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HomeMy WebLinkAboutSEPTEMBER 1,1998 I I I 01-0- 10 (J '101 1 P 40:0227 C. C. CITY COUNCIL PROCEEDINGS ARE AUDIO AND VIDEO TAPE RECORDED AND ON FILE IN THE OFFICE OF THE CITY CLERK INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL: 1, SENIOR SERVICE AWARD (Hansen) 2, YOUTH SERVICE AWARD (Kettell) 3, 4, ORD, & RES READ BY TITLE ONLY MINUTES CITY COUNCIL OF THE CITY OF ARCADIA and the ARCADIA REDEVELOPMENT AGENCY REGULAR MEETING SEPTEMBER 1, 1998 The City Council and the Arcadia Redevelopment Agency met in a Regular Meeting on Tuesday, September 1,1998 at 7:00 p,m, in the City Council Chambers, Reverend Cynthia Skripak, Associate Pastor, Church of the Good Shepherd Josh Schmidt PRESENT: Councilmembers Chandler, Harbicht, Marshall. Roncelli and Kovacic ABSENT: None PRESENTATIONS Mayor Kovacic presented the September, 1998 Mayor's Senior Service Award to Ms. Mary Hansen in recognition of her dedication and services to many City organizations. noting that Ms, Hansen is an excellent role model and her volunteer work has made Arcadia a better place for all its residents, Ms, Hansen expressed appreciation to the Mayor for this honor and shared a poem which expressed her gratitude to God for being able to perform volunteer work, Mayor Kovacic presented the September, 1998 Youth Service Award to Carol Kettell, an educational community leader. Ms, Kettell's thirty year career in education includes teaching at the elementary. junior high and high school levels and counseling at junior high and middle schools, The Mayor noted Ms, Kettell's outstanding record of community involvement and dedication to students and the Arcadia Unified School District. SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS None, QUESTIONS FROM CITY COUNCIUREDEVELOPMENT AGENCY REGARDING AGENDA ITEMS None It was MOVED by Mayor Pro tem Chandler, seconded by Councilmember Marshall and CARRIED that ordinances and resolutions be read by title only and that the reading in full be WAIVED, 9/1198 5, Sa, RESOLUTION NO, 6071 GEN, PLAN AMD,98-001 (Hs'ng Element) (ADOPTED) 0'-'3,--.1..0 Sb, - APPEAL PLNG, COMSN, DENIAL (MP 98-007 & ADR 98-020 8-unit Condo, 840-900 South Golden West) (APPEAL AND PROJ, APPROVED) 0'>0'(1 _ Ol'~ 40:0228 PUBLIC HEARING Consideration of the report and recommendation to adopt Resolution No, 6071, amending Appendix A and the Community Development Element of the 1996 Arcadia General Plan addressing statutory requirements relating to the City's Housing Element. Upon adoption the City's Housing Element update will be in compliance with state housing law, In 1996 the City Council adopted the current General Plan, Per state law a copy of the City's Housing Element was sent to the State of California, Housing and Community Development Department (HCD), Comments were received from Ihe state advising the City that the Housing Element required provisions to address certain statutory requirements, In response to this, the City prepared responses with the assistance of the City's consultant which were sent to HCD, The Housing Element addresses the issues raised by the State, Staff has since received word that the City's Housing Element update would be in compliance with the State Housing Element law when the Element is amended to incorporate these changes, The Seplember 1, 1998 staff report sets forth in detail the responses and information submitted to HCD to address the issues which were raised, Upon adoption, the changes will be incorporated into the City's General Plan, Mayor Kovacic OPENED the publiC hearing, I No one came forward to speak in favor of or against the proposed amendment to the City's General Plan, It was MOVED by Council member Harbicht, seconded by Mayor Pro tem Chandler and I CARRIED to CLOSE the public hearing, It was then MOVED by Mayor Pro tem Chandler, seconded by Councilmember Harbicht and CARRIED on roll call vote as follows that RESOLUTION No, 6071 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, AMENDING APPENDIX A AND THE COMMUNITY DEVELOPMENT ELEMENT OF THE ARCADIA GENERAL PLAN ADDRESSING STATUTORY REQUIREMENTS RELATING TO THE CITY'S HOUSING ELEMENT", be and it is hereby ADOPTED, AYES: NOES: ABSENT: Councilmembers Chandler, Harbicht, Marshall, Roncelli and Kovacic None None Consideration of an appeal of the Planing Commission's denial of Modification MP 98- 007 and Architectural Design Review No, ADR 98,020, for a proposed 8,unit residential condominium project consisting of six (6) detached and two (2) attached units at 840- 900 South Golden West Avenue, The appeal was filed by Sanyao International on behalf of the property owner Jeffrey Lee The applicant's proposal requested the follOWing modifications: 1 - To permil a portion of the driveway area to be 16'.0" in width in lieu of a 20'-0" standard, 2 - A 5',0" side yard setback in lieu of 10'.0" required for the garage area of Unit "D", 3 - To separate the required guest parking spaces In lieu of grouping together. 4 - A building separation of 10'-0" in lieu of 20'-0" The September 1, 1998 staff report noled that In the opinion of City staff the applicant's proposal met the Intent of the deSign cntena set forth in the City's Architectural Design 2 911198 I I I I 40:0229 Review Regulations, At its July 28, 1998 meeting the Planning Commission voted 4 to 1 to deny the modifications and Architectural Design Review with the following findings: 1 - The request would not secure an appropriate improvement. 2 - The request would not promote uniformity of development. 3 - The location and configuration of the structures are not visually harmonious with their sites and with surrounding sites and structures, and that the structures dominated their surroundings to an extent inappropriate to their use, 4 - The architectural design of the structures and their material and colors are not visually harmonious with surrounding developments, 5 - The architectural design does not enhance the visual environment of the City, preserve and protect property values and mitigates against degradation and depreciation, Mayor Kovacic declared the public hearing to be OPEN, Jeffrey Lee, 941 Fallen Leaf Road, owner of subject property, stated in part, that the units were designed and placed within Ihe project in a specific way to preserve a large forty to fifty foot tree in the center of the driveway, No one else desiring to speak in favor of or against the appeal it was MOVED by Mayor Pro tem Chandler, seconded by Councilmember Harbicht and CARRIED to CLOSE the public hearing, In the discussion Councitmember Roncelli expressed concern that the garage doors fronting on the street would be left open because there are no regulations prohibiting this situation, Staff noted this could be covered in the CC&R's as a condition, Mayor Pro tern Chandler fell the project was very appealing, he is in favor of the appeal. Councilmember Harbicht noted the applicant requested certain modifications to which the Planning Commission did not object. He felt that the project is harmonious wilh the area, He is not concerned about the garage doors being left open.., possibly 80% of single-family dwellings in the City have garages facing the street... why put a restriction on this particular project. It was MOVED by Councitmember Harbicht, seconded by Mayor Pro tem Chandler and CARRIED on roll call vote as follows to GRANT the APPEAL and APPROVE Modification MP 98-007 and Architectural Design Review No, ADR 98-020 for the proposed project located at 840-900 Golden West Avenue; and, FIND that the proposed project would secure and appropriate improvement. prevent an unreasonable hardship, or promote uniformity of development AYES: NOES: ABSENT: Councilmembers Chandler, Harbicht, Marshall and Kovacic Councilmember Roncelli None 5,c 0 ~~ 0.. (d) RES, NO,6073 Consideration of the request from Newco Waste Systems, in accordance with the (Residential Residential and Recycling Agreement between the City qf Arcadia and Newco, that the Refuse/Recycl'g City Council adjust the service rates for residential refuselrecycling collection to reflect Svcs, Rates - changes in the Consumer Pnce Index '(CPI) for 1998 and establish rates for additional Newco) service categories In addition to the Items proVided for in the Agreemenl, Newco is 3 911198 40:0230 requesting that the City Council consider amending the existing Agreement to allow for I additional rate adjustments, The rationale for the proposed amendments includes the following: 1 - CPI change provision for the previous year (1997) was never realized due to an administrative oversight by the contractor. 