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HomeMy WebLinkAboutItem 2c - Purchase of one Brush ChipperGPLIFOgNI9y� f mco�no.a�ca A.g— s, Co�'hQnityOf STAFF REPORT Public Works Services Department DATE: August 6, 2013 TO: Honorable Mayor and City Council FROM: Tom Tait, Public Works Services Director By: Dave Thompson, Streets Superintendent SUBJECT: PURCHASE OF ONE BC1500 BRUSH CHIPPER FROM VERMEER CORPORATION IN THE AMOUNT OF $44,006.57 Recommendation: Approve SUMMARY The Fiscal Year 2013 -14 Equipment Acquisition Program provides for the replacement of one brush chipper in the Public Works Services Department. Staff researched various brush chippers that would best fit the needs of the Department and found that the process could be streamlined under the National Joint Powers Alliance (NJPA) cooperative purchasing program. Vermeer Corporation provided the best pricing for a BC1500 brush chipper that met the City's specifications. Therefore, it is recommended that the City Council authorize and direct the City Manager to approve the purchase of one BC1500 brush chipper from Vermeer Corporation in the amount of $44,006.57. DISCUSSION The existing brush chipper was purchased in 2003 and currently meets the hour usage and age criteria in the City's Equipment Replacement Program. Due to its age and heavy usage, the existing brush chipper suffered a crack to its frame and is currently inoperable. This vital piece of equipment is continuously used by the Public Works Services Department's tree crew during trimming and the removal of City trees. Debris that is generated during trimming and the removal of City trees is loaded into the chipper and reduced into fine wood chips so that it can be easily hauled away for disposal. The new 2013 Vermeer brush chipper has several functional advantages over the existing brush chipper. For example, the new brush chipper has a SmartFeed system, which monitors the engine and senses jams, automatically stopping or reversing the rollers as needed. It has a more powerful and efficient engine that meets current federal emission standards and allows for additional hours of use before refueling. Vermeer BC1500 Brush Chipper August 6, 2013 Page 2 of 2 The California Government Code authorizes public agencies to participate in cooperative purchasing agreements like those established by the National Joint Powers Alliance while still remaining within the City's adopted rules and procedures for purchasing. The National Joint Powers Alliance nationally solicited bids for the procurement of landscaping and grounds related equipment in 2009 and entered into a five -year purchasing contract with Vermeer Corporation. The bidding process and the contract with Vermeer Corporation have been reviewed and both meet the City requirements and specifications. The current brush chipper will be declared surplus property and auctioned off per City policy. FISCAL IMPACT The total cost for the purchase of one BC1500 brush chipper is $44,006.57. Funds in the amount of $45,000 have been budgeted in the Fiscal Year 2013 -14 Equipment Replacement Fund for this item. RECOMMENDATION It is recommended that the City Council authorize and direct the City Manager to approve the purchase of one BC1500 brush chipper from Vermeer Corporation in the amount of $44,006.57. Approved, Dominic Lazzare�t� CI y Manager