HomeMy WebLinkAboutItem 2e: Contract with J. Colon Coatings, Inc. for the Torrey Pines Reservoir Recoating Project.DATE: January 15, 2013
TO: Honorable Mayor and City Council
FROM: Tom Tait, Public Works Services Director`'
By: Ken Herman, Deputy Public Works Services Director
Tiffany Lee, Associate Civil Engineer
SUBJECT: AUTHORIZE THE CITY MANAGER TO EXECUTE A CONTRACT WITH
J. COLON COATINGS, INC. FOR THE TORREY PINES RESERVOIR
RECOATING PROJECT IN THE AMOUNT OF $168,200 AND
AUTHORIZE AN ADDITIONAL APPROPRIATION OF $18,200 FROM
THE WATER FUND.
Recommendation: Approve
—1hydifiril
The Torrey Pines reservoirs are two 160,000 gallon bolted steel tank reservoirs that
were constructed in 1994 and serve the Whispering Pines Estates neighborhood.
Scheduled inspections of the exterior and interior of the reservoirs have noted that
many of the bolts have rusted and should be cleaned and/or replaced and the reservoir
interiors should be recoated with a protective coating to prevent further deterioration of
the connections and seams.
To ensure the City is receiving the most competitive prices and' quality service for the
Torrey Pines Reservoir Recoating Project, a formal bid was conducted. On December
11, 2012, the City Clerk opened sealed bids and based on the bid results, it is
recommended that the City Council authorize the City Manager to execute a contract
with J. Colon Coatings, Inc. for the Torrey Pines Reservoir Recoating Project in the
amount of $168,200 and authorize an additional appropriation of $18,200 from the
Water Fund.
Torrey Pines reservoirs provide water storage and' maintain a balanced water pressure
for Zone 4 of the City's water distribution system. This zone provides domestic water
and fire suppression supply for the Whispering Pines Estates neighborhood. The tanks
and water distribution system in Zone 4 were originally constructed in 1994 as part of
the development of Whispering Pines Estates, and this will be the first time that the
tanks have been recoated or required any substantial level of maintenance.
Honorable Mayor and City Council
January 15, 2013
Page 2 of 3
In 2006, as part of a regularly scheduled reservoir inspection program, the City hired a
professional diver to perform routine inspection on both reservoirs. Notable zones of
corrosion were found at bolted connections and panel seams as well as connections of
the steel rafters to the center support column. The condition of the connections has
continued to be monitored through routine inspections.
The most recent inspection in 2011 confirmed that the condition of the corrosion at the
connections and seams continues to decline at a slow but steady rate. In order to
maintain a reliable supply of municipal water storage to Zone 4, a project to clean,
repair, and recoat the reservoirs was recommended and approved as a part of the
Fiscal Year 2012-13 Capital Improvement Program.
A Notice Inviting Bids was published in the City's adjudicated newspaper and bid
packages were distributed to area contractors. The City Clerk received four sealed bids
on December 11, 2012, with the following result:
Rank
Bidder
Location
Bid
1.
J. Colon Coatings, Inc.
Alta Loma, CA
$
168,200
2,
Industrial Coating, Inc.
Oceanside, CA
$
173,500
3.
Advanced Industrial Services, Inc.
Los Alamitos, CA
$
346,950
4.
Paso Robles Tank, Inc.
Hemet, CA
$
400,702
The bid documents were reviewed for content, and the background and recent projects
of the lowest and most responsive responsible bidder were investigated for
competency. It was concluded that J. Colon Coatings, Inc. can perform the work
required in the bid documents for the Torrey Pines Reservoir Recoating Project.
The budget approved for this project as a part of the FY 2012-13 Capital Improvement
Program is $150,000 and was based on the original engineer's estimate provided in the
Water Master Plan as well as review of the inspection reports and photographs with
coating industry specialists. However, due to constrained site access and the inability
to take the tanks out of service during the bidding process, all of the bids received
appear to have reflected some level of contingency to take these factors into
consideration and thus, exceeded the engineer's estimate. This increase in cost has
caused the total cost of the project to exceed the approved budget by $18,200. For this
reason, an additional appropriation of $18,200 is being requested to be paid from the
Water Fund and be added to the project budget for the completion of this work.
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This reservoir recoating project is considered a Class 1 exemption as defined in Section
15301(b) of the California Environmental Quality Act since the project consists of the
maintenance of existing public facility providing public utility service.
Honorable Mayor and City Council
January 15, 2013
Page 3 of 3
FISCAL IMPACT
This project is included in the Fiscal Year 2012-13 Capital Improvement Program with a
total budget of $150,000. Total costs to complete this work are estimated to be
$168,200 and will require an additional appropriation of $18,200 from the Water Fund.
It is recommended that the City Council approve the following:
1. Authorize the City Manager • execute a contract with J. Colon Coatin
Inc. for the Torrey Pines Reservoir Recoating Project in the amount
$168,200. 1
"TA I *NI -1001 TkA i 9
Dominic Lazzaretto
City Manager
Attachment: Location map
Torrey Pines Reservoir Recoating Project
Project No.: 72863813