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HomeMy WebLinkAboutItem 2b: Contract for painting and wood refinishing Services.DATE: February 5, 2013 TO: Honorable Mayor and City Council Public Works Services Department FROM: Tom Tait, Public Works Services Director By: Dave McVey, General Services Superintendent SUBJECT: AUTHORIZE THE CITY MANAGER TO EXECUTE A ONE YEAR CONTRACT EXTENSION WITH B &P PAINTING, INC. FOR PAINTING AND WOOD REFINISHING SERVICES AT VARIOUS CITY FACILITIES IN THE AMOUNT OF $43,720 Recommendation: Approve SUMMARY On March 1, 2011, the City Council approved a one year contract agreement with optional contract extensions to B &P Painting, Inc. for painting and wood refinishing services at various City facilities. B &P Painting, Inc. is reaching the end of their first contract extension and has submitted a written offer to extend the existing agreement for an additional one year with no increase in pricing. All other terms and conditions of the agreement are to remain in effect. Based on the excellent service provided by B &P Painting, Inc. during the previous year, it is recommended that the City Council award a one year contract extension to B &P Painting, Inc. for painting and wood refinishing services at various City facilities in the amount of $43,720. DISCUSSION The Public Works Services Department is responsible for the maintenance of all City facilities. Annual painting and preventative maintenance programs have been implemented at the Library, City Hall, Community Center, Fire Stations, Police and Public Works Services Departments. These are small projects ranging from $350 to $7,500 and are funded through the Capital Improvement Program and the various departments' Operations and Maintenance Budgets. The Public Works Services Department determined it would be advantageous to award a contract with annual extensions, pending the City Council's approval, for all facility painting and wood refinishing work to one qualified contractor to eliminate unnecessary Honorable Mayor and City Council February 5, 2013 Page 2 of 2 down time, ensure projects are started or completed in a timely manner, and that the work is completed in a professional manner. The contract also provides for extraordinary maintenance, on a time and materials basis, whenever painting services are required as well as provide services for refinishing wood floors, cabinets, molding, and exterior power washing of facilities. B &P Painting, Inc. is reaching the end of their first contract extension and has submitted a written offer to extend the existing agreement for an additional one year with no increase in pricing. It is therefore recommended that the City Council award a one year contract extension to B &P Painting, Inc. for painting and wood refinishing services at various City facilities in the amount of $43,720. FISCAL IMPACT Sufficient funds have been budgeted in each department's operating budgets and in the Capital Improvement Program for this contract. RECOMMENDATION It is recommended that the City Council approve the following: 1. Award a one year contract extension to B &P Painting, Inc. for painting and wood refinishing services at various City Facilities in the amount of $43,720. 2. Authorize the City Manager and City Clerk to execute a contract extension in a form approved by the City Attorney. .Approved, Dominic Lazzarefto City Manager