HomeMy WebLinkAboutAUGUST 19,2003
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45:0143
CITY COUNCIL PROCEEDINGS ARE TAPE RECORDED AND ON FILE IN THE OFFICE OF
THE CITY CLERK
ROLL CALL
1.
1a
1b.
MINUTES
CITY COUNCIL OF THE CITY OF ARCADIA
and the
ARCADIA REDEVELOPMENT AGENCY
REGULAR MEETING
August 19, 2003
The City Council and Arcadia Redevelopment Agency met in a Regular Meeting on
Tuesday, August 19, 2003 at 5:00 p.m. in the Conference Room of the City Council
Chamber.
PRESENT: Council members Chang, Marshall, Segal, Wuo and Kovacic
ABSENT: None
AUDIENCE PARTICIPATION
None.
At 5:03 p.m. the City Council RECESSED to Closed Session.
CLOSED SESSION
Pursuant to Govemment Code Section 54956.9(b)(1) to confer with legal counsel regarding
potential litigation - one (1) case.
Conference with Real Property Negotiators (Government Code Section 54956.8)
Property:
Property Owner:
55 West Huntington Drive
21 Morlan Place
28 West Santa Clara
41 West Huntington Drive
35 West Huntington Drive
27 West Huntington Drive
25 North Santa Anita Avenue
5 North Santa Anita Avenue
Paul Rusnak
Hann Ling Shaw (Church of Arcadia)
Don Dahlgren
Robert Johannsen
Gary and Dan Braun (35 W. Huntington Dr.)
Ei Ji Sakurade (JAC. Window, Inc.)
Ei Ji Sakurada (JAC. Window, Inc.
Anthony Fanticola (Wortman Oil)
Negotiating Parties - Agency
. Deputy Executive Director, Don Penman and
Economic Development Administrator, Pete
Kinnahan
Under Negotiation - Price and terms of payment
The Closed Session ENDED at 6:20 p.m. and the Study Session COMMENCED in the
Conference Room of the City Council Chambers. .
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8/19/03
2,
2a
FLOORARIA
RAllO
(RO&R-1
Za1es)
(CONTlNUED TO
SEPT. 2, 2003)
45:0144
STUDY SESSION
Consideration of the report and recommenda"tion conceming the R-O and R-1 zoning
regulations with regard to floor area ratio, design review, and the Architectural Review Board
process.
Per the"direction of the City Council, the Development Services Department has conducted a
survey of 15 cities with regard to floor area ratio (FAR), lot coverage and architectural design
review. Floor area ratios (FAR) vary from none up to a maximum of 50%. Maximum
allowable lot coverage varies from 35% up to maximum of 60%.
Following a brief discussion the City Council decided to CONTINUE the item to the
September 2, 2003 meeting.
In addition, staff asked for Council's direction on Architectural Design Review standards with
regard to window designs. If an Architectural Review Board has the right to review anything
attached to the window frame from inside and visible from outside. Following discussion the
City Council decided to put no regulations on any decorative materials attached to the
window frame from the inside.
2b.
PRESENTAllCJNS Current practice allows the presiding Mayor to determine the manner in which certificates
(Ce.1lcales& and proclamations are awarded at City Council meetings. Depending on the circumstance,
A<A.t.,m,di.. 6) proclamations and/or certificates of service or achievement are given to individuals or
groups who have accomplished something special, have given "above and beyond" service
to the community, or to organizations that request a presentation for a special occasion.
Presentations at City Council meetings have traditionally been given at the discretion of the
Mayor.
Following discussion, by Council consensus, it was affirmed that it is the responsibility of the
seated Mayor to select recipients of Certificates.
The City Council RECESSED and RECONVENED in the Council Chambers for the Regular
Meeting at 7:00 p.m.
1NV000TlON Reverend Jolene Cad en bach, Arcadia Congregational Church
PLEDGE OF Floretta Lauber, former Mayor of the City of Arcadia
ALLEGIANCE
ROLL CALL
3.
PRESENT:
ABSENT:
Council members Chang, Marshall, Segal, Wuo and Kovacic
None
City Attorney Deitsch announced the subjects discussed at the earlier Closed Session. No
reportable action was taken.
SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS
The City Manager advised that Agenda Items 12p. and 121. were withdrawn from the
agenda.
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8/19/03
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ORD. & RES.
READ BY
TITLE ONLY
45:0145
It was MOVED by Council member Segal, seconded by Council member Marshall and
CARRIED that ordinances and resolutions be read by title only and that the reading in full be
WAIVED.
AYES:
NOES:
ABSENT:
Councilmembers Chang, Marshall, Segal, Wuo and Kovacic
None
None
PRESENTATIONS
4.
CITIZENS Mayor Kovacic presented the August, 2003 Citizens of the Month Award to the members of
OF THE the Alpha Auxiliary of the Methodist Hospital Foundation and expressed appreciation for
MONTH their dedicated service to the residents of Arcadia and neighboring communities.
(Alpha Auxiliary,
Methodist
Hospital)
5.
CITZENS OF
THE MONTH
(Coach
Dimalante and
Arcadia High
School
Football Team)
6.
Mayor Kovacic and Police Chief Dave Hinig presented the August, 2003 Citizens of the
Month Award to Coach Jon Dimalante and members of the Arcadia High School football
lElam who helped move the Police Department into the new Police facility. Mayor Kovacic
thanked the members for their tremendous effort and commitment to civic virtue.
PUBLIC HEARINGS
6a.