2 - Unanticipated increases in disposal and green waste tipping fees at Los Angeles Sanitation District landfills, specifically Puente Hiils and Spadra, Staff carefully reviewed and verified the information presented by the Contractor and developed four rate alternatives for consideration by the City Council: 1) Alternative No, 1 required no amendments and only entitled Newco to the 1998 CPI adjustment as provided for in the Agreement. - 1998 CPI ,78% = $,07 monthly increase for typical residential customer 2) Alternative No, 2 provided for the amendment of specified provisions of the Agreement as required, This entitles Newco to the 1998 CPI adjustment and the Disposal Fee adjustment, but does not provide for the 1997 CPI adjustment. .1998 CPI - Disposal Fees .78% = $,07 2,07% = $,19 2,85% = $ 26 monthly increase for typical residential customer 3) Alternative No, 3 provided for the amendment of specified provisions of the I Agreement as required, This entitles Newco to the 1997 and 1998 CPI adjustments but does not provide for the disposal fee adjustment. - 1997 CPI - 1998 CPI 1,24% = $,12 ,78% = $,07 2,02% = $,19 monthly increase for typical residential customer 4) Alternative No,4 provided for the amendment of specified provisions of the Agreement as required, This entitles Newco to all requested adjuslments, - 1997 CPI - 1998 CPI - Disposal Fees 1,24% = $,12 ,78% = $,07 2,07% = $,19 4,09% = $,38 monthly increase for typical residential customer Following a brief discussion, in response to Counciimember Roncelli, staff offered to provide a report to the Council on the recycling program, Mayor Kovacic OPENED the public hearing Kevin Bowlinq, representing Newco Waste Systems, stated in part that the landfill increase in green waste was an unexpected cost to Newco since they had asked the Sanitation District months earlier about a potential increase and the District indicated there would not be an increase.. circumstances changed and an increase was indicated for green waste and the tipping fee, which Increased rates for every customer. In response to Mayor Kovacic, Mr, Bowling indicated the commingled recycling program I has proven to be very successful in Arcadia, allhough he does not believe the disposal tonnage has decreased proportionally to the amount recycled, Arcadia residents recycle 35%, which is an extremely good number The commingled recyclables are 4 9/1198 I I I 6, 7, MARSHALL (Mouw and RoberSOn) (Street Sweeping) 40:0231 taken to a process facility for separation, Mr, Bowling commented that the market fluctuates dramatically fo( these materials, It was MOVED by Mayor Pro tem Chandler, seconded by Councilmember Marshall and CARRIED to CLOSE the public hearing, It was MOVED by Council member Marshall, seconded by Councilmember Harbicht and CARRIED on roll call vote as follows to: 1) DIRECT staff to amend Section G2 of the Residential Refuse and Recycling Agreement between the City of Arcadia and Newco Waste Systems, Inc" providing Newco with a Consumer Price Index (CPI) adjustment for the calendar year 1997; 2) DIRECT staff to amend Section G2 of the Residential Refuse and Recycling Agreement between the City of Arcadia and Newco Waste Systems, Inc" to provide Newco with a current year adjustment for unanticipated disposal facility costs at Puente Hills and Spadra Landfills; 3) AUTHORIZE the Mayor and the City Clerk to EXECUTE an amended agreement as directed by the City Council in a form approved by the City Attorney; and, 4) ADOPT Resolution No, 6073 entitled; "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, SETTING SERVICE RATES FOR THE COLLECTION OF RESIDENTIAL REFUSE AND RECYCLABLES AS PROVIDED UNDER SECTION 5120,7 OF THE ARCADIA MUNICIPAL CODE", and rate schedule titled Exhibit D, setting an increase of $,38 monthly for a typical residential customer, AYES: NOES: ABSENT: Councilmembers Chandler, Harbicht, Marshall, Roncelli and Kovacic None None AUDIENCE PARTICIPATION Mavor Pro tem Marshall Mouw, Glendora, President, LA. County Division, League of California Cities, extended