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HomeMy WebLinkAboutSeptember 18, 1990A G E N D A ARCADIA CITY COUNCIL MEETING SEPTEMBER 18, 1990 7:30 P.M. INVOCATION ACTION PLEDGE OF ALLEGIANCE ROLL CALL: Council Members Ciraulo, Fasching, Gilb, Harbicht and Young Harbicht Excused Absence MINUTES of the adjourned and regular meetings of September 4, 1990 Approved MOTION: Read all ordinances and resolutions by title Adopted only and waive reading in full. 1. Time reserved for those in the audience who wish Harold Ellis to address the City Council (five- minute time limit per person). 2. RECESS CITY COUNCIL 3. MEETING OF THE ARCADIA REDEVELOPMENT AGENCY a. ROLL CALL: Agency Members Ciraulo, Fasching, Gilb, Harbicht and Young Harbicht Excused Absence b. MINUTES of the meeting of September 4, 1990 Approved c. ADJOURN to 7:00 p.m., October.2, 1990 AGENDA 9/18/90 4 y 4. RECONVENE CITY COUNCIL ACTION S. CONSENT ITEMS a. Consideration of an appeal to the Planning Commission's denial of Modification MP 90 -009, a request to construct a two - story, 4,133 square foot dwelling with an 800 square foot garage at 717 Cortez Road (Ho Corporation, appellant) (PUBLIC HEARING TO BE SCHEDULED). Public Hearing 10 /2/90 b. Recommendation to appropriate funds to imple- ment Arcadia Regulation XV Trip Reduction Approved Plan. c. Recommendation to Award Contract for Live Oak Water Facilities -Phase II (W.O. 677). Approved d. Recommendation for Acceptance of Tract No. 44700, Scott Place. Approved e. Report and Recommendation for re- roofing Fire Station No. 3 located at 79 W. Orange Grove Avenue. Approved f. Report and recommendation for re- roofing the Arcadia Chamber of Commerce building. Approved 6. CITY ATTORNEY a. RESOLUTION NO. 5549, establishing an appropriations limit for the Fiscal Year 1990 -91 pursuant to Adopted Article XIIIB of the California Constitution. p b. Claim of M. Tufenkian Denied 7. MATTERS FROM STAFF S. MATTERS FROM ELECTED OFFICIALS 9. ADJOURN to 7:00 p.m., October 2, 1990, in memory of Cecil Dean Collins and Joseph Dolan Approved City's participation in State of California Transit Capital Improvement Program application, maintaining option for commuter rail station in Arcadia. -2- AGENDA 9/18/90 0 ADDENDUM TO AGENDA ARCADIA REDEVELOPMENT AGENCY September 18, 1990 7:30 P.M. The following should be added for consideration under the Arcadia Redevelopment Agency section of the September 18 Agenda: 3 bb. Request for authorization of contracts with GSX /Laidlaw and U.S. Ecology; exception from bid process. Approved GSX /Laidlaw - Hauling and disposal of asbestos. U.S. Ecology, Beatty, Nevada - Disposal of TPH /Lead Authorized contract with Precision Works, Inc., for excavation of Approved asbestos. Authorized contract with Cummings for hauling.TPH /Lead. Approved �A 06 �D— h5° 402041514.. o/ Sq, /f C/7, �` ✓ 7l1emo'iandum a• ARay Date September 18 , 1990 TO: Arcadia Redevelopment Agency FROM: 'j;,Peter P. Kinnahan, Assistant City Manager for Economic Development SUBJECT: Request for Authorization of Contracts with GSX/Laidlaw and US Ecology; Exception from Bid Process As you know, both SCS, Kiewit's consultant and McLaren/Hart, the. Agency' s consultant have excavated and stockpiled soils contaminated with lead and petroleum hydrocarbons. Recently, McLaren also discovered buried asbestos in Trench 21. Due to the hazardous nature of these materials which are now exposed to the elements (e.g. , Santa Ana winds) and trespassers, it is essential that the Agency remove them to the proper landfill quickly without going through the normal bid process. McLaren has assisted the Agency in preparing specifications and making the contacts for hauling and disposing of the hazardous waste. PETROLEUM/HYDROCARBONS While this material can be transported to GSX/Laidlaw in Kern County, it is cheaper to send the material to the US Ecology landfill in Beatty, Nevada (east of Death Valley) since we do not have to pay California's disposal fees/taxes (we save about $57/ton) . Because of the dangerous nature of the petroleum hydrocarbons/lead and the possibility of spreading these hazardous wastes due to September-October weather conditions, it is crucial to expedite removal. US Ecology can also chemically treat the material if tests indicate that such is necessary. US Ecology is only a landfill site. Hauling of the hazardous waste itself would be handled by a licensed qualified trucker subcontracted through Three-D Services, the Agency's clearance contractor. Total cost is unknown but could be as much as $100, 000, pending receipt of