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HomeMy WebLinkAboutMay 7, 1991c'* A G E N D A ARCADIA CITY COUNCIL MAY 7, 1991 7:30 P.M. INVOCATION ACTION PLEDGE OF ALLEGIANCE ROLL CALL: Council Members, Ciraulo,'Fasching, Harbicht, Young and Gilb All Present MINUTES of the adjourned and regular meetings of April 16, 1991 Approved as cor- MOTION: Read all ordinances and resolutions by title rected only and waive reading in full. Adopted 1. PUBLIC HEARING Consideration of an appeal of the Planning Commission's approval of Tentative Parcel Map 90 -614, consolidating 118 lots into 13 lots; 12 .. lots along Clark Street and one lot which is.a back lot having no street frontage (City of El Monte, appellant, Edward Hartman & Associates, the engineer representing Livingston- Graham, Withdrawn by the owner - continued from April 16, 1991). City of El Monte 2. PUBLIC HEARING Proposed Capital Improvement Program for 1991 -92' through 1995 -96. RESOLUTION NO. 5584, adopting a Capital Public Hearing Program for 1991 -92 through 1995 -96.. with changes ' 3. Time reserved for those in the audience who wish to address the City Council (five- minute Gary Thayer time limit per person). Steve Kochinski AGENDA 5/7/91 a. Appeal of the Planning Commission's approval of Modification No. MC 91 -017, for a 1,120 square- foot second floor addition at the rear of the house located at 2050 Vista Avenue (Mrs. Norma Iovine, appellant - PUBLIC HEARING TO BE Public Hearing 5/21 SCHEDULED). b. :Recommendation to approve water plans and advertise for bids for Live Oak Water Main. Approved c. Recommendation 4. RECESS CITY COUNCIL ACTION " 5. MEETING OF THE ARCADIA REDEVELOPMENT AGENCY south of Huntington Drive a. ROLL CALL: Agency. Members Ciraulo, Fasching, between First Harbicht, Young and Gilb All Present b., MINUTES of the meeting of April 16, 1991 Approved C. Request to hire financial consultant - Southside Denied, staff to negotiate buyout d. Project.. - for approval of plans and speci- d. Design Review for 57 E. Wheeler Avenue ' fications and (Sportsrock Cafe). Approved e. Request to approve Amendment #3 to the Arcon/ for Renovation of Schaefer. Brothers Exclusive Right to.Negotiate Time Extension (Southwest Corner Project). _Approved Approved f. ADJOURN to 4:00 p.m., May 21, 1991, for Budget Session 6. RECONVENE CITY COUNCIL to 7. CONSENT ITEMS a. Appeal of the Planning Commission's approval of Modification No. MC 91 -017, for a 1,120 square- foot second floor addition at the rear of the house located at 2050 Vista Avenue (Mrs. Norma Iovine, appellant - PUBLIC HEARING TO BE Public Hearing 5/21 SCHEDULED). b. :Recommendation to approve water plans and advertise for bids for Live Oak Water Main. Approved c. Recommendation for finil acceptance of Recon- struction of alley south of Huntington Drive between First and Second Avenues - Job`"NO. "674 CDBG D- 90619. Approved d. Recommendation for approval of plans and speci- fications and authorization to call for bids for Renovation of Eisenhower Memorial Park - Job No. 665. Approved e.. Recommendation to advertise for bids for electric motor; "at.Peck Road Well - Job No. 693. Approved -2- AGENDA 5/7/91 k^ 7 CONSENT ITEMS (con f. Appointment of Angeles County g. Recommendation Transit Plan. 8. CITY MANAGER tinued) ACTION Alternate =Young Alternate Director to the Los 2nd Alternate - Sanitation Districts. Harbicht to approve FY 1992 -94 Short Range. Approved a. Application for State funds for Library Building Continued to 5/21. Project. d Miller provide legal b. Report regarding tree preservation ordinance', tion T.A. to- Planning Commission for pub - 9. CITY ATTORNEY lic hearing a. ORDINANCE NO. 1934 - For Adoption Approving Text Amendment 91 -002, adding sign regulations in the R -1 Zone, addressing the use of banners, pennants and similar attention attracting displays and clarifying the location of arrow- Adopted type directional,real estate signs. b, ORDINANCE NO. 1935 - For Adoption - Approving Text Amendment 91 -003, amending.the "H "•High Rise Overlay Zoning 'regulations, Division 6, Titles 1 and 2 by creating five height overlay zones and adding regulations to require a Conditional Use Permit for any building exceeding the height limits of the underlying zone. Adopted. c.. ORDINANCE NO. 1936 - For Introduction - Approving Text Amendment 91 -004, adding a new zoning designation of R -1 15,000, establishing a new Second One - Family zone that requires a minimum lot size of 15,000 square feet. Introduced d. RESOLUTION NO. 5582, appointing specific rep- resentatives to the Independent Cities Risk Management Authority. Adopted e. RESOLUTION NO. 5583, approving a map and declaring the City's intention to vacate and abandon parcels 1 and 2, portions of Second Avenue; directing the Clerk of the Council to file said map in her office,showing said portions; reserving easements and rights -of -way to be excepted; setting a public hearing thereon for June 4, 1991; and directing notice hereof to be posted and pub- Adopted lished. -3- AGENDA 5/7/91 j 10, MATTERS FROM STAFF: MATTERS FROM ELECTED OFFICIALS 12. ADJOURN