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DATE
TO:
FROM:
June 18, 2013
Honorable Mayor and City Council
STAFF REPORT
Public Works Services Department
Tom Tait, Public Works Services Director
By: Dave McVey, General Services Superintendent
SUBJECT: AUTHORIZE AND DIRECT THE CITY MANAGER TO EXECUTE A ONE
YEAR CONTRACT EXTENSION WITH D & J FOOTHILL ELECTRICAL
CONTRACTORS INC. FOR ELECTRICAL REPAIRS AND
PREVENTATIVE MAINTENANCE AT VARIOUS CITY FACILITIES IN
THE AMOUNT OF $112,910
Recommendation: Approve
SUMMARY
On August 17, 2010, the City Council awarded a one year contract with optional annual
contract extensions to D & J Foothill Electrical Contractors Inc. for electrical repairs and
preventative maintenance at various City facilities. D & J Foothill Electrical Contractors
Inc. is reaching the end of their second contract extension and has submitted a written
offer to extend the contract for an additional one year. The contractor's offer of
extension does not reflect a change in price and all other conditions of the agreement
are to remain in effect. It is recommended that the City Council authorize and direct the
City Manager to execute a one year contract extension with D & J Foothill Electrical
Contractors for electrical repairs and preventative maintenance at various City facilities
in the amount of $112,910.
DISCUSSION
Throughout the year, the Public Works Services Department performs routine
maintenance that includes electrical repairs and preventative maintenance for City
facilities. Maintaining electrical components can be costly when unexpected situations
arise. To ensure that extraordinary electrical repairs are completed in a timely manner,
it has been determined that a maintenance contract is the most cost - effective and
reliable approach to ensuring that City facilities are maintained and are safe.
Additionally, there is electrical work that is included in Fiscal Year 2013 -14 Capital
Improvement Program (CIP) that can utilize the services of this contract such as facility
improvements at the Library and Police Departments. Electrical services will also be
Electrical Repairs and Maintenance Contract Extension
June 18, 2013
Page 2 of 2
used at City Parks for sport field lamp replacement and for the annual installation of
decorative street light poles.
On August 17, 2010, the City Council approved a one year contract to D & J Foothill
Electrical Contractors Inc., with the option to renew on a year -by -year basis subject to
the City Council's approval. D & J Foothill Electrical Contractors, Inc. is reaching the
end of their second contract extension and has submitted a written offer to extend the
contract for an additional one year. Over the past three years, D & J Foothill Electric
Contractors, Inc. has provided excellent service to the City and has been very
responsive when called upon. The contractor's offer of extension does not reflect a
change in price and all other conditions of the Agreement are to remain in effect. This
will be their last contract extension and these services will be re -bid next year.
FISCAL IMPACT
Sufficient funds are budgeted in the Fiscal Year 2013 -14 Facilities Maintenance
Operating and Capital Improvement budgets for Fire, Police, Museum, Library,
Recreation, Community Center, and Public Works Services Departments for these
services.
RECOMMENDATION
It is recommended that the City Council authorize and direct the City Manager to
execute a one year contract extension with D & J Foothill Electrical Contractors Inc. for
electrical repairs and preventative maintenance at various City facilities in the amount of
$112,910.
Approved:
Dominic Lazza
City Manager