HomeMy WebLinkAboutItem 2f: Inspection and monitoring of Municipal Stromwater & Industrial Waste Program.
Municipal Stormwater and Industrial Waste Program Support Services
March 5, 2013
Page 1 of 3
DATE:
March 5, 2013
TO:
Honorable Mayor and City Council
FROM:
Tom Tait, Public Works Services Director
Prepared by: Vanessa Hevener, Environmental Services Officer
SUBJECT:
AUTHORIZE AND DIRECT THE CITY MANAGER TO EXECUTE A
PROFESSIONAL SERVICES AGREEMENT WITH JOHN L. HUNTER &
ASSOCIATES, INC. FOR INSPECTION, MONITORING, AND PROGRAM
MANAGEMENT SUPPORT SERVICES FOR THE MUNICIPAL
STORMWATER AND INDUSTRIAL WASTE PROGRAMS, WITH
OPTIONAL ANNUAL EXTENSIONS, IN THE AMOUNT OF $68,635
Recommendation: Approve
SUMMARY
The Public Works Services Department recently solicited bids for a professional
services agreement (PSA) to administer program support services for the City’s
Municipal Stormwater and Industrial Waste Programs. These programs prohibit the
discharge, or the potential for discharge, of illicit substances into the City’s streets
and/or storm drain system. The anticipated contract will include routine field
inspections, monitoring, and program management support services for both programs.
It is recommended that the City Council authorize the City Manager to enter into a
professional services agreement with optional one year contract extensions with John L.
Hunter & Associates, Inc. in the amount of $68,635.
DISCUSSION
The Los Angeles Regional Board adopted the new municipal stormwater permit on
With the adoption of
October 8, 2012, which became effective on December 28, 2012.
the new permit, the City of Arcadia will be required to perform a number of new
stormwater activities/programs and develop a variety of capital improvements needed to
comply with new and more stringent water quality regulations. This includes an
increase in the City’s minimum control measure activities, maintenance best
management practices (BMPs), construction inspections, storm water mitigation plan
checks, water quality monitoring and the level of public education/outreach.
Municipal Stormwater and Industrial Waste Program Support Services
March 5, 2013
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The City’s current Stormwater & Industrial Waste Programs include elements of
inspection, monitoring, enforcement, public outreach, staff training, and administrative
services. However, due to the complexity of State mandates for the Stormwater Permit
and Industrial Waste Programs, it is necessary to retain an environmental consultant
with the expertise and experience to support the City with implementation of BMPs,
reporting requirements, and administration.
Request for Proposals were sent to five environmental consultants and advertised in the
local newspaper. A total of three proposals were received, reviewed, evaluated, and
ranked by staff with the following results:
RANK FIRM LOCATION COST
1 John L. Hunter and Associates, Inc. Buena Park $68,635
2 CWE Fullerton $68,722
3 StetsonEngineers, Inc Covina $263,000
Staff reviewed the three proposals and ranked each environmental firm according to
ability, qualification, experience, past success, and responsiveness to the RFP’s criteria.
John L. Hunter & Associates, Inc. was rated highest based on a complete evaluation of
the above points, as well as overall cost. Staff felt that John L. Hunter & Associates,
Inc. ranked higher for their ability to provide inspection services, closer office location,
and stronger field and program knowledge of both programs. John Hunter &
Associates, Inc. has also provided environmental consulting services continuously to
the City since 1996. Therefore, it is recommended that the City Council authorize the
City Manager to enter into a one year professional services agreement with optional one
year extensions, subject to City Council approval, with John L. Hunter & Associates, Inc.
for inspection, monitoring, and program management support services for the Municipal
Stormwater and Industrial Waste Programs in the amount of $68,635.
FISCAL IMPACT
The total annual cost of the new agreement will be $68,635. There was no change in
the cost of service for the Industrial Waste portion of this program; however, there was
an increase in the Stormwater portion by $11,500. This increase will be reflected in the
General Fund’s Stormwater operating budget for Fiscal Year 2013-14.
Municipal Stormwater and Industrial Waste Program Support Services
March 5, 2013
Page 3 of 3
RECOMMENDATION
It is recommended that the City Council authorize and direct the City Manager to
execute a Professional Services Agreement with John L. Hunter & Associates, Inc. for
inspection, monitoring and program management support services for the municipal
stormwater and industrial waste programs, with optional annual extensions, in the
amount of $68,635.