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HomeMy WebLinkAboutItem 2c: Contract with Waste Management Curbside, LLC for collection of houshold hazardous waste.DATE: February 19, 2013 TO: Mayor and City Council NAMED- 0 • -MAV Public Works Services Department FROM: Tom Tait, Public Works Services Director Prepared by: Vanessa Hevener, Environmental Services Officer SUBJECT: AUTHORIZE AND DIRECT THE CITY MANAGER TO ENTER INTO A ONE YEAR CONTRACT EXTENSION WITH WASTE MANAGEMENT CURBSIDE, LLC FOR RESIDENTIAL COLLECTION OF HOUSEHOLD HAZARDOUS WASTE IN THE AMOUNT OF $21,000 Recommendation: Approve SUMMARY On February 7, 2012, the City Council awarded a one year contract extension to Waste Management (WM) Curbside, LLC. for residential collection of household hazardous waste. WM Curbside, LLC. is reaching the end of their contract and has submitted a written offer to extend the existing contract for an additional year. The contractor's offer of extension reflects an increase of a 5% for household hazardous waste pick up. The increase in price is due to fuel (diesel), labor, and facility costs. WM Curbside LLC. has not had an increase in prices for the past four years. WM Curbside LLC. is a sole source service provider for residential household hazardous waste. Based on the excellent service provided by WM Curbside LLC. during the previous year, it is recommended that the City Council approve a one year contract extension to WM Curbside, LLC. for residential collection of household hazardous waste in the amount of $21,000. BACKGROUND For the protection of Arcadia's environment and the health of its residents, it is important to provide alternatives to the illegal disposal of household hazardous waste (HHW) and universal waste. As more laws ban certain HHW from the landfills, it has become the obligation of the City to provide a service that will assist residents in recycling and diverting HHW from the waste stream. Mayor and City Council February 19, 2013 Page 2 of 3 The HHW program provides residents a convenient method to dispose of their HHW throughout the year. Through the HHW program, residents are provided a toll free number where they can schedule an appointment with the contractor for HHW pick -up. Additionally, WM Curbside, LLC. has also made it possible for residents to schedule a pick up online. The program is advertised in the City's newsletter, website, Hot Sheet, and in the Waste Management publication entitled "One Person's Trash." Each resident must have a minimum of four gallons of HHW when scheduling a pick up and is allowed up to three pick -ups per year. This program supplements the current Los Angeles County HHW Roundups that are held once a year in Arcadia at the Santa Anita Race Track and in surrounding cities. Curbside, Inc. was purchased by Waste Management on November 30, 2010, as one of its subsidiaries and, therefore, Curbside, Inc. is now called WM Curbside, LLC. Waste Management is the City's current franchised residential refuse hauler and having Curbside, Inc. under its umbrella provides added value to residents through increased stability and flexibility of services. WM Curbside, LLC. has submitted a written offer to extend the existing contract for one additional year. The contractor's offer of extension reflects an increase of 5% for household hazardous waste pick up. The increase in price is due to fuel (diesel), labor, and facility costs. Last year, the Public Works Services Department budgeted $20,000 for HHW disposal. WM Curbside has not had an increase in prices for the past four years. Based on the excellent service provided by WM Curbside during the previous year, it is recommended that the City Council approve a one year contract extension to WM Curbside, LLC. for residential collection of household hazardous waste in the amount of $21,000. FISCAL IMPACT The cost of the proposed contract, including a 5% increase, will be $21,000 for the year. Funds are budgeted for this program in the 2012 -13 Solid Waste Budget under Contract Services. Mayor and City Council February 19, 2013 Page 3 of 3 RECOMMENDATION 1. Approve a one year contract extension to WM Curbside, LLC. for residential collection of household hazardous waste in the amount of $21,000. 2. Authorize the City Manager and City Clerk to a execute contract in a form approved by the City Attorney. Dominic Lazza City Manager