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HomeMy WebLinkAboutItem 2a: Minutes of January 15, February 5 and February 19, 2013. 55:0001 CITY COUNCIL/SUCCESSOR AGENCY TO THE ARCADIA REDEVELOPMENT AGENCY REGULAR MEETING MINUTES TUESDAY, JANUARY 15, 2013 CALL TO ORDER - Mayor Harbicht called the meeting to order at 5:00 p.m. in the Council Chamber Conference Room. ROLL CALL OF CITY COUNCIL MEMBERS PRESENT: Council Member Amundson, Kovacic, Segal, Wuo and Harbicht ABSENT: None PUBLIC COMMENTS Vince Foley, Jack Lynch, Kevin Tomkins, and Robert Tong appeared and spoke on the Single- Family Design Review and Homeowner’s Association/Architectural Review Board process. STUDY SESSION a. Report, discussion and direction on Single-Family Design Review and Homeowner’s Association/Architectural Review Board process. City Manager Lazzaretto and Assistant City Manager/Development Services Director Kruckeberg presented an overview of the Single-Family Design Review and Homeowner’s Association/ Architectural Review Board processes and history, design review cases process between 2006 and 2012, major challenges, examples of built environment, pre-design review of homes, early design review of homes, and recent design review of homes. It was the consensus of the City Council that size and neighborhood compatibility be considered in all aspects of the Design Review process. The Study Session ended at 6:35 p.m. CLOSED SESSION a. Pursuant to Government Code Section 54956.9(b)(1) and 54956.9(c) to confer with legal counsel regarding anticipated litigation – one (1) case. b. Pursuant to Government Code Section 54956.9(a) to confer with legal counsel regarding the case of Alhambra, et al. v. County of Los Angeles, et al., (Los Angeles County Superior Court Case No.: BS116375. The Closed Session ended at 6:55 p.m. 01-15-13 55:0002 CITY COUNCIL REGULAR MEETING Mayor Harbicht called the regular meeting to order at 7:00 p.m. - INVOCATION Reverend Rick Seely, Fire Department Chaplain PLEDGE OF ALLEGIANCE - Hue Quach, Administrative Services Director ROLL CALL OF CITY COUNCIL MEMBERS PRESENT: Council Member Amundson, Kovacic, Segal, Wuo, and Harbicht ABSENT: None REPORT FROM CITY ATTORNEY ON STUDY SESSION/CLOSED SESSION ITEMS City Attorney Deitsch reported that the City Council met in a Study Session to hear a report from staff regarding Single-Family design Review and Homeowner’s Association/Architectural Review Board processes; no specific action was taken. In addition, Mr. Deitsch reported that the City Council also met in a Closed Session to consider Item (a) and (b) listed on the posted agenda; he reported that item (a) dealt with a potential claim by the developer of the Campus Commons Senior Housing Project regarding certain obligations due to the developer in the year 2015; no reportable action was taken. SUPPLEMENTAL INFORMATION FROM CITY MANAGER REGARDING AGENDA ITEMS City Manager Lazzaretto announced that the staff report relating to Consent Calendar Item 2.h was replaced and distributed to the City Council in advance of the meeting. MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE THE READING IN FULL A motion was made by Council Member Amundson, seconded by Mayor Pro Tem Segal to read all ordinances and resolutions by title only and waive the reading in full. 1. PUBLIC HEARING a. Approve the Statement of Objectives and Projects for use of Community Development Block Grant (CDBG) Funds for Fiscal Year 2013-14; Authorize the City Manager to modify the project allocations should amendments become necessary, and execute a Memorandum of Understanding with the Los Angeles County Community Development Commission. Recommended Action: Approve Assistant City Manager/Development Services Director Kruckeberg presented the staff report. Mayor Harbicht opened the public hearing. No one appeared. 