Loading...
HomeMy WebLinkAboutMay 15, 1990i • A G E N D A CITY COUNCIL /REDEVELOPMENT AGENCY STUDY SESSION MAY 15, 1990 5:30 P.M. ROLL CALL: Agency Members Ciraulo, Fasching, Gilb, Harbicht and Young Consideration of developers for Santa Clara /First Avenue Project. CITY COUNCIL MEETING 6:30 P.M. ACTION Gilb Excused Absence' Staff to negotiate DDA with KB Construction INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL: Councilmembers Ciraulo, Fasching, Gilb, Harbicht and Yourig Gilb Excused Absence MINUTES of the adjourned and regular meetings of May 1, 1990 Approved MOTION: Read all ordinances and resolutions by title ,only and waive reading in,full. Adopted PRESENTATION of the Arcadia Beautiful Awards BRIEF RECESS REGULAR MEETING 7:30 P.M. PRESENTATION of Proclamation and plaque to Mary Bittner ADMINISTRATION of Oath of Office to Glennon King, incoming member of the Personnel Board AGENDA 5/15/90 1. PUBLIC HEARING ACTION Consideration of reallocation of $72,208 of 1990 =91 .Community Development -Block Grant (CDBG) funds currently budgeted for Public Works Li 7. CONSENT ITEMS (continued) ACTION b. Consideration of amending Chapter 9 of Article VIII, pertaining to Building Regula-. tions for the reduction of earthquake hazards in existing buildings (PUBLIC HEARING TO Public Hearing 6/5/90 S. CITY MANAGER Consideration of Arcadia Transit Management Program for submission to South Coast Air Quality Management District for compliance with Trip Reduction Program - .Regulation XV. Approved 9. CITY ATTORNEY a. ORDINANCE NO, 1922 - For Adoption - Amending the Arcadia Municipal Code by adding a Title 5 to Division 6, Part 5 of Chapter 2, Article IX of the Arcadia Municipal Code to require conditional use permits and consis- tency with the County Hazardous Waste Management.Plan for Hazardous Waste Facilities in the M -1 and M -2 zones of the City. Adopted -3- AGENDA 5/15/90 BE SCHEDULED). C. Consideration of Final Map 46000, for a 10 -unit residential condominium project at 1017 -1025 Golden West Avenue.(Engles.Shen & Associates, project.engineer). Approved d. Report and recommendation regarding proposed water rate increase. Approved e. Recommendation to approve .a Memorandum of Understanding to receive Proposition A Discretionary Grant Funds for,the Arcadia Dial -A- Ride. Approved f. Report and recommendation regarding lease of copier machine. Approved .g. Report and recommendation regarding renewal of computer software contract. Approved h. Appointment of Alternate Director to the Los Angeles County Sanitation District Board of Directors. Approved S. CITY MANAGER Consideration of Arcadia Transit Management Program for submission to South Coast Air Quality Management District for compliance with Trip Reduction Program - .Regulation XV. Approved 9. CITY ATTORNEY a. ORDINANCE NO, 1922 - For Adoption - Amending the Arcadia Municipal Code by adding a Title 5 to Division 6, Part 5 of Chapter 2, Article IX of the Arcadia Municipal Code to require conditional use permits and consis- tency with the County Hazardous Waste Management.Plan for Hazardous Waste Facilities in the M -1 and M -2 zones of the City. Adopted -3- AGENDA 5/15/90 M 10. 11. 12. CITY ATTORNEY (continued) b. ORDINANCE NO. 1923 - For Introduction - Amending Section 6415.4 of the Arcadia Muni- cipal Code regarding Promotional Entertainment Events - Parking Lots (Distance to Residen- tial Property. Permit Required). C. RESOLUTION NO. 5532, appointing specific representatives to the Independent Cities Risk Management Authority. d. RESOLUTION NO. 5533, supporting the Los Angeles County Beaches, Wildlife and Park Land Conservation Act of 1990. e. Recommendation to join as Friends of the court in the case of Conner.vs. City of Santa Ana. f: Claim of Jeremy Jon Hasenbuhler by his parents, Dina and Steven Zwick. MATTERS FROM STAFF MATTERS FROM ELECTED OFFICIALS ADJOURN in memory of Alan Murphy, to 7:OO p.m., May 29, 1990, for a Budget Study Session ACTION Introduced as amended Adopted Adopted Adopted Denied Appointed Gilb as delegate and Ciraulo as alternate to SCRTD City Selection Committee Approved support of Arboretum independence -4- AGENDA 5/15/90 n MAY 15, 1990 TO: CITY COUNCIL 9 .) - i :.> FROM: WILLIAM WOOLARD, DIRECTOR OF PLANNING DAVID FEINBERG, ADMINISTRATIVE ASSISTANT SUBJECT: CITY OF ARCADIA TRANSIT MANAGEMENT PROGRAM On March 9, 1990, the City of Arcadia received official notice from the South Coast Air Quality Management District ( SCAQMD), that the City of Arcadia is subject to compliance with the SCAQMD Trip Reduction Program - Regulation XV. Regulation XV is a major component of the 20 year Air Quality Management Plan developed by SCAQMD and Southern California Association of Governments (SCAG) to achieve national ambient air quality standards set forth by the Federal Clean Air Act. Since Automobiles contribute approximately 88 percent of carbon monoxide emissions, and more than 50 percent of emission pollutants that form ozone, SCAQMD estimates that increasing the average number of persons per vehicle from the current regional average of 1.13 to 1.5 will result in 25% less commuter miles traveled and 750,000 less commuter trips made each day. Regulation XV requires all organizations thy' employee a total of 100 or more persons at any single worksite to develop and implement a Trip Reduction Plan for each worksite. The plan must focus on encouraging employees, who report to work between 6 AM and 10 AM Monday through Friday, to reduce vehicle trips made to and from the worksite. In order to achieve this reduction, the plan must provide specific incentives to employees that will achieve average vehicle ridership (AVR) of 1.5 riders per vehicle. The Regulation also requires the City to submit annual updated plans which must provide an analysis of reason for success or failure of the previously approved Trip Reduction Plan in achieving AVR goals for the worksite, as well as new incentives if the AVR goal was not attained. Following the City's notification, the City has 90 days in which to conduct a required current ridership survey and to prepare and submit the Trip Reduction Plan to SCAQMD. Within 60 days after plan submission, the City will be notified by SCAQMD of the status of the City's plan. TMP CC 5/8/90 LASER IMAGED The SCAQMD notification noted that failure to comply with Regulation XV may subject the City to criminal prosecution with penalties of up to $25,000 per day of violation or up to one year in jail, or civil penalties of up to $25,000 per day of violation. Attached is the proposed Transit Management Program (includes the