to 4:00 p.m., May 21, 1991, for a Budget Study' Session, then to 6:30 p.m., for the presentation of the Arcadia Beautiful Awards, in memory of Wilfred "Bill" Knight °and Laz Barrera Budget Session scheduled for 4:00 p.m., May 21.. Miller - Provide legal opinion regarding City liability as a result of Architectural Review Board actions. Miller - Prepare ordinance for regulating aerosol spray can sales. Dedication of City of Arcadia Community Center and Recreation Offices scheduled for July 19 at 3:00 p.m. -4- AGENDA 5/7/91 .:'_"7 MAY 7, 1991 TO: CITY COUNCIL FROM: WILLIAM WOOLARD, DIRECTOR OF PLANNING SUBJECT: DRAFT TREE PRESERVATION ORDINANCE The City Council at its meeting of March 9, 1991, directed staff to prepare a draft City -wide tree preservation ordinance. The attached draft ordinance provides for the protection of the following: Endangered oaks, indigenous oaks and large oaks. Engelmann Oaks and Coast Live Oaks /California Live Oaks of any size, or other oak trees larger than thrity -eight (38) inches in circumference (twelve inches in diameter), located anywhere on a lot. Before any cutting, trimming or removal may take place, a report and permit must be obtained. Special protective measures are required. 2. Other indigenous trees. California Sycamore, Blue Elderberry, Fremont Cottonwood and Willow larger than nineteen (19) inches in circumference (six inches in diameter), located anywhere on a lot. Before any removal may take place, a permit must be obtained. The removal of deadwood, pruning or trimming does not require a permit. 3. All other trees. Any other tree larger than thrity -eight (38) inches in circumference (twelve inches in diameter), located in any front yard, and /or any street side yard of a corner lot. Before any removal may take place, a permit must be obtained. The removal of deadwood, pruning or trimming does not require a permit. If the City adopts a tree preservation ordinance, the homeowners' associations should not also have overlapping approval authority. The draft ordinance assumes that the existing association's tree preservation requirements would be deleted. However, the draft ordinance includes an opportunity for associations to comment, and their comments will be considered as part of the City's review procedures. If the Council directs staff to proceed with the attached amendment, staff recommends that the tree preservation provisions which are included within four of the homeowners' associations also be considered for deletion or revison. TREES 5/2/91 LASER IMAGED 7 �; ,W I *AW A text amendment pertaining to tree preservation will require public hearings before both the Planning Commission and the City Council, and if adopted will be included in the City's zoning regulations. COUNCIL ACTION If the Council wishes to proceed with a tree preservation text amendment, the Council should direct staff to initiate a text amendment as set forth in the attached report or as modified by the Council. 2 TREES 5/2/91 LASER IMAGED r1 09 M DRAFT TREE PRESERVATION ORDINANCE INTENT AND PURPOSE This Chapter is established to recognize trees as significant aesthetic and ecological resources and to create favorable conditions for the preservation and propogation of irreplaceable plant heritage for the benefit of the current and future residents of the City. It is the intent of this Chapter to maintain and enhance the public health, safety and welfare through the mitigation of soil erosion and air pollution. It is also the intent of this Chapter to preserve and enhance property values through conserving and enhancing the distinctive and unique aesthetic character of many areas in the City. SCOPE The provisions of this Chapter shall apply to all trees on all public and private property whether vacant, undeveloped, in the process of development or developed. Exceptions. The following are exempt from the provisions of this Chapter: a. Combined Permit. A Tree Removal Permit is not required where tree removal has been specifically approved as part of a development permit. b. Emergency Situation. Cases of emergency where the Director of Public Works, or any member of a law enforcement agency or the City of Arcadia Fire Department, in the performance of his or her duties, determines that a tree poses an imminent threat to the public safety, or general welfare. C. Visual Barriers. Removal or relocation of trees necessary to obtain adequate line -of -sight distances as required by the Director of Public Works. d. Public Utility Damage. Actions taken for the protection of existing electrical power or communication lines or other property of a public utility. e. Licensed Nursery. Trees planted, grown or held for sale by licensed nurseries or the removal or transplanting of same pursuant to, and as a part of, the operation of a licensed nursery business. TREES 4/25/91 Page 1 LASER WAGED 73 %W f. City Property. Removal of trees on City owned property, which in the opinion of the Director of Public Works, will cause damage to existing public improvements, or which are in a location which does not permit the development of