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HomeMy WebLinkAboutItem 2a: Special Meeting Minutes of April 30, 2013, and Regular Meeting Minutes of May 7, 2013.55:0036 CITY COUNCIL /SUCCESSOR AGENCY TO THE ARCADIA REDEVELOPMENT AGENCY SPECIAL MEETING MINUTES TUESDAY, APRIL 30, 2013 CALL TO ORDER - Mayor Segal called the Special Meeting to order at 5:30 p.m. All Members of the City Council were present. CLOSED SESSION a. Pursuant to Government Code Section 54956 8, conference with Real Property Negotiators. Property: 35 West Huntington Drive 21 Morlan Place, 101 -111 North Santa Anita Avenue, 121 -159 North Santa Anita Avenue, Assessor Parcel No 5775 - 025 -908 (property along Santa Clara Street). Successor Agency Negotiators: City Manager Dominic Lazzaretto. Assistant City Manager /Development Services Director Jason Kruckeberg, and Economic Development Manager Jerry Schwartz. Negotiating Parties: Arcadia Successor Agency and Rusnak /Arcadia (Paul Rusnak) Under Negotiation: Price and Terms of Payment There was no reportable action from the Closed Session item. The Closed Session ended at 5:45 p.m. SPECIAL MEETING (Continued from April 23, 2013) a. Report, discussion and direction regarding the Proposed 2013 -14 Fiscal Year Budget. City Manager Lazzaretto provided responses to inquires the City Council addressed at the April 23 budget Study Session regarding pari - mutuel fees on additional race track dates, statistics for medical benefit enrollment, and the monthly household Utility Users Tax payment, if raised; and also provided a General Fund summary applying the vacancy factor rate of 2 %, as recommended by staff. City Manager Lazzaretto discussed the following policy questions with the City Council: • Does the City Council want to make changes to the new budget methodology? i. Use a more aggressive /conservative vacancy rate? The City Council concurred to use a 2% vacancy rate, as recommended by staff. ii. Make changes to the Revenue Projections? None made Does Council want to consider cuts to service levels? i. If so, what areas? No cuts to service levels were identified; however, the City Council discussed the staff Design Review process. A study session is scheduled for May 21. 04 -30 -13 55:0037 Pursue Revenue Enhancements? Yes i. Council Member Harbicht made a motion, seconded by Mayor Pro Tern Wuo, that staff agendize for City Council consideration the raising of the Utility Users Tax from 5% to 7% for gas and electric utilities and from 0% to 7% on water for implementation after July 1, 2013. The City Council concurred. • Does the City Council want to make changes to the Capital Improvement budget? i. Additions /Cuts /Deferral of Capital Improvement Projects? The City Council directed staff to study the cost methodology of affected homeowners paying for replacing the 6.6.v street lighting with the City assisting with money from annual energy savings. Council Member Kovacic would like staff to look at Panorama (between Michillinda and Altura) for possible street rehabilitation. City Manager Lazzaretto provided an overview of Equipment Replacement Fund programs for Fiscal Years 2013 -14 and 2014 -15. City Manager Lazzaretto provided an overview of one -time Capital Improvement projects and unfunded continuing projects and costs, including projections through Fiscal Year 2017 -18. • Does Council want to make changes to the Equipment Replacement budget? i. Additions /Cuts /Deferral of Equipment Replacement budgeted items? No specific changes were identified by the City Council. • What would the City Council like to see before bringing forth the budget to a public hearing? The City Council directed staff to bring the budget forward for a public hearing and adoption at the City Council meeting on June 4, 2013. City Manager Lazzaretto stated that the $300,000 of new programs will be added in the budget; he discussed the purpose of the "attitude survey" and the legal review of the Zoning Code. This Study Session ended at 7:51 p.m. AN Gene Glasco, City Clerk Lisa Mussenden Chief Deputy City Clerk /Records Manager 04 -30 -13 55:0038 CITY COUNCIL /SUCCESSOR AGENCY TO THE ARCADIA REDEVELOPMENT AGENCY SPECIAL AND REGULAR MEETING MINUTES TUESDAY, MAY 7, 2013 CALL TO ORDER - Mayor Segal called the Special Meeting to order at 5:30 p.m. in the Council Chamber Conference Room. ROLL CALL OF CITY COUNCIL