra Madre City Council at the Arcadia Community Center. 13, CONSENT ITEMS THE CiTY COUNCIL RECONVENED 13a. MINUTES APPROVED the minutes of the July 7.1998 Regular Meeting (July 7. 1998) 11 7/21/98 O - .,.13b. I > O. of}..CCEPT PROJECT - (0. G. Well Motor Control Center) 13c. O~I ,"- f'fi(WARD CONTRACT - (First Ave. Relief Sewer Project) 13d. ORDINANCE NO. 2090 (AMC) 40:0192 ACCEPTED project for work performed by A & B Electric for the Orange Grove Well Motor Control Center; and AUTHORIZED final payment to be made in accordance with the contract documents subject to a retention of $14,301.00, I AWARDED a contract in the amount of $155,610.00 to Atlas Underground Company for the First Avenue Relief Sewer Project; and AUTHORIZED the City Manager and City Clerk to EXECUTE a contract in a form approved by the City Attorney. See Page 13. 13e. o 7.JO-1I9REJECT BIDS - REJECTED bids submitted by Rokni Electric and Penguin Engineering for the (Const./instail. construction/installation of a 300kw dlesei generator and the removai and reiocation of the 300kw Diesel existing 75kw diesel generator; and DIRECTED staff to rebid the project. Generator & Remov/Reioc. 75kw Diesel Generator) 13d. OJ ''''' .. ORDINANCE :;.>;:-' NO. 2090 . j.,;,J (Ctfd. Farmers! Produce & Temp. Retail Sales re: Farmers Market) (INTRODUCED) THE PRECEDING CONSENT ITEMS 13a, b, c, and e APPROVED ON MOTION BY MAYOR PRO TEM CHANDLER, SECONDED BY COUNCiLMEMBER MARSHALL AND CARRiED ON ROLL CALL VOTE AS FOLLOWS: I AYES: NOES: ABSENT: Councilmembers Chandier, Harbicht, Marshail, Roncelll and Kovacic None None Consideration of ORDINANCE NO. 2090 entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA ADDING SECTIONS 6215.8, 6220,7.2 AND 6220,7.3 TO THE BUSINESSES. PROFESSIONS, TRADES AND OCCUPATIONS SECTION OF THE ARCADIA MUNICIPAL CODE: The purpose of Ordinance 2090 is to address the licensing procedures for vendors participating in the City approved Farmer's Market. The current City Code is more restrictive concerning vendors in the City. In working with the Business License Office, the farmers and the Arcadia Business Association (ABA) staff has made some suggested changes in an attempt to make it easier for farmers to come to the downtown area for these events. In response to Councilmember Roncelii's inquiry regarding the definition of "seasonal", staff responded that the Intent of seasonal was for the duration of a particular event, or for the entire year if a start and ending date for a particular event was not designated. Rationale was explained for the proposed reduced fee of $13.20 for retail sales vendors other than certified farmers or producers participating in the Certified Farmer's Market, and the annual fee charged of the ABA for their sponsoring of the Farmer's Market. Considerable discussion followed regarding the benefits the City realizes as a resuit of the Farmer's Market. I 12 7/21/98 I I I 40:0193 It was MOVED by Mayor Pro tem Chandler, seconded by Councilmember Marshall and CARRIED on a roll call vote as follows to INTRODUCE Ordinance No. 2090. AYES: NOES: ABSENT: Council members Chandler, Harbicht, Marshall and Kovacic Councilmember Roncelli None 14. CITY MANAGER 14a, RESOLUTION Consideration of the report and recommendation to adopt RESOLUTION NO. 6060 NO. 6060 - entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, TEMP. ST. CALIFORNIA, AMENDING CITY COUNCIL RESOLUTION NO. 6040 AND CLOSURE AUTHORIZING THE TEMPORARY CLOSURE OF SOUTH FIRST AVENUE BETWEEN (S. First Ave - AL TA AND CALIFORNIA STREETS PURSUANT TO VEHICLE CODE SECTION Farmer's Mkt.) 21101(e) ON SATURDAY MORNINGS FROM 7:00 AM TO 2:00 PM FROM JANUARY 1 (ADOPTED) TO DECEMBER 31 ANNUALLY," and to amend the Farmer's Market street closure regulations. 01 $'"u. ~.J o,rs ,-. ,;(J The Arcadia Business Association (ABA) requested two amendments to the approved Farmer's Markel schedule. A change in street closure hours from 6:00 a.m. to 1 :00 p.m. (sales - 7:30 a.m. to noon) to street closure from 7:00 a.m. to 2:00 p.m. (sales 8:00 a.m. to 1 :00 p.m.), A change in schedule from April 18 to October 31, 1998 to January 1 to December 31 annually. . It was noted that the administrative record in this matter contains an additional letter received on July 20, 1998 from Beaux-Arts, Barbara's Beauty Supply, Pok-A-Dots and Purple Potter in opposition to the request. Discussion ensued with Mr. Gariand Roberson, ABA President, contributing information regarding the rationale for expanding the Farmer's Market to year-round, downtown merchants partiCipation with sidewalk sale Items in the Farmer's Market, alternate days for the Farmer's Market, attendance figures, the effect of Farmer's Market sales on downtown merchant's sales, hours of operation and the letter of opposition. Councilmember Harbicht commented on the unqualified sucCess of the Farmer's Market stating, In part, that the Farmer's Market has created the most excitement in the downtown area he has seen in twenty years, the ABA is working hard to make a success of this