the site for public purposes. g. Pruning and Trimming. This Section shall not preclude pruning or trimming of any Protected Indigenous Tree or Protected Tree, which does not endanger the life of the tree. DEFINITIONS For the purposes of this Article, certain words and phrases used herein shall be defined as follows: a. Cutting or Pruning. Cutting or pruning shall mean the detaching or separating, from a tree, any limb, branch or root. b. Damage. Damage shall mean any action undertaken which causes injury, death, or disfigurement to a tree. This includes, but is not limited to, cutting, poisoning, overwatering, relocation or transplanting a tree, or trenching, excavating or paving within the protected zone of a tree. C. Deadwood. Deadwood shall mean limbs, branches or a portion of a tree that contain no green leaves during a period of the year when they should be present. d. Director. In a matter involving private property, "Director" shall mean the Director of Planning of the City of Arcadia or appointed designee. In the matter involving public property, "Director" shall mean the Director of Public Works of the City of Arcadia or appointed designee. e. Drip line. Drip line shall mean a series of points formed by the vertical dripping of water from the outward branches and leaves of a tree. f. Encroachment. Encroachment shall mean any intrusion or human activity into the protected zone of a tree including, but not limited to, pruning, grading, excavation, trenching, parking of vehicles, storage of materials or equipment, or the construction of structures or other improvements. TREES 4/25/91 Page 2 LASER IMAGED oi. 3 ,%W 140 g. Oak tree. Oak tree shall mean Protected Endangered Oak Tree, Protected Oak Tree, or other oak tree which is a Protected Tree as defined in this Chapter. h. Person. Person shall mean any person, partnership, firm, corporation, governmental agency or other legal entity. L Preservation. Preservation shall mean the acts of keeping or saving a tree from harm or destruction by proper maintenance, pruning, treatment, and other means of safeguarding trees. j . Private property. Private property shall mean land owned by individuals, partnerships, corporations, firms, churches, and the like to which land access by the public is generally restricted. k. Protected Endangered Oak Tree. Protected endangered oak tree shall mean the quercus Engelmannii (Engelmann oak), of any size. 1. Protected Indigenous Tree. Protected indigenous tree shall include the following trees with a trunk circumference larger than nineteen inches (19 "), measured at a point four and one half feet (4 1/2') above the crown root, or in the case of a tree with more than one trunk, any such tree with a circumference of any two (2) trunks of at least twenty -four inches (24 "), measured at a point on the tree which is four and one half feet (4 1/2') above the crown root: 1. Platanus racemosa (California Sycamore) 2. Sambucus caerulea (Blue Elderberry) 3. Populus fremontii (Fremont Cottonwood) 4. Salix (Willow) M. Protected Oak Tree. Protected oak tree shall mean the quercus agrifolia (coast live oak, California live oak) of any size. n. Protected Tree. Protected Tree shall mean any living tree, except for an Oak Tree, with a trunk circumference larger than twenty - five (25 "), measured at a point four and one half feet (4 1/2'), above the crown root, or in the case of a tree with more than one trunk, any such tree with a circumference of any two (2) trunks TREES 4/25/91 Page 3 LASER IMAGED v� On M of at least thirty -two (32) inches, measured at a point four and one half feet (4 1/2'), above the crown root. o. Protected Zone. Protected zone shall mean a specifically defined area totally encompassing an Oak Tree within which work activities are strictly controlled. When depicted on a map, the outermost edge of the protected zone will appear as an irregular shaped circle that follows the contour of the dripline of the tree. Using the dripline as a point of reference, the protected zone shall commence at a point five feet (5') outside of the dripline and extend inward to the trunk of the tree. In no case shall the protected zone be less than fifteen feet (15') from the trunk of an Oak Tree. p. Public property. Public property shall mean land owned by a public or governmental entity and generally accessible to the public. q. Removal. Removal shall mean the uprooting, cutting, or severing of the main trunk of the tree or any act which causes, or may be reasonably expected to cause a tree to die, including but not limited to the following: (1) Damage inflicted upon the root system by machinery, storage of materials, or soil compaction; (2) Substantially changing the grade above the root system or trunk: (3) Excessive pruning; (4) Excessive paving with concrete, asphalt, or other impervious materials in such a manner which may be reasonably be expected to kill a tree. r. Routine maintenance. Routine maintenance shall mean action needed for the continued good health of a tree including, but not limited to, removal of deadwood, insect control spraying and