01-15-13 55:0003 A motion to close the public hearing was made by Mayor Pro Tem Segal, seconded by Council Member Kovacic, and seeing no further objection, Mayor Harbicht declared the public hearing closed. It was moved by Mayor Pro Tem Segal, seconded by Council Member Wuo, and carried on roll call vote to approve the Statement of Objectives and Projects for use of Community Development Block Grant (CDBG) Funds for Fiscal Year 2013-14; authorize the City Manager to modify the project allocations should amendments become necessary, and execute a Memorandum of Understanding with the Los Angeles County Community Development Commission. AYES: Council Member Segal, Wuo, Amundson, Kovacic, and Harbicht NOES: None ABSENT: None PUBLIC COMMENTS Scott Hettrick, Executive Director of the Chamber of Commerce, appeared and commented on various events and programs being sponsored by the Chamber of Commerce; he announced that Jim and Kelly Romo were selected as Citizens of the Year; and that the Taste of Arcadia will be held on September 23, 2013. REPORTS FROM MAYOR, CITY COUNCIL AND CITY CLERK (including reports from the City Council related to meetings attended at City expense [AB 1234]). City Clerk Glasco announced that the Arcadia Historical Society is having a general meeting on January 31, 2013, at the Lutheran Church of the Cross and the US Forestry Service will be present to discuss “The Stories the San Gabriels Tell” and invited everyone to attend. Council Member Amundson commented on the early release of prisoners as a result of the State’s Realignment Program and the negative impact to the community; he invited everyone who is interested in what is happening in the Downtown Arcadia area to visit their website at downtownarcadia.org; and he discussed the relighting of the windmill at Denny’s Restaurant. Mayor Pro Tem Segal had no comments. Council Member Kovacic announced his interest in the publication of a second edition of the Visions of Arcadia book and invited everyone to submit articles; he wished his son, Casey and Mayor Harbicht’s grandson, a Happy Birthday. Council Member Wuo wished everyone a Happy New Year since this was the first City Council meeting of the New Year; he announced Chinese New Year in early February; he reminded everyone that little league baseball starts in late February, and wished all players a great season. Mayor Harbicht congratulated Jim and Kelly Romo on being selected as Citizens of the Year; he announced that the City Council now receives their City Council agenda electronically; he announced that Tim Conway, Jr. will be the guest speaker at the Mayor’s Community Breakfast on March 8, 2013, and invited the public to attend. 01-15-13 55:0004 2. CONSENT CALENDAR a. Approve the Regular Meeting Minutes of November 20, 2012, December 4, 2012, and December 18, 2012. Recommended Action: Approve b. Adopt Ordinance No. 2306 amending Article I of the Arcadia Municipal Code by adding Chapter 14 concerning the establishment of Community Benefit Districts. Recommended Action: Adopt c. Accept a Proposal for Baseball Field Improvements at Eisenhower Park by Santa Anita Little League. Recommended Action: Accept d. Authorize and direct the City Manager to execute a one year contract extension with Vargas Olson Enterprises, Inc. for construction maintenance services at various City facilities in an amount not to exceed $105,770. Recommended Action: Approve e. Authorize and direct the City Manager to execute a contract with J. Colon Coatings, Inc. for the Torrey Pines Reservoir Recoating Project in the amount of $168,200 and authorize an additional appropriation of $18,200 from the Water Fund. Recommended Action: Approve f. Revised classification specifications for Crime Analyst, Dispatcher I/II, and Senior Accounting Technician. Recommended Action: Approve g. Approve a new 499-gallon liquefied petroleum gas storage tank for emergency power generation at 801 Singing Wood Drive, a real property zoned as R-0. Recommended Action: Conditional Approval h. Approve a pedestal design and dedication plaque language for the Lucky Baldwin statue donated to the City of Arcadia by Margaux Viera and Heather Gibson. Recommended Action: Approve i. Receive and file the City of Arcadia Energy Action Plan. Recommended Action: Receive and File It was moved by Council Member Amundson, seconded by Mayor Pro Tem Segal, and carried on roll call vote to approve Consent Calendar Items 2.a through 