RESOLUTION Consideration of the report and recommendation to ADOPT RESOLUTION NO. 6380
NO. 6380 entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA,
(CMP Local CALIFORNIA, FINDING THE CITY OF ARCADIA TO BE IN CONFORMANCE WITH THE
Implementation CONGESTION MANAGEMENT PROGRAM AND ADOPTING THE CMP LOCAL
Report) IMPLEMENTATION REPORT IN ACCORDANCE WITH CALIFORNIA GOVERNMENT
. (ADOPTED) CODE SECTION 65089.
The Los Angeles County Metropolitan Transportation Authority (MTA) Congestion
Management Program (CMP) requires local agencies to submit an annual Local
Implementation Report (L1R). The report must be adopted at a public hearing, and submitted
to the MT A by September 1, 2003. The L1R must be adopted by resolution, finding that the
City is in conformance with the Congestion Management Program (CMP). The L1R shows
that the City has a positive balance of 24,837 Deficiency Plan credits. The City must
perform certain compliance actions setforth in the August 19, 2003 staff report.
Mayor Kovacic OPENED the public hearing. No one came forward to address the City
Council.
Il.was MOVED by Mayor Pro tem Wuo, seconded by Councilmember Marshall to CLOSE
the public Hearing.
It was MOVED by Council member Chang, seconded by Council member Segal and CARRIED
on roll call vote as follows to ADOPT RESOLUTION NO. 6380; and, DIRECT the City Cierk to
transmit a fully executed copy of Resolution No. 6380 and the Local Implementation Report to
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8/19/03
45:0146
the Los Angeles County Metropolitan Transportation Authority by September 1, 2003.
AYES:
NOES:
ABSENT:
Council members Chang, Marshall, Segal, Wuo and Kovacic
None
None
6b.
APPEAL OF On October 2, 1984, the City Council adopted Ordinance No. 1799 to change the zoning of
PLNG. 182 and 183 W. La Sierra Drive from R-0-12, 500 to R-1-10, 000. This zone change made it
COMSN. possible to split both properties into lots of approximately 10,000 square feet each. The
DENIAL OF Planning Commission approved TPM 85-004 on March 11, 1985 to split the lot at 183 West
TPM 2003-011 La Sierra Drive on the north side of the street, which has the same dimensions as the
(Creating Two subject property. At that time, the owners of 182 West La Sierra did not pursue subdivision
Residential Lots of their property.
From One -
182 West
La Sierra Dr.)
(APPROVED)
The applicant, Eugene C. Duncan proposed to split the lot at 182 West La Sierra Drive. The
project site is a 20,040 square foot lot located on the southeast corner of La Sierra and EI
Monte Avenue.
The Planning Commission at its meeting of July 8, 2003 voted 2-2 with one member absent
to approve the lot split. As a result of the tie vote the project was not approved. On July 14,
2003, Mayor Kovacic submitted an appeal of TPM 03-011.
Both lots would meet or exceed the minimum lot width, depth, and area requirements as set
forth in the Arcadia Municipal Code and are the same size as the lots on the north side of the
street. The proposal is ,also consistent with the City's General Plan designation of single-
family residential with a maximum density of six (6) dwelling units per acre.
The building envelope of proposed Parcel 1 (the corner lot) will be affected by the required
front yard setback regulations of the R-1 zone. Based on staffs review, the required front
yard setback for this parcel will be at least 40 feet, which is measured from the property line
adjacent to La Sierra Drive. In addition, there is a special setback of 25' -0" along EI Monte
Avenue. Although Parcel 1 is developabie, the required setback regulations will limit the
building envelope.
The Development Services Department recommended approval of Tentative Parcel Map
Application No. TPM 03-011 subject to the conditions setforth in the August 19, 2003 staff
report.
In response to a Council question, staff clarified that in reviewing a map of the area it
appears no other lots in the vicinity of the project site have the potential to be subdivided
based on current code requirements. With regard to traffic, it was noted that both the
Engineering and Pianning Divisions felt that one additional dwelling would not create any
significant traffic in that area.
Mayor Kovacic OPENED the public hearing. No one came forward to address the City
Council.
Donald Witt, 324 West LeRoy, representing his wife, current owner of 182 W. La Sierra
Drive spoke in favor of the lot split, stating in part that this particular property has been in the
family since 1958. He hoped that the City Council would approve the proposed subdivision.
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Mike Zenzala, representing the developer of the praject indicated that they wauld be
canstructing a smaller house an the carner lot. These new hames wauld be an asset ta the
City. '
Michael Yip. 129 West La Sierra Avenue, spake in eppesltien te the preposed preject and
submitted petitiens .objecting the preject. He did net think that this cerner let sheuld be
subdivided.
City Atterney Deitsch read the statement .of ebjectiens and petitiens submitted by several
persens strongly .objecting te the propesed let subdivisien en this street.
Kristin Miller. 185 West LeRoy, has lived in Arcadia and seen many changes te the integrity
.of the hemes, She weuld like te see Arcadia stay a community .of homes and net a
cemmunity .of cendeminiums... She believes that there are many lets in the area that have
the petential .of being subdivided and if this were appreved, it may set a precedent in the
neighberheed, which weuld result in a denser cemmunity.
Rachel Yip. Arcadia High Scheel student, felt that the subdivisien weuld result in a crewded
scheol and will affect educatien standards.
It was MOVED by Ceuncilmember Marshall, seconded by Ceuncilmember Segal te CLOSE
the Public Hearing.
City Atterney Deitsch clarified that the City will have an .opportunity te review an applicatien
for building permits if this let is subdivided inte twe fer each building en each let in the future.
