HomeMy WebLinkAboutItem 5c: Contract for the City Hall Signage Project.I.—p ud
STAFF REPORT
Development Services Department
DATE: April 16, 2013
TO: Honorable Mayor and City Council
FROM: Jason Kruckeberg, Assistant City Manager /Development Services Director
SUBJECT: AUTHORIZE AND DIRECT THE CITY MANAGER TO EXECUTE A
CONTRACT WITH CUSTOM SIGNS, INC. IN THE AMOUNT OF $55,250
FOR THE CITY HALL SIGNAGE PROJECT AND APPROVE A 10%
CONTINGENCY
Recommended Action: Approve
SUMMARY
The City is currently administering a multi -year, multi -phase project to renovate City
Hall. Phase 1 was the Energy Efficiency Retrofit Project, which included a new HVAC
system, new ceilings, lighting, fire sprinklers, and windows. Phase 2 was the Interior
Renovation Project which included the carpets, tile, wall coverings, painting, and doors.
Phase 3 is the Exterior Renovation Project which includes cleaning, painting and repairs
to building surfaces, facades, awnings, and doors, as well as a complete landscaping
overhaul. A part of both the interior and exterior work at City Hall is the design,
fabrication, and installation of new signs through the City Hall building and "campus"
area. The purpose of this staff report is to authorize the approval of the contract for this
new sign program.
BACKGROUND
In 2009, the City embarked upon a multi - phase, multi -year project to renovate the Upper
and Lower City Hall buildings. Phase 1 was the Energy Efficiency Retrofit Project which
covered internal work above and including the ceilings. It utilized grant funding through
the Energy Efficiency Community Block Grant Program from the American Recovery
and Reinvestment Act of 2009. Phase 1 was completed last year. Phase 2 was the
Interior Renovation Project which included the interior improvements below the ceilings.
Phase 2 construction is substantially complete, with some final clean -up items still in
progress. Phase 3 of the project began on April 5, 2013, and includes all of the exterior
portions of the work.
City Hall Signage Program
April 16, 2013
Page 2
DISCUSSION
A new signage program for the interiors and exteriors of the City Hall buildings and
"campus" is critical to the overall success of the project. The existing signage in and
around the City Hall buildings is dated, confusing, and in poor condition. Now that the
interiors of the buildings have been completed, a clear and coordinated signage
program is important to direct patrons to the correct location and to refresh the overall
appearance and aesthetic of City Hall.
Included in the signage program are new monument signs to be viewed from both west -
and east -bound Huntington Drive, freestanding directory signs, a directional wall sign
and logo in the City Hall lobby, projecting signs identifying various departments and
offices within the interior and exterior hallways, re- facing "wayfinding" signs around the
campus area, and re- facing parking lot signage. A request for proposals was distributed
on February 28, 2013. Three (3) bids were received by March 15, 2013, with the
following results:
Custom Signs, Inc.
$59,966
Neiman & Company
$83,098
Fluoresco Lighting and Signs
$142,352
Clearly, there was a large range between the bids. Staff researched the bids and
discussed them with the bidders. The low bid, from Custom Signs, Inc. is likely due to
the fact that it is a much smaller company than the other two firms and has much less
overhead. Staff has reviewed the low bid, and the company's construction history, and
is satisfied that Custom Signs, Inc. can satisfactorily perform the work. Custom Signs,
Inc. has completed previous work in the City of Arcadia, and Development Services
Department Staff is familiar with their work. Following an initial meeting with Custom
Sign, Inc., the overall projected price of the work was revised down to $55,250 due to
assumptions the applicant made that the project was a prevailing wage project.
FISCAL IMPACT
Signage for City Hall was included in the budget for Phase 2 of the City Hall
Rehabilitation Project. The original budget for Phase 2 within the Capital Improvement
Program was $595,000, and this included a total contract cost of $346,777 for the bulk
of the interior work. This leaves a balance of $248,223. There are several outstanding
items to be allocated to this balance, including signage, artwork, partitions, and minor
additional furniture upgrades. The projected cost of the signage program is $55,250,
which is well within the remaining budget allocated to Phase 2.
City Hall Signage Program
April 16, 2013
Page 3
RECOMMENDATION
That the City Council authorize and direct the City Manager to execute a contract with
Custom Signs, Inc. in the amount of $55,250 for the City Hall Signage Project and
approve a 10% contingency.
Approved.
Dominic Lanarett
City Manager