2.i. AYES: Council Member Amundson, Segal, Kovacic, Wuo and Harbicht NOES: None ABSENT: None 01-15-13 55:0005 3. CITY MANAGER ITEMS a. Municipal NPDES (Stormwater) Program Update. Recommended Action: Receive and File Environmental Services Officer Vanessa Hevener presented the staff report and a powerpoint presentation. Maryam Adhami, of the Los Angeles County Flood Control District, L.A. County Public Works appeared and answered questions raised by the Mayor and the City Council regarding the process. It was moved by Council Member Kovacic, seconded by Mayor Pro Tem Segal to receive and file the Municipal NPDES (Stormwater) Program Update. ADJOURNMENT Mayor Harbicht adjourned this meeting at 8:00 p.m. to February 5, 2013, at 6:00 p.m. in the City Council Chamber Conference Room located at 240 W. Huntington Drive, Arcadia. Gene Glasco, City Clerk By: __________________________________ Lisa Mussenden Chief Deputy City Clerk/Records Manager 01-15-13 CITY COUNCIL/SUCCESSOR AGENCY TO THE ARCADIA REDEVELOPMENT AGENCY SPECIAL MEETING MINUTES TUESDAY, FEBRUARY 5, 2013 CALL TO ORDER - Mayor Harbicht called the Special Meeting to order at 5:30 p.m. in the Council Chamber Conference Room. ROLL CALL OF CITY COUNCIL MEMBERS PRESENT: Council Member Amundson, Kovacic, Wuo, and Harbicht ABSENT: Council Member Segal A motion was made by Council Member Amundson, seconded by Council Member Wuo to excuse Mayor Pro Tem Segal from this meeting. PUBLIC COMMENTS – No one appeared CLOSED SESSION – SPECIAL MEETING a. Pursuant to Government Code Section 54956.9(a) to confer with legal counsel regarding the case of Mitchel Mayhew, et al. v. City of Arcadia, et al.; Los Angeles County (Pasadena) Superior Court Case No. GC047306. b. Pursuant to Government Code Section 54956.9(a) to confer with legal counsel regarding the matter of Petitions of City of Arcadia, et al. (Waste discharge requirements Order No. R4-2012-0175 [NPDES No. CAS004001] for Municipal Separate Storm Sewer System (MS4) discharges within the coastal watersheds of Los Angeles County, except those discharges originating from the City of Long Beach MS4), Los Angeles Water Board: SWRCB/OCC Files A-2236(a) through (kk) There were no reportable actions from the Closed Session items. The Special Meeting ended at 6:15 p.m. Gene Glasco, City Clerk By: __________________________________ Lisa Mussenden Chief Deputy City Clerk/Records Manager 55:0006 CITY COUNCIL/SUCCESSOR AGENCY TO THE ARCADIA REDEVELOPMENT AGENCY REGULAR MEETING MINUTES TUESDAY, FEBRUARY 5, 2013 CALL TO ORDER - Mayor Harbicht called the meeting to order at 6:00 p.m. in the Council Chamber Conference Room. ROLL CALL OF CITY COUNCIL MEMBERS PRESENT: Council Member Amundson, Kovacic, Wuo, and Harbicht ABSENT: Council Member Segal A motion was made by Council Member Amundson, seconded by Council Member Wuo to excuse Mayor Pro Tem Segal from this meeting. PUBLIC COMMENTS – No one appeared CLOSED SESSION a. Pursuant to Government Code Section 54956.9(a), to confer with legal counsel regarding the case of Hongwei Sun, an individual; Xuemei Gang, an individual; Mengyuan Sun, a minor appearing by and through her Guardian Ad Litem Xuemei Gang v. City of Arcadia, a municipality corporation; et al., Los Angeles Superior (Pasadena) Court Case No. GC049593. b. Pursuant to Government Code Section 54956.8, conference with real property negotiators. Property: 35 West Huntington Drive, 21 Morlan Place, 101-111 North Santa Anita Avenue, 121-159 North Santa Anita Avenue, Assessor Parcel No. 5775-025-908 (property along Santa Clara Street). Successor Agency Negotiators: City Manager Dominic Lazzaretto, Assistant City Manager/Development Services Director Jason Kruckeberg, Administrative Services Director Hue Quach, and Economic Development Manager Jerry Schwartz Negotiating Parties: Successor Agency to the Arcadia Redevelopment Agencyand Rusnak/Arcadia (Paul Rusnak) Under Negotiation: Price and Terms of Payment There were no reportable actions from the Closed Session items. The Closed Session ended at 6:58 p.m. STUDY SESSION (OPEN TO THE PUBLIC) a. Report, discussion and consideration of the use of electronic message board signage for the Arcadia Chamber of Commerce on property owned by the City. Assistant City Manager/Development Services Director Kruckeberg, discussed a request from the Chamber of Commerce for use of electronic message board signage. 