Transportation Management Plan), for the City of Arcadia, which if approved by the Council, will be submitted to the South Coast Air Quality Management District for approval. There are a substantial number of proposed incentives within the Transit Management Plan. Some of the incentives will require additional and ongoing staff time to implement. Other incentives call for financial incentives to the employees which will add to the City's revenue expenditures. It is estimated that the City's Transit Coordinator will spend approximately one -third of his time devoted to the implementation of this plan. The estimated cost for the cash incentives for the first full year of implementation is $43,242. The participation incentives offered in conjunction with this Trip Reduction Plan are not to be considered a condition of employment, an employee right nor a benefit under the terms prescribed in the Meyers - Milias -Brown Act. These participation incentives are given by the City consistent with the requirements of the Air Quality Management District's Trip Reduction Plan. The City retains the right to increase, decrease or eliminate the participation incentives at will. The participation incentives will only be made available to employees of the City Hall complex including employees of the Police Department and the Senior Citizen Center /Recreation Department offices. All employees assigned to the Fire Department, the Library and the Public Works yard will not be eligible for the participation incentives. Staff recommends that the City Council approve the plan and direct staff to submit the plan to SCAQMD for their review and approval. Approved: " ye�, t, f George J, Wa , City Manager 2 TMP CC 5/8/90 LASER IMAGED 4 r" n i/) m n m 0 k� TRANSIT PROGRAM IMPLEMENTATION COST ESTIMATE MODE OFC'OMMIfrE MONTHLY BENEFIT DAILY BENEFIT EMPLOYEESPER OTAL COST /DA TOTAL EMP/WK TOTAL VEH/WK APPROXIMATE TRANSIT MODE BY TRANSIT MODE BY TRANSIT MODE SOLO DRIVER $0.00 $0.00 55 $0.00 275 275 2 PERSON CARPOOL $49.50 $2.25 30 $67.50 150 7 5 3+ PERSON CARPOOL $60.50 $2.75 12 $33.00 60 20 BICYCLE $77.00 $3.50 3 $10.50 15 0 WALKING $77.00 $3.50 1 $3.50 5 0 DIAL -A -RIDE $93.50 $4.25 7 $29.75 35 0 BUS $110.00 $5.00 3 $15.00 15 0 TOTAL 111 $159.25 555 370 AVERAGE VEHICLE RIDERSHIP = 1.50 COST/MONTH $3,503.50 COST/YEAR $42,042.00 DRAWING COST/YEAR $1,200.00 TOTAL COST/YEAR $43,242.00 Page 1 3 3 n M 19 MINI 0114 C74 0 COINZ L11ZU":hVA;W1 • R_M FOR THE CITY OF INTRODUCTION This report presents a Transportation Management Program for the City of Arcadia. The program is designed to achieve an Average Vehicle Ridership (AVR) of 1.5 employees per vehicle traveling to work during the 6:00 to 10:00 AM period as required by the South Coast Air Quality Management District's (SCAQMD), Regulation XV. This Program calls for new policies and provides for service and site - designed features that make alternatives to peak - period solo -drive commuting more attractive to some City of Arcadia employees. BACKGROUND Arcadia, along with the rest of the Los Angeles Basin, has some of the worst air pollution in the country. The nitrogen oxide levels are 2.4 percent above the Federal safety standard, carbon monoxide and fine particulate levels that are often twice the Federal safety standard, and ozone levels that are frequently over three times the Federal safety standard. The consequences of these levels of pollution are coughing, irritation, decreased lung capacity, emphysema, asthma, bronchitis, and other respiratory illnesses. The air quality that we presently enjoy is better than it has been in several years (for certain pollutants). However, while the levels of some pollutants have decreased over the past several years, they are projected to increase in the future as a result of increased regional population and a corresponding increase in the number of motor vehicles. The Federal government, State government, and Regional Air Quality Management District are committed and required to achieve cleaner air. As a result, many changes will be necessary in the way we live and work. More that ten years ago, the Federal Government established clean air goals for the Los Angeles region. These goals were to have been met by 1987. Unfortunately, achievement was not met by the deadline. The Federal Government is now under court order to secure dean air compliance. The Federal Government requires that the State adopt a Clean Air Plan. The State's adopted Clean Air Plan incorporates plans from regional air quality agencies. The State established the South Coast Air Quality Management District (SCAQMD) to regulate and enforce air quality measures within the Los Angeles Basin. The regulations adopted by the SCAQMD will affect every part of our lives, from our choice of transportation and aerosol products, to TM PROG 5/9/90 LASER IMAGED ,, ,%r -11%W how we barbecue our food. Most of the SCAQMD regulations will be required to be implemented over the next several years. SCAOMD REGULATION XV In late 1987, the SCAQMD adopted Regulation XV to help meet federal auto emission goals by the year 2007. Regulation XV requires public and private employers throughout the region, including the City of Arcadia, to implement transit programs for their employees. In the Arcadia area, the transit program must include strategies that will increase average vehicle ridership to a level of 1.5 persons per vehicle. The City is required to submit its plan to the SCAQMD by June 9, 1990. The plan is subject to review and approval by the SCAQMD. Any employer who fails to submit a plan or report annual progress towards meeting this goal faces a fine of $25,000 per day and possible imprisonment. Over 8,000 LA Basin employers and more than one million employees are affected by this regulation. Regulation XV applies to work sites with more than 100 employees who arrive between 6 am and 10 am. The Arcadia City Hall, Police Department, and soon to be completed Senior Citizen Center/ Recreation Department Offices, because of their proximity are considered to be a "work site" which is subject to compliance with Regulation XV. Other work sites such as the City's three Fire Stations, Library and Public Works Yard are not subject to compliance because of the number of employees reporting to the locations and their distance from other City employment locations. EXISTING COMMUTING CHARACTERISTICS AND IMPLICATIONS FOR TRANSPORTATION ALTERNATIVES A survey was conducted during the week of April 9th. for the commuting pattern of Civic Center (City Hall and Police Department), employees during the previous week. A total of 111 employees which arrive during the specified time period were given the questionnaire (copy attached). A total of 103 responses were completed, for a return rate of 92.8 %. According to Regulation XV guidelines, non - respondents are to be considered as solo - driver employees. Based on the Regulation XV method of determining vehicle occupancy, the City currently has a 1.07 persons per vehicle. In order to meet the 1.5 persons per vehicle SCAQMD objective a significant effort is going to be required. This Transit Program was designed to achieve this goal. It is the intent of the questionnaire to obtain data required by the SCAQMD to be included in the City's Transportation Management Plan and to provide additional information which may be used by the City in developing its transportation alternatives. 