Censiderable discussien ensued. Ceuncilmembers in faver .of the propesed preject neted
that the let split meets all cede requirements; the new lets are cemparable with lets te the
seuth, ne ether lets in the vicinity .of the project site have the petential te be subdivided
based en current cede requirements; and, the hames ceuld be build en beth lats without
medificatiens. Others felt that appreving the prepesed preject will set a precedent in the
neighberhaod.
It was MOVED by Ceuncilmember Marshall, seconded by Ceuncilmember Segal and
CARRIED en rell call vete as fellews to APPROVE Tentative Parcel Map Applicatien Ne.
TPM 03.011 based en the findings and directien setferth in the August 19, 2003 staff repert,
items A.1 . threugh A.4.
AYES:
NOES:
ABSENT:
Ceuncilmembers Marshall, Segal, Wue and Kevacic
Ceuncilmember Chang
Nene
6c.
RESOLUTION Censideratien .of the repert and recemmendatien te vacate a pertien .of the right.ef.way of
NO. 6383 Sunset Boulevard en the east side .of 1101 West Huntingtan Drive and adoption .of
RIGHT.OF-WAYReselutien Na. 6383 .ordering the vacatien.
VACATION
(Sunset Blvd.
East .of 1101
W. Htg. Dr.)
(ADOPTED)
The develeper .of the Ralph's Grecery Stere remedel and expansien at 1101 West
Huntingten Drive praposed ta add fac;;ade accents te the exterior wall .of the existing building
facing Sunset Beulevard. The fac;;ade accents censist .of structural add.ons in the ferm .of
arches and celumns. It was requested that a twe.feet strip .of public right-of-way fer the
length .of the building be vacated te accemplish the building imprevements. The building
face is at the current preperty line and the prepesed features will encreach into the public
right-af-way by a maximum .of 22-inches.
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45:0148
On May 28, 2002, the Planning Commission approved the Conditional Use Permit and the
Architectural Design Review for the expansion and remodel of the Ralph's Grocery Store I
located at11 01 West Huntington Drive.
Mayor Kovacic OPENED the public hearing. No one came forward to address the City
Council.
It was MOVED by Council member Chang, seconded by Council member Segal to CLOSE
the Public Hearing.
It was MOVED by Council member Chang, seconded by Councilmember Marshall and
CARRIED on roll call vote as follows to FIND that from all the evidence submitted that the
subject right-of-way is unnecessary for present or prospective public use; and, ADOPT
RESOLUTION NO. 6383 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ARCADIA, CALIFORNIA, ORDERING THE VACATION OF A PORTION OF
RIGHT-OF.WAY OF SUNSET BOULEVARD ON THE EAST SIDE OF 1101 WEST
HUNTINGTON DRIVE".
AYES:
NOES:
ABSENT:
Council members Chang, Marshall, Segal, Wuo and Kovacic
None
None
6d.
RESOLUTION Consideration of the report and recommendation to vacate an alley north of Foothill
NO. 6384 Boulevard and West of Valencia Way and adoption of Resolution No. 6384 ordering the
(Alley Vacation -vacation subject to the conditions herein.
~~~~ I
Blvd. West of The owner of the property at 1111 Valencia Way requested that the City to vacate the alley
Valencia Way) west of Valencia Way directly north of Foothill Boulevard. The alley is adjacent to the south
(ADOPTED) property line of 1111 Valencia Way, is approximately 132 feet in length, and begins at
Valencia Way and extends west to the office complex at 301-317 East Foothill Boulevard. It
appears that the alley was intended to provide access to the rear of the lots fronting Foothill
Boulevard and extend west with future subdivisions. The property directly to the west, at
301-317 East Foothill Boulevard, has since been developed as one large office complex,
and has blocked the alley, precluding any further extension. The alley only provides access
for the adjacent properties closer to Valencia Way.
The owner of the property at 1111 Valencia Way has reached an agreement with the
adjacent owner to the south at the west end of the alley to use the south half of the alley as
his driveway once vacated. The owners have agreed to a lot line adjustment that will be
processed upon completion of the vacation process. This is reflected in Resolution No.
6384 as a condition of the vacation approval. It also includes a condition for the reservation
of a reciprocal access easement agreement that will be the sole responsibility of the private
parties to prepare and execute.
At it's June 10, 2003 meeting, the Planning Commission made the flnding that vacating the
alley west of Valencia Way directly north of Foothill Boulevard was in conformance with the
City's General Plan.
Mayor Kovacic OPENED the public hearing. No one came forward to address the City
Council.
I
It was MOVED by Council member Segal, seconded by Council member Marshall to CLOSE
the Public Hearing.
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7.
CHANG
(Distinguished
Citizen Award
Ceremony)
. ." 1 'I '-,'1
45:0149
It was MOVED by Council member Marshall, seconded by Council member Segal and
CARRIED on roll call vote as follows to FIND that from all the evidence submitted that the
subject alley is unnecessary for present or prospective public use; and, ADOPT
RESOLUTION NO. 6384 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARCADIA, CALIFORNIA ORDERING THE VACATION OF AN ALLEY NORTH OF
FOOTHILL BOULEVARD AND WEST OF VALENCIA WAY", subject to the conditions
herein.
AYES:
NOES:
ABSENT:
Council members Chang, Marshall, Segal, Wuo and Kovacic
None
None
AUDIENCE PARTICIPATION
Pat Pokraiac, 300 South Second Avenue submitted a petition signed by the neighbors for
traffic safety on Second Avenue, requesting stop signs at intersections of Genoa Street and
Bonita Avenue on Second Avenue and/or reducing the speed limit on Second Avenue.