02-05-13 55:0007 Scott Hettrick, Executive Director of the Chamber of Commerce and Edgar Johnson, Sales Representative from Panasonic appeared and provided information regarding use of electronic message board signage. It was the consensus of the City Council to continue discussion of this item at the conclusion of the regular meeting. The Study Session recessed at 6:59 p.m. CITY COUNCIL REGULAR MEETING Mayor Harbicht called the regular meeting to order at 7:05 p.m. - INVOCATION Reverend Darwin Ng, Police Department Chaplain - PLEDGE OF ALLEGIANCE Robert Guthrie, Police Chief ROLL CALL OF CITY COUNCIL MEMBERS PRESENT: Council Member Amundson, Kovacic, Wuo and Harbicht ABSENT: Council Member Segal A motion was made by Council Member Amundson, seconded by Council Member Wuo, to excuse Mayor Pro Tem Segal from this meeting. REPORT FROM CITY ATTORNEY ON STUDY SESSION/CLOSED SESSION ITEMS City Attorney Deitsch reported that the City Council conducted a Special Meeting to consider the two items listed on the posted agenda under Closed Session, no reportable action was taken; then the City Council conducted a Closed Session to consider the two items listed on the posted agenda under Closed Session, no reportable action was taken. In addition City Attorney Deitsch reported that the City Council convened to a Study Session in order to consider the matter of whether or not to allow a reader board type sign on property leased to the Chamber of Commerce by the City; he advised that the Study Session did not conclude and will resume after the regular meeting. SUPPLEMENTAL INFORMATION FROM CITY MANAGER REGARDING AGENDA ITEMS City Manager Lazzaretto requested that Consent Calendar Item 2.c be pulled for further discussion; and announced that a revised Recognized Obligation Payment Schedule (ROPS 13-14A) relating to City Manager Item 3.a was distributed to the City Council in advance of the meeting. MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE THE READING IN FULL A motion was made by Council Member Amundson, seconded by Council Member Wuo to read all ordinances and resolutions by title only and waive the reading in full. 02-05-13 55:0008 1. PUBLIC HEARING a. City Council appeal of Planning Commission approval of Lot Line Adjustment No. LLA 12-03, Conditional Use Permit No. CUP 11-18, Architectural Design Review No. ADR 11-29, and Modification No. MP 12-10, and adoption of a Mitigated Negative Declaration, for three new office buildings totaling 64,255 square feet, two restaurants within the new buildings totaling 4,600 square feet, and a new four-level parking structure at 125 W. Huntington Drive and 161 Colorado Place. Recommended Action: Affirm Planning Commission Actions Assistant City Manager/Development Services Director Kruckeberg, Assistant Planner Tim Schwehr, and Senior Planner Lisa Flores, presented the staff report. Mayor Harbicht opened the public hearing. Ken Paddock, Pacific Design Group, Senior Project Manager thanked City staff for their hard work during the last year in order to make sure that the proposed project is one that the City can be proud of; and advised that the applicant has no objections to the Conditions of Approval. Richard McDonald, attorney for the applicant, also expressed appreciation to City staff for their hard work on the proposed project and coming up with Conditions of Approval to protect the neighborhood; he commented on Condition No. 7, which requires the dedication and removal of a monument sign on Colorado Place to improve the visibility; and noted that the applicant is in agreement with all the Conditions of Approval. Alfred Ying, Linscott Law & Greenspan, Senior Transportation Engineer, commented on the Traffic Impact Analysis Report and the studies of existing intersection/corridor operations; and addressed the analysis that was conducted relating to the left turn traffic from the Colorado Place