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STAFF REPORT
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Police Department
DATE: July 2, 2013
TO: Mayor and Members of the City Council
FROM: Robert Guthrie, Chief of Police
By: Jennifer Brutus, Management Analyst
SUBJECT: AUTHORIZE AND DIRECT THE CITY MANAGER TO EXECUTE A TWO
-YEAR PROFESSIONAL SERVICES AGREEMENT EXTENSION WITH
EXECUTIVE INFORMATION SERVICES (EIS) FOR PS.NET PUBLIC
SAFETY SOFTWARE SYSTEM SUPPORT SERVICES FROM JULY 1,
2013, THROUGH JUNE 30, 2015, IN THE AMOUNT OF $24,640 FOR FY
2013 -14 AND $25,872 FOR FY 2014 -15.
Recommendation: Approve
SUMMARY
The City has a professional services agreement with Executive Information Services (EIS)
for the PS.NET Public Safety System Support Project, and the current agreement will
expire on June 30, 2013. It is recommended that the City Council approve a professional
services agreement renewal with EIS from July 1, 2013, through June 30, 2014, in the
amount of $24,640 with no contract price increase. In addition, it is recommended that the
City Council approve a renewal option for FY 2014 -15, from July 1, 2014, through June 30,
2015, with a contract price of $25,872 inclusive of a five percent price increase.
DISCUSSION
Since 2003, the City has had an agreement with EIS for public safety software system
support. EIS has the proprietary rights /ownership to the law enforcement safety software
programs used by the Police Department. The software programs include: Law Records
Management, Computer Assisted Dispatch (CAD), Report Writing, Mobile Digital
Communications, Los Angeles County Interface, and a Customer Service Portal for
submitting crime reports online, which was added in 2009. All these software programs are
used in the Department's daily operation for data management.
Executive Information Services — Public Safety Software
July 2, 2013
Page 2 of 2
EIS has indicated there will be no price increase for FY 2013 -14, so the contract amount
will remain $24,640. However, EIS has informed the Department that a five percent price
increase will take effect July 1, 2014, resulting in a new contract amount of $25,872 for FY
2014 -15. The increase is a result of rising costs. It should be noted that the company last
increased its fees in 2011.
Over the years, EIS has had a good relationship with the Department and has been
accommodating to the Department's needs and requirements. Therefore, it is
recommended that the City Council extend the professional services agreement with EIS
for two consecutive years.
FISCAL IMPACT
For the term of the professional services agreement, from July 1, 2012, to June 30, 2013,
the fee for public safety software system support services will be $24,640. The amount
has been budgeted in the City's FY 2013 -14 Operating Budget. The renewal cost for FY
2014 -15 is $25,872, which will be budgeted for in the City's FY 2014 -15 Operating Budget.
RECOMMENDATION
It is recommended that the City Council authorize and direct the City Manager to execute
a two -year Professional Services Agreement extension with Executive Information
Services (EIS) for PS.NET public safety software system support services from July 1,
2013, through June 30, 2015, in the amount of $24,640 for FY 2013 -14 and $25,872 for
FY 2014 -15.
Approved,
Dominic Lama
City Manager