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HomeMy WebLinkAboutItem 2b: Contract with Clinical Laboratory of San Bernardino, Inc.. for City water samples laboratory testing.DATE: February 19, 2013 TO: Honorable Mayor and City Council Public Works Services Department FROM: Tom Tait, Public Works Services Director By: Craig Clark, Utilities Superintendent SUBJECT: AUTHORIZE AND DIRECT THE CITY MANAGER TO EXECUTE A ONE YEAR CONTRACT EXTENSION WITH CLINICAL LABORATORY OF SAN BERNARDINO, INC. FOR LABORATORY TESTING SERVICES OF CITY WATER SAMPLES IN THE AMOUNT OF $46,150 Recommendation: Approve SUMMARY On April 6, 2010, the City Council approved a one year Professional Services Agreement with Clinical Laboratory of San Bernardino, Inc. for laboratory testing services of City water system samples with optional annual extensions. Clinical Lab of San Bernardino, Inc. is reaching the end of their second contract extension and has submitted a written offer to extend the existing agreement for an additional year with no increase in prices. All terms and conditions of the Agreement are to remain in effect. It is recommended that the City Council authorize the City Manager to execute a one year contract extension with Clinical Lab of San Bernardino, Inc. for laboratory testing services of City water system samples in the amount of $46,150. DISCUSSION The City of Arcadia Public Works Services Department collects water samples from the City's wells, reservoirs, and pipelines to ensure the effective delivery of high quality potable water to the residents of Arcadia. The State of California Domestic Water Quality and Monitoring regulations require that samples be collected and tested weekly, monthly, quarterly and annually by a California Department of Public Health (CDPH) certified laboratory (Chapter 15, Title 22, California Code of Regulations). This includes weekly samples for bacteria samples, Volatile Organic Compounds (VOC) and Nitrates and monthly well and reservoir bacteriological sampling. The scope of services for this Professional Services Agreement includes furnishing all labor, services, equipment, supplies, and other items and facilities necessary to appropriately analyze domestic water samples as required by the State of California, Clinical Laboratory Contract Extension February 19, 2013 Page 2 of 2 and special samples for discharge of water into the storm drainage system and special samples as required by CDPH. On April 6, 2010, the City Council approved a one year Professional Services Agreement with Clinical Laboratory of San Bernardino, Inc. for laboratory testing services of City water samples with optional annual extensions. Clinical Laboratory of San Bernardino is reaching the end of their second contract extension and has submitted a written offer to extend the existing agreement for an additional year with no cost increase. All other terms and conditions of the agreement are to remain in effect. Based on the excellent service provided by Clinical Laboratory of San Bernardino Inc. during previous years, it is recommended that the City Council authorize the City Manager to execute a one year contract extension with Clinical Laboratory of San Bernardino, Inc. for laboratory testing services of City water samples in the amount of $46,150. FISCAL IMPACT $46,200 has been budgeted for water testing from Fiscal Year 2012 -13 Water Operating Budget. RECOMMENDATION It is recommended that the City Council approve the following: 1. Approve a one (1) year Professional Services Agreement extension to Clinical Laboratory of San Bernardino, Inc. for laboratory testing services of City water samples in the amount of $46,150. 2. Authorize the City Manager and City Clerk to execute a contract in a form approved by the City Attorney. Dominic Lazza City Manager