driveway. A motion to close the public hearing was made by Council Member Kovacic, seconded by Council Member Wuo, and seeing no further objection, Mayor Harbicht declared the public hearing closed. It was moved by Council Member Wuo and seconded by Council Member Amundson, to affirm the Planning Commission’s actions to conditionally approve the project; and adopt the Mitigated negative Declaration by adopting Resolution No. 6858 affirming the actions of the Arcadia Planning Commission to adopt a Mitigated Negative Declaration and conditionally approve Lot Line Adjustment No. LLA 12-03, Conditional Use Permit No. CUP 11-18, Architectural Design Review No. ADR 11-29, and Modification No. MP 12-10, for three new office buildings totaling 64,255 square feet, two restaurants within the new buildings totaling 4,600 square feet, and a new four- level parking structure at 125 W. Huntington Drive and 161 Colorado Place; and that additional language be added restricting the Colorado Place driveway to right turn only. The motion failed on the following roll call vote. AYES: Council Member Wuo and Amundson NOES: Council Member Kovacic and Harbicht ABSENT: Council Member Segal 02-05-13 55:0009 It was moved by Council Member Kovacic, seconded by Council Member Amundson, to affirm the Planning Commission’s action to conditionally approve the project; and that additional language be added that allows staff the flexibility of monitoring the egress maneuvers, and bring to the City Council for further consideration if in the future, it is determined that such alternations and/or restrictions are necessary. As requested by City Attorney Deitsch, Mr. McDonald, attorney for the applicant, indicated that the applicant had no objections with the added language. The motion carried on the following roll call vote: AYES: Council Member Kovacic, Amundson and Harbicht NOES: Council Member Wuo ABSENT: Council Member Segal PUBLIC COMMENTS – No one appeared REPORTS FROM MAYOR, CITY COUNCIL AND CITY CLERK (including reports from the City Council related to meetings attended at City expense [AB 1234]). City Clerk Glasco announced a new online registration feature on the City’s website for parks and recreation programs. Council Member Amundson commented on a proposed stormwater fee discussed at the last City Council meeting and the tax burden it may cause residents and businesses; he announced a recent vacancy on the Arcadia Beautiful Commission and invited interested residents to submit their resumes to the City Clerk’s office at City Hall; and he reminded residents to contact Code Services if they observe property maintenance type violations of the Arcadia Municipal Code. In response to an inquiry raised by Council Member Kovacic, City Engineer Wray explained the requirements and provisions of the new toll lanes and transponders that were recently instituted; he stated that the City will be impacted with Gold Line construction for the next two years; and he provided information relating to bridge construction and street closures. Council Member Kovacic thanked the City Council for allowing the Arcadia High School Constitution Team to use the Council Chambers for their practices; he discussed the “More Visions of Arcadia” book; and announced that the deadline for submitting a synopsis of the essay is March 4, final essays are due on April 1, and publication of the book is scheduled for August 2013. Council Member Wuo noted Chinese New Year on February 10, which is the Year of the Snake; he announced that he recently played golf with Tiger Woods in the ProAm at Torrey Pines, which was something on his “bucket list”; and that he attended the Independent Cities Association Conference and commented on various topics that were discussed. Mayor Harbicht had no comments. 