project and he felt government should not interfere in this revitalization attempt. It was MOVED by Counciimember Harbicht. seconded by Mayor Pro tem Chandler and CARRIED on a roll call vote as follows to ADOPT RESOLUTION NO, 6060 and to AMEND the Farmer's Market street closure regulations. Councilmember Roncelli commented that he talked to several downtown merchants that state their businesses have been hurt by the Farmer's Market. would like to have it occur on another day or change location, Mr. Roncelli stated the Farmer's Market should be cut back Since it IS not beneficial to all downtown merchants. Counciimember Marshall concurred with Councilmember Roncelli. AYES: NOES: ABSENT: Councilmembers Chandler. Harbicht and Kovacic Councilmembers Marshall and Roncelli None 13 7/21/98 14b. RESCIND COUNCIL POLICY (City Council 'Approval for ' Filling Vacant, Budgeted Positions) (RECEIVED & FILED REPORT) O:J..QO_b ~ 14c, 0 I~~ STATUS REPORT - (Arcadia Library Foundation Fundraising via Crty Water Bills) (RECEIVED & FILED 40:0194 Consideration' of the report and recommendation to rescind, the City Council policy of obtaining City Council approval to fill vacant. budgeted positions, In June 1996 the City Council directed staff to institute a "hiring freeze"; though positions when vacated were kept in the budget, it is now a requirement that staff obtain Councii approval to fill vacant positions. At that time the city was having serious budget difficulties, Currently the City has a balanced budget. and at its July 7, 1998 meeting the City Council directed staff to place this matter on an upcoming agenda so that consideration could be given to abolish this policy, thus facilitating the recruitment process for vacant. budgeted positions. I Staff confirmed that since instituting the "hiring freeze" Council has not denied the filling of any vacant, budgeted position. Staff also confirmed that position reclassifications and their approvals would continue to be processed through the Human Resources Commiss,ion and then the City Council. Councilmember Harbicht commented, in part, that he feels that with the City's balanced budget, the determination that all positions currently in the budget are necessary, and with the smooth functioning of City operations the City return to the hiring policy prior to the June 1996 "hiring freeze." Counciimember Marshall stated that the policy was implemented when the City was experiencing budget difficulties, it was her opinion that the City is not yet "out of the woods" and that the pOlicy should remain in force until the City is in better shape. Councilmember Roncelli concurred with Mrs. Marshall stating the policy appears to be working and until all City services are back to full scaie the Council should review all positions on an individual basis. Mr, Roncelli also commented that the public still believes the City is over staffed. and explanation at Council meetings will be beneficial. I Mayor Pro tem Chandler commented, in part. that it is normal operational procedure to allow the City Manager to make budgeted appointments, to continue the "hiring freeze" would be unreasonable. and that it is time to allow managers to do what they are paid to do and what the Council has aiready approved within the budget. Mayor Kovacic stated that he felt the policy has served the City well, he believes the City is somewhat "out of the woods" concerning the budget, and he wouid like to see the poiicy remain intact for another year. It was MOVED by Councllmember Marshall, seconded by Councilmember Roncelli and CARRIED on a roll call vote as follows to RECEIVE and FILE the report and recommendation to rescind the policy of obtaining City Council approval to fill vacant, budgeted positions. AYES: NOES: ABSENT: Councilmembers Marshall. Roncelli and Kovacic Councilmembers Chandler and Harbicht None ,,,':20 Consideration of the status report regarding the Arcadia Pubiic Library Foundation's effort to raise funds via City water bills. The Arcadia Public Library Foundation is a non-profit organization formed soiely to benefit the City Library by raising funds to support educationai programs that wouid not be possible without some outside assistance, The Foundation approached the Council last year requesting to include a soiicitation flyer in the water bills and to set up a process that would allow water customers to donate money to the Foundation, The City' Council approved their request and the program has been very successful. The Library Foundation has received over 57.619.00 from this activity. I 14 7/21/98 I I I REPORT) 14d. RESOLUTION NO. 6065- (Opposing Reduction of Vehicle in lieu Fees) (ADOPTED) 011,] - '1...- 14e. RESOLUTION NO. 6063 - (Prevailing Wage Rates F or City Public Works Projects) (ADOPTED) ()/IO- r!