HomeMy WebLinkAboutItem 1b: Contract for the purchase of a stump cutter.GPLIFOgNI9y� f
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Co�'hQnityOf STAFF REPORT
Public Works Services Department
DATE: March 19, 2013
TO: Honorable Mayor and City Council
FROM: Tom Tait, Public Works Services Director
By: Dave Thompson, Street Superintendent
SUBJECT: AWARD A PURCHASE ORDER CONTRACT TO VERMEER
CORPORATION FOR THE PURCHASE OF ONE SC372 STUMP
CUTTER IN THE AMOUNT OF $33,615.60
Recommendation: Approve
SUMMARY
The Fiscal Year 2012 -13 Equipment Acquisition Program provides for the replacement
of one stump cutter in the Public Works Services Department. Staff researched various
stump cutters that would best fit the needs of the department and found that the process
could be streamlined under the National Joint Powers Alliance (NJPA) cooperative
purchasing program. Vermeer Corporation provided the best pricing for a stump cutter
that met the City's specifications. Therefore, it is recommended that the City Council
award a purchase order contract to Vermeer Corporation for the purchase of one
SC372 stump cutter in the amount of $33,615.60.
DISCUSSION
The existing stump cutter was purchased in 1992 and has outlived its useful life. The
stump cutter currently meets the hour usage and age criteria in the City's Equipment
Replacement Program. Due to its age and heavy usage, the existing stump cutter had
become harder to steer and its rotating cutters are not as durable, resulting in increased
repair costs and down time. This vital piece of equipment is continuously used by the
Public Works Services Department's tree crew for removal of tree stumps.
The new 2013 Vermeer stump cutter has several functional advantages over the
existing stump cutter. For example, the new stump cutter is lighter in weight providing
easier navigation, it comes with a hydraulic chip blade that eliminates the need for
manual raking, and it contains a new user - friendly operation system that provides
additional safety. The new stump cutter also comes with a newly designed auto sweep
system that monitors engine speed and automatically adjusts the cutter wheel to
maximize productivity and reduce premature wear.
Vermeer SC372 Stump Cutter
March 19, 2013
Page 2 of 2
The California Government Code authorizes public agencies to participate in
cooperative purchasing agreements like those established by the National Joint Powers
Alliance while still remaining within the City's adopted rules and procedures for
purchasing. The National Joint Powers Alliance nationally solicited bids for the
procurement of landscaping and grounds related equipment in August 2009 and
entered into a five -year purchasing contract with Vermeer Corporation. The bidding
process as well as the contract with Vermeer Corporation have been reviewed and both
meet the City requirements and specifications. The current stump grinder will be
declared surplus property and auctioned off per City policy.
FISCAL IMPACT
The total cost for the purchase of one SC372 stump cutter is $33,615.60 and funds in
the amount of $50,000 have been budgeted in the Fiscal Year 2012 -13 Equipment
Replacement Fund.
RECOMMENDATION
It is recommended that the City Council award a purchase order contract to Vermeer
Corporation for the purchase of one SC372 stump cutter in the amount of $33,615.60.
Approved_
Dominic LazzaFe�t�
City Manager