02-05-13 55:00010 2. CONSENT CALENDAR a. Adopt Resolution No. 6856 declaring that weeds, rubbish and refuse upon or in front of specified property in the City are a seasonal and recurrent public nuisance, and declaring its intention to provide for the abatement thereof; and schedule the protest Public Hearing for February 19, 2013. Recommended Action: Adopt b. Authorize and direct the City Manager to execute a one year contract extension with B&P Painting, Inc. for painting and wood refinishing services at various City facilities in the amount of $43,720. Recommended Action: Approve c. Authorize and direct the City Manager to reject the low bid from Unlimited Environmental, Inc.; execute a contract with American Wrecking, Inc. for hazardous materials abatement and demolition of buildings at 101-159 North Santa Anita Avenue in the amount of $145,500; approve a 10% contingency; and appropriate a total of $190,300 from General Fund Reserves. Recommended Action: Reject low bid, approve contract, and appropriate funds d. Authorize and direct the City Manager to execute the Memorandum of Agreement with the Gateway Cities Council of Government (GCCOG) for the administration and cost sharing of the Coordinated Monitoring Plan (CMP) for the Los Angeles River bacteria Total Maximum Daily Load (TMDL). Recommended Action: Approve e. Authorize and direct the City Manager to execute a purchase order contract extension to West-Lite Supply Company, Inc. for the purchase of electrical lighting and accessories in the amount of $46,575. Recommended Action: Approve f. Approve a supplemental appropriation not to exceed $29,100 for the upfront cost of purchasing urban search and rescue equipment that will be reimbursed through the 2010 State Homeland Security Grant Program. Recommended Action: Approve It was moved by Council Member Amundson, seconded by Council Member Kovacic, and carried on roll call vote to approve Consent Calendar Items 2.a and b through 2.f. AYES: Council Member Amundson, Kovacic, Wuo and Harbicht NOES: None ABSENT: Council Member Segal City Manager Lazzaretto requested that Consent Calendar Item 2.c be tabled to a future City Council meeting; he explained that the properties noted in the staff report are Successor Agency owned buildings; and that based on information received prior to the City Council meeting, it would be advisable to table the discussion. It was moved by Council Member Kovacic, seconded by Council Member Amundson, that Consent Calendar Item 2.c be tabled to a future meeting; the motion carried. 02-05-13 55:00011 3. CITY MANAGER ITEMS CITY COUNCIL/SUCCESSOR AGENCY a. Adopt Successor Agency Resolution No. SA-5 approving and adopting the Recognized Obligation Payment Schedule (ROPS) for the period of July 1, 2013, through December 31, 2013, pursuant to Health and Safety Code Section 34177(m) and approve the Successor Agency administrative budget for Fiscal Year 2013-14. Recommended Action: Adopt Economic Development Administrator Schwartz presented the staff report. City Attorney Deitsch announced that under AB 1484, the Successor Agency retains the right to amend the ROPS during the course of the year, if an amendment is needed. It was moved by Council Member Kovacic, seconded by Council Member Amundson, and carried on roll call vote to adopt Successor Agency Resolution No. SA-5 approving and adopting the Recognized Obligation Payment Schedule (ROPS) for the period of July 1, 2013, through December 31, 2013, pursuant to Health and Safety Code Section 34177(m), including the revisions to the Recognized Obligation Payment Schedule. AYES: Council Member Kovacic, Amundson, Wuo and Harbicht NOES: None ABSENT: Council Member Segal It was moved by Council Member Kovacic, seconded by Council Member Amundson and carried on roll call vote to approve the Successor Agency administrative budget for Fiscal Year 2013-14. AYES: Council Member Kovacic, Amundson, Wuo and Harbicht NOES: None ABSENT: Council Member Segal At 8:30 p.m. the City Council adjourned the regular meeting to the Study Session in the Council Chamber Conference Room to continue discussion of whether or not to allow a reader board type sign on property leased to the Chamber of Commerce by the City. The City Council directed staff to draft conditions for the proposed reader board sign for City Council consideration at a future meeting. ADJOURNMENT Mayor Harbicht adjourned the meeting at 9:05 p.m. to February 19, 2013, at 6:00 p.m. in the City Council Chamber Conference