HomeMy WebLinkAboutItem 2e: Contract for the purchase of electrical lighting and accessories.DATE: February 5, 2013
TO: Honorable Mayor and City Council
Public Works Services Department
FROM: Tom Tait, Public Works Services Director
By: Dave McVey, General Services Superintendent
SUBJECT: AUTHORIZE THE CITY MANAGER TO EXECUTE A PURCHASE
ORDER CONTRACT EXTENSION WITH WEST -LITE SUPPLY
COMPANY, INC. FOR THE PURCHASE OF ELECTRICAL LIGHTING
AND ACCESSORIES IN THE AMOUNT NOT TO EXCEED $46,575
Recommendation: Approve
SUMMARY
On February 7, 2012, the City Council approved a purchase order agreement with
optional contract extensions to West -Lite Supply Company, Inc. to ensure that electrical
street lighting parts and miscellaneous light fixtures are purchased at the best price and
delivered in a timely manner. West -Lite Supply Company, Inc. is reaching the end of
their contract term and has agreed to extend the existing contract for an additional year
with no price increase. All other terms and conditions of the agreement are to remain
i n effect.
Based on the excellent service provided by West -Lite Supply Company, Inc., it is
recommended that the City Council approve a one year purchase order contract
extension with West -Lite Supply Company, Inc. for the purchase of electrical lighting
and accessories in an amount not to exceed $46,575.
DISCUSSION
The Warehouse maintains ballasts, lamps, fixtures, and other related lighting
accessories that are essential for the daily maintenance of City -owned street lights and
other lighting fixtures used at City facilities. Most items used in conjunction with lighting
needs are considered a revolving inventory item and it is essential that the warehouse
has quantities on hand to be used in the day -to -day operations and facility maintenance.
West -Lite Supply Company, Inc. is reaching the end of their contract term and has
submitted a written offer to extend the existing agreement for an additional year with no
Honorable Mayor and Council
February 7, 2012
Page 2 of 2
increase in pricing. All other terms and conditions of the agreement are to remain in
effect. It is recommended that the City Council approve a one year contract extension
to West -Lite Supply Company, Inc. for the purchase of electrical lighting and
accessories in an amount not to exceed $46,575.
FISCAL IMPACT
Sufficient funds have been budgeted in the 2012 -13 Capital Improvement Program and
Operating Budgets from street lighting and building supply accounts.
RECOMMENDATION
It is recommended that the City Council approve the following:
1. Approve a one year contract extension to West -Lite Supply Company, inc.
for the purchase of electrical lighting and accessories in the amount not to
exceed $46,575.
2. Authorize the City Manager and City Clerk to execute a contract in a form
approved by the City Attorney
Approved:
5
a
Dominic Lazzarefto
City Manager