City Manager Kelly noted that in the past City staff analyzed traffic issues between
Huntington Drive and Duarte Road dealing with the traffic volumes, turning movements,
accidents, speed and traffic counts and there was not conclusionary evidence that stop
signs would have a significant impact. The City Manager suggested that staff convene a
meeting with the residents and discuss the issues.
Dean Johnson, 114 South Second Avenue, representing 25 residents on Second Avenue,
felt that there is a serious traffic problem on Second Avenue and it is all because of the stop.
signs on every corner of Huntington Drive to Diamond Avenue on First Avenue. The stop
signs diverted all the traffic over to Second Avenue.
Wilma Johnson. 114 South Second Avenue, felt that the traffic situation is very dangerous in
that area and urged the City Council to really look into the traffic problem and try to solve it.
Albert Ramirez, 828 Sunset Boulevard, Arcadia Weekly Associate Publisher, referred to
Agenda Item 12g. with regard to legal advertising. He felt that it would be a shamed for the
City to take away the publishing agreement from a local newspaper during a centennial year
and give that revenue to a business in West Covina.
MATTERS FROM ELECTED OFFICIALS
Council member Chang announced that the Distinguished Citizen Award Ceremony will be
held at Mr. & Mrs. John McClain's residence on September 25, 2003 for Lucky Baldwin
District, San Gabriel Valley Counsel, honoring Mayor Gary Kovacic, the award recipient.
(Public Works) Dr. Chang referred to a letter from an Arcadia resident, complimenting Ken Herman, Public
Works Engineer for his outstanding service.
(Arcadia Senior Dr. Chang referred to a letter from the Arcadia Senior Men's Club, soliciting new members
Men's Club) especially from the Asian community.
WUO
(City's
Birthday)
Mayor Pro tem Wuo expressed appreciation to City staff for putting together a wonderful
birthday celebration evening on August 5, 2003.
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8/19/03
MARSHALL
(US Marine
Band)
(Late Summer
Nights Dream)
(Grand Ball)
(Titanic
Exhibit)
(Food for
Thought)
SEGAl
(Senior
Housing)
(City's
Birthday)
KOVACIC
(Segal)
(Grand Ball)
(Summer
Camps &
Concerts)
(Arcadia)
(Press
Release)
45:0150
Council member Marshall encouraged everyone to attend the U.S. Marine Corps Band
Concert on Saturday October 18, at the City Hall west lawn.
Ms. Marshall encouraged everyone to attend the "Late Summer Night's Dream" which will be
held at the Los Angeles County Arboretum, on the lawn in front of the Queen Anne's
Cottage, September 21, 2003. There will be a live auction and proceeds will benefit the
Arboretum Historic Section Preservation Project
Ms. Marshall reminded everyone that the City's Centennial Celebration Grand Ball will be
held September 13 at the Arboretum and everyone should get tickets soon before all are
sold out.
Ms. Marshall visited the Titanic exhibit at the Los Angeles Museum, Exposition Park. She
felt that it was a wonderful exhibit and encouraged everyone to visit before it moves to
another state.
Ms. Marshall shared a saying by Marilyn Monroe, "I don't mind living in a mans world as long
as 1 can be a woman in it."
Council member Segal announced that the ground breaking ceremony for the Senior Housing
project will take place August 20th at 9:00 a.m. He hoped that this would be the beginning of
many more housing projects that will help our seniors.
Council member Segal expressed appreciation to City staff for coordinating the birthday
celebration events on August 5th.
Mayor Kovacic congratulated Mickey and Lee Segal in celebration of their 25th wedding
anniversary.
Mr. Kovacic echoed Council member Marshall's invitation to the Grand Ball, September 13,
2003. Tickets are going very fast so phone City Hall for tickets.
Mr. Kovacic expressed appreciation to the Recreation and Community Service Department
and everybody who worked at all the camps for another successful camp season. Also, for
the tremendous concert series at City Hall.
Mr. Kovacic noted that his children are in town and back home with a friend who is visiting
Arcadia for the first time. There is nothing like either going away and coming home or
having someone visiting Arcadia for the first time; takes that perspective to remind us what a
great City we live in.
City Manager Kelly announced that due to the excessive heat and high demand of the City
water system, the City had to access water from the Metropolitan Water District for the
northern portion of the City. Getting additional water into the system will result in some
residents receiving brown water from their faucets. This is a temporary condition and the
water will become clear.
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8.
8a.
ARCADIA
BEAUTIFUL
COMMISSION
(Hubbard)
9.
ROLL CALL
10..
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45:0151
CITY CLERK
City Clerk, June Alford presented the report and recommendation to fill one unexpired term
of Arcadia Beautiful Commissioner Fran Atwood-Zonver who advised the City that she is
moving to La Quinta in the County of Riverside and will therefore no longer be available to
serve on this Commission.
Council member Marshall nominated Gino Roncelli to fill out the unexpired term of Fran
Atwwod-Zonver to June 30, 3005. Councilmember Segal nominated Eileen Hubbard.
ROLL CALL VOTE:
Roncelli
Chang
Marshall
Hubbard
Segal
Wuo
Kovacic
By a majority vote of the Council, Eileen Hubbard was APPOINTED to the Arcadia Beautiful
Commission to fill out the unexpired term of Fran Atwood-Zonver to June 30, 2005.
