HomeMy WebLinkAboutItem 2d: Contract for Fiscal Year 2012-13 Annual Slurry Seal ProjectGPVt�!
9
9D
STAFF REPORT
Public Works Services Department
DATE: May 7, 2013
TO: Honorable Mayor and City Council
FROM: Tom Tait, Public Works Services Director
By: Ken Herman, Deputy Public Works Services Director
Mark Rynkiewicz P.E., Associate Civil Engineer
SUBJECT: AUTHORIZE AND DIRECT THE CITY MANAGER TO EXECUTE A
CONTRACT WITH DOUG MARTIN CONTRACTING, INC. FOR THE
FISCAL YEAR 2012 -13 ANNUAL SLURRY SEAL PROJECT IN THE
AMOUNT OF $466,214
Recommendation: Approve
SUMMARY
As part of the City's Annual Asphalt and Concrete Program, the Public Works Services
Department is preparing to slurry seal various residential streets within the City. It is
recommended that the City Council authorize the City Manager to execute a contract
with Doug Martin Contracting, Inc., for the Fiscal Year 2012 -13 Annual Slurry Seal
Project, in the amount of $466,214.
DISCUSSION
The Public Works Services Department is responsible for the maintenance and repair of
approximately 147 miles of roadway pavement within the City. In 1999, as part of the
Pavement Management Program, the condition of all City streets was assessed and a
Slurry Seal Maintenance Program was established to help prolong the life of City streets
through scheduled maintenance related to safety, drainage, and the effects of weather
on the pavement surface. This program provides surface maintenance of all City streets
on an eight year cycle.
The Fiscal Year 2012 -13 Annual Slurry Seal Project includes the majority of work
performed under the Annual Asphalt and Concrete Program. It will address
approximately 17.3 miles of residential streets as shown on the attached map. This will
include limited repair of failed pavement areas, replacement of curbs and gutters that
have been damaged or lifted, weed killing, filling of cracks in the pavement surface, the
application of an emulsified asphalt and sand coating commonly referred to as slurry,
and re- striping of any street centerlines, stop bars, or other safety striping. This process
protects the asphalt pavement surface from weather, restores skid resistance, and
provides an aesthetic uplift to the street.
Annual Slurry Seal Project FY 2012 -13
May 7, 2013
Page 2 of 2
A Notice Inviting Bids was published in the City's adjudicated paper and advertised
through various industry advertisement services, and bid packages were provided to
interested area contractors. The following five (5) bids were received on April 16, 2013.
Rank Bidder
Doug Martin Contracting, Inc
American Asphalt South, Inc
All American Asphalt
Roy Allen Slurry Seal
Pavement Coatings Co.
Location Bid Amount
La Habra, CA
$466,214
Fontana, CA
$467,416
Corona, CA
$504,650
Santa Fe Springs, CA
$515,799
Mira Loma, CA
$523,750
Bid documents were reviewed for content and the Contractor's background was also
investigated including their recent projects for competency. The City has worked with
Doug Martin Contracting, Inc. in the past and they have done an excellent job. Based
on this review, it has been determined that Doug Martin Contracting, Inc. is the lowest
responsive bidder for this work and that they can satisfactorily perform the work
required.
ENVIRONMENTAL ANALYSIS
This project is considered a Class 1 exemption as defined in Section 15301(c) of the
California Environmental Quality Act since the project consists of the maintenance of
existing public streets and does not involve expansion of the existing use of the streets.
FISCAL IMPACT
Sufficient funds are budgeted in the Fiscal Year 2012 -13 Capital Improvement Program
for the Annual Slurry Seal Project. The funding is split between two sources, $300,000
from Gas Tax and $200,000 from Capital Outlay.
RECOMMENDATION
It is recommended that the City Council authorize and direct the City Manager to
execute a contract with Doug Martin Contracting, Inc. for the Fiscal Year 2012 -13
Annual Slurry Seal Project in the amount of $466,214.
Approved:
Dominic Lazzar t
City Manager
Attachment: Location Map
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CITY OF ARCADIA
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2012/2013 ANNUAL SLURRY SEAL PROJECT
PROJECT LOCATION MAP