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HomeMy WebLinkAboutItem 2f: Selection of Human Resources Administrator Recruitment Consultant Firmnv �. ONE DATE: May 21, 2013 TO: Honorable Mayor and City Council STAFF REPORT Administrative Services Department FROM: Hue C. Quach, Administrative Services Director SUBJECT: SELECTION OF EXECUTIVE SEARCH FIRM FOR HUMAN RESOURCES ADMINISTRATOR RECRUITMENT Recommendation: Approve SUMMARY The Human Resources Administrator resigned from the City in February to accept a position with the City of Commerce as their Director of Human Resources. With two possible in -house candidates in the Human Resources Division that will compete for the vacancy, a request for proposal was sent to 14 known recruitment firms to assist with the recruitment to ensure that the process is impartial and professionally conducted. Six firms submitted proposals. Five of the six firms are headquartered in California with one in Florida. All firms are highly qualified to assist with the recruitment as they all have expertise in recruiting for a Human Resource Administrator. Based on overall expertise, recent relevant recruitments, and cost, it is recommended that City Council approve the selection of Bob Murray & Associates to assist with the recruitment for a Human Resource Administrator, in an amount not to exceed $23,000, and authorize the City Manager to execute a contract on behalf of the City. DISCUSSION The current staffs in the Human Resources offices are very busy with day -today operations of the Division and overseeing more typical recruitment efforts. The workload does not provide sufficient time to handle specialty recruitment such as this one. A professional recruiting firm can facilitate the preparation of the recruitment flyer and would have significant networking connections to identify potential candidates who meet the City's expectations regarding qualifications. The firm will also screen the applicants to a number that the City will want to consider for interviews. Selection of Executive Search Firm May 21, 2013 Page 2 of 3 With the direction from the City Manager, a Request for Proposals (RFP) was prepared and distributed to 14 firms from which six submitted proposals. After reviewing the proposals, it is recommended that Bob Murray & Associates (BM &A) is selected to assist with this recruitment. While all six firms were very experienced in providing recruitment services to cities and in particular for Human Resources Administrator positions, what stood out most were the number of Human Resources Administrator recruitments BM &A has conducted recently, including many in Southern California. In fact, it was BM &A that recruited our former Human Resources Administrator to the City of Commerce. Additionally, BM &A is already familiar with the City and have in -depth knowledge of the City's management culture as they assisted the City with the hiring of our current City Manager. It will take approximately four months to complete the process, from preparation of the candidate profile to interviews and selection of a new Human Resources Administrator. The actual start date for the Human Resources Administrator would depend on any notice required to a current employer and any relocation if necessary. Based on the schedule and timeline submitted by BM &A, we expect to have a qualified candidate to start with the City sometime in September 2103. Given that this is extremely close to anticipated start of labor negotiations, City staff and BM &A will do everything possible to compress this timeline. FISCAL IMPACT The cost to conduct the recruitment based on the proposal submitted by BM &A will be a fixed amount of $16,500 plus expenses, which is estimated at $6,500. Expenses will include such items as cost of travel, newspaper and magazine ads, clerical support, background checks, and copying costs. No funds are currently budgeted for this expense but there are salary and benefits savings since the resignation of the former Human Resources Administrator that would cover all of the costs of this recruitment. Alliance Bob Colin Teri Black William Resource Murray Baenziger CPS HR & Avery & Consulting, & Assoc. & Assoc. Consulting Company, Associates, LLC. LLC. Inc. Professional $16,500 $16,500 $21,500 $16,500 $16,500 $15,900 Fees Reimbursable Includes all Expenses 7,500 6,500 expense & 7,000 7,500 6,500 costs Total Not to $24,000 $23,000 $21,500 $23,500 $24,000 $22,400 Exceed Cost: While all six firms were very experienced in providing recruitment services to cities and in particular for Human Resources Administrator positions, what stood out most were the number of Human Resources Administrator recruitments BM &A has conducted recently, including many in Southern California. In fact, it was BM &A that recruited our former Human Resources Administrator to the City of Commerce. Additionally, BM &A is already familiar with the City and have in -depth knowledge of the City's management culture as they assisted the City with the hiring of our current City Manager. It will take approximately four months to complete the process, from preparation of the candidate profile to interviews and selection of a new Human Resources Administrator. The actual start date for the Human Resources Administrator would depend on any notice required to a current employer and any relocation if necessary. Based on the schedule and timeline submitted by BM &A, we expect to have a qualified candidate to start with the City sometime in September 2103. Given that this is extremely close to anticipated start of labor negotiations, City staff and BM &A will do everything possible to compress this timeline. FISCAL IMPACT The cost to conduct the recruitment based on the proposal submitted by BM &A will be a fixed amount of $16,500 plus expenses, which is estimated at $6,500. Expenses will include such items as cost of travel, newspaper and magazine ads, clerical support, background checks, and copying costs. No funds are currently budgeted for this expense but there are salary and benefits savings since the resignation of the former Human Resources Administrator that would cover all of the costs of this recruitment. Selection of Executive Search Firm May 21, 2013 Page 3 of 3 RECOMMENDATION It is recommended that City Council approve the selection of Bob Murray & Associates to assist with the recruitment for a Human Resource Administrator, in an amount not to exceed $23,000, and authorize the City Manager to execute a contract on behalf of the City. Approved: Dominic Lazzar t City Manager