THE CITY COUNCIL RECESSED TO ACT AS
THE ARCADIA REDEVELOPMENT AGENCY
PRESENT:
ABSENT:
Agency Members Chang, Marshall, Segal, Wuo and Kovacic
None
AUDIENCE PARTICIPATION
Jeffrey Lee, 255 E. Santa Clara Street No. 210, representing Nevis Homes, one of the Live
Oak Redevelopment project applicants come forward to address the Agency with regard to
Item No. 4a.
Mayor Kovacic noted that during the discussion of Item No. 4a. with regard to the multi-
family housing project an opportunity would be given to all interested persons to address the
Agency on that matter.
CONSENT ITEM
10a.
MINUTES It was MOVED by Agency Member Chang, seconded by Agency Member Segal and
(August 5, 2003) CARRIED on roll call vote as follows to APPROVE the Minutes of August 5, 2003 Regular
(APPROVED) Meeting.
11.
11a.
DEVELOPER
SELECTION
PROCESS -
MULTI-FAMILY
HOUSING
AYES:
NOES:
ABSENT:
Agency Members Chang, Marshall, Segal, Wuo and Kovacic
None
None
EXECUTIVE DIRECTOR
At the October 15, 2002 meeting, the Agency authorized staff to solicit proposals for
development of an affordable multi.family housing project on the vacant 53,000:1: sq. ft. City-
owned parcel at the entry to the Par 3 Golf Course on Live Oak Avenue.
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8/19/03
PROJET
(Live Oak Ave.)
(Interviews
Scheduled)
45:0152
A Request for Proposals (RFP) was initiated and seven (7) developers responded to the
RFP. After initial review of the proposals, two firms were eliminated. The development plan
density was reduced to a maximum of fourteen (14) units, with a maximum of five (5)
affordable units, and the' five (5) remaining proposers were requested to present revised
proposals in June to a staff review team composed of the Development Services Director,
City Engineer, Community Development Administrator, Economic Development
Administrator, and Development Services Department Management Analyst. These five
development firms are: CBG Trademark, Corporation for Better Housing (CBH), M. David
Paul, Nevis Homes, and the Olson Company. Based upon their presentations, the
development site plan, architectural concept, the revised proformas, experience of the
developer and team members, and a check of references, the staff team has recommended
that CBG Trademarrk and the Olson Company be interviewed by the Agency Board for
consideration.
I
If the Agency elects to interview the five (5) remaining developers, staff recommended that
the Corporation for Better Housing (CBH) be dropped from further consideration since they
changed their development entity from "CBH" to "Prime Associates", during the process.
It was also noted that staff met with Habitat for Humanity and they still have an interest in
being part of the project. Habitat involvement will make the project more complicated in that
there will be issues related to construction timing,' architectural compatibility, and
affordability.
Following discussion, Council member Segal suggested to defer the discussion on the
Habitat for Humanity issue to after the interview process. It was also recommended to
schedule an interview process and give all four developers an opportunity to present their
proposals, 20 minutes each.
I
James Carpenter, 2311 Lee Avenue, expressed concerns with regard to including the
Habitat for Humanity in the proposed project. He felt that this will affect an already crowded
near by elementary schools. He is in favor of affordabie housing but would like to see them
spread out in the community and not only in one location.
In response to a Board Member request, Pete Kinnahan, Economic Development
Administrator, noted that the Redevelopment Agency is required to replace the 23 units of
low income housing that was destroyed years ago. In addition, the City has a requirement
through its housing element to replace or to assist in the construction or development of 47
. affordable housing units.
Jollv Wu, 2400 Lee Avenue, spoke in opposition to affordable low-income housing and
submitted petitions opposing the Habitat for Humanity program.
Elim Carpenter, 2311 Lee Avenue, felt that by approving this project the City will start to set
a precedent to have residential units on both north and south sides of Live Oak. "This will
not help with the beautification process of the City, which we all want to achieve."
Staff noted that the developer will pay a fair market value for the property and the City will
get full market value of the property. The Redevelopment Agency, because of its affordable
housing requirements, will provide assistance to make the affordable units economically
feasible.
City Manager Kelly clarified that the process would be that the Agency would allow the I
public to participate in the process either before the developer speaks or after, and the
Agency would debate the merit of the proposals with the public input and decide whether or
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45:0153
not to choose to go forward with. the project, select a developer, and direct staff to begin
negotiations with the selected developer.
Mayor Kovacic verified the procedure, stating that the Agency Board will schedule a public
meeting and will hear proposals from four developers.
It was MOVED by Council member Segal, seconded by Council member Chang and
CARRIED on roll call vote as follows that the Agency will have a public meeting to hear
proposals from four developers. And, then the Agency will hear from any and all members
of the public, whether they favor one of the four developers, or none of the developers. Then
at the end of hearing all of that evidence and taking all that testimony; as an Agency Board
we will decide whether we are going to select one of the developers or not, and it so, which
developer; and that appropriate public notice will be given of this meeting, including a mailed
notice to anybody who has expressed an interest in this matter by correspondence or
signing a petition.
The Executive Director noted that staff will talk to the Agency, get some dates, come back at
the next Agency Board meeting to publicly agree to a date and then we will send letters to all
the people that signed the petition, and put an article in the newspaper about the date that is
agree upon. Council.concurred.
AYES:
NOES:
ABSENT:
Agency Members Chang, Marshall, Segal, Wuo and Kovacic
None
None
ADJOURNMENT The meeting of the Arcadia Redevelopment Agency ADJOURNED to September 2, 2003 at
5:00 p.m., Council Chambers Conference Room.
