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Home My WebLink About02/05/201355:0007 CITY COUNCIL/SUCCESSOR AGENCY TO THE ARCADIA REDEVELOPMENT AGENCY REGULAR MEETING MINUTES TUESDAY, FEBRUARY 5, 2013 CALL TO ORDER - Mayor Harbicht called the meeting to order at 6:00 p.m. in the Council Chamber Conference Room. ROLL CALL OF CITY COUNCIL MEMBERS PRESENT: Council Member Amundson, Kovacic, Wuo, and Harbicht ABSENT: Council Member Segal A motion was made by Council Member Amundson, seconded by Council Member Wuo to excuse Mayor Pro Tem Segal from this meeting. PUBLIC COMMENTS — No one appeared CLOSED SESSION a. Pursuant to Government Code Section 54956.9(a), to confer with legal counsel regarding the case of Hongwei Sun, an individual: Xuemei Gang, an individual• Menqvuan Sun, a minor appearing by and through her Guardian Ad Litem Xuemei Gang v. City of Arcadia, a municipality corporation: et al., Los Angeles Superior (Pasadena) Court Case No. GC049593. b. Pursuant to Government Code Section 54956.8, conference with real property negotiators. Property: 35 West Huntington Drive, 21 Morlan Place, 101 -111 North Santa Anita Avenue, 121 -159 North Santa Anita Avenue, Assessor Parcel No. 5775 - 025 -908 (property along Santa Clara Street). Successor Agency Negotiators: City Manager Dominic Lazzaretto, Assistant City Manager /Development Services Director Jason Kruckeberg, Administrative Services Director Hue Quach, and Economic Development Manager Jerry Schwartz Negotiating Parties: Successor Agency to the Arcadia Redevelopment Agency and Rusnak/Arcadia (Paul Rusnak) Under Negotiation: Price and Terms of Payment There were no reportable actions from the Closed Session items. The Closed Session ended at 6:58 p.m. STUDY SESSION (OPEN TO THE PUBLIC) a. Report, discussion and consideration of the use of electronic message board signage for the Arcadia Chamber of Commerce on property owned by the City. Assistant City Manager /Development Services Director Kruckeberg, discussed a request from the Chamber of Commerce for use of electronic message board signage. 02 -05 -13 55:0008 Scott Hettrick, Executive Director of the Chamber of Commerce and Edgar Johnson, Sales Representative from Panasonic appeared and provided information regarding use of electronic message board signage. It was the consensus of the City Council to continue discussion of this item at the conclusion of the regular meeting. The Study Session recessed at 6:59 p.m. CITY COUNCIL REGULAR MEETING Mayor Harbicht called the regular meeting to order at 7:05 p.m. INVOCATION - Reverend Darwin Ng, Police Department Chaplain PLEDGE OF ALLEGIANCE - Robert Guthrie, Police Chief ROLL CALL OF CITY COUNCIL MEMBERS PRESENT: Council Member Amundson, Kovacic, Wuo and Harbicht ABSENT: Council Member Segal A motion was made by Council Member Amundson, seconded by Council Member Wuo, to excuse Mayor Pro Tern Segal from this meeting. REPORT FROM CITY ATTORNEY ON STUDY SESSION /CLOSED SESSION ITEMS City Attorney Deitsch reported that the City Council conducted a Special Meeting to consider the two items listed on the posted agenda under Closed Session, no reportable action was taken; then the City Council conducted a Closed Session to consider the two items listed on the posted agenda under Closed Session, no reportable action was taken. In addition City Attorney Deitsch reported that the City Council convened to a Study Session in order to consider the matter of whether or not to allow a reader board type sign on property leased to the Chamber of Commerce by the City; he advised that the Study Session did not conclude and will resume after the regular meeting. SUPPLEMENTAL INFORMATION FROM CITY MANAGER REGARDING AGENDA ITEMS City Manager Lazzaretto requested that Consent Calendar Item 2.c be pulled for further discussion; and announced that a revised Recognized Obligation Payment Schedule (ROPS 13 -14A) relating to City Manager Item 3.a was distributed to the City Council in advance of the meeting. MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE THE READING IN FULL A motion was made by Council Member Amundson, seconded by Council Member Wuo to read all ordinances and resolutions by title only and waive the reading in full. 2 02 -05 -13 55:0009 1. PUBLIC HEARING a. City Council appeal of Planning Commission approval of Lot Line Adiustment No LLA 12 -03, Conditional Use Permit No. CUP 11 -18, Architectural Design Review No ADR 11 -29, and Modification No. MP 12 -10 and adoption of a Mitigated Negative Declaration, for three new office buildings totaling 64,255 square feet two restaurants within the new buildings totalina 4,600 square feet and a new four -level parking structure at 125 W. Huntington Drive and 161 Colorado Place Recommended Action: Affirm Planning Commission Actions Assistant