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HomeMy WebLinkAboutItem 2l - City Hall Murals RestorationCJ~�� GpylFOlt�,�q y�r A1lFUat i,d1903 unity of ko �� STAFF REPORT fi Development Services Department DATE: July 2, 2013 TO: Honorable Mayor and City Council FROM: Jason Kruckeberg, Assistant City Manager /Development Services Director Philip A. Wray, Deputy Director of Development Services /City Engineer SUBJECT: AUTHORIZE AND DIRECT THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH SILVERLAKE CONSERVATION, LLC IN THE AMOUNT OF $22,000 FOR THE CLEANING, REPAIR, AND RESTORATION OF THE CITY HALL MURALS, AND APPROVE A 10% CONTINGENCY Recommendation: Approve SUMMARY The City is currently administering the final phase of City Hall Renovation, which includes the restoration of two murals in the breezeway between the two lower buildings. In 2011, the City contracted with Silverlake Conservation LLC to perform the preliminary investigation of the Mural Walls to determine the feasibility of restoration, which were favorable. Based on their previous efforts on this project, Silverlake Conservation LLC has been selected to perform the work in the amount of $22,000 with an added 10% contingency. BACKGROUND In 2009, the City embarked upon a multi - phase, multi -year project to renovate the Upper and Lower City Hall buildings. Phase 1 was the Energy Efficiency Retrofit which covered internal work above and including the ceilings, such as a new HVAC system, lighting, fire sprinklers, and windows. It utilized grant funding through the Energy Efficiency Community Block Grant Program from the American Recovery and Reinvestment Act of 2009. Phase 1 was completed last year. Phase 2 was the interior renovation which covered everything below the ceiling, such as painting, flooring, doors and miscellaneous wall improvements, and it was completed in March of this year. Phase 3 is the exterior renovation which includes building painting and improvements, and site improvements. The construction contract was awarded in March of this year and construction is nearly complete. City Hall Murals Restoration July 2, 2013 Page 2 of 2 In the summer of 2011, the City contracted with Silverlake Conservation LLC (Silverlake) to perform the preliminary investigation of the Mural Walls to determine the feasibility of restoration. The Mural Walls are located in the breezeway between the two lower City Hall buildings. Silverlake reported that the murals are in very good condition, and can be restored with a few minor repairs. The results of the investigation were presented to the City Council in May of 2012, and the Council directed staff to proceed with the restoration. Due to the specialized nature of the work and the desired special qualifications of the contractor, this project was separated from the scope of the overall City Hall Exterior improvements. DISCUSSION The restoration scope of work includes the removal of the texture coating over the mural tiles, cleaning the tiles, and repairing or replacing damaged tiles. Proposals were requested from two highly qualified and specialized firms, Silverlake Conservation LLC from Los Angeles and Architectural Resources Group from Pasadena. Silverlake submitted a proposal in the amount of is $22,000, and Architectural Resources Group respectfully declined to propose. Staff has reviewed the proposal and is satisfied that Silverlake can satisfactorily perform the work. ENVIRONMENTAL IMPACT This project is categorically exempt per Section 15301(d) of the requirements of the California Environmental Quality Act (CEQA). FISCAL IMPACT This project was budgeted in the FY 2013 -14 Capital Improvement Program in the amount of $30,000 from Capital Outlay funds. Sufficient funds are budgeted for this project. RECOMMENDATION It is recommended that the City Council authorize and direct the City Manager to execute a Professional Services Agreement with Silverlake Conservation, LLC in the amount of $22,000 for the cleaning, repair, and restoration of the City Hall murals, and approve a 10% contingency. Approved. Dominic Lazzare City Manager