Room located at 240 W. Huntington Drive, Arcadia. Gene Glasco, City Clerk By: __________________________________ Lisa Mussenden Chief Deputy City Clerk/Records Manager 02-05-13 55:0012 CITY COUNCIL/SUCCESSOR AGENCY TO THE ARCADIA REDEVELOPMENT AGENCY REGULAR MEETING MINUTES TUESDAY, FEBRUARY 19, 2013 Pursuant to the adjournment of the February 5, 2013, Regular Meeting of the City Council/Successor Agency to the Arcadia Redevelopment Agency, the Chief Deputy City Clerk appeared at the time and place of adjournment at 6:00 p.m. and announced that no quorum was present until 7:00 p.m. Mayor Harbicht called the regular meeting to order at 7:00 p.m. ROLL CALL OF CITY COUNCIL MEMBERS PRESENT: Council Member Amundson, Kovacic, Wuo and Harbicht ABSENT: Council Member Segal A motion was made by Council Member Kovacic, seconded by Council Member Amundson, to excuse Mayor Pro Tem Segal from this meeting. - INVOCATION Reverend Terry Keenan, Police Department Chaplain - PLEDGE OF ALLEGIANCE Jason Kruckeberg, Assistant City Manager/Development Services Director SUPPLEMENTAL INFORMATION FROM CITY MANAGER REGARDING AGENDA ITEMS City Manager Lazzaretto announced there was no supplemental agenda information. MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE THE READING IN FULL A motion was made by Council Member Amundson, seconded by Council Member Wuo, to read all ordinances and resolutions by title only and waive the reading in full. PRESENTATIONS a. Presentation of Matt Denny’s coupons to City Employees from the Arcadia Chinese Association. b. Presentation of check to the City of Arcadia from Southern California Edison for completing energy efficiency retrofits to Arcadia City Hall. c. Presentation of certificates to the Arcadia High School Girls Basketball Team for winning the Pacific League. 1. PUBLIC HEARING a. Approve the Annual Weed Abatement Property List; and direct the Los Angeles County Agricultural Commissioner to abate nuisances upon those properties located in the City of Arcadia. Recommended Action: Approve 02-19-13 55:0013 City Clerk Glasco presented the staff report. Mayor Harbicht opened the public hearing. No one appeared. A motion to close the public hearing was made by Council Member Wuo, seconded by Council Member Amundson, and seeing no further objection, Mayor Harbicht declared the public hearing closed. It was moved by Council Member Kovacic, seconded by Council Member Wuo, and carried on roll call vote to approve the Annual Weed Abatement Property List and direct the Los Angeles County Agricultural Commissioner to abate nuisances upon those properties located in the City of Arcadia. AYES: Council Member Kovacic, Wuo, Amundson and Harbicht NOES: None ABSENT: Council Member Segal PUBLIC COMMENTS – No one appeared REPORTS FROM MAYOR, CITY COUNCIL AND CITY CLERK (including reports from the City Council related to meetings attended at City expense [AB 1234]). Council Member Kovacic thanked the Arcadia Chinese Association for the Matt Denny’s coupons to the City Employees and the Chinese New Year’s celebration at the Senior Center last week; he discussed the “More Visions of Arcadia” book; and announced that the deadline for submitting a synopsis of the essay is March 4, final essays are due on April 1, and publication of the book is scheduled for August 2013. Council Member Wuo thanked the Arcadia Chinese Association for their involvement and contributions to the community and also thanked them for the Senior Luncheon last week; he commented on the well-attended Methodist Hospital Mardi Gras celebration at Santa Anita Park; he acknowledged the Arcadia High School Chinese Parents Booster Club and their contributions to the High School; and announced Little League opening day celebrations Saturday, and wished all players and coaches a great season. Council Member Amundson commented on the City’s emergency preparedness and the Emergency Operations Plan, the Emergency Mass Notification and the purchase of an emergency generator for the Community Center on the City Council agenda; and urged residents to be ready, maintain emergency plans and be prepared to protect your family for