City Manager /Development Services Director Kruckeberg, Assistant Planner Tim Schwehr, and Senior Planner Lisa Flores, presented the staff report. Mayor Harbicht opened the public hearing. Ken Paddock, Pacific Design Group, Senior Project Manager thanked City staff for their hard work during the last year in order to make sure that the proposed project is one that the City can be proud of; and advised that the applicant has no objections to the Conditions of Approval. Richard McDonald, attorney for the applicant, also expressed appreciation to City staff for their hard work on the proposed project and coming up with Conditions of Approval to protect the neighborhood; he commented on Condition No. 7, which requires the dedication and removal of a monument sign on Colorado Place to improve the visibility; and noted that the applicant is in agreement with all the Conditions of Approval. Alfred Ying, Linscott Law & Greenspan, Senior Transportation Engineer, commented on the Traffic Impact Analysis Report and the studies of existing intersection /corridor operations; and addressed the analysis that was conducted relating to the left turn traffic from the Colorado Place driveway. A motion to close the public hearing was made by Council Member Kovacic, seconded by Council Member Wuo, and seeing no further objection, Mayor Harbicht declared the public hearing closed. It was moved by Council Member Wuo and seconded by Council Member Amundson, to affirm the Planning Commission's actions to conditionally approve the project; and adopt the Mitigated negative Declaration by adopting Resolution No. 6858 affirming the actions of the Arcadia Planning Commission to adopt a Mitigated Negative Declaration and conditionally approve Lot Line Adjustment No. LLA 12 -03, Conditional Use Permit No. CUP 11 -18, Architectural Design Review No. ADR 11 -29, and Modification No. MP 12 -10, for three new office buildings totaling 64,255 square feet, two restaurants within the new buildings totaling 4,600 square feet, and a new four - level parking structure at 125 W. Huntington Drive and 161 Colorado Place; and that additional language be added restricting the Colorado Place driveway to right turn only. The motion failed on the following roll call vote. AYES: Council Member Wuo and Amundson NOES: Council Member Kovacic and Harbicht ABSENT: Council Member Segal 3 02 -05 -13 55:00010 It was moved by Council Member Kovacic, seconded by Council Member Amundson, to affirm the Planning Commission's action to conditionally approve the project; and that additional language be added that allows staff the flexibility of monitoring the egress maneuvers, and bring to the City Council for further consideration if in the future, it is determined that such alternations and /or restrictions are necessary. As requested by City Attorney Deitsch, Mr. McDonald, attorney for the applicant, indicated that the applicant had no objections with the added language. The motion carried on the following roll call vote: AYES: Council Member Kovacic, Amundson and Harbicht NOES: Council Member Wuo ABSENT: Council Member Segal PUBLIC COMMENTS — No one appeared REPORTS FROM MAYOR, CITY COUNCIL AND CITY CLERK (including reports from the City Council related to meetings attended at City expense [AB 1234]). City Clerk Glasco announced a new online registration feature on the City's website for parks and recreation programs. Council Member Amundson commented on a proposed stormwater fee discussed at the last City Council meeting and the tax burden it may cause residents and businesses; he announced a recent vacancy on the Arcadia Beautiful Commission and invited interested residents to submit their resumes to the City Clerk's office at City Hall; and he reminded residents to contact Code Services if they observe property maintenance type violations of the Arcadia Municipal Code. In response to an inquiry raised by Council Member Kovacic, City Engineer Wray explained the requirements and provisions of the new toll lanes and transponders that were recently instituted; he stated that the City will be impacted with Gold Line construction for the next two years; and he provided information relating to bridge construction and street closures. Council Member Kovacic thanked the City Council for allowing the Arcadia High School Constitution Team to use the Council Chambers for their practices; he discussed the "More Visions of Arcadia" book; and announced that the deadline for submitting a synopsis of the essay is March 4, final essays are due on April 1, and publication of the book is scheduled for August 2013. Council Member Wuo noted Chinese New Year on February 10, which is the Year of the Snake; he announced that he recently played golf with Tiger Woods in the ProAm at Torrey Pines, which was something on his "bucket list "; and that he attended the Independent Cities Association Conference and commented on various topics that were discussed. Mayor Harbicht had no comments. 