12.
THE CITY COUNCIL RECONVENED
CONSENT ITEMS
12a.
MINUTES APPROVED the Minutes of the August 5, 2003 Regular Meeting.
(August 5, 2003)
12b.
RESOLUTION
NO. 6377
L1BRARYBD
MEETINGS
(4:30 p.m.)
12c.
RESOLUTION
NO. 6378
HISTORICAL
MUSEUM
COMSN. MTG.
(1stWed.
of Every Other
Month at
5:00 p.m.)
ADOPTED RESOLUTION NO. 6377 entitled: "A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF ARCADIA, CALIFORNIA, AMENDING SECTION 7 OF RESOLUTION
NO. 5824 CHANGING THE TIME OF THE REGULAR MEETING OF THE LIBRARY
BOARD OF TRUSTEES".
ADOPTED RESOLUTION NO. 6378 entitled: "A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF ARCADIA, CALIFORNIA, ESTABLISHING A TIME AND PLACE FOR
REGULAR MEETINGS OF THE HISTORICAL MUSEUM COMMISSION".
11
8/19/03
45:0154
12d.
RESOLUTION
NO. 6379
(Sales and Use
Tax Records)
ADOPTED RESOLUTION NO. 6379 entitled: "A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF ARCADIA, CALIFORNIA, AUTHORIZING EXAMINATION OF SALES
AND USE TAX RECORDS".
I
12e.
RESOLUTION
NO. 6381
(Local Agency
Investment
Fund)
ADOPTED RESOLUTION NO. 6381 entitled: "A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF ARCADIA, CALIFORNIA, AUTHORIZING INVESTMENT OF CITY OF
ARCADIA MONIES IN THE LOCAL AGENCY INVESTMENT FUND".
12f.
RESOLUTION ADOPTED RESOLUTION NO. 6382 entitled: "A RESOLUTION OF THE CITY COUNCIL
NO. 6382 OF THE CITY OF ARCADIA, CALIFORNIA, FIXING THE AMOUNT OF REVENUE
(Property Tax REQUIRED TO BE RAISED FROM PROPERTY TAXES NECESSARY FOR FISCAL YEAR
Revenue - 2003-2004 TO PAY THE DEBT SERVICE ON THE GENERAL OBLIGATION BONDS AND
FY 2003-2004) THE AUTHORIZED MAINTENANCE AND OPERATING COSTS OF THE CITY LIGHTING
DISTRICT'.
12g.
AWARD
CONTRACT
(Legal
Advertising)
See page 14.
12h.
REJECT BID - See page 15.
RES. NO. 6385
. (Under Ground
and Above
Ground Tanks)
(ADOPTED) -
AWARD
CONTRACT
(Fuel Pumps
AQMD Compll.
proj.)
I
121.
PROF. SVCS. AWARDED a Professional Services Agreement in the amount of $149,650 to CH2MHILL
AGREEMENT Consulting Engineers for the 2003 Sewer Master Plan Update; and, AUTHORIZED the City
(Sewer Master Manager and the City Clerk to EXECUTE a contract in a form approved by the City Attorney.
Plan Update)
12j.
PROF. SVCS. AWARDED a one (1) years extension for a Professional Services Agreement in the amount
AGREEMENT - of $47,137 to Clinical Laboratory of San Bernardino, Inc., for laboratory testing services of
1-YEAR City water samples for Fiscal Year 2003-04; and, AUTHORIZED the City Manager and City
EXTENSION Clerk to EXECUTE a contract amendment on behalf of the City.
(Laboratory I
Testing Svcs.-
Wtr. Samples)
12
8/19/03
I
I
I
12k.
AWARD
1-YR
CONTRACT
EXTENSION
(Painting &
Wood
Refinishing
Services)
121.
AWARD
CONTRACT
(HVAC Maint.
&Svc.)
12m.
AWARD
CONTRACT
(Pavement Rpr.
of Utility Cuts)
12n.
AWARD 1-YR
CONTRACT
EXTENSION
(Traffic Signal
Maint. Svcs.)
45:0155
AWARDED a one (1) year contract extension in the amount of $43,500.00 to B&P Painting
for the Painting and Wood Refinishing Services at various City facilities; and, AUTHORIZED
the City Manager and City Clerk to EXECUTE a contract extension in a form approved by
the City Attorney.
AWARDED a contract to Sheldon Mechanical Corporation in the amount of $105,490.00 for
the HVAC Preventive Maintenance and Service Contract; and, WAIVED any informality in
the bid or bidding process; and, AUTHORIZED the City Manager and City Clerk to
EXECUTE a contract in a form approved by the City Attorney.
AWARDED a contract to Paveco Construction Inc., in the amount of $144,504.00 for the
Pavement Repair of Utility Cuts Maintenance Contract; and, WAIVED any informality in the
bid or bidding process; and, AUTHORIZED the City Manager and City Clerk to EXECUTE a
contract in a form approved by the City Attorney.
AWARDED a one (1) year contract extension in the amount of $111,861.00 to Signal
Maintenance, Inc. for Traffic Signal Maintenance for fiscal year 2003-04; and AUTHORIZED
the City Manager and City Clerk to EXECUTE a contract amendment on behalf of the City.
120.
REJECT BIDS REJECTED all bids for the Wilderness Park Pumping Station and Sewer Pipeline
(Pumping Sta. & Connection.
Sewer Pipeline
Connection)
12p.
REJECT LOW
BID-
AWARD
CONTRACT
(Orange Grove
Block Wall
12q.
