HomeMy WebLinkAboutItem 2d: Contract with Vargas Olson Ent., Inc. for Construction Maintenance Services at various City facilities.DATE: January 15, 2013
Public Works Services Department
TO: Honorable Mayor and City Council
FROM: Tom Tait, ' Public Works Services Directory
By: Dave McVey, General Services Superintendent
SUBJECT: AUTHORIZE THE CITY MANAGER TO EXECUTE A ONE YEAR
CONTRACT EXTENSION WITH VARGAS OLSON ENTERPRISES, INC.
FOR CONSTRUCTION MAINTENANCE SERVICES AT VARIOUS CITY
FACILITIES IN THE AMOUNT NOT TO EXCEED $105,770
Recommendation: Approve
On February 1, 2011, the City Council authorized the City Manager to execute a one
year agreement with optional contract extensions to Vargas Olson Enterprises, Inc. for
construction maintenance services at various City facilities. Vargas Olson Enterprises,
Inc. is reaching the end of their first contract extension and has submitted a written offer
to extend the existing contract for an additional year with no increase in pricing.
Based on the excellent service provided by Vargas Olson Enterprises, Inc, during
previous years, it is recommended that the City Council authorize the City Manager to
execute a one year contract extension with Vargas Olson Enterprises, Inc. for
construction maintenance services at various City facilities in the amount not to exceed
$105,770.
The Public Works Services Department is responsible for the maintenance of all City
facilities, which includes preventative maintenance programs at City parks and all City
owned facilities. As part of the City's ongoing facilities maintenance program, the
construction maintenance services contract allows the contractor to conduct a variety of
scheduled and unscheduled building improvements which are funded through the
Capital Improvement Program (CIP) and each department's operations and
maintenance budget. In addition, the construction maintenance services contract allows
for any extraordinary services, such as emergency responses for sanitary sewer
overflows, which can cause damage to public facilities and/or private homes.
Honorable Mayor and City Council
January 13, 2013
Page 2 of 2
The current Vargas Olson Enterprises, Inc. contract amount is a "not-to-exceed"
amount. The work performed is based on Capital Improvement Projects and
extraordinary repair work needed throughout the year.
Vargas Olson Enterprises, Inc. is reaching the end of their first contract extension and
has submitted a written offer to extend the existing contract for an additional year with
no increase in pricing. Based on their excellent service in previous years, it is
recommended that the City Council approve a one year contract extension to Vargas
Olson Enterprises, Inc. for construction maintenance services at various City facilities in
the amount not to exceed $105,770.
WRWRENOM
Sufficient funds have been budgeted in the 2012-13 Capital Improvement Program and
funds are budgeted in each department's Operating and Maintenance budget accounts
for facility maintenance.
W Ax 90 D A a -M I •
I Award a one year contract extension with Vargas Olson Inc. for
construction: services maintenance at various City facilities in the
amount not to exceed $105,770.
2. Authorize the City Manager and City Clerk to execute a contract
amendment in a form approved by the City Attorney.
MR16=
Dominic Lazzarettb--'
City Manager