watering. S. Root crown. Root crown shall mean that portion of a tree trunk from which roots extend laterally into the ground. TREES 4/25/91 Page 4 LASER IMAGED M t. Tree. Tree shall mean any Protected Endangered Oak Tree, Protected Oak Tree, Protected Indigenous Tree, or Protected Tree, as defined in this Chapter. U. Undeveloped property. Undeveloped property shall mean land which is in its natural, original, or pristine state. V. Vacant property. Vacant property shall mean land on which no buildings or improvements have been erected or orchards planted but which may have been graded for drainange or other purposes. OAK TREE PROTECTION REGULATIONS 1. Tree Removal Permit Required. No Oak Tree shall be cut, pruned, trimmed, removed, damaged, or otherwise destroyed except as provided for in this Chapter unless a Tree Removal Permit has been issued by the Director of Planning. 2. Oak Tree Report Required. Applications for the cutting, pruning, trimming, removal, or encroachment into the protected zone of any Oak Tree shall be accompanied by an Oak Tree Report prepared by an Oak Tree Preservation Consultant containing specific information on the location, condition, potential impacts from the proposed activity, and recommended actions and mitigation measures regarding the proposed activity. An Oak Tree Report may be waived in situations involving the removal of dead or hazardous trees. In situations requiring the submission of an Oak Tree Report, the document shall be certified by the Oak Tree Preservation Consultant to be true and correct and must be acceptable to the Director of Planning. The Oak Tree Report shall include the physical evaluation of each tree including but not limited to the following: a. Location of the tree - prepared by a professional engineer or a licensed land surveyor. b. Circumference of the tree at a point four and one -half feet (4 1/2') above the root crown. TREES 4/25/91 Page 5 LASER IMAGED g,` 1%w C. Diameter of canopy and accurate plotting of the protected zone and mean natural grade at the base. d. Height of the tree. e. Existing tree environment including type of terrain f. Physical structure - excessive horizontal branching unbalanced crown, broken branches, etc.; and any mitigation measures necessary to correct any problems. g. The minimum clearance from the present grade to the bottom of the canopy on each of the compass points. Horticultural evaluation information including but not limited to: a. Physical evidence of disease, exfoliation, leaf scorch, exudations; etc., b. Identification of pests, twig girdle- borers, termites, pit scale, plant parasites; etc., C. Evaluation of tree's vigor - new tip growth, good leaf color, poor leaf color, abnormal bark, deadwood, thinning of crown d. Recommended mitigation measures necessary to correct any problems. Tagging In the process of preparing Oak Tree Reports, each tree is required to be numbered. In order to standardize the system so that everyone may easily locate the tree number, the tag shall be affixed to the north side of the tree at a height of four and one- half feet (4 1/2') above the root crown. The tag shall be made from a non - corrosive, all weather material and be permanently attached to the tree. The tag shall be a minimum of one and one - quarter inched (1-1/4") to a maximum of two inches (21 in size. 3. Required Protective Measures. The following protective measures are hereby established to protect Oak Trees during development or construction activity: TREES 4/25/91 Page 6 LASER IMAGED 83 %W 1%0 a. No construction related activities shall occur within the drip line of any Oak Tree, including but not limited to, storage of materials, grade changes, or attachment of wires to or around tree trunks, stems, or limbs. b. No structure or impervious paving shall be located within a six (6) foot radius of the trunk perimeter of any Oak Tree. A tree with a circumference of ninety -four inches (94 ") or more shall measured at a point four and one half feet (4 1/2'), above the crown root, require additional space as determined by the Director of Planning. C. Each and every Oak Tree shall be shielded from damage during construction by a four (4) foot high barrier composed of wooden stakes, chicken wire, or chain link fencing material, which shall enclose the entire dripline area. Such barriers shall be installed prior to the commencement of any development on the site and shall remain in place throughout the construction period. d. Branches that may be injured by vehicles or that interfere with construction shall be pruned carefully. All such pruning shall be done by a licensed arborist, and to the satisfaction of the Director of Planning. PROTECTED INDIGENOUS TREES 1. Tree Removal Permit Required. No Protected Indigenous Tree shall be removed, damaged, or otherwise destroyed except as provided for in Sections unless a Tree Removal Permit has been issued by the Director of Planning. A Tree Removal Permit is not required for the removal of deadwood, pruning or trimming, which does not endanger the life of the tree. PROTECTED TREES Tree Removal Permit