HomeMy WebLinkAboutItem 2b: Contract for painting and wood refinishing Services.DATE: February 5, 2013
TO: Honorable Mayor and City Council
Public Works Services Department
FROM: Tom Tait, Public Works Services Director
By: Dave McVey, General Services Superintendent
SUBJECT: AUTHORIZE THE CITY MANAGER TO EXECUTE A ONE YEAR
CONTRACT EXTENSION WITH B &P PAINTING, INC. FOR PAINTING
AND WOOD REFINISHING SERVICES AT VARIOUS CITY FACILITIES
IN THE AMOUNT OF $43,720
Recommendation: Approve
SUMMARY
On March 1, 2011, the City Council approved a one year contract agreement with
optional contract extensions to B &P Painting, Inc. for painting and wood refinishing
services at various City facilities. B &P Painting, Inc. is reaching the end of their first
contract extension and has submitted a written offer to extend the existing agreement
for an additional one year with no increase in pricing. All other terms and conditions of
the agreement are to remain in effect.
Based on the excellent service provided by B &P Painting, Inc. during the previous year,
it is recommended that the City Council award a one year contract extension to B &P
Painting, Inc. for painting and wood refinishing services at various City facilities in the
amount of $43,720.
DISCUSSION
The Public Works Services Department is responsible for the maintenance of all City
facilities. Annual painting and preventative maintenance programs have been
implemented at the Library, City Hall, Community Center, Fire Stations, Police and
Public Works Services Departments. These are small projects ranging from $350 to
$7,500 and are funded through the Capital Improvement Program and the various
departments' Operations and Maintenance Budgets.
The Public Works Services Department determined it would be advantageous to award
a contract with annual extensions, pending the City Council's approval, for all facility
painting and wood refinishing work to one qualified contractor to eliminate unnecessary
Honorable Mayor and City Council
February 5, 2013
Page 2 of 2
down time, ensure projects are started or completed in a timely manner, and that the
work is completed in a professional manner. The contract also provides for
extraordinary maintenance, on a time and materials basis, whenever painting services
are required as well as provide services for refinishing wood floors, cabinets, molding,
and exterior power washing of facilities.
B &P Painting, Inc. is reaching the end of their first contract extension and has submitted
a written offer to extend the existing agreement for an additional one year with no
increase in pricing. It is therefore recommended that the City Council award a one year
contract extension to B &P Painting, Inc. for painting and wood refinishing services at
various City facilities in the amount of $43,720.
FISCAL IMPACT
Sufficient funds have been budgeted in each department's operating budgets and in the
Capital Improvement Program for this contract.
RECOMMENDATION
It is recommended that the City Council approve the following:
1. Award a one year contract extension to B &P Painting, Inc. for
painting and wood refinishing services at various City Facilities in
the amount of $43,720.
2. Authorize the City Manager and City Clerk to execute a contract
extension in a form approved by the City Attorney.
.Approved,
Dominic Lazzarefto
City Manager