TCLP (Toxic Characteristic Leaching Procedure) tests later this week, review of these and of estimated waste amounts provided by McLaren, and a firm quote by US Ecology next week. Haulage/transportation costs will be paid through Three-D to one of their licensed approved sub-contractors LASER IMAGED 34 Arcadia Redevelopment Agency September 18, 1990 Page two ASBESTOS McLaren has advised that the closest and cheapest landfill which accepts asbestos is the GSX/Laidlaw facility in Buttonwillow, California (west of Bakersfield) . GSX/Laidlaw is not only a disposal facility but will haul the asbestos contaminated material to their site (see Attachment 2) . Because of the dangerous nature of the asbestos and the possibility of spreading these hazardous wastes due to Santa Ana winds, it is crucial to expedite removal. Total cost is unknown pending the actual volume excavated and the time required but is estimated about $10, 000. The City Attorney has reviewed both Attachment 1 and 2, and approved them as to form. He has also provided the required statement to authorize the Agency's contracting for these services without following the routine purchasing requirements. AUTHORIZATION FOR SERVICES Pursuant to Arcadia Municipal Code Section 2844.1, I hereby, approve of the above purchase of services because of an emergency situation arising out of the finding of asbestos and petroleum/hydrocarbons on the above property. The hazardous nature of these materials in relation to its location and the potential for winds during September and October, requires" the retention of services to remove this material to assure the preservation of health and property. Approved as to Form: Cit Attorney RECOMMENDATION Staff requests approval of these two contracts. Approved: „ A �� Date ,?-47- ; -) xecuti'r �for PPK/KF Attachments cc: Jean Kulla, McLaren/Hart Ben Kaufman, Freilich, Stone, Leitner & Carlisle LASER IMAGED y C G, o -P 3 Czx; 3e/ TO (Q j�% > SEP 171990 emozandum lit`! Date September 17 , 1990 TO: Arcadia Redevelopment Agency/City Council FROM: Peter P. Kinnahan, Assistant City Manager for Economic Development SUBJECT: Request for Change Order to Approve Two Subcontractors to Demolition Contractor, Three-D Services, for Kiewit- East Site The Agency has bid out and contracted for site clearance work with Three-D Services for the Northside Project, which includes the Kiewit-East site. Three-D is not licensed by the State to transport hazardous waste (e.g. , TPH/lead/asbestos) , nor are they licensed to excavate the asbestos discovered in Trench 21. As a result, specifications for the asbestos excavation were prepared by McLaren/Hart, the Agency' s environmental consultant and forwarded to three asbestos abatement companies recommended by McLaren/Hart. Based upon the bids submitted, which were reviewed by Three-D, McLaren and staff, we all recommend use of Precision Works, Inc. (PWI) as a subcontractor for the asbestos excavation and abatement work (see Attachment 1) . PWI ' s work is estimated to cost around $15, 000. Please note that the actual hauling of the asbestos from the site to the disposal facility in Buttonwillow, California and its disposal there will be handled by GSX/Laidlaw under a separate contract with the Agency (see accompanying memo and Item 3bb on the Agency Agenda) . Bids for the hauling of the TPH/Lead were prepared by Three-D and forwarded to several licensed haulers. Three-D has not yet advised who they are recommending, nor forwarded the bids for staff review. We should have this information at the Agency meeting - costs are estimated about $10, 000. Both of these contracts will be subcontracts to the Agency's basic contract with Three-D. As such they require Agency approval. Because of the shortage of time to prepare specifications and obtain bids, staff is requesting that since these have not been agendized, the Agency make an exception to the Brown Act and approve these subcontracts. LASER IMAGED 3.6,s M Arcadia Redevelopment Agency September 17, 1990 Page two CITY ATTORNEY STATEMENT Because this item is not on the Agenda, to take action at the meeting of September 17, 1990, the City Attorney has advised that pursuant to Government Code Section 54954 . 