congratulations to Mayor Pro tem Chandler and Councilmember Marshall and Roncelli for their elections to the City Council this past spnng, President Mouw presented a brief status report of the League and its purpose, The primary thrust of the League this year was to seek a change in the State Constitution to have a certain base level of funding guaranteed to California cities, The League was unable to accomplish such a constitutional amendment, however, the League was able to preserve the Vehicle License Fee funding source for local governments, This will amount to approximately $2,2 million per year for the City of Arcadia, Mayor Kovacic thanked Mr. Mouw for a good job representing Los Angeles County cities on the League Board, Garland Roberson, Sullivan's Paint, 134 East Huntington Drive, spoke on behalf of the Arcadia Business Association (ABA) and reminded the citizens and the Council of the Farmers Market each Saturday morning on First Avenue in Downtown Arcadia, The ABA hopes to soon involve the local schools In the Farmers Market and to incorporate holiday themes, Mr, Roberson reported the ABA is in the process of redoing the lights on the palm trees in the downtown area, They are adding two more sets of lights to each tree and mounting the lights at the eight foot level. MATTERS FROM ELECTED OFFICIALS Councilmember Marshall expressed appreciation to Mayor Pro tem Mouw and Mr, Roberson for their presentation thiS evening Mrs, Marshall noted correspondence received from Nationwide Environmental Services regarding street sweeping in the City, Councilmembers Marshall and Roncelli 5 9/1/98 (Quote) CHANDLER (Pigskin Rally) RON CELLI (Hansen & Kettell) (Soccer Field Lighting) (Weather Station) 40:0232 requested bids be obtained from this company to compare with costs for city crews I doing the street sweeping, Staff was directed to collect the previous staff reports on this issue for Council's review in approximately two weeks, Mrs, Marshall's "quote" of the week: "According to most studies people's number one fear is public speaking, says comic Jerry Seinfeld.., number two is death, So, to Ihe average person.., if you have to go to a funeral, you're better off in the casket than doing the eulogy," Mayor Pro tem Chandler announced the "Pigskin Rally" will be held at the Arcadia High School rally court on September 16, 1998,6:00 to 9:00 p,m, This event is sponsored by the "Extra Poinl Club" in support of the High School football team, The Outback Restaurant will provide a steak and chicken dinner for $15,00 a person, In addition there will be a raffle for a one carat diamond which was donated, and will be hidden in a cupcake, Other fun activities are planned also, Council member Roncelli congratulated the award recipients, Mary Hansen and Carol Kettell. Mr. Roncelli, in reference to the proposed lighting of the Foothills Middle School Soccer Field, suggested that the program to light this field be dropped and the meeting with area residents scheduled for October 20th be avoided, Mayor Pro tem Chandler responded that the Recreation Commission would have to make such a decision, Councilmember Roncelli should submit this suggestion to the Commission, Councilmember Roncelli then suggested that residents in the area of Foothills Middle School come to the October 20th public meeting and state their position, I Councilmember Roncelli announced the official weather station for Arcadia will be at Fire Station No, 1 on Santa Anita Avenue, Station personnel will begin relaying statistics to the National Weather Station for publication in newspapers, (Hacienda Street Staff reported the scheduled repairs on Hacienda Drive have been delayed, however, Paving) the project will be completed by the end of this week, HARBICHT (Sidewalk Signs) KOVACIC (School Opens) (Town Forum) (ChIComm.) Councilmember Harbicht noted that some merchants within the City have not been in compliance with the City's new sidewalk sign regulations, Mr. Harbicht proposed that one design for such signs be prepared which would be in-line with the sidewalk sign regulations and used by all such business' who wish to utilize this type of advertising, He presented this idea to staff. The City Manager noted staff is working