RETAIN
EQUIPMENT
(Fire Pumper)
Withdrawn.
AUTHORIZED staff to place the 1988 Mack pumper back into service and that it be added to
the City's inventory.
12r.
. GRANT FUND APPROVED the acceptance of the grant funds on behalf of the City of Arcadia for the FY
ACCEPTANCE 2002 State Domestic Preparedness Equipment Program; and, AUTHORIZED staff to
(Equipment purchase the authorized equipment.
Purchase - FD)
13
8/19/03
45:0156
12s.
LAND See page 15.
DEDICATION
(Parcel Map
No. 26542 -
2445 South
Baldwin Ave.)
121.
RESOLUTION
NO. 6386
(Med. & Hosp.
Care Act -
Teamsters
Local 911)
12u.
PURCHASE
ORDER
CONTRACT
(Lib. Materials)
12g.
AWARD
CONTRACT
(Legal
Advertising)
(APPROVED
SUBJECT TO
CERTAIN
CONDITIONS)
I
Withdrawn.
AUTHORIZED the City Manager to WAIVE the formal bidding process and AWARD a
purchase order contract to Baker & Taylor for the purchase of books, videos and music
products in the amount of $120,000 for the Arcadia Public Library.
THE PRECEDING CONSENT ITEMS 12a. b, c, d, e, f, i, j, k, I, m, n, 0, q, rand u
APPROVED ON MOTION BY COUNCILMEMBER CHANG, SECONDED BY
COUNCILMEBMER MARSHALL AND CARRIED ON ROLL CALL VOTE AS FOLLOWS:
AYES:
NOES:
ABSENT:
Councilmembers Chang, Marshall, Segal, Wuo and Kovacic
None
None
I
Consideration of the report and recommendation to authorize the City Manager to enter into
a contract with the STAR dba: Arcadia Tribune for legal advertising services for Fiscal Year
2003-2004.
In response to a Council question, City Attorney Deitsch noted that the lowest bidder is the
bidder that has been recommended by staff. As a result of that the City Council is duty
bound to award the contract to the lowest bidder.
The question of whether two publications under the same corporate umbrella can submit
separate bids came up. The City Attorney will look into this matter.
Following discussion, City Manager Kelly suggested the execution of the agreement at this
time subject to there not being any irregularities. If the City Attomey finds irregularities with
the bid package, then the item will be on the next agenda and the contract will be awarded to
the nex1lowest bidder. Council concurred.
It was MOVED by Mayor Pro tem Wuo, seconded by Council member Marshall to APPROVE
item 12g. AWARD, a contract for legal advertising to the Star/Arcadia Tribune for Fiscal Year
2003-2004; and, AUTHORIZE the City Manager and City Clerk to EXECUTE a contract in a
form approved by the City Attorney subject to City Manager conferring with the City Attorney
and the City Attorney advising the City Manager that everything is correct and legal with I
respect to the way the bidding process and if not to put it back on the next agenda and
advise the Council about the irregularities.
14
8/19/03
I
I
I
12h.
REJECT BID -
RESOLUTION
NO. 6385
(Under Ground
and Above
Ground Tanks)
(ADOPTED) -
AWARD.
CONTRACT
(Fuel Pumps
AQMD Compli.
Proj.)
12s.
LAND
DEDICATION
(Parcel Map
No. 26542 -
2445 South
Baldwin Ave.)
45:0157
AYES:
NOES:
ABSENT:
Councilmembers Chang, Marshall, Segal, Wuo and Kovacic
N~ne
None
Consideration of the report and recommendation to reject the bid submitted by Fleming
Environmental, Inc., adopt Resolution No. 6385 approving this project as an emergency
action, award an emergency purchase order and agreement to DenBoer on a time and
material basis, waive the formal bid process in accordance with the Municipal Code and
authorize the construction of the Fuei Pumps AQMD Compliance.
In response to a Council question, staff stated in part that, all of these improvements must
be installed before September 30, 2003 to be in compliance with the revised law and in
response to the Notice of Non-compliance issued by the County of Los Angeles. Proposal
NO.2 includes complete removal of the underground tanks at the Service Center and Station'
105 and the installation of three (3) above ground tanks at these locations. It was noted that
one (1) tank will be installed at Station 105 and two (2) tanks, one gasoline and one diesel
fuel at the Service Center.
It was MOVED by Council member Chang, seconded by Council member Segal and
CARRIED on roll call vote as follows to REJECT the bid from Fleming Environmental, Inc.;
and, ADOPT RESOLUTION NO. 6385 entitled: "A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF ARCADIA, CALIFORNIA, AUTHORIZING AN EMERGENCY CONTRACT
TO REMOVE UNDERGROUND TANKS AND INSTALL ABOVE GROUND TANKS AND/OR
RELATED FACILITIES AT THE CITY SERVICE CENTER AND FIRE STATIONS 105 AND
106"; and, AWARD a contract in the amount of $385,000.00, to DenBoer Engineering and
Construction, Inc., for the Fuel Pumps AQMD Compliance Project; and, AUTHORIZE an
additional appropriation of $122,000, $64,000 from the Water Fund and $58,000 from the
Capital Outlay Fund; and, WAIVE any informalities in the bid or bidding process; and,
AUTHORIZE the City Manager and City Clerk to EXECUTE a contract in a form approved by
the City Attorney; and, AUTHORIZE the purchase of a 4,000-gallon above ground fuel
storage tank and related equipment at a cost not to exceed $40,000.