2 TM PROG LASER IMAGED 5/9/90 *%W *` Question #C asked the employees to indicate the distance they live from the Civic Center. The following table notes their responses (out of 97 responses): 40 employees live 1 - 5 miles from work 35 employees live 6 -15 miles from work 17 employees live 16 -30 miles from work 5 employees live 31 miles or more from work The results indicate that bus, Dial -A -Ride, and bicycling should be promoted since approximately 41% of the respondents live within five miles of the Civic Center. Question #G asked the employees to indicate the time that they arrived to work during the survey period. The following table notes their responses (out of 97 responses): 7 employees arrived before 6:00 am 6 employees arrived between 6:00 - 6:29 am 9 employees arrived between 6:30 - 6:59 am 16 employees arrived between 7:00 - 7:29 am 35 employees arrived between 7:30 - 7:59 am 20 employees arrived between 8:00 - 8:29 am 1 employee arrived between 8:30 - 8:59 am 2 employees arrived between 9:00 - 9:29 am 0 employees arrived between 9:30 - 9:59 am 1 employee arrived after 10:00 am The results show that 73.2% (97) of the employees answering the question, arrive between 7:00 and 8:30 am. Encouraging flex time would permit more of the employees within this time period to arrange for and participate in carpools. Question #M asked the employees to describe the extent they used their car during the day for various activities. The following table notes their responses (out of 103 questionnaires): None A Few Daily Times 1. City Business 32.0% 21.4 %* 13.6 %* 2. Banking 23.3% 42.7% 1.0% 3. Lunch 11.7% 34.0% 20.4% 4. Other Personal Errands 12.6% 48.5% 7.8% 5. Recreational Activities 31.0% 16.5% 3.9% 3 TM PROG 5/9/90 LASER IMAGED 5, n n *Note because a large number of Police Officers use their vehicle to reach their traffic control post during the horse racing seasons this figure may be higher than other cities. The Civic Center site is located within walking distance (less than one half mile), of four restaurants serving lunches. While there are several additional restaurants in the City's downtown, the time to walk to and from these restaurants along with the service time generally exceeds the lunch hour period. There are no banks within walking distance (one half mile). Question #N asked the employees whether they would consider changing their commuting habits if one or more conditions from a list of conditions were to prevail. The conditions given in the survey are as follows: Survey Question #N: "Would you seriously consider changing your commuting habits if: (Check all that apply) 1. Someone helped you find another person to carpool with; 2. You had more information about bus routes and ridesharing; 3. You did not have to rideshare everyday; 4. It cost less than driving alone; 5. You had preferred or reserved parking privileges; 6. You were guaranteed a ride home in case of emergencies; 7. You could change your work hours; 8. None, you would not consider any alternative form of commuting at this time. The following notes the responses: Distance from Work 0 -5 6 -15 16 -30 31+ Incentive Miles Miles Miles Miles 1) Assistance 4.9% 6.7% 2.9% 1.0% 2) Information 0.0 3.9% 1.9% 0.0 3) Not Daily 5.8% 11.7% 7.8% 2.9% 4) Cost Savings 0.0 2.9% 2.9% 1.0% 5) Pref Parking 0.0 0.0 0.0 0.0 6) Ride Home 4.9% 4.9% 3.9% 1.9% 7) Hours 1.9% 10.7% 6.8% 1.9% 8) No Change 21.4% 10.7% 1.9% 1.0% The table shows that employees who live close to work (fewer than 5 miles) are more adamant than the other employees about not changing their 4 TM PROG 5/9/90 LASER IMAGED l��: �r✓ `vat commuting habits. This is a typical response since proximity to work makes carpooling and other transportation alternatives less time and cost effective. There was a preference shown by some employees in the 6 -30 mile distance for changing work hours. Carpooling, provided that it is not required on a daily basis and that there was a guaranteed ride home provision, may be considered by about a tenth of the respondents. Because all on -site parking is abundant and convenient, reserved preferential parking close to City Hall or Police Department entrances is not a significant motivation for employees to carpool. The reasons most noted by respondents (80), for driving alone were as follows: 1. They need the car for personal or official business (22.5 %)* 2. Need their car before or after work for personal business (22.5 %) 3. Work hours don't permit it (16.3 %) 4. They enjoy their privacy and independence (15.0 %) *Note because a large number of Police Officers use their vehicle to reach their traffic control post during the horse racing seasons this figure may be higher than typical of other cities. Constituting the Trip Reduction Plan for the City of Arcadia, the strategies described in this section are intended to increase the Average Vehicle Ridership (AVR) from 1.07 to 1.50 among the employees working at the Civic Center facilities (City Hall, Police Department and soon to be completed Senior Citizen Center/ Recreation Department Offices facility). An increased AVR implies a reduced number of morning peak period vehicle trips generated by City employees, as required by the South Coast Air Quality Management District's Regulation XV. INCENTIVE ELIGIBILITY The participation incentives offered in conjunction with this Trip Reduction Plan are not to be considered a condition of employment, an employee right nor a benefit under the terms prescribed in the Meyers - Milias -Brown Act. These participation incentives are given by the City consistent with the requirements of the Air Quality Management District's Trip Reduction Plan. The City retains the right to increase, decrease or eliminate the participation incentives at will. 5 TM PROG 5/9/90 LASER