on the matter. The design would be standard throughout all the business areas in the City, Mayor Kovacic reminded everyone that school opens on September 10th and football season begins on September 11, The Apache games are great events, The Mayor will host the first ever Town Forum on September 23, 1998 in the City Council Chambers The panel will be composed of representatives of the community, The issue to be discussed is "How Do We Keep Arcadia a Great Place in Which to Work and Live" The program will be taped and broadcast over cable television, The Mayor announced the Arcadia Chamber of Commerce will host "A Festival of Food" on Monday, September 28th at the Santa Anita Race Track in,field, The cost is S14 per person for a great event. The proceeds Will benefit the Arcadia Child Health Council. Arcadia Public Library Foundation, National Childhood Cancer Foundation, the D,A,R.E, Program and the Chamber of Commerce I 6 911198 I I I 8, ROLL CALL 8a, MINUTES (Aug, 18, 1998) (APPROVED) 8b, REPAY CITY LOANS REBORROW & EXTEND TERM (FY 1998-99) ObltJ-!;,-() 40:0233 MEETING OF THE ARCADIA REDEVELOPMENT AGENCY AND THE CITY COUNCIL PRESENT: ABSENT: Agency Members Chandler, Harbicht, Marshall, Roncelli and Kovacic None It was MOVED by Agency Member Harbicht, seconded by Member Chandler and CARRIED to APPROVE the Minutes of the August 18, 1998 Reguiar Meeting, Consideration of the report and recommendation to the Arcadia Redevelopment Agency (ARA) to partially repay City loans, reborrow same and extend the term of the Agency's total indebtedness to the City for fiscal year 1998-99, The ARA Tax Increment Fund exists solely for the repayment of interest and principal on long term debt. The source of funds for these payments is tax increment revenue, Each year the Agency repays the City any loans outstanding between the City and the Agency to the extent that funds are available in the tax increment fund at June 30, The annual repayment of existing debt between the Agency and the City is recorded in order to utilize tax increment funds for their intended use and to formally recognize and document the loans between the City and the Agency annually, The tax increment fund at June 30, 1998 had an estimated cash balance of 51 ,237,921, Following is a summary of the loans outstanding at June 30, 1998, and the estimated cash balance available for loan repayment; Outstanding loans from City to Agency at 6-30-98, Less estimated cash balance in the Tax Increment Fund at 6,30,98, Outstanding balance at 6-30,98 56,543,913 1,237,921 55,305,992 In the discussion Agency Member Roncelli questioned if the Agency could borrow funds from other sources rather than from the City, Staff reported that bonds could be issued or perhaps another funding source found, however, the Agency does pay interest to the City on the loans which at this time is approximately 5,5% annually, Staff explained the procedure to repay City loans, reborrow and extend the term of the Agency's total indebtedness which is a legal requirement that reestablishes the ARA debt in order to receive tax increment funds, Counciimember Marshall expressed concern that redevelopment programs have cost the loss of revenues to the City, Economic development by business' should be encouraged which would bring revenue into the City's General Plan It was then MOVED by Agency Member Harbicht, seconded by Agency Member Chandler and CARRIED on roll call vote as follows that the Agency PAY 51,237,921 of ioans outstanding at June 30, 1998 to the City of Arcadia and that the Agency REBORROW 51,237,921 and depOSit such amount in the Agency's Project Fund, tn addition, the Agency ACCEPT an EXTENSiON for the re-payment of the remaining outstanding debt of 55,305,992 All loans to the City to be due and payable on June 30, 1999, ARA LOAN PMT, And, that the City ACCEPT payment -or 51.237,921 on loans outstanding with the RE-LOAN & Arcadia Redevelopment Agency on June 30, 1998, and that the City RE-LOAN the EXTENDED 51.237,921 to the Agency Project Fund, And, In addition, that the City EXTEND the 7 9/1/98 TERMS (FY 1998-99) (ACCEPTED) 8c, DESIGN REV. (38 E. Htg, ' Arcade Bldg ,) (APPROVED) 064:1 -,to 40:0234 time frame for the repayment on the remaining