4 02 -05 -13 55:00011 2. CONSENT CALENDAR a. Adopt Resolution No. 6856 declaring that weeds rubbish and refuse upon or in front of specified property in the City are a seasonal and recurrent public nuisance and declaring its intention to provide for the abatement thereof: and schedule the protest Public Hearing for February 19. 2013. Recommended Action: Adopt b. Authorize and direct the City Manager to execute a one year contract extension with B &P Painting, Inc. for painting and wood refinishing services at various City facilities in the amount of $43,720. Recommended Action: Approve C. Authorize and direct the City Manager to reject the low bid from Unlimited Environmental, Inc.; execute a contract with American Wrecking Inc for hazardous materials abatement and demolition of buildings at 101 -159 North Santa Anita Avenue in the amount of $145,500; approve a 10% contingency: and appropriate a total of $190,300 from General Fund Reserves. Recommended Action: Reject low bid, approve contract, and appropriate funds d. Authorize and direct the City Manager to execute the Memorandum of Agreement with the Gateway Cities Council of Government (GCCOG) for the administration and cost sharing of the Coordinated Monitoring Plan (CMP) for the Los Angeles River bacteria Total Maximum Daily Load (TMDL). Recommended Action: Approve e. Authorize and direct the City Manager to execute -a purchase order contract extension to West -Lite Supply Company, Inc. for the purchase of electrical lighting and accessories in the amount of $46,575. Recommended Action: Approve Approve a supplemental appropriation not to exceed $29,100 for the upfront cost of Purchasing urban search and rescue equipment that will be reimbursed through the 2010 State Homeland Security Grant Program. Recommended Action: Approve It was moved by Council Member Amundson, seconded by Council Member Kovacic, and carried on roll call vote to approve Consent Calendar Items 2.a and b through 2.f. AYES: Council Member Amundson, Kovacic, Wuo and Harbicht NOES: None ABSENT: Council Member Segal City Manager Lazzaretto requested that Consent Calendar Item 2.c be tabled to a future City Council meeting; he explained that the properties noted in the staff report are Successor Agency owned buildings; and that based on information received prior to the City Council meeting, it would be advisable to table the discussion. It was moved by Council Member Kovacic, seconded by Council Member Amundson, that Consent Calendar Item 2.c be tabled to a future meeting; the motion carried. 5 02 -05 -13 55:00012 3. CITY MANAGER ITEMS CITY COUNCIUSUCCESSOR AGENCY a. Adopt Successor Agency Resolution No. SA -5 approving and adoptino the Recognized Obligation Payment Schedule (ROPS) for the period of July 1 2013 through December 31. 2013, pursuant to Health and Safety Code Section 34177(m) and approve the Successor Agency administrative budget for Fiscal Year 2013 -14 Recommended Action: Adopt Economic Development Administrator Schwartz presented the staff report. City Attorney Deitsch announced that under AB 1484, the Successor Agency retains the right to amend the ROPS during the course of the year, if an amendment is needed. It was moved by Council Member Kovacic, seconded by Council Member Amundson, and carried on roll call vote to adopt Successor Agency Resolution No. SA -5 approving and adopting the Recognized Obligation Payment Schedule (ROPS) for the period of July 1, 2013, through December 31, 2013, pursuant to Health and Safety Code Section 34177(m), including the revisions to the Recognized Obligation Payment Schedule. AYES: Council Member Kovacic, Amundson, Wuo and Harbicht NOES: None ABSENT: Council Member Segal It was moved by Council Member Kovacic, seconded by Council Member Amundson and carried on roll call vote to approve the Successor Agency administrative budget for Fiscal Year 2013 -14. AYES: Council Member Kovacic, Amundson, Wuo and Harbicht NOES: None ABSENT: Council Member Segal At 8:30 p.m. the City Council adjourned the regular meeting to the Study Session in the Council Chamber Conference Room to continue discussion of whether or not to allow a reader board type sign on property leased to the Chamber of Commerce by the City. The City Council directed staff to draft conditions for the proposed reader board sign for City Council consideration at a future meeting. ADJOURNMENT Mayor Harbicht adjourned the meeting at 9:05 p.m. to February 19, 2013, at 6:00 p.m. in the City Council Chamber Conference Room located at 240 W. Huntington Drive, Arcadia. ATTEST: e lasco, City Clerk Robert C. Harbicht, Mayor 6 02 -05 -13