IMAGED M en The participation incentives will only be made available to employees of the City Hall complex including employees of the Police Department and the Senior Citizen Center /Recreation Department offices. All employees assigned to the Fire Department, the Library and the Public Works yard will not be eligible for the participation incentives. TRANSPORTATION COORDINATOR The activities of the City's Trip Reduction Plan will be carried out by the City's Transit Coordinator, who has been assigned to provide administrative and promotional support to the Trip Reduction Plan. The Transit Coordinator for the City of Arcadia is David Feinberg, who has been certified in a SCAQMD approved training program. The duties of the Transit Coordinator include: • Administering all incentive programs • Providing ridematching services and assistance to City employees • Conducting marketing and promotional campaigns • Monitoring activities and effectiveness • Preparing reports for review by SCAQMD and the City NON - MONETARY PROGRAM INCENTIVES FOR TRANSPORTATION ALTERNATIVES RIDESHARING MATCHING INCENTIVE: The City will offer an in -house ridesharing matching service for City employees interested in carpooling. MARKETING: The City's Transit Coordinator will notify all eligible employees of this service. The noticing will be done through flyers distributed with every other paycheck, and posting on employee bulletin boards. MONITORING & EVALUATION: The City's Transit Coordinator will supervise the placement of the posters and ensure that the notices are received by the employees. 6 TM PROG 5/9/90 LASER IMAGED �o err+' vim++' TRANSPORTATION MODE IMPACTED: Employees who are considering carpooling will be impacted by this incentive. PARTICIPATION: Current participants: 11 Target number of participants: 42 PARK -AND -RIDE INFORMATION INCENTIVE: The City will make available Park - and -ride maps for City employees interested in carpooling. MARKETING: The City's Transit Coordinator will notify all eligible employees of this service. The noticing will be done through flyers distributed with every other paycheck, and posting on employee bulletin boards. MONITORING & EVALUATION: The City's Transit Coordinator will ensure that the notices are received by the employees. TRANSPORTATION MODE IMPACTED: Employees who elect to carpool will be impacted by this incentive. PARTICIPATION: Current participants: 0 Target number of participants: 2 BICYCLE PARKING INCENTIVE: The City will secure and convenient bicycle parking for City employees who bicycle to work. 7 TM PROG 5/9/90 LASER IMAGED En MARKETING: The City's Transit Coordinator will notify all eligible employees of this service. The noticing will be done through flyers distributed with every other paycheck, and posting on employee bulletin boards. MONITORING & EVALUATION: The City's Transit Coordinator will supervise the placement of the posters and insure that the notices are received by the employees. TRANSPORTATION MODE IMPACTED: Employees who elect to bicycle to work will be impacted by this incentive. PARTICIPATION: Current participation: 0 Target number of participants: 3 MARKETING AND PROMOTIONS INCENTIVE: The City will conduct semi- annual marketing and promotional efforts to inform employees of alternative transportation services and program benefits. MARKETING: The City's Transit Coordinator will oversee the development of printed materials (e.g., posters, flyers) and special events (e.g., drawings). The noticing will be done through flyers distributed with every other paycheck, and posting on employee bulletin boards. MONITORING & EVALUATION: The City's Transit Coordinator will supervise the placement of the posters and ensure that the notices are received by the employees. TRANSPORTATION MODE IMPACTED: Employees who do not currently rideshare or use transit alternatives. 8 TM PROG LASER IMAGED 519190 M PARTICIPATION: Current participants: 11 Target number of participants: 100 ON SITE POSTAGE STAMP PURCHASES INCENTIVE: E5 0� The City will sell postage stamps to City employees at the City Hall Receptionist area. This incentive will reduce the need for solo-driver employees to make trips to the post office and provide a needed service to employees who carpool or use another alternative transportation mode. MARKETING: The City's Transit Coordinator will notify all eligible employees of this incentive. The noticing will be done through flyers distributed with every other paycheck, and posting on employee bulletin boards. MONITORING & EVALUATION: The City's Transit Coordinator will supervise the placement of the posters and insure that the notices are received by the employees. TRANSPORTATION MODE IMPACTED: All transportation modes will be impacted PARTICIPATION: Current participants: 10 Target number of participants: 20 DIRECT DEPOSIT OF PAYROLL CHECKS INCENTIVE: The City will provide direct payroll deposits of the City employee's paycheck at local financial institutions. This incentive will reduce the need for solo-driver employees to make trips to their banks and /or savings institution and provide the same service to employees who carpool or use another alternative transportation mode. 9 TM PROG 5/9/90 LASER IMAGED cm MARKETING: Ln The City's Transit Coordinator will notify all eligible employees of this incentive. The noticing will be done through flyers distributed with every other paycheck, and posting on employee bulletin boards. MONITORING & EVALUATION: The City's Transit Coordinator will supervise the placement of the posters and insure that the notices are received by the employees. TRANSPORTATION MODE IMPACTED: All transportation modes will be impacted PARTICIPATION: Current participants: 50 Target number of participants: 75 EMPLOYEE CHECK CASHING SERVICE INCENTIVE: The City will provide check cashing services for City employee's at the Cashier's Counter in City Hall. Employee's personal checks up to $100.00 will be cashed. This incentive will reduce the need for solo - driver employees to make trips to their banks and /or savings institution and provide the same service to employees who carpool or use another alternative transportation mode. MARKETING: The City's Transit Coordinator will notify all eligible employees of this incentive. The noticing will be done through flyers distributed with every other paycheck, and posting on employee bulletin boards. MONITORING & EVALUATION: The City's Transit Coordinator will supervise the placement of the posters and insure that the notices are received by the employees. TRANSPORTATION MODE IMPACTED: All transportation modes