MEMBERS PRESENT: Council Member Amundson, Harbicht, Kovacic, Wuo, and Segal ABSENT: None PUBLIC COMMENTS — No one appeared CLOSED SESSION a. Pursuant to Government Code Section 54956.9(d)(1) to confer with legal counsel regarding the case of Eric T. Chen and Sylvia C. Chen v. City of Arcadia, Fidelity National Title Insurance Company, a California Corporation, and Does 1 -20, inclusive; Los Angeles County [Central District] Superior Court Case No. BC504634. b. Pursuant to Government Code Section 54956.9(d)(1) to confer with legal counsel regarding the case of Alex Spencer, Kristy Reed, Sondra Berry- Young, Barbara Irving, Jeffrey Fee, Marlyne SI. Justin, Donald Mundt, Antoinette Raines and Ismael Alonso, collectively and on behalf of themselves v. HVM L.L.C. Management Company d /b /a Extended Stay Hotels, a corporation, City of Arcadia and Does 1- 100, inclusive; Los Angeles County [Pasadena) Superior Court Case No. GC047629. C. Pursuant to Government Code Section 54956.9(d)(1) to confer with legal counsel regarding the case of Yongjian ( "Richard ") Zhang, an individual and Ruxia ( "Nancy ") Liang, an individual v. City of Arcadia, et al. and Does 1 -50; Los Angeles County [Pasadena) Superior Court Case No. GC047929. d. Pursuant to Government Code Section 54956.9(d)(2) to confer with legal counsel regarding the Claim of Loren Lash. There was no reportable action from the Closed Session items. The Closed Session ended at 6:20 p.m. STUDY SESSION (OPEN TO THE PUBLIC) a. Report, discussion and direction concerning 2013 -14 funding request from the Arcadia Chamber of Commerce. Scott Hettrick, Executive Director of the Arcadia Chamber of Commerce, appeared and discussed the Chamber's service fees and capital improvement request. 05 -07 -13 55:0039 It was moved by Council Member Harbicht, seconded by Council Member Kovacic, and carried on roll call vote to approve an annual $10,000 increase for FY 2013 -14; and $40,000 per year over the next three years earmarked for capital improvements to the Chamber facility. AYES: Council Member Harbicht, Kovacic, Amundson, Wuo, and Segal NOES: None ABSENT: None The Study Session ended at 7:00 p.m. CITY COUNCIL REGULAR MEETING CALL TO ORDER - Mayor Segal called the regular meeting to order at 7:05 p.m. INVOCATION - Reverend Rick Seely, Fire Department Chaplain PLEDGE OF ALLEGIANCE - Hue Quach, Director of Administrative Services ROLL CALL OF CITY COUNCIL MEMBERS PRESENT: Council Member Amundson, Harbicht, Kovacic, Wuo and Segal ABSENT: None REPORT FROM CITY ATTORNEY ON CLOSED SESSION ITEM City Attorney Deitsch reported that the City Council conducted a Special Meeting to consider the four items listed on the posted agenda under Closed Session, no reportable action was taken. In addition, City Attorney Deitsch reported that the City Council met in a Study Session to hear a report from staff regarding a request for funds from the Arcadia Chamber of Commerce in FY 2013- 14. SUPPLEMENTAL INFORMATION FROM CITY MANAGER REGARDING AGENDA ITEMS City Manager Lazzaretto announced that a correction to the April 23, 2013, Special Meeting Minutes were made and distributed to the City Council; and an amendment to the Conditions of Approval relating to Public Hearing item 1.a. were distributed and will be discussed under that public hearing item. MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE THE READING IN FULL A motion was made by Council Member Amundson, seconded by Council Member Harbicht, to read all ordinances and resolutions by title only and waive the reading in full. 1. PUBLIC HEARING a. Consideration of Specific Plan No. SP 13 -01, Tentative Parcel Map No. TPM 13- 01, General Plan Amendment No. GPA 13 -01, Zone Change No. ZC 13 -01, and Architectural Design Review No. ADR 13 -04 for a 4- story, 70,096 square foot medical office develoament at 289 West Huntinaton Drive. 