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olunItyo STAFF REPORT
Police Department
DATE: August 6, 2013
TO: Mayor and Members of the City Council
FROM: Robert Guthrie, Chief of Police
By: Jennifer Brutus, Management Analyst
SUBJECT: PROFESSIONAL SERVICES AGREEMENT EXTENSION WITH ALL
CITY MANAGEMENT SERVICES FOR CROSSING GUARD SERVICES
FROM JULY 1, 2013, THROUGH JUNE 30, 2014, IN THE AMOUNT OF
$154,867
Recommendation: Approve
SUMMARY
The City has a professional services agreement with All City Management Services for
crossing guard services, which expired on June 30, 2013. It is recommended that the
contract be extended for Fiscal Year 2013 -14, at a cost of $154,867, which reflects no
contract price increase.
DISCUSSION
In 2000, as a long -term cost savings strategy, the City opted to enter into a professional
services agreement with All City Management Services to provide crossing guards for
the City of Arcadia. Since the adoption of the agreement, All City Management Services
has adhered to all conditions and has proven to be a responsible service provider.
Prior to acquiring the crossing guard services, the Police Department was continually
using staff members, including police officers, to fill vacant posts that occurred as a
result of sickness or injury to crossing guards. During the past 12 years, the Police
Department has not had to use any staff, nor been required to provide oversight to
crossing guard operations, other than designating a staff member to monitor agreement
compliance. Further, the City has recognized a cost savings in the area of worker's
compensation insurance and liability management.
All City Management— Crossing Guard Services
August 6, 2013
Page 2 of 2
All City Management Services provides crossing guard services to over 70 cities and
school districts throughout the State. They are the only company with proven
experience and infrastructure to provide such service. Thus, the Police Department
considers the company to be a sole source provider for crossing guards.
All City Management has indicated that there will be no price increase for FY 2013-
2014; therefore, the amount of the contract remains $154,867.
FISCAL IMPACT
Extension of the professional services agreement will cost $154,867 and the amount
has been budgeted in the City's FY 2013 -14 Operating Budget.
RECOMMENDATION
It is recommended that the City Council authorize and direct the City Manager to
execute a Professional Services Agreement extension with All City Management
Services for crossing guard services from July 1, 2013, through June 30, 2014, in the
amount of $154,867.
Approved.
Dominic Lazzarett�
City Manager