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HomeMy WebLinkAboutItem 2a - Regular Meeting Minutes of June 4, 201355:0051 CITY COUNCIL /SUCCESSOR AGENCY TO THE ARCADIA REDEVELOPMENT AGENCY REGULAR MEETING MINUTES TUESDAY, JUNE 4, 2013 CALL TO ORDER - Mayor Segal called the Meeting to order at 6:00 p.m. in the Council Chamber Conference Room. ROLL CALL OF CITY COUNCIL MEMBERS PRESENT: Council Member Amundson, Harbicht, Kovacic, Wuo, and Segal ABSENT: None PUBLIC COMMENTS — John Tang appeared on behalf of the Los Angeles County Metropolitan Transit Authority, and provided an update on the 710 freeway extension. CLOSED SESSION a. Pursuant to Government Code Section 54957.6 to confer with labor negotiators: City Negotiators: Dominic Lazzaretto, City Manager Employee Organizations: Arcadia Public Works Employees Association, Arcadia City Employees Association, Arcadia Police Civilian Employees Association, Arcadia Police Officers' Association, Arcadia Firefighters' Association and unrepresented employees: Department Heads, Division Managers, Supervisors, and Part -Time employees. There was no reportable action from the Closed Session item. The Closed Session ended at 7:05 p.m. CITY COUNCIL REGULAR MEETING CALL TO ORDER - Mayor Segal called the regular meeting to order at 7:10 p.m. INVOCATION - Reverend Terrence Shay, Mandarin Baptist Church PLEDGE OF ALLEGIANCE — Hue Quach, Administrative Services Director ROLL CALL OF CITY COUNCIL MEMBERS PRESENT: Council Member Amundson, Harbicht, Kovacic, Wuo and Segal ABSENT: None REPORT FROM CITY ATTORNEY ON CLOSED SESSION ITEM City Attorney Deitsch reported that the City Council met in a Closed Session to consider the one item listed on the posted agenda under Closed Session, no reportable action was taken. 06 -04 -13 55:0052 SUPPLEMENTAL INFORMATION FROM CITY MANAGER REGARDING AGENDA ITEMS City Manager Lazzaretto announced that the City Attorney revised the first recital of Resolution No. 6971 relating to Consent Calendar item 2.d and that the City Council should adopt this Resolution instead of the one in the agenda packet. MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE THE READING IN FULL A motion was made by Council Member Amundson, seconded by Mayor Pro Tern Wuo, to read all ordinances and resolutions by title only and waive the reading in full. PRESENTATIONS a. Presentation of the 2013 Arcadia Beautiful Awards. Mayor Segal and Jan Shimmin, Chairperson of the Arcadia Beautiful Commission, made presentations to the 2013 Arcadia Beautiful Award recipients as follows: • 1120 Encanto Drive - Randy & Tina Clark • 1030 Don Diablo Drive - Paul & Carole Schulte • 895 Singingwood Drive - Zuxuan Lu • 1446 San Carlos - Helen Shih • 1445 Rancho Road • 1421 Rodeo Road - Surya & Arula Rebby • 1515 Rodeo Road - Bonnie & Bill Brassfield • 1959 Alta Oaks Drive • 1500 Highland Oaks Drive • 1717 Highland Oaks Drive - Bigley Family • 1223 Oakhaven Road - Nelson & Phoebe Huang • 129 LaPorte Street - Arcadia Sash & Door Inc. • 2619 Greenfield Avenue - Tom & Ellen Fu Crosby • 259 Longley Way • 321 W. Palm Drive - Jie Lin 1. PUBLIC HEARING a. Adoption of Resolutions related to the 2013 -14 Fiscal Year Budget. Resolution No. 6972 adopting a budget for Fiscal Year 2013 -14 and appropriating the amounts specified therein as expenditures from the Funds. Recommended Action: Adopt Resolution No. 6973 adopting a Capital Improvement and Equipment Plan for Fiscal Years 2013 -14 through 2017 -18. Recommended Action: Adopt City Manager Lazzaretto presented the staff report. Mayor Segal opened the public hearing. No one appeared. 06 -04 -13 55:0053 A motion to close the public hearing was made by Council Member Harbicht, seconded by Council Member Kovacic, and seeing no further objection, Mayor Segal declared the public hearing closed. An Arcadia resident appeared and suggested instead of spending money on bike lanes, the City should set up performing arts buildings at the individual parks to attract residents which will generate revenue for the City. It was moved by Council Member Harbicht, seconded by Council Member Kovacic, and carried on roll call vote to reduce the Recreation and Parks Master Plan proposed expenditure from $200,000 to $100,000. AYES: Council Member Harbicht, Kovacic and Amundson NOES: Council Member Wuo and Segal ABSENT: None City Attorney Deitsch responded to concerns raised by Council Member Amundson regarding the Utility Users Tax increase reflected in the proposed Operating Budget for Fiscal Year 2013 -14. It was moved by Council Member Amundson, to remove the Utility Users Tax increase from the proposed Operating Budget. The motion died due to lack of a second. It was moved by Council Member Kovacic, seconded by Council Member Harbicht, and carried on roll call vote to adopt Resolution No. 6972 adopting a budget for Fiscal Year 2013 -14 and appropriating the amounts specified therein as expenditures from the Funds. AYES: Council Member Kovacic, Harbicht, Wuo and Segal NOES: Council Member Amundson ABSENT: None It was moved by Council Member Harbicht, seconded by Mayor Pro Tern Wuo, and carried on roll call vote to adopt Resolution No. 6973 adopting a Capital Improvement and Equipment Plan