will be impacted 10 TM PROG 5/9/90 LASER IMAGED r9 PARTICIPATION: Current participants: 10 Target number of participants: 15 GUARANTEED RIDE HOME INCENTIVE: M The City will provide a free ride home to any carpool, bicyclist, walker, or transit user for an emergency or work related purposes. Solo- drivers are not eligible. The ride home will be provided through the use of a City pool vehicle, Dial -A -Ride, taxi or rental car, whichever is available and most cost effective. MARKETING: The City's Transit Coordinator will notify all eligible employees of this service. The noticing will be done through flyers distributed with every other paycheck, and posting on employee bulletin boards. MONITORING & EVALUATION: The City's Transit Coordinator will supervise the placement of the posters and ensure that the notices are received by the employees. TRANSPORTATION MODE IMPACTED: Employees who carpool, bicycle, walk, or use transit to get to work will be impacted by this incentive. PARTICIPATION: Current participants: 0 Target number of participants: 56 FLEX TIME INCENTIVE: The City will encourage each department to implement flex time for those employees who carpool, bike, walk or use alternate transit for commuting. The flex time is intended to permit more flexibility in the arranging of carpools or using other transit alternatives. Allowing flex time would be at the discretion of each department head, and 11 TM PROG LASER IMAGED /9/90 cm i dependent upon work load and needed staffing levels. Solo drivers are not elligible for flex time. MARKETING: The City's Transit Coordinator will notify all eligible employees of this service. The noticing will be done through flyers distributed with every other paycheck, and posting on employee bulletin boards. MONITORING & EVALUATION: The City's Transit Coordinator will supervise the placement of the posters and ensure that the notices are received by the employees. TRANSPORTATION MODE IMPACTED: Employees who carpool, bicycle, walk, or use transit to get to work will be impacted by this incentive. PARTICIPATION: Current participants: 0 Target number of participants: 56 FINANCIAL INCENTIVES FOR TRANSPORTATION ALTERNATIVES All employees participating in the Trip Reduction Plan (other than solo - drivers), are eligible to receive a participation incentives of up to $110.00 per month, depending upon the choice and frequency of commute mode. The credit will be added to every eligible employee's regular biweekly paycheck. Employees who chose transit alternatives, such as carpooling, bicycling, walking, Dial -A -Ride or bus will receive cash incentives for their use of these transit alternatives. Because of the need for Police Department personnel to use their own vehicles to get to their traffic control assignments during the horse racing seasons, and the need for employees to get to early morning meetings, and /or evening City Council, commission, board, Chamber of Commerce, and Business Association meetings, etc., a transit program that is too rigid and difficult to comply with will not be effective in encouraging employees to choose transit alternatives. This Trip Reduction Plan will reward the employee for each day that the employee chooses transit alternatives, such as carpooling, bike, walk, Dial -A- Ride or bus. 12 TM PROG LASER IMAGED 5/9/90 On .y in_ The employee's daily transit mode will be recorded on their time card and they will receive the appropriate cash incentive with their normal payroll check. The more often that the employee chooses a transit alternative, the more money they will receive. Each department supervisor will be responsible for seeing to it that the employee's commute mode is properly recorded on their time card. It is the employee's responsibility to notify the person keeping track of their time cards as to the employee's daily commute mode. Only commute modes which are eligible for cash incentives need to be reported if the employee wishes to receive the cash incentives. Failure to report eligible commute modes will be considered solo-drive days. To be eligible for the cash incentives the employee must use the same alternative commute mode both to and from work. An exception will be made for if the employee bikes or walks to work and it rains. Then the employee may go home and return to work on the following work day by another commute mode without loss of cash participation incentive. MONETARY INCENTIVE FOR CARPOOLING INCENTIVE: The City will offer a monetary incentive for City employees who participate in carpooling. Each employee participating in a two person carpool will be eligible to receive $2.25 per day on which they carpool. Each employee participating in a three person carpool will be eligible to receive $2.75 per day on which they carpool. These incentives amount to approximately $50 per person per month in a two person carpool to approximately $60 per person per month in a three or more person carpool. MARKETING: The City's Transit Coordinator will notify all eligible employees of this monetary incentive. The noticing will be done through flyers distributed with every other paycheck, and posting on employee bulletin boards. MONITORING & EVALUATION: The City's Transit Coordinator will supervise the placement of the posters and insure that the notices are received by the employees. The Transit Coordinator will conduct random audits of program participants to insure compliance. 13 TM PROG LASER IMAGED �9�� ; 4 V40p, 1%0 TRANSPORTATION MODE IMPACTED: Employees who elect to carpool will may be impacted by this incentive. PARTICIPATION: Current participation: 11 Target number of participants: 42 MONETARY INCENTIVE FOR BICYCLING INCENTIVE: The City will offer a monetary incentive for City employees who bicycle to work of $3.50 per person per day on which they bike to work. This amounts to approximately $77 per month. MARKETING: The City's Transit Coordinator will notify all eligible employees of this monetary incentive. The noticing will be done through flyers distributed with every other paycheck, and posting on employee bulletin boards. MONITORING & EVALUATION: The City's Transit Coordinator will supervise the placement of the posters and insure that the notices are received by the employees. TRANSPORTATION MODE IMPACTED: Employees who elect to bicycle will be impacted by this incentive. PARTICIPATION: Current participants: 0 Target number of participants: 3 MONETARY INCENTIVE FOR WALKING INCENTIVE: The City will offer a monetary incentive for City employees who walk to work of $3.50 per person per day on which the employee walks to work. This amounts to approximately $77 per month. 