outstanding debt of $5,305,992 to be due and payable on June 30, 1999, AYES: NOES: ABSENT: CouncillAgency Members Chandler, Harbicht and Kovacic CouncillAgency Members Marshall and Roncelli None Consideration of the report and recommendation to approve the design review for property located at 38 East Huntington Drive (the Arcade Building), The applicant, W,F, Construction Inc" proposed to make substantial modifications to the existing structure, The proposal divided the structure into 1 ,383 square feet of retail space on Huntington Drive and 3,241 square feet of office space to the rear of the structure, The retail space equals 30% of the building total. In addition, the existing building facades (north and south) will be rehabilitated with substantial improvements, The exterior improvements were the focus of this design review, Further details are selforth in the September 1, 1998 staff report, Mr. Jide Alade, W,F, Construction, Inc" said the estimate for the facade improvements would cost approximately 525,000, He will apply for government loans from the City which are available for such improvements, It was MOVED by Agency Member Harbicht, seconded by Agency Member Chandler and CARRIED on roll call vote as follows to APPROVE the design review for 38 East Huntington Drive (Arcade Building); subject to the departmental conditions of approval listed in the September 1, 1998 staff report, AYES: NOES: ABSENT: CouncillAgency Members Chandler, Harbicht, Marshall and Kovacic CouncillAgency Member Roncelli None ADJOURNMENT The meeting of the Arcadia Redevelopment Agency ADJOURNED to September 15, 1998 at 6:00 p,m, 9, 9a, LEAGUE/CA CITIES CONF, (Chandler & Kovacic) OIS'cJ-tlO THE CITY COUNCIL RECONVENED CITY CLERK The League of California Cities Annual conference will be held at the Long Beach Convention Center October 2 through October 4, 1998, at which time cities will vote on important resolutions, It was MOVED by Councilmember Harblcht. seconded by Councilmember Marshall and CARRIED on roll call vote as follows to APPOINT Mayor Pro tem Chandler as the voting delegate and Mayor KovaCIC as alternate to cast the Cily's votes on resolutions presented at the Annual League of California Cities Conference in October 1998, AYES: NOES: ABSENT. Councilmembers Chandler, Harbicht, Marshall, Roncelli and Kovacic None None 8 911198 I I I I I I 40:0235 10, CONSENT ITEMS 10a, MINUTES APPROVED the minutes of the August 18, 1998 Regular Meeting, (Aug, 18, 1998) 10b, 03.?i:.I '10 STMTJ RECEIVED and FILED the City of Arcadia Investment Policy for Fiscal Year 1998-99, INVESTMENT POLICY (FY 1998-99) 10c, LEGAL ADVER- See Page 10, TISING (Arcadia Weekly) 10d, 09.3()-~O ACCPT, PROJ, ACCEPTED the Santa Anita Oaks,West Streetlight Conversion Project; and (S,A, Oaks Wst. AUTHORIZED final payment of $24,377,90 to California Electrical Services in St. Lt, Conv,) accordance with the contract documents, ...To 6 1/0,19'16. q 7..:s 1 Oe,/oI O...:>r- RENEW APPROVED the Agreement with the Arcadia Unified School district to provide luncheon CONTRACT meals for Senior Citizens at the Arcadia Community Center from July 1, 1998 to June AUSD, 6-30-99 30, 1999; AUTHORIZED the City Manager to sign said agreement after approval as to (Sr, Citz, form by the City Attorney, Luncheon Meals) 101. PROF, SVCS, See Page 10, AGRMNT, ENGR, & INSP, (30' Wtr Ln, Longden) 10g, t}9.,N-"'eJ ACCPT, PROJ, ACCEPTED the RehabilitatIOn of EI Monte Avenue from Live Oak Avenue to Longley (Rehab, EI Monte Way Project; AUTHORIZED flOal payment in the amount of 58,320.48 to E,C, Ave, - L,O, to Construction Company in accordance with the contract documents,...7ci6. 