Loading...
HomeMy WebLinkAboutItem 2f - City Radios Purchase OrderG�IIFOgnt9`y� * a ' —d AuBUSt i, IY03 C ° -.jq°n;ty°t ° ee � STAFF REPORT Fire Department DATE: July 2, 2013 TO: Honorable Mayor and City Council FROM: Kurt Norwood, Acting Fire Chief SUBJECT: AUTHORIZE AND DIRECT THE CITY MANAGER TO EXECUTE A ONE - YEAR PURCHASE ORDER CONTRACT EXTENSION WITH DAY WIRELESS SYSTEMS FOR THE PURCHASE OF CITY RADIOS, INSTALLATION, SERVICE, AND PARTS IN AN AMOUNT NOT TO EXCEED $75,000 PER YEAR FOR FISCAL YEARS 2013 -14 AND 2014- 15 Recommendation: Approve SUMMARY In May 2011, a contract was awarded to Day Wireless Systems for the purchase of City portable and mobile radios, installation, miscellaneous repairs, service, parts, and related equipment for FY 2011 -12 with the option to renew the contract through June 30, 2015. It is recommended that the City Council authorize and direct the City Manager to execute a one -year purchase order contract extension to Day Wireless Systems in the amount not to exceed $75,000 each year for Fiscal Years 2013 -14 and 2014 -15. Sufficient funds have been appropriated in the City budget. DISCUSSION The City of Arcadia strives to maintain excellent communications equipment and infrastructure to ensure the safety of emergency operations, compliance with government mandates, communications interoperability among all other fire and law enforcement agencies, and most importantly, the protection the life and property. City Radios Purchase Order July 2, 2013 Page 2 of 2 The City solicited bids in May 2011 for the purchase of radios and related services including installation, repairs, and parts. Three (3) bids were received and Day Wireless Systems was determined to be the lowest bid that met the specifications outlined in the contract. The City reserved the option to renew the contract annually through June 30, 2015. Over the years, Day Wireless Systems has provided the City with satisfactory goods and services. The vendor provides the City with radios, repairs and services of radios, and related equipment on all emergency apparatus, equipment, and facilities. Considering all of the City's communications needs, an annual contract limit of $75,000 with Day Wireless Systems will be suitable. FISCAL IMPACT Sufficient funds have been appropriated for this request in the City budget for FY 2013- 14. RECOMMENDATION It is recommended that the City Council authorize and direct the City Manager to execute a one -year purchase order contract extension with Day Wireless Systems for the purchase of City radios, installation, service, and parts in an amount not to exceed $75,000 per year for Fiscal Years 2013 -14 and 2014 -15. Approved. Dominic La77arett6 City Manager