HomeMy WebLinkAboutItem 2d - Accept the replacement of trees lost in the December 2011 windstorm event project`mar. ���
`EMS
DATE: July 16, 2013
TO: Honorable Mayor and City Council
STAFF REPORT
Public Works Services Department
FROM: Tom Tait, Public Works Services Director
By: Ken Herman, Deputy Public Works Services Director
Carmen Masud, Management Analyst
SUBJECT: ACCEPT ALL WORK PERFORMED BY CLS LANDSCAPE
MANAGEMENT, INC. FOR THE REPLACEMENT OF CITY TREES LOST
IN THE DECEMBER 2011 WINDSTORM EVENT AS COMPLETE AND
AUTHORIZE THE FINAL PAYMENT TO BE MADE IN ACCORDANCE
WITH THE CONTRACT DOCUMENTS, SUBJECT TO THE RETENTION
OF $9,763.15
Recommended Action: Approve
SUMMARY
On November 20, 2012, the City Council awarded a contract to CLS Landscape
Management, Inc. in the amount of $195,263, for the replacement of City trees lost in
the December 2011 windstorm event. The terms and conditions of this project have
been complied with and the work has been performed to staff's satisfaction for a total
project cost of $195,263.
It is recommended that the City Council accept all work performed by CLS Landscape
Management, Inc. for the Replacement of City Trees Lost in the December 2011
Windstorm Event project as complete and authorize the final payment to be made in
accordance with the contract documents, subject to retention of $9,763.15.
DISCUSSION
On February 1, 2012, Supervisor Michael D. Antonovich announced the 2012
Competitive Tree Planting Grant Program. The Tree Planting Grant Program was a
grant for communities that suffered unprecedented tree loss as a result of the
December 2011 windstorm event. The City of Arcadia submitted two proposals that
included the replacement of City trees in residential neighborhoods and City trees
located in parkways of commercial areas, parks, and multifamily neighborhoods. On
September 11, 2012, the City received notification that both grant applications were
approved for grant funding. On November 20, 2012, the City Council awarded a
Accept Replacement of Trees Lost in 2011 Windstorm
July 16, 2013
Page 2 of 2
contract to CLS Landscape Management, Inc. in the amount of $195,263, for the
replacement of City trees lost in the December 2011 windstorm event. As a result, 241
trees were replanted in the public right -of -way in residential neighborhoods and 192
trees were replanted in the public right -of -way in commercial areas, multifamily
neighborhoods, and in City parks. CLS Landscape Management, Inc. completed all
work within the contract budget. All terms and conditions of this project have been
complied with and the work has been performed to staff's satisfaction.
FISCAL IMPACT
The final contract amount was $195,263. A total of $223,800 was budgeted in the
Fiscal Year 2012 -13 Capital Improvement Plan for the replacement of City trees lost in
the December 2011 Windstorm event. The funding sources for this project include
$36,800 from the City's Emergency Fund and $186,600 from the Tree Planting Grant
Program.
RECOMMENDATION
It is recommended that the City Council accept all work performed by CLS Landscape
Management, Inc. for the replacement of City trees lost in the December 2011
windstorm event as complete and authorize the final payment to be made in accordance
with the contract documents, subject to the retention of $9,763.15.
Approved
Dominic Lazzar
City Manager