for Fiscal Years 2013 -14 through 2017 -18, and finding that the Capital Improvement Program adoption is exempt from the requirements of the California Environmental Quality Act (as specified in Title 14, Section 15273 of the California Administrative Code). AYES: Council Member Harbicht, Wuo, Kovacic, and Segal NOES: Council Member Amundson ABSENT: None It was moved by Council Member Harbicht, seconded by Council Member Kovacic, and carried on roll call vote to approve an additional appropriation into the Water Operating Fund for the purpose of water purchases. This approval would be incorporated into the Operating Budget adopted in Resolution No. 6972. AYES: Council Member Harbicht, Kovacic, Amundson, Wuo and Segal NOES: None ABSENT: None 06 -04 -13 55:0054 It was moved by Council Member Harbicht, seconded by Council Member Kovacic, and carried on roll call vote to approve the proposed transfer amounts from the General Fund to the: Liability/Worker's Compensation Self- Insurance Fund; Emergency Reserve Fund; Capital Improvement Fund; and Equipment Replacement Fund. This approval would be incorporated into the Operating Budget adopted in Resolution No. 6972. AYES: Council Member Harbicht, Kovacic, Amundson, Wuo and Segal NOES: None ABSENT: None PUBLIC COMMENTS — No one appeared. REPORTS FROM MAYOR, CITY COUNCIL AND CITY CLERK (including reports from the City Council related to meetings attended at City expense [AB 1234]). Council Member Amundson noted a favorite saying of his from President Reagan "Trust, but verify," and hopes that the citizens of Arcadia trust the City Council decisions, but asked that they verify their actions. Council Member Harbicht commented on the purpose of the Brown Act and meeting requirements; and he also commented on a newspaper article that the Governor violated the Brown Act when he met in a private meeting with the Los Angeles County Board of Supervisors; and now the legislature is preparing a bill that exempts the State government from the Brown Act requirements. Council Member Kovacic congratulated all the Arcadia Beautiful Award recipients, and thanked the Arcadia Beautiful Commission for their work; he thanked the speaker for his comments, and noted that Measure I paid for the Arcadia Performing Arts Center at the Arcadia High School; he announced the summer concert series begins on July 11 through August 22; he commented on the generous donation of $50,000 from the Friends of the Library, which is on the agenda, and thanked them for their continuous support of library programs; he reported that the Oversight Board approved the City Council's previous approval of the self- storage Bekins building and Purchase and Sale Agreement regarding the Rusnak Expansion project, and he congratulated staff on being the first City to obtain all the appropriate approvals from the Department of Finance. Mayor Pro Tern Wuo congratulated the Arcadia Beautiful Award recipients who attended, but expressed his disappointment that not all recipients attended, and hopes that next year's recipients are encouraged to attend; he also commented on the Memorial Day event at the County Park hosted by Los Angeles County Supervisor Antonovich; he announced that on Monday, May 27 there was another Veterans Day Memorial event at the Live Oak Cemetery hosted by the San Gabriel Veterans Allied Council; and congratulated and thanked Carol Libby for her dedication and contributions to the City. City Clerk Glasco also commented on the "Hats off to Carol Libby" event, and thanked City Manager Lazzaretto and the City staff who attended; and he announced summer programs available for youths of all ages and encouraged residents to check out the Peacock Buzz or go to City's website for additional information. Mayor Segal announced that he attended three Eagle Scout award presentations over the weekend at the Church of the Good Shepherd; and he announced that he provided a somewhat State of the City Address at a Santa Anita Oaks Homeowners Association event where he answered questions that were raised by those in attendance. 06 -04 -13 55:0055 2. CONSENT CALENDAR a. Approve the Regular Meeting Minutes of May 21, 2013. Recommended Action: Approve b. Adopt Ordinance No. 2307 adopting Specific Plan — Santa Anita 1 and the Specific Land Use Regulations contained therein for The Hale Medical Center on the property located at 289 West Huntinaton Drive. Recommended Action: Adopt C. Adopt Ordinance No. 2308 making certain amendments to the text of the Arcadia Zoning Code; and amending the zoning designation of certain property within the City from "S -1" to "SP -SA1" with respect to The Hale Medical Center Specific Plan. Recommended Action: Adopt d. Adopt Resolution No. 6971 establishing an appropriation limit for Fiscal Year 2013- 14 pursuant to Article XIII -B of the California Constitution. Recommended Action: Adopt e. Aaarove the Statement of Investment Policv for Fiscal Year 2013 -14 Recommended Action: Approve f. Authorize and direct the City Manager to execute a Professional Services Agreement with Beatrice Picon for Fiscal Year 2013 -14, with the option of two (2) one (1) year extensions at the end of the term. for the administration of the Home Imarovement Program funded by the Community Development Block Grant Program. Recommended Action: Approve 9. Authorize and direct the City Manager to execute a Professional Services Agreement in the amount of $38,400 with Pun & McGeady, LLP for the City's Financial Auditing Service for the Fiscal Year endina June 30. 