14 TM PROG LASER IMAGED"9i90 %W 1010 MARKETING: The City's Transit Coordinator will notify all eligible employees of this monetary incentive. The noticing will be done through flyers distributed with every other paycheck, and posting on employee bulletin boards. MONITORING & EVALUATION: The City's Transit Coordinator will supervise the placement of the posters and insure that the notices are received by the employees. TRANSPORTATION MODE IMPACTED: Employees who elect to walk to work will be impacted by this incentive. PARTICIPATION: Current participants: 0 Target number of participants: 1 MONETARY INCENTIVE FOR DIAL -A -RIDE USERS INCENTIVE: The City will offer a monetary incentive for City employees who use the City's Dial -A -Ride to work of $2.75 per person per day on which they use the service plus an additional $1.50 per person per day on which they use the service for the Dial -A -Ride fare. This amounts to a total of approximately $94 per month. MARKETING: The City's Transit Coordinator will notify all eligible employees of this monetary incentive. The noticing will be done through flyers distributed with every other paycheck, and posting on employee bulletin boards. MONITORING & EVALUATION: The City's Transit Coordinator will supervise the placement of the posters and ensure that the notices are received by the employees. 15 LASER IMAGED M 9/O 0 *AW *"W TRANSPORTATION MODE IMPACTED: Employees who elect to use the City's Dial -A -Ride will be impacted by this incentive. PARTICIPATION: Current participants: 0 Target number of participants: 1 MONETARY INCENTIVE FOR TRANSIT USERS INCENTIVE: The City will offer a monetary incentive for City employees who use the City's to work of $2.80 per person per day on which they use the service plus an additional $2.20 per person per day on which they use the service for the transit fare. This amounts to a total of approximately $110 per month. MARKETING: The City's Transit Coordinator will notify all eligible employees of this monetary incentive. The noticing will be done through flyers distributed with every other paycheck, and posting on employee bulletin boards. MONITORING & EVALUATION: The City's Transit Coordinator will supervise the placement of the posters and ensure that the notices are received by the employees. TRANSPORTATION MODE IMPACTED: Employees who elect to use the Foothill Transit District or Rapid Transit District busses will be impacted by this incentive. PARTICIPATION: Current participants: 0 Target number of participants: 3 16 TM PROG Lt , _y 5/9/90 LLD u w En PROGRAM PARTICIPANT DRAWINGS INCENTIVE: En The City will have a drawing every other pay period, to award $100 cash to an employee who, participated on at least fifteen days per month, in the City's carpooling, bicycling, walking, or transit use program. MARKETING: The City's Transit Coordinator will notify all eligible employees of this monetary incentive. The noticing will be done through flyers distributed with every other paycheck, and posting on employee bulletin boards. MONITORING & EVALUATION: The City's Transit Coordinator will supervise the placement of the posters and insure that the notices are received by the employees. TRANSPORTATION MODE IMPACTED: Carpools, bicyclists, walkers and transit users will be impacted by this incentive. PARTICIPATION: Current participants: 0 Target number of participants: 56 17 LASER IMAGED TM PROG 5/9/90 I' 611 CITY OF ARCADIA TRIP REDUCTION PLAN FIRST YEAR ACTIONS (following SCAQMD approval) MCNIH ACTIVITY One • Kick off rideshare campaign with informational meetings with attendance by all potentially elligible employees. • Distribute ridesharing and transit information to Civic Center employees (ongoing). • Identify potential carpoolers and begin meeting with potential ridesharear (ongoing). • Identify potential bicycle riders /walkers and begin meeting with them (ongoing). Two • Identify potential transit users and begin meeting with them (ongoing), provide route assistance information. • Post displays of commuter information. • Hold first monthly drawing. Three • Create new -hire information packets. • Hold second monthly drawing. Four • Contact Arcadia Methodist Hospital and share carpool information. • Hold third monthly drawing. Five • Hold fourth monthly drawing. Six • Provide semi annual commuter information in employee's payroll envelope • Hold fifth monthly drawing. Seven • Hold sixth monthly drawing. Eight • Hold seventh monthly drawing. Nine • Hold eighth monthly drawing. Ten • Hold ninth monthly drawing. Eleven • Conduct annual employee commuting survey to determine current AVR. • Hold tenth monthly drawing. Twelve • Submit status report to SCAQMD • Hold eleventh monthly drawing 18 LASER IMAGED TM R JO 0 l'flemo'ia, dum S iv, prowl_ ria Date _May_ 91_ 19 9 0 TO: Mayor and Members of the City Council FROM:4David Feinberg, Administrative Assistant SUBJECT: Recommendation to approve a Memorandum of Understanding to receive Proposition A Discretionary Grant Funds for the Arcadia Dial-A-Ride. Attached for City Council review and approval is the Proposition A Discretionary Grant Memorandum of Understanding (MOU) . The agreement was negotiated by the City and the Los Angeles County Transportation Commission (LACTC) and authorizes the disbursement of $173 , 000 in Los Angeles County Proposition A Discretionary Funds to the Arcadia Dial-A-Ride for FY 1990. In FY 1989, the City received $155, 100 in funds. If approved, the Discretionary Grant will be used to meet Arcadia Dial-A-Ride operating expenses for FY 1990. Recommendation It is recommended that the City Council approve the attached Memorandum of Understanding for receipt of Fiscal Year 1990 Proposition A Discretionary Grant Funds between the Los Angeles. County Transportation Commission and the Arcadia Dial-A-Ride and authorize the Mayor and the City Manager to execute the agreement in a form approved by the City Attorney. Approved: 2t�� , /r� Georg- J. a ts, City Manager LASER IMAGED:: ' Los Angeles County Transportation Commission 403 West Eighth Street Suite 500 LACTC Los Angeles California 90014-3096 (213)626-0370 MEMORANDUM OF UNDERSTANDING WHEREAS, on November 4 , 1980, the voters of the County of Los Angeles approved by majority vote Proposition A, an Ordi- nance establishing a one-half percent sales tax for public transit purposes; and WHEREAS, the Los Angeles County Transportation Commis- sion (LACTC) , as the taxing agency, has entered into an agreement with the California State Board of Equalization for administration of the tax; and WHEREAS, the City of Arcadia (GRANTEE) has requested Transit Operator subsidy funds under the Discretionary Grant Program of Proposition A; and WHEREAS, the LACTC has approved the following goals for implementation of the Proposition A Discretionary Program: o Minimize fare increases; o Minimize service cutbacks; and o Improve transit operator efficiency and effective- ness. NOW, THEREFORE, BE IT RESOLVED that LACTC and the City of Arcadia hereby agree to the following terms and procedures for implementation of the Proposition A Discretionary Program. This agreement will be in effect from July 1, 1989 through June 30, 1990. • This Memorandum of Understanding between LACTC and the City of Arcadia addresses specifically: o Service adjustments and standards o Reimbursement o Carryover of funds o Local contribution requirement o Conditions o Penalties LASER IMAGED ARTICLE 1. SERVICE ADJUSTMENTS AND STANDARDS 1. 