114>,19<17.96'_ I Longley Wy,) (J'f;.30 -..sO 10h, 0'8.10_ S'7 RESOLUTION ADOPTED RESOLUTION NO, 6072 entitled, "A RESOLUTION OF THE CITY NO, 6072 COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, TO APPROVE THE (Prop, C 5% EXPENDITURE OF PROPOSITION C 5% TRANSIT SECURITY FUNDS AS DEFINED Transit Sec, IN THE ARCADIA POLICE DEPARTMENT'S FY 1998-99 TRANSIT SECURITY Funds) PLAN,' a;;~{)_IJ, 10i, ,,FIll -~.s- AT RISK YOUTH ADOPTED the "At Risk" Youth Employment Plan for the 1992 and 1996 Los Angeles EMPL. PLAN County Safe Bond Act allocation to comply with the current requirements established by FOR 1992 & the Los Angeles County Board of Supervisors actlOg as the Governing Board of the 1996 LA CO, Regional Park and Open Space District. SAFE BOND ALLOCATION 9 911198 40:0236 ALL OF THE ABOVE CONSENT ITEMS 10a, b, d, e, g, hand i APPROVED ON MOTION BY COUNCILMEMBER MARSHALL, SECONDED BY MAYOR PRO TEM CHANDLER AND CARRIED ON ROLL CALL VOTE AS FOLLOWS: I. AYES: NOES: ABSENT: Councilmembers Chandler, Harbicht, Marshall, Roncelli and Kovacic None None 10c, 03 '-/0 - " 0 LEGAL ADVER. Consideration of the report and recommendation to award a contract for legal TISING advertising to Core Media Group, Inc, dba Arcadia Weekly newspaper. For many years (Arc, Weekly) the City of Arcadia had one adjudicated newspaper within the City in which the City's (APPROVED) legal advertising could be published, Since October 1997 two newspapers of general circulation in the City were adjudicated, The Star, p'ublished by the San Gabriel Valley Newspaper Group and the Arcadia Weekly, published by Core Media, Inc, In accordance with the City Charter which states that the City go out for bids if two or more adjudicated newspapers exist within the City, proposals were requested from The Star and the Arcadia Weekly newspapers, Councilmember Marshall commented that she is pleased that the City now has its own newspaper.., the Arcadia Weekly is doing a fine job, ' It was MOVED by Councilmember Marshall, seconded by Mayor Pro tem Chandler and CARRIED on roll call vote as follows to AWARD a contract for legal advertising to Core Media, Inc" dba Arcadia Weekly for the remainder of the current fiscal year; and AUTHORIZE the City Manager to sign the contract after approval as to form by the City 1 Attorney, AYES: NOES: ABSENT: Councilmembers Chandler, Harbicht, Marshall, Roncelli and Kovacic None None 101. 011\- q(j PROF, SVCS, AGREEMENT (Design 30" Wtr. Ln, Replc, at Longden Ave,) Consideration of the proposal to provide engineering and inspection services for Ihe design of the replacement waterline from the Longden Plant located on Longden Avenue, This project is designated as a high priority in the City's Water Master Plan, The project consists of the design of 6,000 lineal feet of 30,inch welded steet pipeline, suspended pipe crossing of the Santa Anita Wash, connection and upgrade of the production meter and miscellaneous interties at the various street crossings, The current 20-inch main is undersized for the existing wells which prevents full capacity water production, The main is used to convey, water from three wells; Longden One and Two and the Peck Road Well. The Maintenance Services Department received proposals from six consultants of which Associated Engineers, Inc, submitted the successful proposal. Staff reviewed their qualifications and found them to be experienced and capable of executing the designs required for the proJect. In the discussion Councilmember Roncelli referenced an anonymous letter Council received which raised certain questions about the proposed Professional Services Agreement. and the project in general, to which the Maintenance Services Director responded, Councilmember Roncelli questioned why City staff could not design the project at a lesser rate than the consultants, The City Manager noted that for City staff to design the projects in the Capital Improvement Program, the City would have to probably trrple the staff, and hire registered Civil Engineers.., which would not reduce costs, The City englneerrng staff help coordinate projects to completion, complete all paper work for the multiple funded sources.. they are support staff, not a design 1 10 9/1198 I I I 11, 11a, CLASS, SPECS, (Exec, Ass!. & Video TechlOff. Ass!.) (APPROVED) 0.20:;0-10 ()d)dr.) , ~ 1l 40:0237 structure, It was MOVED by Mayor Pro tem Chandler, seconded by Councilmember Harbicht and CARRIED on roll call vote as lollows to AWARD a Professional Services Agreement in the amount of $107,300: to Associated Engineering, Inc., for the design and inspection of 6,000 lineal feet of 30,inch welded steel pipeline, suspended pipe crossing at the Santa Anita Wash, connection and upgrade of the production meter and miscellaneous interties at the various street crossings; and, AUTHORIZE