AYES:
NOES:
ABSENT:
Councilmembers Chang, Marshall, Segal, Wuo and Kovacic
None
None
Consideration of the report and recommendation to accept dedication set forth in Parcel Map
No. 26542 at 2445 South Baldwin Avenue.
It was MOVED by Councilmember Segal, seconded by Council member Chang and
CARRIED on roll call vote as follows to ACCEPTED the dedication as set forth in Parcel
Map No. 26542 at 2445 South Baldwin Avenue.
AYES:
NOES:
ABSENT:
Councilmembers Chang, Segal, Wuo and Kovacic
Counciimember Marshall
None
15
8/19/03
45:0158
13.
CITY MANAGER
13a. I
PRIORITY Due to increased popularity and improved marketing and promotion efforts many City
REGISTRATION sponsored programs and activities which require pre-registration, particularly those offered
POLICY - ARC. by the Recreation and Community Services and the Library and Museum Services
RESIDENTS departments, fill to capacity very quickly after the registration period begins. To date these
(Rec. & Lib. programs have been offered on a "first come first served" basis to the general public at large.
Programs) As a result the participation in many of these programs consists of a mix of Arcadia residents
(APPROVED) and those who reside in surrounding communities.
The priority registration policy for City of Arcadia residents was prepared in response to
citizen input. Staff has received comments from several Arcadia residents seeking an
enhanced opportunity to participate in certain City sponsored programs that otherwise might
be filled to capacity by non-residents. This issue and policy were reviewed and considered
by the Recreation and Parks Commission and the Library Board both of which acted
unanimously to recommend to the City Council that this policy be approved.
It was MOVED by Council member Chang, seconded by Councilmember Marshall and
CARRIED on roll call vote as follows to ENDORSE/APPROVE the Arcadia Resident
Program Registration Priority Policy as presented; and, DIRECT the City Manager to put it
into effect.
AYES:
NOES:
ABSENT:
Council members Chang, Marshall, Segal, Wuo and Kovacic
None
None
13b. I
UNDERGROUND On September 19, 1968, the Public Utilities Commission approved Rule 20 to require public
UTILITY DIST. electric utility companies to budget funds for conversion of their existing overhead facilities to
PROJECTS underground facilities. The funds are allocated annually to the cities and counties in
(PriOrity list) proportion to the number of electric customers. A city or county's annual allocation is
(APPROVED) allowed to accumulate for a reasonabie period of time, but is subject to reallocation
elsewhere if that city or county has no active undergrounding program.
Currently, the City is under construction on Underground Utility District (UUD) No. 14, on
Santa Anita Avenue from Colorado Boulevard to Huntington Drive and on Santa Clara
AvenUE! from First Avenue to Huntington Drive. The City's current annual allocation is
$313,544. Excluding all funding reserved for the Underground Utility District (UUD) project
in progress, the City has accumulated approximately $1,900,000 that includes its 2003
allocation. These funds are available for a new undergrounding project.
On April 7, 1988, the City Council adopted a priority list of projects. Recently, staff revisited
the priority list to update and add potentiai projects. All projects were evaluated based on
aesthetic value, exposure to traffic volumes and cost of work. The complete priority list is
set forth in the August 19, 2003 staff report
It was staff recommendation to proceed with projElct No. 1 which is the Duarte Road project
form EI Monte to the West City Limit. The Duarte Road project has the greatest exposure to
daily traffic, and although it is not a heavy concentration of wires, it covers' the largest project
area.
Upon City Council approval of the priority list of projects, staff will initiate a formal I
Underground Utility District (UUD) for the top priority. This item will be brought back to the .
16
8/19/03
I
I
I
ADJOURNMENT
(In Memory of
Dr. McKay
Neilsen)
45:0159
City Council in the next few months to form the UUD and authorize Southern Califomia
Edison Company (SeE) to proceed with the design.
It was MOVED by Council member Marshall, seconded by. Councilmember Segal and
CARRIED on roll call vote as follows to APPROVE the priority list of proposed underground
utility district projects.
AYES:
NOES:
ABSENT:
Councilmembers Chang, Marshall, Segal, Wuo and Kovacic
None
None
Mayor Kovacic adjoumed the meeting in memory of Dr. McKay Neilsen. "Dr. Neilsen, a long
time Arcadia resident and loving husband of Ada Neilsen, loving father of Janet Lojeski and
loving grandfather of Michael and Brian Lojeski passed away on Sunday, August 10th. He
had been suffering cardiac failure for the past few months. Dr. Mac, as he was known to his
many dental clients and patients, and his wife Ada would have celebrate their 63 wedding
anniversary on August 1'6th. Dr. Mac was admired for his strength, kindness, generosity and
the boundless love he always showed to his family. Services for Dr. Neilsen were held in
San George Utah on that anniversary date of August 16th. at the request of his wife who
said "we came in to each others lives on thal.day in 1940, I want to be with my special guy
this year too". Janet Lojeski in speaking for their entire family said that we have been so
exceptionally blessed to have dad as our pillar of strength, kindness, generosity and also
much love for 86 years. We will all miss him so, so much, but we will always remember
every1hing he taught us gave to us so unselfishly."
ADJOURNMENT At 11.15 p.m. the City Council Regular Meeting ADJOURNED to September 2,2003 at 6:00
(Sept. 2, 2003) p.m. in the Council Chambers for a Regular Meeting to conduct the business of the City
Council and Arcadia Redevelopment Agency and any Closed Session necessary to discuss
personnel, litigation matters or evaluation of properties.
ATTEST:
~L.~/
ry A. ovacic: Mayor " .
-J(
17
8/19/03