Required. No Protected Tree which is located between any structure and an adjacent street, or within any required front yard setback or side yard TREES 4/25/91 Page 7 LASER IMAGED ` - M En setback on the street side of a corner lot, shall be removed, damaged, or otherwise destroyed except as provided for in Sections unless a Tree Removal Permit has been issued by the Director of Planning. A Tree Removal Permit is not required for the removal of deadwood, pruning or trimming, which does not endanger the life of the tree. STANDARDS FOR GRANTING OR DENYING TREE REMOVAL PERMITS The determination by the Director of Planning, shall be based on the following criteria: a. The condition of the tree with respect to disease, danger of collapse of all or any portion of the tree, proximity to an existing structure or other trees which may be adversley effected by the retention of said tree; b. The necessity to remove a tree in order to construct improvements which allow economic enjoyment of the property; C. The recommendation of the Architectural Review Board (Committee) of the Homeowner Association shall be considered whenever a tree is proposed to be removed within the association's jurisdiction. APPLICATION AND FEES Prior to the granting of a Tree Removal Permit, an application for removal shall be submitted to the Planning Department. The content, form, instructions, procedures, and requirements of the application package deemed necessary and appropriate for the proper enforcement of this Chapter shall be established by the Planning Department. The application for a Tree Removal Permit shall be accompanied by the appropriate fee as established by the City Council. The fee shall be commensurate with the cost of processing and reviewing applications for permits and administration of this Chapter. The Director of Planning, may refer any application for a Tree Removal Permit to the Planning Commission for determination. TREES 4/25/91 Page 8 LASER WAGED 8- %W 400 TREE EVALUATION REPORT As a part of the application review process, the Director of Planning may require that the applicant submit a tree report to the City which shall include, as a minimum, data regarding genus and /or species, age, size (including canopy, caliper, trunk, and height), relative health, and any mitigation proposals for all Oak Trees, Protected Indigenous Tree, or Protected Trees on the site. ACTION ON APPLICATION Upon the receipt of an application to remove an Oak Tree, Protected Indigenous Tree, or Protected Tree, the Director of Planning shall have five (5) working days to determine the completeness of the application. Once the application has been determined to be complete, the Director of Planning shall have ten (10) working days to approve, conditionally approve, or deny the application in accordance with the provisions of this Chapter. The Planning Director may refer any request for a Tree Removal Permit directly to the Planning Commission for determination. If the Director of Planning fails to approve, deny, conditionally approve or refer an application to the Planning Commission, within the time period specified in this section, the application for tree removal shall be deemed approved. The privileges granted an applicant in this Section shall become null and void if not utilized within one (1) year from the date of the approval or conditional approval. On properties located in a Homeowners Association area established pursuant to Section 9272.3 of the Arcadia Municipal Code, any application for removal of an Oak Tree, Protected Indigenous Tree, or Protected Tree, shall be accompanied by a recommendation from the Architectural Review Board (Committee) of said Homeowners Association concerning the proposed removal. The Director of Planning may deny without further action any application for a Tree Removal Permit if such application does not contain the pertinent required information. CONDITIONS Conditions may be imposed on the permit at the discretion of the decision - maker including, but not limited to, any of the following: 1. A condition requiring the replacement or placement of additional trees on the subject property to offset the impacts associated with the loss of a TREES 4/25/91 Page 9 LASER IMAGED 8u tree, tree limb(s) or encroachment into the protected zone of an Oak Tree. 2. The relocating of trees on -site, or the planting of new trees on -site to offset the loss of a tree. The applicant may be required to provide periodic affidavits by a certified arborist at the following stages of development: a. Conclusion of grading, b. Conclusion of construction, C. One (1) year after the planting of replacement or relocated trees, d. Two (2) years after the planting of replacement or relocated trees. Such affidavit shall certify compliance with all conditions of the permit and the health of all replacement or relocated trees. I A condition requiring a maintenance and care program, as directed by a certified arborist, shall be required. This program shall be initiated to insure the continued health and care of trees on the property. APPEALS Appeals from the Director