2 (b) (2) the Council should determine that the need to take action arose subsequent to the Agenda being posted. The Change Order information was not received until after the Agenda was posted and therefore this approach is necessary. The City Attorney shall advise as to the required motion at the meeting. _ RECOMMENDATION That the Agency approve Change Orders for Three-D Services as described above., Approved: .4". // 4 Ekectitive ireator Approved as to Form: u. :4 J v q s , (=Attorney PPK/kf Attachments cc: Mike Miller Bill Woolard Ben Kaufman Steve Deitsch LASER IMAGED LIST OF ASBESTOS BIDDERS KIEWIT EAST Precision Works, Inc 16260 Raymer Street Van Nuys, CA 91406 (818) 780-6161 Marcor of California, Inc. 2413 Lee Ave. South El Monte, CA 91733 (818) 401-0722 Martech USA, Inc. Environmental Service division 8540 Younger Creek Drive, No. 2 Sacramento, CA 95828 (916) 387-8008 • • LASER IMAGED :hP 4 ' Ci 7 : 44 FROM MCLHREN1 ENO! ENGP P�1H 003• I fry • IPRECISION IV' ORKS. INC J' P :.. % ,,, . ,r f' ICorporate Offi es August 30, 1990 ISouthern California 16260 Ravmer Street Mrs. P. Felix Van Nuys.Calif.91406 Kiewit Pacific Site 1 t818)780.6161 301 East Santa Clara Street Toll Frcc So.Calif. Arcadia. California 92714 (80o14434150 f Fax:(818)780.6290 Northern California 1 988 S arnonio Road Dear Pam: Palo A:to. CA 94303 Enclosed is a copy of the Prequalification Requiremi;nt as 415)853-1122 , described within the specifications for the Kiewit Pacific • l Toll Free No.Calif. (800)831-5333 Project. Appendices A and B include a listing of 5 Projects Fax:(415)329-1803 with defined hygienist and citations information. Regional 1os.Angetes Precision Works, Inc. looks forward to the opportunity of (213)453-5245 providing service on this important project. If you have ISan Fernando Valley any questions, please contact me at (818) 780-6163 . (818)780-b16i orange county Yours very truly, I (714)432-8300 i 14) a • Ventura ,_■ (805)656.2333 San Francisco Brian Clark Buy Area Project Manager ' (4)51853-1122 San Jose (408)754.1801 I I • I I f LASER IMAGED I =,t1-' 4 ' yU : 44 F KU1i MI.. .HkN ENU ENGR FAcaE . 004• I - -77.!g r:r TS1r0 A' WOR'F 71‘1C ICorporate Offices • August 30,1990 ISouthern California 'S.'O Raymer Street Mrs. P.Felix Van Nuys.Calif.91406 Kiewit Pacific Site . I 301 East Santa Clara Street i 5)780-6161 Arcadia, CA 92714 Toil Free So. Calif. 1400►443-8150 Dear Mrs.Felix: . I F;a..:(818) 180-6290 In order to meet your needs more effectively, Precision Works, Inc. (PWI)submits this written plan Northern California of action for handling asbestos-containing materials(ACM). The work covered by this plan of action includes the handling and disposal of specified ACM in specified areas and the incidental I988 San Ammo Road procedures and equipment required to protect workers, customer and the genera!oublic from °:uu Alto.CA 94:03 contact with airborne asbestos fibers. ,Y15,cS3-112_ Scope of Work IFull Frcc No.Calif. 800i 831-5333 As shown to Brian Clark by Pam Felix and Scott Mosley during the visit to the offices of McLaren Fri:(415)329-1803 Hart on August 29,1990 IRegional PWI will perform the following work: • Los Angeles • Contain area with fifty feet perimeter. (213)453-5245 • Control dust by wet methods. I .I • Remove asestos debris layer in trench 21 and surrounding ACM debris. San Fernando Valley • PWI will provide the personal/area during all phases of actual abatement activithrs. • (818)780-6161 All waste will be placed into the on-site disposal container,provided by Laidlaw Environment. • AA work will be changed on a time and material basis, which shall be overseen b;" McLaren Orange County Hart (714)4324800 Ventura Certifications • 805){S6.`3?; Precision Works. Inc.is a licensed asbestos abatement contractor. California Contractors State San Fran;:cu License Board Certification No. 480595;DOSH Asbestos Registration No. 15. Bay Area 22 Notifications San k>>c Per SCAQMD Rule 1403, the SCAQMO and the Federal EPA must receive proper notification { an 1s1-(501 postmarked ten(10) calendar days prior to commencement of any work invo,ving the disturbance of any applicable amounts of asbestos containing material(s). Failure to comply may i result in a penalty of up to$25,000.00 per day. Upon acceptance of this proposal and following contract.Precision Works, inc will make this and all other applicable notifications pror to the abatement activities. I. insurance - Asbestos Specific A$1 million occurrence-based"policy with no "sunset clause"underwritten by National Union I Fire insurance Company(NUFIC). NUFiC is licensed and admitted to do business it the state of California and is a member of the American insurance Group with admitted assets o'over$4 billion. This policy has a standard insurance company AM Best A+XV Rating affording you limits to $10 million. . I I LASER IMAGED SE 4 ' 90 7 : 45 FROM MCLAREN ENO Er-113P. PAGE . 