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STAFF REPORT
Police Department
DATE: July 2, 2013
TO: Mayor and Members of the City Council
FROM: Robert Guthrie, Chief of Police
By: Jennifer Brutus, Management Analyst
SUBJECT: AUTHORIZE AND DIRECT THE CITY MANAGER TO EXECUTE A
PROFESSIONAL SERVICES AGREEMENT EXTENSION WITH
INTER -CON SECURITY SYSTEMS, INC. FOR PARKING
ENFORCEMENT SERVICES FROM JULY 1, 2013, TO DECEMBER
31, 2013, IN AN AMOUNT NOT TO EXCEED $81,124.76.
Recommendation: Approve
SUMMARY
The City has a professional services agreement with Inter -Con Security Systems, Inc.
for parking enforcement services, and the current agreement will expire on
June 30, 2013. It is recommended that the City Council approve the professional
services agreement extension with Inter -Con from July 1, 2013, through December
31, 2013, in an amount not to exceed $81,124.76.
DISCUSSION
In 2007, the City approved a contract with Inter -Con to provide overnight parking,
daytime street sweeping, and general parking enforcement in the City. Inter -Con has
had a good relationship with the Department and is the only local firm that provides
parking enforcement services to our area. The other nearby cities that currently
contract with Inter -Con for parking enforcement services are Alhambra, Pasadena,
South Pasadena, San Gabriel, La Verne, Glendora, and Covina.
Cities utilize parking enforcement to enhance public safety and traffic flow, and to
distribute limited parking resources to a variety of users. The Arcadia Municipal Code
also prohibits parking on public streets between the hours of 2:30 a.m. and 5:30 a.m.
These restrictions were enacted to increase safety and security, as well as enhance
the City's aesthetics. Since 2007, the City has seen almost a 220% increase in
parking citations, which translates to over $600,000 annually in fines.
Agreement with Inter -Con Security for Parking Enforcement Services
July 2, 2013
Page 2 of 3
According to the current agreement, Inter -Con will pay the City up to a maximum of
$200 for each unfilled 8 -hour shift, or $50.00 per quarter hour (15 minutes) until a
vacant shift is filled. These accommodations help compensate for the City's
decreased revenue caused by the temporary lack of parking enforcement throughout
the City whenever an Inter -Con employee is absent from work. Additionally, Inter -Con
will pay $5.00 for each voided citation that is a result of unsatisfactory work or
unjustified issuance on the part of their employees. This policy helps prevent over-
zealous employees from issuing unwarranted citations and reduces administrative
reviews of citations.
Inter -Con will continue to be responsible for hiring, training, scheduling, disciplining,
and firing of their personnel. The company supplies properly marked uniforms and
vehicles. According to the agreement, Inter -Con will provide two full -time Senior
Parking Enforcement Representatives (SPER), one full -time and one part -time
Parking Enforcement Representatives (PER) (versus two full -time PER), and two
vehicles.
The current contract price for one year is $162,249.52. Inter -con, however, is only
able to extend parking services from July 1, 2013, through December 31, 2013, at
this same rate due to pricing implications brought on by the Affordable Healthcare
Act, effective January 1, 2013. As a result, the price for the extended period of six
months will be $81,124.76. Over the next few months, Inter -con will have more
information regarding 2014 rates, and will contact the Department to discuss staffing
and pricing options that go beyond December 31, 2013.
The experience with Inter -Con Security has been positive and the company has
proven to be a responsible provider. Therefore, it is recommended that the City
Council approve Inter -Con as the Department's provider of parking enforcement
services for the period of July 1, 2013, through December 31, 2013, in the amount of
$81,124.76.
FISCAL IMPACT
The contract extension fee of $81,124.76 has been budgeted in the FY 2013 -14
Operating Budget.
Agreement with
July 2, 2013
Page 3 of 3
Inter -Con Security for Parking Enforcement Services
RECOMMENDATION
It is recommended that the City Council authorize and direct the City Manager to
execute a Professional Services Agreement extension with Inter -Con Security
Systems, Inc. for Parking Enforcement Services from July 1, 2013, to December 31,
2013, in an amount not to exceed $81,124.76.
Approved,
Dorninio Lazzar�#td
City Manager