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Fire Department
DATE: July 2, 2013
TO: Honorable Mayor and City Council
FROM: Kurt Norwood, Acting Fire Chief
SUBJECT: AUTHORIZE AND DIRECT THE CITY MANAGER TO EXECUTE A ONE -
YEAR PURCHASE ORDER CONTRACT EXTENSION WITH
PERFORMANCE TRUCK REPAIR, INC. FOR FIRE APPARATUS
REPAIRS IN AN AMOUNT NOT TO EXCEED $120,000 FOR FISCAL
YEAR 2013 -14 AND TWO ADDITIONAL ONE -YEAR EXTENSIONS
THROUGH FISCAL YEAR 2015 -16
Recommendation: Approve
SUMMARY
In October 2012, a price agreement was executed with Performance Truck Repair, Inc.
for fire apparatus repairs. The City had the option to renew the price agreement
through FY 2015 -16.
The Fire Department has been pleased with the quality of service provided by the
vendor in the eight months. Therefore, it is recommended that the City Council
authorize the City Manager to execute a one -year purchase order contract extension to
Performance Truck Repair, Inc. for fire apparatus repairs for FY 2013 -14 in the amount
not to exceed $120,000 as well as two additional one -year periods through FY 2015 -16.
Funds have been budgeted in the FY 2013 -14 Fire Department vehicle maintenance
accounts.
DISCUSSION
Prior to outsourcing any fire apparatus repairs or maintenance to an outside vendor, the
Fire Department consults with the Fleet Services Division of the Public Works Services
Department. If Fleet Services determines that the repairs are beyond its scope of
expertise or resources, the Fire Department will send the apparatus to various outside
vendors, depending on the nature of repair. Examples of areas that Fleet Services are
not authorized to repair include the Husky Foam Pump Systems, the Hercules
Fire Apparatus Repairs Purchase Order
July 2, 2013
Page 2 of 2
Compressed Air System, the patented Tak 4 Independent Suspension, and the
Waterous Fire Pump.
In October 2012, the Fire Department solicited bids from vendors to simplify the repair
process with the intention of authorizing a single outside vendor to perform all repairs
that Fleet Services are unable to perform. A formal bid process was conducted and
Performance Truck Repair, Inc. was determined to be the lowest responsible bidder. A
price agreement was executed between the vendor and the City, and a purchase order
was opened for Fiscal Year 2012 -13. The City reserved the option to renew the price
agreement on a yearly basis for a maximum of three additional years through Fiscal
Year 2015 -16. The Fire Department's experience with Performance Truck Repair, Inc.
has been positive and the quality of work and service provided has exceeded
expectations.
FISCAL IMPACT
Sufficient funds have been allocated in the Fiscal Year 2013 -14 Fire Department
operating budget for vehicle maintenance.
RECOMMENDATION
It is recommended that the City Council authorize and direct the City Manager to
execute a one -year purchase order contract extension with Performance Truck Repair,
Inc. for fire apparatus repairs in an amount not to exceed $120,000 for Fiscal Year
2013 -14 and two additional one -year extensions through Fiscal Year 2015 -16.
Approved:
Dominic Lazza
City Manager