2013. Recommended Action: Approve h. Authorize and direct the City Manager to execute a contract with Southland Sports Association to provide basketball officials for the Adult and Youth Basketball Leaaues from July 1. 2013. throuah June 30. 2014. in an amount not to exceed $35,000. Recommended Action: Approve i. Authorize and direct the City Manager to execute a contract with Unified Nutrimeals to provide the Senior Meals Program from July 1, 2013, through June 30, 2014, in an amount not to exceed $60.000. Recommended Action: Approve j. Authorize and direct the City Manager to execute a contract with Dominguez General Engineering, Inc. for the Water Main Replacement Project in the amount of $324,055. Recommended Action: Approve 06 -04 -13 55:0056 Authorize and direct the City Manager to execute a Professional Services Agreement with California Watershed Engineering (CWE) for the development of the Enhanced Watershed Management Program Plan for the Rio Hondo /San Gabriel River Water Quality Group in the amount of $790,537. Recommended Action: Approve Authorize the retention of Studio Spectrum, Inc. on a sole source basis, in an amount not to exceed $64,000 for video production and broadcast services for City Council meetings for Fiscal Years 2013 -14 and 2014 -15. Recommended Action: Approve M. Receive gift of $50,000 from the Friends of the Arcadia Public Library for programs and materials for the Library. Recommended Action: Accept the donation Accept all work performed by J. Fletcher Creamer & Son, Inc. for the Arterial Intelligent Transportation System (ITS) — Phase 2 Project and ratify the expenditure of funds above the 10% contingency previously approved by the City Council. Recommended Action: Approve It was moved by Council Member Amundson, seconded by Mayor Pro Tern Wuo, and carried on roll call vote to approve Consent Calendar Items 2.a through 2.n. AYES: Council Member Amundson, NOES: None ABSENT: None 3. CITY MANAGER ITEMS Wuo, Harbicht, Kovacic, and Segal a. Authorize and direct the Citv Manaaer to execute a Professional Services Aareement with TKE Construction for Design /Build Services for the design and construction of the Museum Education Center in the amount of $797,581, and approve a 10% contingency. Recommended Action: Approve Assistant City Manager /Development Services Director Kruckeberg presented the staff report. It was moved by Council Member Harbicht, seconded by Council Member Kovacic, and carried on roll call vote to authorize and direct the City Manager to execute a Professional Services Agreement with TKE Construction for Design /Build Services for the design and construction of the Museum Education Center in the amount of $797,581, and approve a 10% contingency. AYES: Council Member Harbicht, Kovacic, Amundson, Wuo and Segal NOES: None ABSENT: None b. Adopt Resolution No. 6868 setting service rates for the collection of residential refuse and recyclables pursuant to Section 5120.7 of the Arcadia Municipal Code. Recommended Action: Adopt Public Works Services Director Tait presented the staff report. 06 -04 -13 55:0057 It was moved by Council Member Harbicht, seconded by Council Member Kovacic, and carried on roll call vote to adopt Resolution No. 6868 setting service rates for the collection of residential refuse and recyclables pursuant to Section 5120.7 of the Arcadia Municipal Code. AYES: Council Member Harbicht, Kovacic, Amundson, Wuo and Segal NOES: None ABSENT: None c. Adopt Resolution No. 6869 setting City water rates and finding the rates will not exceed the estimated amount necessary to fund operation of the City Water System. Recommended Action: Adopt Adopt Resolution No. 6970 setting City sewer rates and finding the rates will not exceed the estimated amount necessary to fund operation of the City Sewer System. Recommended Action: Adopt Public Works Services Director Tait presented the staff report. It was moved by Council Member Harbicht, seconded by Council Member Kovacic, and carried on roll call vote to adopt Resolution No. 6869 setting City water rates and finding the rates will not exceed the estimated amount necessary to fund operation of the City Water System. AYES: Council Member Harbicht, Kovacic, Amundson, Wuo and Segal NOES: None ABSENT: None It was moved by Mayor Pro Tern Wuo, seconded by Council Member Amundson, and carried on roll call vote to adopt Resolution No. 6970 setting City sewer rates and finding the rates will not exceed the estimated amount necessary to fund operation of the City Sewer System. AYES: Council Member Wuo, Amundson, Harbicht, Kovacic, and Segal NOES: None ABSENT: None ADJOURNMENT Mayor Segal adjourned this meeting at 9:15 p.m. to June 18, 2013, at 6:00 p.m. in the City Council Chamber Conference Room located at 240 W. Huntington Drive, Arcadia. AN Gene Glasco, City Clerk Lisa Mussenden Chief Deputy City Clerk /Records Manager 06 -04 -13