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Fire Department
DATE: July 2, 2013
TO: Honorable Mayor and City Council
FROM: Kurt Norwood, Acting Fire Chief
SUBJECT: AUTHORIZE AND DIRECT THE CITY MANAGER TO EXECUTE A ONE -
YEAR PURCHASE ORDER CONTRACT EXTENSION WITH DAY
WIRELESS SYSTEMS FOR THE PURCHASE OF CITY RADIOS,
INSTALLATION, SERVICE, AND PARTS IN AN AMOUNT NOT TO
EXCEED $75,000 PER YEAR FOR FISCAL YEARS 2013 -14 AND 2014-
15
Recommendation: Approve
SUMMARY
In May 2011, a contract was awarded to Day Wireless Systems for the purchase of City
portable and mobile radios, installation, miscellaneous repairs, service, parts, and
related equipment for FY 2011 -12 with the option to renew the contract through June
30, 2015.
It is recommended that the City Council authorize and direct the City Manager to
execute a one -year purchase order contract extension to Day Wireless Systems in the
amount not to exceed $75,000 each year for Fiscal Years 2013 -14 and 2014 -15.
Sufficient funds have been appropriated in the City budget.
DISCUSSION
The City of Arcadia strives to maintain excellent communications equipment and
infrastructure to ensure the safety of emergency operations, compliance with
government mandates, communications interoperability among all other fire and law
enforcement agencies, and most importantly, the protection the life and property.
City Radios Purchase Order
July 2, 2013
Page 2 of 2
The City solicited bids in May 2011 for the purchase of radios and related services
including installation, repairs, and parts. Three (3) bids were received and Day Wireless
Systems was determined to be the lowest bid that met the specifications outlined in the
contract. The City reserved the option to renew the contract annually through June 30,
2015.
Over the years, Day Wireless Systems has provided the City with satisfactory goods
and services. The vendor provides the City with radios, repairs and services of radios,
and related equipment on all emergency apparatus, equipment, and facilities.
Considering all of the City's communications needs, an annual contract limit of $75,000
with Day Wireless Systems will be suitable.
FISCAL IMPACT
Sufficient funds have been appropriated for this request in the City budget for FY 2013-
14.
RECOMMENDATION
It is recommended that the City Council authorize and direct the City Manager to
execute a one -year purchase order contract extension with Day Wireless Systems for
the purchase of City radios, installation, service, and parts in an amount not to exceed
$75,000 per year for Fiscal Years 2013 -14 and 2014 -15.
Approved.
Dominic La77arett6
City Manager