at least seven days. City Clerk Glasco announced that the Highlands Homeowners Association has a Facebook page where residents can get information on upcoming meetings and activities in their neighborhood. Mayor Harbicht announced that the City Council now receives their agenda on their electronic devices and commended the City Council on use of the devices; he expressed appreciation to the Arcadia Chinese Association for their involvement in the community; and announced that last week he represented the City at the Chamber of Commerce joint mixer in conjunction with the Southern California Korean Chamber of Commerce and the Chinese Chamber of Commerce at Methodist Hospital. 02-19-13 55:0014 2. CONSENT CALENDAR a. Adopt Resolution No. 6859 approving and adopting the City of Arcadia Emergency Operations Plan. Recommended Action: Adopt b. Authorize and direct the City Manager to execute a one year contract extension with Clinical Laboratory of San Bernardino, Inc. for Laboratory Testing Services of City water samples in the amount of $46,150. Recommended Action: Approve c. Authorize and direct the City Manager to execute a one year contract extension with Waste Management Curbside, LLC for residential collection of household hazardous waste in the amount of $21,000. Recommended Action: Approve d. Authorize and direct the City Manager to execute a Professional Services Agreement with Blackboard Connect Inc. for Emergency Mass Notification System Services in an amount not to exceed $30,000 for the period of March 1, 2013, through February 28, 2014, with the option for three (3) additional one year extensions through February 28, 2017. Recommended Action: Approve e. Award a purchase order contract to Collicutt Energy Services, Inc. for the purchase of one portable emergency generator for the Community/Recreation Center and the Gilb Museum of Arcadia Heritage facilities in the amount of $106,169.27. Recommended Action: Approve f. Authorize a purchase of computer workstations and monitors from Dell Computer Corporation in the amount of $69,250; and authorize a cooperative purchase using the Western States Contracting Alliance bid contract. Recommended Action: Approve Mayor Harbicht requested that Consent Calendar Item 2.a be pulled for discussion. It was moved by Council Member Kovacic, seconded by Council Member Amundson, and carried on roll call vote to approve Consent Calendar Items 2.b through 2.f. AYES: Council Member Kovacic, Amundson, Wuo and Harbicht NOES: None ABSENT: Council Member Segal At the request of Mayor Harbicht, Acting Fire Chief Norwood and City Manager Lazzaretto provided a brief summary of the Emergency Operations Plan. It was moved by Mayor Harbicht, seconded by Council Member Wuo, and carried on roll call vote to approve Consent Calendar Item 2.a. AYES: Council Member Harbicht, Wuo, Amundson and Kovacic NOES: None ABSENT: Council Member Segal 02-19-13 55:0015 3. CITY MANAGER ITEMS a. Fiscal Year 2012-13 Budget Mid-Year Review. Recommended Action: Receive and File the FY 2012-13 Budget Mid-Year Review; and adopt Resolution No. 6861 adopting an amendment to the Fiscal Year 2012-13 General Fund Operating Budget for programs and expenditures that occurred during the Fiscal Year and appropriating amount specified therein Administrative Services Director Quach provided a mid-year budget review. It was moved by Council Member Amundson, seconded by Council Member Kovacic, and carried on roll call vote to receive and file the FY 2012-13 Budget Mid-Year Review; and adopt Resolution No. 6861 adopting an amendment to the Fiscal Year 2012-13 General Fund Operating Budget for programs and expenditures that occurred during the Fiscal Year and appropriating amount specified therein AYES: Council Member Amundson, Kovacic, Wuo and Harbicht NOES: None ABSENT: Council Member Segal ADJOURNMENT Mayor Harbicht adjourned this meeting at 8:03 p.m. to March 5, 2013, at 6:00 p.m. in the City Council Chamber Conference Room located at 240 W. Huntington Drive, Arcadia. Gene Glasco, City Clerk By: __________________________________ Lisa Mussenden Chief Deputy City Clerk/Records Manager 02-19-13