005 ._[ Respiratory Protection • Powered air purifying respirators(PAPAS)equipped with organic high efficiency particulate air(NEPA)fitters shall be employed whenever abatement activities may reasonably be expected to produce airborne fiber conceitrations in excess of 2 fibers/cc(10X permissible exposure limit). in all other abatement contexts, employees shah be required to wear, as a minimum,half-mask air purifying respirators equipped with HEPA filters. In addition,protective clothing.shall be employed in all abatement context. Air Monitoring Per OSHA requirements, all phases of the abatement project will include personal/area air monitoring o.i Precision I Works, Inc.personnel. Final/clearance air monitoring by the Certified industrial Hygienist shall not exce xi the statistical limit of detection using Phase Contrast Microscopy(PCM)of 0.01 fibers/cc. Clearance After surfaces have been wet wiped of suspect residues,post-removal encapsulation(Residual Fiber Lodcdown)is performed on all surfaces of abatement. After thorough review of final clearance air monitoring data and a visual inspection. verbal clearance shall be given by the Certified Industrial Hygienist. The barriers may then be removed and the site turned over to the client. Disposal • All waste materials generated in regulated areas will be double-bagged in properly labelled, impermeable asbestos bags, HEPA vacuumed,passed through the decontamination airlock for wet wiping, and placed in a designated temporary holding area for final transport to the designated landfill. in order to comply with Tale 40. CFA Part 61, Subpart M(USEPA National Emissions Standard for Hazardous Air Pollutants). an EPA generators number and state/tax identification number must be secured by the owner/generator of the asbestos waste for regu'atory agency accounting purposes. To ensure expeditious and legal disposal, these numbers are assigned to a proPct's waste on our Uniform Hazardous Waste Manifest before transport to the designated landfill. An accurate count o:'the bags and copies of the Uniform Hazardous Waste Manifest's "Generator Sends'and Generator Retains"documomts shall be furnished to the Customer by the designated landfill. The EPA generator and state/tax identification nu.nbers can be issued to you immediately over the phone. You may obtain an EPA generator's number for this project by calling(916) 324.1781 and the state/tax identification number by calling the Board of Equalization at(916) 739-2582. Should you have any questions or require additional information,please do not hesitate to contact me t (818)780-618 . Sincerely, • Brian Chalk 1 • Project Manag BC/cz \ I • • LASER IMAGED ,f,260 R.tvru;r S:t:et, Van Nuys. Calelotnia 91406 r r .I L •_■V r_ 7 Time and Material 1. Labor Normal Overtime Double Time Minimum Qty i day Supervisor @55/hr 82.50 110.00 4hr Leadman @48/hr 72.00 96.00 4hr 1 Laborer @43/hr 6430 86.00 4hr 8 Weighted average per man day $ 357.60 based on normal schedu?e. 2. Equipment Generator @ $30.00/day Halogen Lights @ $ 35.00/day Decontantamination Station @ $ 30.00/day All other general equipment is included in the man day cost. 3. Technical Assistance Lab analysis PCM (air) @ $30.00/sample* *Two samples per day o •4. Materials All general materials are included in the laborer cost. 5. Miscellaneous All Suncontractors costs will be charged at cost plus 10% overhead and 10% profit. 6. Di; posal All waste disposed by Laidlaw Environmental as determined by client at client's cost. PW1 is not responsible for any such costs. LASER IMAGED SEP 4 ' 90 46 FROM r1 _LHREN ErJ . ENGR • F'H aE . 0t7_,, 1 21. ADDRESS, LEGAL STATUS AND SIGNATURE OF BIDDER) The Bidder does hereby designate the address, given below, as the legal address to which all notices, directions or other communication may be served or mailed. ' Street 16260 P.aymT r Street City Van ;guys State Ca fThe Bidder does hereby declare that it has the legal status checked below: Individual • Co-Partnership :{X Corporation incorporated under the laws • of the state of California The names and addresses of all persons indicated as partners in this Proposal are as follows: ADDRESS David E. Redman 16260 P•avner Street, Van Nuys, CA . P.on Jason 988 S. Antonio Rd. ,Palo Alto, CA Precision Works, Inc. 715 r 11 :47; (Name of Contractor) _K zn Buttars By Precision Works, Inc. •(Witness) Title General Manager Signed and Sealed this 30th day of Auciust 1990. (Instructions: Four (4) copies of this form are supplied for the use of bidders. Submit two (2) copies to Owner, one (1) to Consultant, and retain one (1) copy.) • I I' 11 f LASER IMAGED •