/:l- 40:0195 Over 140 people have signed up for ongoing contributions. Operationally the program has not been a burden on City staff. Staff confirmed that the City absorbed initial printing and mailing costs for this activity. Although other organizations have requested they be allowed similar fundraising activities, it is policy that programs utilizing the City water bills for solicitation must be a City program or operation and must have prior approvai by the City Council. It was MOVED by Mayor Pro tem Chandler, seconded by Councilmember Harbicht and CARRiED on a roll call vote as follows to RECEIVE and FILE the status report regarding the Arcadia Pubiic Library Foundation's efforts to raise funds via City water bills. Councilmember Marshall commended the Library Foundation for the job they have done for the City, and stated that she felt that continuing the program would be appropriate. AYES: NOES: ABSENT: Council members Chandler, Harbicht, Marshall, Roncelli and Kovacic None None Consideration of the report and recommendation to adopt RESOLUTION NO. 6065 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNiA. OPPOSING A REDUCTION iN THE VEHICLE IN LIEU FEES." State legislation is proposed to reduce or eliminate the Vehicle License Fee, without any guarantee of replacing the funds. This would have a devastating effect on Arcadia ($2.2 million annually), Statewide there is opposition to this action, The Arcadia Unified School District is supportive of the City's opposition to this proposed action. Correspondence has been received from the League of California Cities that Sacramento is now proposing this item in the form a personal income tax credit. Staff recommended adoption of the resolution and that it be sent to the Governor. It was MOVED by Councilmember Harbicht, seconded by Councilmember Roncelli and CARRIED on a roll call vote as follows to ADOPT RESOLUTION NO. 6065. AYES: NOES: ABSENT: Counciimembers Chandler, Harbicht, Marshall, Roncelli and Kovacic None None Consideration of the report and recommendation to adopt RESOLUTION NO, 6063 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, DECLARING INAPPLICABiliTY OF PREVAILING WAGE RATES TO CITY PUBLIC WORKS PROJECTS EXCEPT WERE REQUIRED BY LAW" The City has several milllon dollars worth of large-scale capital improvement projects. Staff has determined that substantial cost savings for these projects can be achieved through declaring the mappiicabiiity of the prevailing wage requirement Public Works projects wholly or partially financed with state or federal funds cannot be exempted from prevailing wage requirements, Chartered cities can exempt themselves if the project in question IS financed solely by the chartered municipality and the project is not of statewide concern. The City saved approximately 5200.000 on the City Library Expansion project by declanng the prevailing wage requirement inapplicable, It has been determined the City can save from five (5) to fifteen (15) percent m construction costs by forgoing the prevaiiing wage requirement. Savings are not as a result solely of reduced wages, but aiso result from reduced momtoring and administrative costs. 15 7/21/98 40:0196 By assuming a minimal five (5) percent reduction in construction costs, staff has I determined that a savings of approximately $265,000 could be realized on this fiscal year's two major water projects, the St. Joseph Reservoir reconstruction and the Upper Canyon Reservoir and Booster Station reconstruction. Staff explained that the prevailing wages are determined by area and job classifications. Councilmember Harbicht stated he was in favor of the resolution. It was MOVED by Councilmember Harbicht. seconded by Councilmember Marshall and CARRIED on a roll call vote as follows to ADOPT RESOLUTION NO. 6063. AYES: NOES: ABSENT: Councilmembers Chandler, Harbicht, Marshall, Roncelli and Kovacic None None 14f. CITIZEN'S FINANCIAL ADVISORY COMMITTEE (APPROVED) 01') f) -I;j The City Councii expressed a desire to create a Citizen's Financial Advisory Committee and requested this matter be agendized. Currently there is more interest in municipal government finances and severai cities have formed versions of such a committee. The most prevalent reason cities have formed committees were to gain public support for drastic cost-saving measures or implementation of new revenue sources, to obtain public input on community values and desires, andlor to seek a public "stamp of approval" on the budget process and basic financial policies Pros, cons and heipful hints received from other cities for forming such a committee were reviewed. It was suggested the committee consist of five (5) Arcadia residents who have significant governmental financiai experience or private enterprise at the CFO or CEO level, and are registered voters. The work of the committee would be overseen by the Mayor or his designee and City staff serving as ex-officio members. Staff also suggested the committee's scope of work be concentrated on that of financial advising. Committee member's term of office was also discussed. It was suggested that each Counciimember appoint one member to the committee, Fiscal impact to the City would consist of'staff resources, printing, copying, mailing, etcetera, The