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HomeMy WebLinkAboutItem 2h - Contract for Basketball Officials for 2013 Adult and Youth Basketball ProgramsGG LI_9 F Inco IVOr Igd e s, ivas STAFF REPORT Recreation and Community Services Department DATE: June 4, 2013 TO: Honorable Mayor and City Council FROM: Sara Somogyi, Director of Recreation and Community Services Prepared by: Dana Nava, Recreation Supervisor SUBJECT: AUTHORIZE AND DIRECT THE CITY MANAGER TO EXECUTE A CONTRACT WITH SOUTHLAND SPORTS ASSOCIATION TO PROVIDE BASKETBALL OFFICIALS FOR THE ADULT AND YOUTH BASKETBALL LEAGUES FROM JULY 1, 2013, THROUGH JUNE 30, 2014, IN AN AMOUNT NOT TO EXCEED $35,000. Recommendation: Approve SUMMARY It is recommended that the City Council authorize and direct the City Manager to execute a contract with Southland Sports Association to provide basketball officials for youth and adult basketball leagues from July 1, 2013, through June 30, 2014. On July 1, 2012, the City executed a contract with Southland Sports Association to provide basketball officials for youth and adult basketball leagues through June 30, 2013. The contract was executed with an amount not to exceed $35,000, and included an option for (3) one year renewal periods thereafter, at the City's discretion. Approval of this agenda item would extend the contract for one year to June 30, 2014. DISCUSSION The Recreation and Community Services Department offers both youth and adult basketball leagues. Southland Sports Association has been providing satisfactory officiating services for these programs for the past year. The adult basketball league operates on a year around basis, consisting of approximately 36 teams per season. Typically, there are four season per year. League games are scheduled each Sunday at the Dana Gym between the hours of 8:00 A.M. - 10:00 P.M. Approximately 14 games are scheduled each week, requiring two (2) officials per game. The youth basketball league operates for six (6) weeks, consisting of approximately 25 teams. Games are scheduled each Friday between the hours of 4:00 P.M. - 10:00 P.M. and each Saturday between the hours of 8:00 A.M. - 5:00 P.M. Approximately 14 games are scheduled each week, six (6) requiring one (1) official and eight (8) requiring two (2) officials. Southland Sports Association currently provides basketball officials for the Southland Sports Officials June 4, 2013 Page 2 of 2 City's basketball leagues at a cost of $21 per official, per game. A new contract was submitted to Southland Sports Association and the cost proposal for officiating services has not increased. The City has the option to renew this contract for three (3) one (1) year renewal periods. FISCAL IMPACT The proposed budget for basketball officials for Fiscal Year 2013 -14 is $35,000. The proposed budget is sufficient to cover the cost of officials for the youth and adult basketball programs, based on the bid provided by Southland Sports Association. RECOMMENDATION It is recommended the City Council authorize and direct the City Manager to execute a contract with Southland Sports Association to provide basketball officials for youth and adult basketball programs for the period of July 1, 2013, through June 30, 2014, in an amount not to exceed $35,000. Approved' Dominic Lazza City Manager