1 The GRANTEE agrees that for fixed-route operators, the fol- lowing minimum service standards will be maintained within the GRANTEE service area: o Hours of Operation - The system shall be in opera- tion on workdays during the hours of 6: 00 a.m - 7 : 00 p.m. o Availability - It is the responsibility of the GRANTEE to insure that transit service is provided in the GRANTEE 's service area within one mile of 95% of the residents no less frequently than hour- ly. However, the GRANTEE does not have to be the provider of that service. 1. 2 Transit Operator Subsidy funds and regional subsidies can be used to provide additional general public service on existing lines or expand hours of service. In accordance with the LACTC's Service Notification Policy, which is hereby incorporated into this agreement by reference, the GRANTEE agrees to notify affected jurisdictions of elimination or significant reductions in service at least ninety (90) days in advance. Refer to the Service Notification Policy for details. 1. 3 If the above conditions are not met, the LACTC, at its dis- cretion, may withhold up to 10% of the reimbursements due un- der this agreement. 1.4 The LACTC' s Transit Performance Measurement (TPM) program will remain in effect and is hereby incorporated into this agreement by reference. Only the services included in the TPM program are eligible for Transit Operator Subsidy funds. ARTICLE 2 . LACTC REIMBURSEMENT 2 . 0 LACTC shall reimburse GRANTEE based upon requests for funds made by the GRANTEE using the Proposition A Transit Operator Subsidy Reimbursement Form (Attachment B. 1) . The amount requested will be considered an estimate, subject to adjustment upon receipt of the TDA Fiscal and Compliance Audits. The audit must be submitted within 120 days of the close of the fiscal year. Current payments will be withheld from operators with outstanding audits. Under no circumstances will the amount of money transferred to the GRANTEE under this Agreement exceed $14, 417. 00 per month or $173 , 000. 00 for the Fiscal Year. The reimbursement ceiling can be adjusted upon mutual agreement. One cause for adjustment is the change in estimated formula subsidies (i.e. , TDA, STA, and Section 9) received by the GRANTEE. LASER IMAGED 3 :; ARTICLE 3 . CARRYOVER OF FUNDS 3 . 0 The GRANTEE agrees to commit all TDA, STA, and Section 9 op- erating subsidies prior to committing Transit Operator Subsi- dy funds. The GRANTEE agrees that for Transit Operator Sub- sidy funds not claimed by the close of the fiscal year, one- • half will revert to the LACTC to be reallocated; and one-half will be available to the operator for a period of two years. The carryover funds will be used by the GRANTEE for operating purposes only to avoid or minimize fare increases. 3 . 1 Any TPM Bonus Funds not claimed by the close of the Fiscal Year will remain available to the GRANTEE for a period of two years. These funds may be used by the GRANTEE for operating purposes only to avoid or minimize fare increases. ARTICLE 4. LOCAL CONTRIBUTION REQUIREMENT 4. 0 In accordance with the Proposition A Local Return Guidelines, the GRANTEE agrees to secure continued financial support from any funds derived from a property tax. In addition, the GRANTEE agrees to secure local financial support. The actual amount of support will be equivalent to 5% of the FY 1990 operating budget or 25% of the FY 1990 Local Return funds received by the GRANTEE's municipality, whichever is less. The GRANTEE agrees that the above requirements equate to a local contribution of $334,800. 00 for FY 1990. This amount can be adjusted upon receipt of the Local Return Quarterly Fiscal Report and the TDA Fiscal and Compliance Audit. 4. 1 Only local contributions made to the operating budget are eligible. 4 . 2 Any municipal operator whose sponsoring city did not commit an amount equal to or greater than 50% of their annual allocation, during the year ending June 30, will have their Prop A Discretionary fund grant reduced by the amount of the uncommitted annual allocation. 4. 3 If the Local Contributtion Requirement is not met, the GRANTEE must make full refund of its Discretionary Grant formula allocation to LACTC. ARTICLE 5. CONDITIONS 5.0 The LACTC, at its discretion, may withhold, from 5% for certain conditions to 100% for other conditions, of, the eligible funds if conditions identified in Sections 1 through 8 of the Discretionary Grant Program Guidelines or their amendments (which are hereby incorporated by reference) are not met. LASER IMAGED 4 ft r ARTICLE 6. PENALTIES 6. 0 The LACTC reserves the right to terminate this agreement and withhold all payments identified in this agreement in the event of violations of the Memorandum of Understanding. This Memorandum of Understanding hereby is executed this day of , 199 City of Arcadia Los Angeles County Transportation Commission -= MARY YOUNG EDMUND D . EDELMAN Mayor Pro Tempore Chair GEORGE WATTS NE PETERSON City Manager Executive Director APPROVED AS TO FORM: APPROVED AS TO FORM: DE WITT CLINTON Count If/ - Counsel LIAA.' A4k0 Deputy City Attorney DATE: DATE: ` - ( - v MOUs 3 :gh LASER IMAGED I' 053v - May 15, 1990 TO: ARCADIA CITY COUNCIL FROM: PLANNING DEPARTMENT DONNA L. BUTLER, SENIOR PLANNER SUBJECT: REALLOCATION OF 1990-1991 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS This public hearing has been scheduled for the consideration of the reallocation .f community development block grant funds for fiscal year 1990-1991. On February 6, 1990, the City Council approved the use of $223,611 in Community Development Block Grant Funds for fiscal year 1990-1991 for the following programs: Housing Rehabilitation Program - $136,403 This is a continued program which offers grants of up to $7,500 to low an moderate income homeowners for necessary home improvements. Approximately 16 households will be assisted Public Works Lighting Program #4 - $38,000 This project involves the conversion of 63 lights from series to multiple circuit on First Avenue from Huntington Drive to Colorado Blvd. and al ng Huntington Drive between Santa Anita Avenue and Second Avenue. Public Works Lighting Program #5 - $19,000 This project involves the conversion of 32 lights from series to multiple circuit lights on First Avenue from Huntington Drive south to Diamond Street. Public Works Lighting Program #6 - $15,208 This project involves the installation of 5 energy efficient lamps on Color do Place from Huntington Drive to Colorado Boulevard. Administration - $15,000 This money is utilized for the administration of the CDBG funds. Page 1 May 15, 1990 LASER 'IMAGED 5 Staff is recommending that Public Works Lighting Programs #4, #5 and #6 (totaling $72,208) be withdrawn and that a new program, "Alley Reconstruction between first and Second Avenue" be approved. If a project on the southwest corner of Second Avenue and Huntington Drive is approved there will be increased traffic down the alley. At the request of the Redevelopment Agency, the Public Works Department inspected the alley and found it to be "in poor condition and in need of reconstruction". Public Works estimated the cost of reconstruction to be approximately $70,000. They also note in their memo to Mr. Kinnahan that: "If the City determines that rehabilitation of the alley is needed in 1990-91, this department would have no objection to postponing the Public Works Lighting Programs Nos. 4, 5 and 6 until 1991-92 so that the CDBG funds could be utilized for alley rehabilitation." Attached for the Council's review is the revised 1990-92 Cost Summary. This is a public hearing. The Council should open the hearing and receive testimony from the public in regards to the reallocation of these funds. ACTION If the City Council determines that the City should proceed with the alley reconstruction, the Council should: - p.prove the reallocation of funds as outlined in the attached Cost Sum ary or as modified by the City Council, and 2. Authorize the City Manager to execute the Memo of Understanding whi a - are submitted to the County after a specific project is formally approved b, the City. . PLANNING DEPARTMENT Donna L. Butler Senior Planner APi- .7VE 9: 2(-4i/ ‘ Georg- J. atts City Manager Iage 2 May 15, 1990 LASER IMAGED } ATTACHMENT III Community Development Block Grant 1990-91 Cost Summary Grant Number B-90-UC-06-0505 5/15/90 (3) 16TH YEAR ALLOCATION 5223,611 (11) ADDRESSES: (12) 0 X OF FUNDS ALLOCATED TO (1) DATE PROGRAM INCOME $ —0— L/M NATIONAL OBJECTIVE S 136,403 PUBLIC SERVICES REPROGRAMMED FUNDS S -0- ARCADIA S/B NATIONAL OBJECTIVE S 72,208 (13)6.7 % OF FUNDS ALLOCATED TO (2) CITY TOTAL PROGRAM PLANNING AND ADMINISTI' RESOURCES $223,611 Program Nat. Ant. Category Project Name Project Location Project Description Project Amount Obj. Dis_ (4) (5) (6) ' (7) (8) (9) (10) A Housing Rehabilitation City Wide The City will offer $7,500 grants to $136,403 11./M low/moderate income homeowners for necessary home improvements E Alley Reconstruction Alley south of Removal and Reconstuction of the $72,208 S/B Huntington Drive alley which is in poor condition between First & Second (Census Tract 4308.01) G Administration Administration of CDBG Funds $15,000 Cn ri �,, w= flIemo'taIgJum ia��� f. IL. A4A, 4,`, Date April 19, 1990 TO: Bill Woolard, Planning Director ir FROM: v Peter P. Kinnahan, Assistant City Manager for Economic Development SUBJECT: Use of CDBG Funds As you know, Joe Lopez has advised that the estimated cost of relcon- structing the alley between First and Second south of Huntington is $70 ,000 . Further, the approved Public Works Lighting Programs , 5, and 6 could be postponed until 1991-92 (see attached memo of 4/ 3/90 ) . The City Manager has authorized me to begin the process of obta ' ning City Council approval and amending the City' s 1990-91 CDBG appl ' cation so that the alley reconstruction can be done this year (preferably before construction of the Southwest Corner Project begins tent tively in Spring, 1991 ) . Would Planning please take the necessary steps to prepare this mend- ment for both City Council and Los Angeles County/HUD approval PPK/kf '' Attachment cc: George J. Watts (memo only) Joe Lopez (memo only) LASER IMAG D .0. 7,1 199® ...: ,.� April 13 1990 Date ..._......_..p ..TO: PETER PETER KINNAHAN, ASSISTANT CITY MANAGER FOR ECONOMIC DEVELOPMENT FROM: JOSEPH R. LOPEZ, DIRECTOR OF PUBLIC WORKS SUBJECT: SOUTHWEST CORNER PROJECT The condition of the existing alley adjacent to subject project has been inspected by the Public Works Department and found to be in poor condition and in need of reconstruction. Pursuant to your request of March 22, 1990, it is estimated that the cost for removal and reconstruction of the alley between First Avenue and Second Av-nue is $70,000, of which $30,000 is the estimated cost for rehabilitation of the portion of alley that is adjacent to the Southwest Corner Project. If the City determines that rehabilitation of the alley is needed in 1990-91, this department would have no objection to postponing the Public Works Ligh ing Programs Nos. 4, 5, and 6 until 1991-92 so that CDBG Funds could be utilized for alley rehabilitation. As always, if there are any questions, please contact me. • • JRL:DAS:mn Attachments LASER IMA a ED •0. 7o/el/ • Ulf E ...41,..t4ze_ eotan a RECEiveo "-WA& 1990 Date .�arcL..2�.1?.• 0:1;::101R F p "T��U 1Cc4()4RKS TAO: Joe Lope PPete FROM: Kinnahan SUBJ : Alley Between First and Second, South of Huntington As we discussed, if the proposed SWC project is completed as pl- nned, ie, with the Derby Restaurant , there will be increased traffic •own the alley. Would Public Works please inspect this alley and advise whether it can handle such traffic or should be repaired or replaced. If rehab or reconstruction is needed, could you please provide n estimate of demolition/removal , design and construction costs o the alley. On a related issue, Donna Butler advises that this project is p obably eligible for CDBG funding. If we wanted to do it in FY 90-91 , he approved Public Works Lighting Projects 4 , 5, 6 ( $72,208. 00) woul4 need to be postponed. I would appreciate your comments on the need or and . . urgency of the Lighting projects . Thanks. PPK:kcb - bM04; cc: Bill Woolard j)414) Owe +! c ‘14/4" 11- '(/‘ LASER IMAG D