of Planning's decision shall be made to the Planning Commission. Said appeal shall be made in writing and delivered to the Planning Department within five (5) working days of the Directors decision, and shall be accompanied by an appeal fee in accordance with the applicable fee schedule adopted by resolution of the City Council. Upon receipt in proper form of an appeal from the Director's decision, the secretary of the Planning Commission shall fix a time and place for public hearing thereon to be held not less than ten (10) calendar days nor more than forty (40) calendar days thereafter. Appeals from the Planning Commission's decision shall be made to the City Council. Said appeal shall be made in writing and delivered to the Planning Department within five (5) working days of the Commission's decision, and shall be accompanied by an appeal fee in accordance with the applicable fee schedule adopted by resolution of the City Council. At its next regular meeting after the filing of such appeal, the Council shall set a date for a public hearing thereon. TREES 4/25/91 Page 10 LASER 1',11 AGED 8 *4e VANO 1-21010) �• 1. The Planning Department, through its Code Enforcement Officers, shall vigorously enforce the provisions of this Chapter. Additionally, Police Officers, inspectors from the Building Division and Public Works Department, in the course of their duties, will monitor construction activities for compliance with the provisions of this Chapter. Any irregularities or suspected violations will be reported immediately to the Code Enforcement Division for follow -up action. 2. Whenever any construction or work is being performed contrary to the provisions of this Chapter, any tree removal permit, or any conditions of the appropriate development permit, a City inspector may issue a notice to the responsible party to "stop work" on the project on which the violation has occured or upon which the danger exists. The notice shall state the nature of the violation or danger and no work shall be allowed until the violation has been rectified and approved by the Director of Planning. 3. Citations a. Additional Remedies Any person who violates any provisions of this Chapter or encroaches into the drip line of an Oak Tree in violation of Section , of the City's zoning ordinance shall be subject to the following remedies in addition to any penalties provided by the Municipal Code. (1) A suspension of any building permits until all mitigation measures specified by the City are satisfactorily completed. (2) Completion of all mitigation measures as established by the City. b. Restitution It has been determined that the Oak Trees, Protected Indigenous Trees, and Protected Trees within the City are valuable environmental assets to the citizens of this community and as a result of the loss or damage to any of these trees, the public should be recompensed. Any person violating the provisions of this Chapter shall be responsible for proper restitution and may be required to replace TREES 4/25/91 Page 11 LASER IMAGED 9,u *4W 1440 the Oak Tree, Protected Indigenous Tree, or Protected Tree, so removed or damaged. Replacement shall be made based on the value or the actual replacement cost, whichever is higher, plus the cost of planting the replacement trees. The number, size and location of said equivalent replacement Oak Tree, Protected Indigenous Trees, or Protected Trees shall be determined by the Director of Planning. The value shall be established as provided in the tree evaluation formula, as prepared by the International Society of Arboriculture "Guide to Establishing Values for Trees and Shrubs ". VIOLATIONS A violation of the prohibitions of this Chapter, including the removal of an Oak Tree, Protected Indigenous Tree, or Protected Tree, without a permit, or any condition of a Tree Removal Permit granted under authority of this Chapter is a misdemeanor and shall be punishable as provided by Section 1200 of the Arcadia Municipal Code. TREES 4/25/91 Page 12 LASER IMAGED 83 • 7IIemotanc/um �'i Lexcenie ra Date April 28,__1991 TO: Mayor and Members of the City Council FROM: avid Feinberg, Administrative Assistant SUBJECT: FY 1992-94 Short Range Transit Plan Attached is a copy of the Arcadia Dial-A-Ride FY 1992-94 Short Range Transit Plan (SRTP) . The SRTP was prepared by City Staff and is submitted to the Los Angeles County Transportation Commission (LACTC) and the Southern California Association of , Governments (SCAG) for approval. Preparation of the SRTP is required in order to maintain eligibility for state and federal transit grants. The SRTP is a three year transit forecast prepared annually by staff for the Arcadia Dial-A-Ride. Fiscal Year 1991 data is used to develop future state, federal and local transit funding levels as well as future non-financial projections. FY 1992-94 ' data is used for planning purposes only and does not obligate the City or other government agencies to specific service or funding levels. I The SRTP includes capital project justification for the '. purchase of three replacement paratransit vans in FY 1992, five ' replacement sedans in FY 1993 and three replacement paratransit vans in FY 1994. Also, included are operating budget projections estimating the total federal, state and local , monies at $881,900 for FY 1992. I Recommendation � It is recommended that the City Council approve the FY 1992- 1994 Short Range Transit Plan. Approved: . Georg J a i Cit . Manager LASER IMAGED ig-6 FY 1992-1994 SHORT RANGE TRANSIT PLAN FOR THE ARCADIA DIAL-A-RIDE Submitted to: Los Angeles County Transportation Commission and Southern California Association of Governments Prepared by: David Feinberg Administrative Assistant City Manager's Office } LASER IMAGED `'`' oT?DRENT FARE STRUCTURE FY : -72 TABLE L-1 Transit System: City of Arcadia Prepared by: David Feinberg Date: April 28 , 1991 TYPES OF SERVICE . LOCAL LOCAL EXPRESS FIXED DEMAND FIXED FARE CATEGORIES ROUTE RESPONSIVE ROUTE SERVICE SERVICE SERVICE BASE ZONE BASE ZONE BASE ZONE OFF-PEAK PERIOD (Identify —j Times) Regular Adult 0. 75 Transfer (within system) None Transfer (to other system) None Persons with Disabilities* 0 . 25 Elderly 0. 25 Student 0. 75 Discount (except E&P/D) None Pass None PEAK PERIOD (Identify Times) Regular Adult 0. 75 Transfer (within system) None Transfer (to other system) None Persons with Disabilities* 0 . 25 Elderly 0. 25 Student 0. 75 Discount (except E&P/D) None Pass None *If fare applies to persons with a specific type of disability (e.g. blindness) , please indicate. LASER IMAGED5 FLEET INVENT'--tY AS OF DECEMBER 31, 1991 I LBLE L-2 ' Transit System: City of Arcadia Prepared by: David Feinberg Date: April 28, 1991 Projected Total Year of Veh. Veh. Replcment Veh' s Manu- Type Owned in with Year fac- of and Act Prog Exp. Wheel Built turer Model Seats Length Width Fuel Leased Sery Yr. Yr. Chairs ---- ---- ---- ---- 1987 Ford Van 10 18 ft 7 ft Gas 3 3 FY92 FY92 3 1986 Chev Sedan 5 16 ft 6 ft Gas 6 6 FY90 FY92 0 1984 Ford Van 8 18 ft 7 ft Gas 1 1 FY90 FY92 1 1988 Chev Sedan 5 16 ft 6 ft Gas 5 5 FY93 FY93 0 1989 Dodge Van 9 18 ft 8 ft Gas 3 3 FY94 FY94 3 TOTAL NUMBER OF VEHICLES: 18 18 N/A N/A 7 LASER IMAGED �, ' HISTORICAL FLEET CHARACTF''TICS TABLE L-3 TRANSIT SYSTEM: City of Arcadia PREPARED BY: David Feinberg DATE: April 28, 1991 LOCAL EXPRESS FIXED ROUTE FIXED ROUTE 1989 1990 1991 1989 1990 1991 AUDITED AUDITED EST. AUDITED AUDITED EST. Peak-Hour Fleet Spares For Maint. Spare Ratio* Energy Contigency Reserve Inactive Fleet Total Vehicles New Expansion Vehicles New Replacement Vehicles DEMAND RESPONSIVE SYSTEM SERVICE TOTALS 1989 1990 1991 1989 1990 1991 AUDITED AUDITED EST. AUDITED AUDITED EST. Peak-Hour Fleet 15 16 16 15 16 16 Spares For Maint. 3 2 2 3 2' 2 Spare Ratio* 17% 11% 11% 17% 11% 11% Energy Contigency Reserve 0 0 0 0 0 0 Inactive Fleet 0 0 0 0 0 0 Total Vehicles 18 18 18 18 18 18 New Expansion Vehicles 0 0 0 0 0 0 New Replacement Vehicles 8 0 0 8 0 0 *Spare Ratio = Spares for Maint/Peak-Hour Fleet LASER IMAGED ;:2 PROJECTED FLEET CHARACTEPTgTICS TABLE L-4 TRANSIT SYSTEM: City of ,- adia • PREPARED BY: David Feinberg DATE: April 28 , 1991 LOCAL EXPRESS FIXED ROUTE FIXED ROUTE 1992 1993 1994 1992 1993 1994 EST. EST. EST. EST. EST. EST. Peak-Hour Fleet Spares For Maint. Spare Ratio* Energy Contigency Reserve Inactive Fleet Total Vehicles New Expansion Vehicles New Replacement Vehicles DEMAND RESPONSIVE SYSTEM SERVICE TOTALS 1992 1993 1994 1992 1993 1994 EST. EST. EST. EST. EST. EST. Peak-Hour Fleet 16 16 16 16 16 16 Spares For Maint. 2 2 2 2 2 2 Spare Ratio* 11% 11% 11% 11% 11% 11% Energy Contigency Reserve 0 0 0 0 0 0 Inactive Fleet 0 0 0 0 0 0 Total Vehicles _ 18 18 18 18 18 18 New Expansion Vehicles 0 0 0 0 0 0 New Replacement Vehicles - 10 5 3 10 5 3 *Spare Ratio = Spares for Maint/Peak-Hour Fleet LASER IMAGED r;--,) ° ' HISTORICAL AND PROJECTED FINANCIAL STAmTLe I TABLE L-5 Prepared by: David Feinberg Date: April 28, 1991 Transit System: CITY OF ARCADIA 198.9 1990 1991 1992 1993 1994 MODE: DIAL-A-RIDE Audt. Audt. Est. Pind. Pind. Plnd. SOURCES OF FUNDS FOR CAPITAL: FEDERAL CAPITAL GRANTS UMTA Sec. 9 84 . 0 204 . 0 80. 0 120 . 0 FAU Grants Other Federal STATE CAP. GRTS AND SUBVENTIONS TDA (ART 4) -Carryover Pr yr. 57. 9 10. 1 TDA current from unallocated TDA from reserves STA current from unallocated Other State LOCAL CAPITAL GRANTS System Generated General Fund Prop. A Local Return 17 .7 57. 5 40. 9 20. 0 30 . 0 Other Local SUBTOTAL CAPITAL REVENUE 75. 6 141. 5 0. 0 255. 0 100. 0 150 . 0 TOTAL CAPITAL EXPENSES 75. 6 141. 5 0. 0 255. 0 100 . 0 150 . 0 SOURCES OF FUNDS FOR OPERATING FED. CASH GRTS AND REIMBURSEMENTS UMTA Sec. 9 Operating 58 . 9 58 :9 UMTA Sec. 8 Tech. Studies ST. CASH GRTS AND REIMBURSEMENTS TDA Carryover - prior year TDA Current from unallocated 289. 0 295. 0 313 . 0 314 . 6 260. 9 274 . 6 STA Current from unallocated 0. 0 1. 0 0. 0 15. 1 0 . 0 0 . 0 Other State LOC. CASH GRTS AND REIMBURSEMENTS Passenger Fares 99.5 88 . 5 84. 3 84 . 3 8;4 . 3 84 : 3 Non-transportation Revenues Prop. A Discretionary 158 . 0 173 . 0 162 . 2 217 .8 230 . 5 243 .9 Prop. A Local Return 255. 1 253 . 1 280. 6 250. 1 258 . 3 242 . 