05 -07 -13 55:0040 Introduce Ordinance No. 2307 adopting Specific Plan — Santa Anita 1 and the Specific Land Use Regulations contained therein for The Hale Medical Center on the property located at 289 West Huntington Drive. Recommended Action: Introduce Introduce Ordinance No. 2308 making certain amendments to the text of the Arcadia Zoning Code; and amending the zoning designation of certain property within the City from "S -1" to "SP -SAV with respect to The Hale Medical Center Specific Plan. Recommended Action: Introduce Adopt Resolution No. 6865 Approving General Plan Amendment No. GPA 13 -01 to change the General Plan Land Use Designation of the property at 289 W. Huntington Drive from "Santa Anita Park Commercial (0.3 FAR)" to "Commercial (0.5 FAR)." Recommended Action: Adopt Adopt Resolution No. 6866 approving Architectural Design Review No. ADR 13- 04 for a four - story, 70,096 square foot medical office development at 289 West Huntington Drive. Recommended Action: Adopt Assistant City Manager /Development Services Director Kruckeberg and Associate Planner Tim Schwehr presented the staff report. Mayor Segal opened the public hearing. Dick Hale from The Hale Builders & Developers appeared and discussed the proposed medical office project. Sean Matsler, attorney with the law firm of Manatt, Phelps & Phillips, LLP representing Windrose Santa Anita Properties and Frauenshuh HealthCare Real Estate Solutions, appeared and submitted a letter dated May 7, 2013, to the City Council addressing concerns regarding potential environmental impacts of the project, and requested that the item be continued to a future date in order to give his client and the City adequate time to review and address their concerns. A motion to close the public hearing was made by Council Member Harbicht, seconded by Council Member Kovacic, and seeing no further objection, Mayor Segal declared the public hearing closed. City Attorney Deitsch recommended that the item be continued to the next regular City Council meeting in order to review the issues addressed in Mr. Matsler's letter; and that any adoption of the resolutions and introduction of the ordinances be acted upon after the issues addressed in Mr. Matsler's letter are reviewed. It was moved by Council Member Kovacic, seconded by Mayor Pro Tern Wuo, and carried on roll call vote that actions relating to Public Hearing 1.a be continued to the May 21st regular City Council meeting in order for the City Attorney to review the letter submitted to the City Council by Mr. Matsler on behalf of Windrose Santa Anita Properties. AYES: Council Member Kovacic, Wuo, Amundson, Harbicht and Segal NOES: None ABSENT: None 05 -07 -13 55:0041 PUBLIC COMMENTS Suzanne Davis and student Celine Lee, of First Avenue PTSA appeared, and Celine provided an update on events and fundraisers taking place at the First Avenue Elementary School. Winnie Tin, an Arcadia resident, appeared and commented on issues she continues to have with the Arcadia Police Department and the Courts. REPORTS FROM MAYOR, CITY COUNCIL AND CITY CLERK (including reports from the City Council related to meetings attended at City expense [AB 1234]). Council Member Kovacic thanked Suzanne Davis and student Celine Lee of First Avenue Elementary School for attending the City Council meeting; he commented on the Community Bike event and thanked the Arcadia Police Department and Arcadia Police Officers Association for putting a bike team together to ride in the event; he announced Law Day on June 15; and the Arcadia Chinese Association Mother's Day event on May 8 at the Masonic Temple; and he wished all Mothers, including his Mother, a Happy Mother's Day. Mayor Pro Tern Wuo thanked the Arcadia Fire Fighters Association for the pancake breakfast; he thanked the City staff for the work they put into the Budget Study Session on May 23 and May 30; he wished all Mother's a Happy Mother's Day; and commented on the letter submitted to the City Council relating to Public Hearing item 1.a. in order to delay the process. Council Member Amundson provided an update on the Arcadia Downtown Business Association; and commented on old buildings built in Downtown Glendora in anticipation of the Pacific Electric Red Line and hoped that the Gold Line will also be good for the Downtown Arcadia area. Council Member Harbicht had nothing to report City Clerk Glasco announced Board and Commission openings; he noted that the Fire Department pancake breakfast was a huge success; and noted that at the pancake breakfast, the Arcadia Police Department Volunteers fingerprinted 113 children. On behalf of the City Council, Mayor Segal, apologized to the applicant, Mr. Hale, for the delay in considering his item and thanked him for his patience; and hoped that the City will find a resolution for his request at the next meeting. 