the City Manager and City Clerk to EXECUTE a contract in a form approved by the City Attorney, AYES: NOES: ABSENT: Councilmembers Chandler, Harbicht, Marshall and Kovacic Council member Roncelli None CITY MANAGER The City MangerlCity Council office requested approval to fill two vacant positions, one of which is a reclassification and one which requires the establishment of a full-time classification, New class specifications were prepared for both positions and both positions were funded in the fiscal Year 1998-1999 budget and approved by the Human Resources Commission, The September 1, 1998 staff report noted that the Executive Assistant position would provide high level secretarial support to the City Council, City Manager and department staff, The position of Video TechnicianlOffice Assistant would provide the City Co'uncil and department staff with clerical support for such things as presentations, typing documents, collating the agenda, opening mail, filing, making deliveries, gathering background information, etcetera, Following a brief discussion it was MOVED by Council member Harbicht, seconded by Mayor Pro tem Chandler and CARRIED on roll call vote as follows to APPROVE the class specifications of Executive Assistant (salary range of 52,909,$3,536 per month), Video TechnicianlOffice Assistant (salary range of $2,156-$2,620 per month); and, AUTHORIZE staff to fill both pOSitions, AYES: NOES: ABSENT: Councilmembers Chandler, Harbicht, Marshall, Roncelli and Kovacic None None 11b, (},.Jcdl' -76 PROF, SVCS, Consideration of the report and recommendation to award a Professional Services AGREEMENT Agreement for a City Classification and Total Compensation Study to Personnel (City Class, & Concepts, The City lacks a clearly defined and coordinated personnel classification and Total Comp, compensation plan, The current system evolved over time without the benefit of any Study) comprehensive analysis or methodology, Through staff efforts of intermittent (APPROVED) classification review and highly labor intensive and exhaustive salary surveys the current system has developed as one that is selectively market driven, The majority of the City's class descriptions are not reflective of current duties, Some classifications have not been reviewed in 20 years The purpose of the study IS to provide the City Council with an expert opinion regarding the current total compensation plan and its comparability to similar agencies; and, to ensure that individuals are correctly classified and that class descriptions meet all legal requirements and accurately identify job duties, It was MOVED by Councilrnember Roncelll, seconded by Councilmember Marshall and CARRIED on roll call vote as follows to AUTHORIZE the City Manager to enter into a 11 911198 11c. 010) RESOlllnON NO,6074 (FY 1998-99 Prop. Tax for Main!. of City U'rg & A<'rg Dislrids) (ADOPTED) ADJOURNMENT (Sept. 15, 1998) ATTEST: 40:0238 Professional Services Agreement, which will be subject to approval as to form by the I City Attorney, with Personnel Concepts, Inc" in the amount of $39,000 to conduct a classification and compensation study and to APPROVE the appropriation of $39,000 from the General Fund balance for the conduct of a classification and compensation study, AYES: NOES: ABSENT: Councilmembers Chandler, Harbicht. Marshall, Roncelli and Kovacic None None I,.J. , It was MOVED by Mayor Pro tem Chandler, seconded by Councilmembef Harbicht and CARRIED on roll, call vote as follows that RESOLUTION NO, 6074 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, FIXING THE AMOUNT OF REVENUE REQUIRED TO BE RAISED FROM PROPERTY TAXES NECESSARY FOR THE FISCAL YEAR 1998-99 TO PAY THE AUTHORIZED MAINTENANCE AND OPERATION COSTS OF THE CITY LIGHTING AND PARKING DISTRICTS", be and it is hereby ADOPTED, AYES: NOES: ABSENT: Councilmembers Chandler, Harbicht, Marshall, Roncelli and Kovacic None None At 9:15 p,m, the Regular Meeting ADJOURNED to 6,00 p,m" Tuesday, September 15, 1998, in the Conference Room of the Council Chambers for a Regular Meeting to conduct the business of the City Council and Arcadia Redevelopment Agency and any Closed Session necessary to discuss personnel, litigation matters or evaluation of properties, 911198 I I