potential impact on staff and other City operations was reviewed. Mayor Kovacic stated that he was favorably inclined to try the committee concept as a one year expenment to see if it works, MOTION NO.1 It was MOVED by Councilmember Roncelli and seconded by Counciimember Marshall that each Councilmember APPOiNT one person to serve on the Committee; that the term of office be two (2) years, with consideration for reappointment for another two (2) years upon application; duties at the discretion of the City Council, but normally include: advising the Council on matters of budget matters. budget factors, analyze reserve accounts, suggestions for cost savings, presentation of budget matters to the citizens, review specific department costs, review of major expenditures; committee meetings on a required basis; and alternates also in place, Councilmember Roncelli commented that the City needs financial advice and assistance similar to the advice and assistance received from other City commissions City Manager Kelly stated that the motion was considerably different from the staff report and recommendation presented this date by staff; if approved as moved, a new report and recommendation wouid need to be presented to Council at a later date. Mayor Kovacic commented that the motion was different from what he envisioned and would vote no for the motion as proposed 16 7/21/98 I I I I I MOTION NO.1 WITHDRAWN 40:0197 Mayor Pro tem Chandler commented that he felt the committee would be a bad idea; costly and ineffective. Mr, Chandler took exception to a previous comment that there are citizens better able to handle the City's finances; that staff is more than competent to do the job, Mayor Pro tem Chandier stated he was opposed to the idea of delegating Council's responsibility for the City's budget and would vote no. Councilmember Roncelli commented that there was not adequate time to study the budget prior to adoption; a committee could provide information he considers important prior to adoption of a budget. Mr. Roncelli WITHDREW his motion. Councilmember Marshall reviewed and commented on the positive aspects of forming the committee. MOTION NO.2 It was MOVED by Councilmember Roncelli, seconded by Councilmember Marshall and CARRIED on a roll call vote as follows to DIRECT staff to bring back a Resolution for adoption at the next City Council meeting that creates a Citizen's Financial Advisory Committee consistent with the information include in the July 21, 1998 staff report; and that each Councilmember appoint one person to serve on the committee. 14g. L. A. CNTY. CON SOL. FIRE PROTECTION DIST, PROPOSAL (RECEIVED & FILED REPORT) 1010 - ~() ~'No_ dSi' Council member Harbicht stated that he also was in opposition to the motion and will vote no on the proposal, it would not be moving in the right direction. Mr. Harbicht also commented that the budget and finances of the City are the most important things the City Council does; he felt very competent to assess the needs of the community, to set priorities, and that reserves are not in excess and are appropriate; and the City Councii was elected to handle the budget and finances of the City. Considerabie discussion ensued regarding the intent in forming the committee, its impact on public opinion, the committee's scope and staff morale. AYES: NOES: ABSENT: Counciimembers Marshall. Roncelli and Kovacic Council members Chandler and Harbicht None The following appoinlments were made to the Citizen's Financial Advisory Committee: Mayor Kovacic appointed Mickey Segal Mayor Pro tem Chandler appointed David Olson Councilmember Harbicht appointed Vince Foley Councilmember Marshall appointed Robert Hoherd Councilmember Roncelli appointed John McAlister Consideration of the report regarding the proposal from the Consolidated Fire Protection District of Los Angeies County to provide fire protection. hazardous materials and emergency medical services for the City of Arcadia. In August 1997, the City Council directed staff to request a proposal from the Consoiidated Fire Protection District of Los Angeles County in order to analyze the issue of service delivery and costs relative to providing fire protection. hazardous materials. and emergency medical services to the City of Arcadia. The City requested that the County proposal be an "apples to apples" comparison of services, Since receiving the proposal in May, City staff and County representatives have been meeting regularly to clarify operational and fiscai components of the proposal. Upon completion of the analYSIS, staff recommended the City Council authorize one of two courses of action, (1) Authorize staff to enter into negotiations with Los Angeles County to provide fire protection, hazardous materials, and emergency medical services to the City 17 7/21/98 40:0198 of Arcadia; or (2) Receive and file the proposal from Los Angeles County to provide fire protection, hazardous materials, and emergency medical services to the City of Arcadia, I Analysis