HomeMy WebLinkAboutItem 2b: Contract with Clinical Laboratory of San Bernardino, Inc.. for City water samples laboratory testing.DATE: February 19, 2013
TO: Honorable Mayor and City Council
Public Works Services Department
FROM: Tom Tait, Public Works Services Director
By: Craig Clark, Utilities Superintendent
SUBJECT: AUTHORIZE AND DIRECT THE CITY MANAGER TO EXECUTE A ONE
YEAR CONTRACT EXTENSION WITH CLINICAL LABORATORY OF
SAN BERNARDINO, INC. FOR LABORATORY TESTING SERVICES OF
CITY WATER SAMPLES IN THE AMOUNT OF $46,150
Recommendation: Approve
SUMMARY
On April 6, 2010, the City Council approved a one year Professional Services
Agreement with Clinical Laboratory of San Bernardino, Inc. for laboratory testing
services of City water system samples with optional annual extensions. Clinical Lab of
San Bernardino, Inc. is reaching the end of their second contract extension and has
submitted a written offer to extend the existing agreement for an additional year with no
increase in prices. All terms and conditions of the Agreement are to remain in effect.
It is recommended that the City Council authorize the City Manager to execute a one
year contract extension with Clinical Lab of San Bernardino, Inc. for laboratory testing
services of City water system samples in the amount of $46,150.
DISCUSSION
The City of Arcadia Public Works Services Department collects water samples from the
City's wells, reservoirs, and pipelines to ensure the effective delivery of high quality
potable water to the residents of Arcadia. The State of California Domestic Water
Quality and Monitoring regulations require that samples be collected and tested weekly,
monthly, quarterly and annually by a California Department of Public Health (CDPH)
certified laboratory (Chapter 15, Title 22, California Code of Regulations). This includes
weekly samples for bacteria samples, Volatile Organic Compounds (VOC) and Nitrates
and monthly well and reservoir bacteriological sampling.
The scope of services for this Professional Services Agreement includes furnishing all
labor, services, equipment, supplies, and other items and facilities necessary to
appropriately analyze domestic water samples as required by the State of California,
Clinical Laboratory Contract Extension
February 19, 2013
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and special samples for discharge of water into the storm drainage system and special
samples as required by CDPH.
On April 6, 2010, the City Council approved a one year Professional Services
Agreement with Clinical Laboratory of San Bernardino, Inc. for laboratory testing
services of City water samples with optional annual extensions. Clinical Laboratory of
San Bernardino is reaching the end of their second contract extension and has
submitted a written offer to extend the existing agreement for an additional year with no
cost increase. All other terms and conditions of the agreement are to remain in effect.
Based on the excellent service provided by Clinical Laboratory of San Bernardino Inc.
during previous years, it is recommended that the City Council authorize the City
Manager to execute a one year contract extension with Clinical Laboratory of San
Bernardino, Inc. for laboratory testing services of City water samples in the amount of
$46,150.
FISCAL IMPACT
$46,200 has been budgeted for water testing from Fiscal Year 2012 -13 Water Operating
Budget.
RECOMMENDATION
It is recommended that the City Council approve the following:
1. Approve a one (1) year Professional Services Agreement extension to Clinical
Laboratory of San Bernardino, Inc. for laboratory testing services of City water
samples in the amount of $46,150.
2. Authorize the City Manager and City Clerk to execute a contract in a form
approved by the City Attorney.
Dominic Lazza
City Manager