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HomeMy WebLinkAboutItem 2e - Contract for Crossing Guard ServicesGgLTF O R.Vj�"i 1r 3 I , 5 go ted A.gua[ �1903 olunItyo STAFF REPORT Police Department DATE: August 6, 2013 TO: Mayor and Members of the City Council FROM: Robert Guthrie, Chief of Police By: Jennifer Brutus, Management Analyst SUBJECT: PROFESSIONAL SERVICES AGREEMENT EXTENSION WITH ALL CITY MANAGEMENT SERVICES FOR CROSSING GUARD SERVICES FROM JULY 1, 2013, THROUGH JUNE 30, 2014, IN THE AMOUNT OF $154,867 Recommendation: Approve SUMMARY The City has a professional services agreement with All City Management Services for crossing guard services, which expired on June 30, 2013. It is recommended that the contract be extended for Fiscal Year 2013 -14, at a cost of $154,867, which reflects no contract price increase. DISCUSSION In 2000, as a long -term cost savings strategy, the City opted to enter into a professional services agreement with All City Management Services to provide crossing guards for the City of Arcadia. Since the adoption of the agreement, All City Management Services has adhered to all conditions and has proven to be a responsible service provider. Prior to acquiring the crossing guard services, the Police Department was continually using staff members, including police officers, to fill vacant posts that occurred as a result of sickness or injury to crossing guards. During the past 12 years, the Police Department has not had to use any staff, nor been required to provide oversight to crossing guard operations, other than designating a staff member to monitor agreement compliance. Further, the City has recognized a cost savings in the area of worker's compensation insurance and liability management. All City Management— Crossing Guard Services August 6, 2013 Page 2 of 2 All City Management Services provides crossing guard services to over 70 cities and school districts throughout the State. They are the only company with proven experience and infrastructure to provide such service. Thus, the Police Department considers the company to be a sole source provider for crossing guards. All City Management has indicated that there will be no price increase for FY 2013- 2014; therefore, the amount of the contract remains $154,867. FISCAL IMPACT Extension of the professional services agreement will cost $154,867 and the amount has been budgeted in the City's FY 2013 -14 Operating Budget. RECOMMENDATION It is recommended that the City Council authorize and direct the City Manager to execute a Professional Services Agreement extension with All City Management Services for crossing guard services from July 1, 2013, through June 30, 2014, in the amount of $154,867. Approved. Dominic Lazzarett� City Manager