of the County's proposal was presented in two parts: Operational Analysis and Fiscal Analysis. The Operational Anaiysis presented how the provision of fire protection, crew size and type, fire prevention, emergency medical services, dispatCh services, disaster preparedness and hazardous materials services by Los Angeles County and City of Arcadia would occur. It was summarized that both the City and the County provide fine fire protection and emergency medical services. The County's utilization of a regional system approach has worked well in many communities. As a smaller department, the City cannot compare with the District in terms of the depth of immediately available resources. The County, due to its overall size and its economy of scale, can provide a broader range of in-depth quality services than most municipal fire departments, The Fiscal Analysis of the County proposal concentrated on expenditures and revenues that would remain City expense if an annexation occurred. A ten year cost analysis provided a fair and objective view of expenditure's. Costs associated with maintaining the existing municipal fire department were salaries and benefits, workers' compensation, retiree medical, personnei costs exclusive of the Fire Department, supplies & services, and capital outlay. Projected costs to the City if said services were provided by a County contract were discussed. Other costs were identified as not being included in the Proposai but would remain the City's responsibility. Staff estimated the first year costs to contract with the County in FY 1998/99 at $8,002,817 (an increase of $1,253,847 to the City). The ten year projected cost was $8,300,000 more than it would cost to maintain the Fire Department as it is today. Though negotiations could provide for reduced costs in some areas, both parties I acknowledged that even through negotiations the gap is too significant to narrow to create any dollar savings to the City, Revenue generated from Fire Department activities was reviewed and determined to be a negotiation item. The County's proposai did not address revenue generation in an specific terms. The County did express interest in continuing to provide ambulance transportation, however, the proposal calls for squads not rescue ambulances. Staff estimated Fire Department revenues at approximately $1,086,000' annually. Thbugh it is realistic that some of the revenue could continue to go to the City, the proposai is in direct conflict with much of the revenue 'categories. Prior to entering into any negotiations the City's potential annuai revenue loss of $1,086.000 should be considered in the City Council's final decision. Staff confirmed the estimated costs to the City and cost avoidance reialed to sick leave accrual should it be decided to have the County provide such services covered in the proposal. County representatives confirmed that costs for liability and law suits would be covered in their proposal under the overhead costs and that the County would assume all liabiiity related to fire and emergency medical services. Other items discussed were response time, response crew Size and type, mutuai aid versus regional system response, transition costs, equipment upgrades and citizen safety, Councilmember Harbicht commented that given the extra costs the City would incur by contracting with the County wouid not be in the City's best interest financially, It was MOVED by Councilmember Harbicht, seconded by Mayor Pro tem Chandler and CARRIED on a roll call vote as follows to RECEIVE and FILE the proposal from Los I Angeles County to provide fire protection. hazardous matenais, and emergency medical services to the City of Arcadia, 18 7/21/98 I I I KOVACIC On memory of Gene Edwin Gregg) 40:0199 Mayor Kovacic announced that the meeting wouid be adjourned in memory of Gene Edwin Gregg commenting that, "On July 4th Arcadia lost a long member of the community, Gene Edwin Gregg, Gene moved to Arcadia with his family in 1954. At that time he started a private law practice in Los Angeles specializing in oii and gas law. Gene soon became a recognized specialist in the field, both in the United States and abroad until he retired in 1993. Gene was an active member of a number of organizations. He was an Eagle Scout, member of Phi Kappa Phi Fraternity, the American Bar Association, the Men's Garden Club of Los Angeles, and the Associates at Cal Tech. He was also a board member and president of the board of the Huntington Institute for Medical Research, and trustee and legal counsei for a research foundation at USC Medical School. Locally, Gene was a member of the Arcadia Library Board, when the Library was originally bUilt, and he was aiso on the Methodist Hospital Board. Our condolences to Gene's wife, Belly, their son, daughter and grandchildren." ADJOURNMENT At 11:43 p.m. the City Council ADJOURNED to 6:30 p.m., Thursday, July 30, 1998 for a Joint Meeting with the Sierra Madre City Councii at the Arcadia Community Center. ATTEST: ,J 19 7/21/98