Loading...
HomeMy WebLinkAboutItem 2f: Inspection and monitoring of Municipal Stromwater & Industrial Waste Program. Municipal Stormwater and Industrial Waste Program Support Services March 5, 2013 Page 1 of 3 DATE: March 5, 2013 TO: Honorable Mayor and City Council FROM: Tom Tait, Public Works Services Director Prepared by: Vanessa Hevener, Environmental Services Officer SUBJECT: AUTHORIZE AND DIRECT THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH JOHN L. HUNTER & ASSOCIATES, INC. FOR INSPECTION, MONITORING, AND PROGRAM MANAGEMENT SUPPORT SERVICES FOR THE MUNICIPAL STORMWATER AND INDUSTRIAL WASTE PROGRAMS, WITH OPTIONAL ANNUAL EXTENSIONS, IN THE AMOUNT OF $68,635 Recommendation: Approve SUMMARY The Public Works Services Department recently solicited bids for a professional services agreement (PSA) to administer program support services for the City’s Municipal Stormwater and Industrial Waste Programs. These programs prohibit the discharge, or the potential for discharge, of illicit substances into the City’s streets and/or storm drain system. The anticipated contract will include routine field inspections, monitoring, and program management support services for both programs. It is recommended that the City Council authorize the City Manager to enter into a professional services agreement with optional one year contract extensions with John L. Hunter & Associates, Inc. in the amount of $68,635. DISCUSSION The Los Angeles Regional Board adopted the new municipal stormwater permit on With the adoption of October 8, 2012, which became effective on December 28, 2012. the new permit, the City of Arcadia will be required to perform a number of new stormwater activities/programs and develop a variety of capital improvements needed to comply with new and more stringent water quality regulations. This includes an increase in the City’s minimum control measure activities, maintenance best management practices (BMPs), construction inspections, storm water mitigation plan checks, water quality monitoring and the level of public education/outreach. Municipal Stormwater and Industrial Waste Program Support Services March 5, 2013 Page 2 of 3 The City’s current Stormwater & Industrial Waste Programs include elements of inspection, monitoring, enforcement, public outreach, staff training, and administrative services. However, due to the complexity of State mandates for the Stormwater Permit and Industrial Waste Programs, it is necessary to retain an environmental consultant with the expertise and experience to support the City with implementation of BMPs, reporting requirements, and administration. Request for Proposals were sent to five environmental consultants and advertised in the local newspaper. A total of three proposals were received, reviewed, evaluated, and ranked by staff with the following results: RANK FIRM LOCATION COST 1 John L. Hunter and Associates, Inc. Buena Park $68,635 2 CWE Fullerton $68,722 3 StetsonEngineers, Inc Covina $263,000 Staff reviewed the three proposals and ranked each environmental firm according to ability, qualification, experience, past success, and responsiveness to the RFP’s criteria. John L. Hunter & Associates, Inc. was rated highest based on a complete evaluation of the above points, as well as overall cost. Staff felt that John L. Hunter & Associates, Inc. ranked higher for their ability to provide inspection services, closer office location, and stronger field and program knowledge of both programs. John Hunter & Associates, Inc. has also provided environmental consulting services continuously to the City since 1996. Therefore, it is recommended that the City Council authorize the City Manager to enter into a one year professional services agreement with optional one year extensions, subject to City Council approval, with John L. Hunter & Associates, Inc. for inspection, monitoring, and program management support services for the Municipal Stormwater and Industrial Waste Programs in the amount of $68,635. FISCAL IMPACT The total annual cost of the new agreement will be $68,635. There was no change in the cost of service for the Industrial Waste portion of this program; however, there was an increase in the Stormwater portion by $11,500. This increase will be reflected in the General Fund’s Stormwater operating budget for Fiscal Year 2013-14. Municipal Stormwater and Industrial Waste Program Support Services March 5, 2013 Page 3 of 3 RECOMMENDATION It is recommended that the City Council authorize and direct the City Manager to execute a Professional Services Agreement with John L. Hunter & Associates, Inc. for inspection, monitoring and program management support services for the municipal stormwater and industrial waste programs, with optional annual extensions, in the amount of $68,635.