2. CONSENT CALENDAR a. Approve the Regular Meeting Minutes of April 16, 2013, and Special Meeting Minutes of April 23, 2013. Recommended Action: Approve b. Authorize and direct the City Manager to execute a Professional Services Agreement with Armstrong & Walker for Landscape & Irrigation Plan Checking Services for three (3) years with the option of three (3) one (1) year extensions at the end of the term. Recommended Action: Approve Authorize and direct the City Manager to execute a one year (1) contract extension with General Pump Company, Inc. to provide unscheduled maintenance and emergency repair of City wells and pumps in the amount of $100,000. Recommended Action: Approve 05 -07 -13 55:0042 Authorize and direct the City Manager to execute a contract with Doug Martin Contracting, Inc. for the Fiscal Year 2012 -13 Annual Slurry Seal Project in the amount of $466,214. Recommended Action: Approve e. Accept all work performed by All American Asphalt for Baldwin Avenue Rehabilitation. Recommended Action: Approve Accept all work performed by Pro Tech Engineering for construction of Miscellaneous Traffic Signal Improvements at Huntington Drive and Holly Avenue. Recommended Action: Approve Approve an increase of $40,000 in the agreement with Liebert Cassidy Whitmore to fund unanticipated personnel - related legal fees. Recommended Action: Approve Council Member Kovacic pulled Consent Calendar item 2.g for further discussion. It was moved by Council Member Harbicht, seconded by Council Member Amundson, and carried on roll call vote to approve Consent Calendar Items 2.a through 2.f. AYES: Council Member Harbicht, Amundson, Kovacic, Wuo, and Segal NOES: None ABSENT: None At the request of Council Member Kovacic, City Manager Lazzaretto explained the increase to the personnel related legal fees. It was moved by Council Member Kovacic, seconded by Mayor Pro Tern Wuo, and carried on roll call vote to approve Consent Calendar Item 2.g. AYES: Council Member Kovacic, NOES: None ABSENT: None 3. CITY MANAGER ITEMS Wuo, Amundson, Harbicht, and Segal a. Adopt Resolution No. 6867 determining that the vocational training program as proposed to be operated by Social Vocational Services, Incorporated, at the first floor of 225 East Santa Clara Street, subject to certain conditions of approval is compatible with the purposes of the Commercial Planned Development -1 (CPD -1) Zone. Recommended Action: Adopt Assistant City Manager /Development Services Director Kruckeberg and Community Development Administrator Kasama presented the staff report. 05 -07 -13 55:0043 It was moved by Mayor Pro Tern Wuo, seconded by Council Member Amundson, and carried on roll call vote to adopt Resolution No. 6867 determining that the vocational training program as proposed to be operated by Social Vocational Services, Incorporated, at the first floor of 225 East Santa Clara Street, subject to certain conditions of approval is compatible with the purposes of the Commercial Planned Development -1 (CPD -1) Zone. AYES: Council Member Wuo, Amundson, Harbicht, Kovacic, and Segal NOES: None ABSENT: None 4. CITY COUNCIL /SUCCESSOR AGENCY a. Authorize and direct the Citv Manaaer to reiect the low bid from Unlimited Environmental, Inc.; execute a contract with American Wrecking, Inc. for hazardous materials abatement and demolition of buildings at 101 -159 North Santa Anita Avenue in the amount of $145,500, with a 10% contingency; and appropriate $190,000 of Successor Agency Funds. Recommended Action: Approve City Manager Lazzaretto presented the staff report. It was moved by Mayor Pro Tern Wuo, seconded by Council Member Harbicht, and carried on roll call vote to authorize and direct the City Manager to reject the low bid from Unlimited Environmental, Inc.; execute a contract with American Wrecking, Inc. for hazardous materials abatement and demolition of buildings at 101 -159 North Santa Anita Avenue in the amount of $145,500, with a 10% contingency; and appropriate $190,000 of Successor Agency Funds. AYES: Council Member Wuo, Harbicht, Amundson, Kovacic, and Segal NOES: None ABSENT: None ADJOURNMENT Mayor Segal adjourned this meeting in memory of Esther Barnes, former Senior Citizen Commissioner at 9:00 p.m. to May 21, 2013, 6:00 p.m. in the City Council Chamber located at 240 W. Huntington Drive, Arcadia. la Gene Glasco, City Clerk Lisa Mussenden Chief Deputy City Clerk /Records Manager 05 -07 -13