3 Prop. A Incentive fund Other Local SUBTOTAL OPERATING REVENUES 801. 6 810. 6 840. 1 881. 9 89;2 . 9 904 . 0 TOTAL OPERATING EXPENSES 801. 6 810. 6 840. 1 881.9 892 . 9 904 . 0 Pur. Service-Included in Plan 660. 3 645.2 661. 3 661. 3 661. 3 661. 3 Pur. Service-Not included in Plan } �� LASER IMAGED • TPM/TDA RE"^'tTING FORM TABLE 'z i ! AUDITED TRANSIT SYSTEM: City of Arcadia • PREPARED BY: David Feinberg DATE: April 28, 1991 FISCAL YEAR: 1988-1989 DIAL ANNUAL WEEKDAY -A- TOTAL RIDE SYSTEM Total Vehicle Miles (000) 354 .5 354 . 5 Vehicle Service Miles 000 ( ) 237 .8 237 . 8 Total Vehicle Hours (000) 29 .4 29 . 4 Vehicle Service Hours (000) 26.4 26. 4 Peak Vehicles 15 . 0 15 . 0 Unlinked Passengers (000) 134 .,0 134 . 0 Linked Passengers (000) 134 .'0 134 . 0 Passenger Revenue 000 �! ( ) 94 . 3 94 . 3 Auxiliary Rev/Local Subs. (000) 111.6 . 111. 6 Operating Cost Less Deprec. (000) 667 . 9 667. 9 Full Time Equivalent Employees 24 .,0 24 . 0 Base Fare . 75 . 75 TOTAL SYSTEM ANNUAL SATURDAY DIAL SUNDAY & HOLIDAY -A; TOTAL & WEEKDAYS RIDE SYSTEM Total Vehicle Miles (000) 428 . 6 428 . 6 Vehicle. Service Miles (000) 287 .5 287 . 5 Total Vehicle Hours (000) 35.6 35 . 6 Vehicle Service Hours (000) 31.9 31. 9 Peak Vehicles 15.0 15 . 0 Unlinked Passengers (000) 162 . 0 162 . 0 Linked Passengers (000) 162 .;0 162 . 0 Passenger Revenue (000) 114 . 0 114 . 0 Auxiliary Rev/Local Subs. (000) 135. 0 135. 0 Operating Cost Less Deprec. (000) 807.6 807 . 6 LASER IMAGED 59 TPM/TDA REPORTING F(- TABLE L-6 . TRANSIT SYSTEM: City of Arcadia AUDITED PREPARED BY: David Feinberg DATE: April 28, 1991 FISCAL YEAR: 1989-1990 ANNUAL WEEKDAY DIAL OTHER • -A- CODES TOTAL RIDE (A) SYSTEM Total Vehicle Miles (000) 338 .7 338 . 7 Vehicle Service Miles (000) 310.8 310 . 8 Total Vehicle Hours (000) 27.7 27 . 7 Vehicle Service Hours (000) 25.4 25. 4 Peak Vehicles 16. 0 16 . 0 Unlinked Passengers (000) 132 .4 132 . 4 Linked Passengers (000) 132 . 4 132 . 4 Passenger Revenue (000) 72 .7 72 . 7 Auxiliary Rev/Local Subs. (000) 185. 0 185 . 0 Operating Cost Less Deprec. (000) 639 . 5 639 . 5 Full Time Equivalent Employees 24 . 0 24 . 0 Base Fare 0.75 0 . 75 TOTAL SYSTEM ANNUAL SATURDAY DIAL OTHER SUNDAY & HOLIDAY -A- CODES TOTAL & WEEKDAYS RIDE (A) SYSTEM Total Vehicle Miles (000) 412 . 6 412 . 6 Vehicle Service Miles (000) 378 . 6 j 378 . 6 Total Vehicle Hours (000) 33 . 8 33 . 8 Vehicle Service Hours (000) 30.9 30 . 9 Peak Vehicles 16. 0 16. 0 Unlinked Passengers (000) 161. 3 161 . 3 Linked Passengers (000) 161. 3 161 . 3 Passenger Revenue (000) 88 . 5 88 . 5 Auxiliary Rev/Local Subs. (000) 225. 3 1 225 . 3 Operating Cost Less Deprec. (000) 778 .9 778 . 9 A. Codes for other services: 1. Subscription 2 . Contract LASER IMAGED 60 • TPM/TDA RED^RTING TABLE { y TRANSIT SYSTEM: CitZ=of Arcadia ESTIMATED • PREPARED BY: David Feinberg DATE: April 28, 1991 FISCAL YEAR: 1990-1991 ANNUAL WEEKDAY DIAL OTHER -A- CODES TOTAL RIDE (A) SYSTEM Total Vehicle Miles (000) 350. 0 350 . 0 Vehicle Service Miles (000) 319 . 4 319 . 4 Total Vehicle Hours (000) 26.4 26 . 4 Vehicle Service Hours (000) 24 . 1 ' 24 . 1 ': Peak Vehicles 16. 0 16 . 0 Unlinked Passengers (000) 125. 0 125 . 0 Linked Passengers (000) 125. 0 125 . 0 Passenger Revenue (000) 69 .2 69 . 2 Auxiliary Rev/Local Subs. (000) 230. 4 230. 4 Operating Cost Less Deprec. (000) 689. 7 689 . 7 Full Time Equivalent Employees 24 . 0 24 . 0 Base Fare 0. 75 0. 75 TOTAL SYSTEM ANNUAL SATURDAY DIAL OTHER SUNDAY & HOLIDAY -A- CODES TOTAL & WEEKDAYS RIDE (A) SYSTEM Total Vehicle Miles (000) 426. 3 426. 3 Vehicle Service Miles (000) 389. 0 389 . 0 Total Vehicle Hours (000) 32 . 1 32 . 1 Vehicle Service Hours (000) 29. 3 29 . 3 Peak Vehicles 16. 0 16 . 0 Unlinked Passengers (000) 152 .2 152 . 2 Linked Passengers (000) 152 .2 I 152 . 2 Passenger Revenue (000) 84 . 3 84 . 3 Auxiliary Rev/Local Subs. (000) 280. 6 280 . 6 Operating Cost Less Deprec. (000) 840. 1 840 . 1 A. Codes for other services: 1. Subscription 2. Contract LASER IMAGED 61 ' - TPM/TDA RED -TING TABLE TRANSIT SYSTEM: City of Arcadia ESTIMATED' PREPARED BY: David Feinberg DATE: April 28, 1991 FISCAL YEAR: 1991-1992 ANNUAL WEEKDAY DIAL OTHER -A- CODES TOTAL RIDE , (A) SYSTEM Total Vehicle Miles (000) 350. 0 350 . 0 Vehicle Service Miles (000) 319 . 4 319 . 4 Total Vehicle Hours (000) 26.4 26. 4 Vehicle Service Hours (000) 24 . 1 24 . 1 Peak Vehicles 16. 0 16 . 0 Unlinked Passengers (000) 125. 0 125 . 0 Linked Passengers (000) 125. 0 125. 0 Passenger Revenue (000) 69 . 2 69 . 2 Auxiliary Rev/Local Subs. (000) 205. 3 205 . 3 Operating Cost Less Deprec. (000) 724 . 0 ! 724 . 0 Full Time Equivalent Employees 24 . 0 24 . 0 Base Fare 0.75 0. 75 TOTAL SYSTEM ANNUAL SATURDAY DIAL OTHER SUNDAY & HOLIDAY -A- CODES TOTAL & WEEKDAYS RIDE (A) SYSTEM Total Vehicle Miles (000) 426. 3 j 426 . 3 Vehicle Service Miles (000) 389 . 0 i 389 . 0 Total Vehicle Hours (000) 32 . 1 32 . 1 Vehicle Service Hours (000) 29 . 3 29 . 3 Peak Vehicles 16. 0 16 . 0 Unlinked Passengers (000) 152 . 2 i 152 . 2 Linked Passengers (000) 152 .2 152 . 2 Passenger Revenue (000) 84 . 3 84 . 3 Auxiliary Rev/Local Subs. (000) 250. 1 250 . 1 Operating Cost Less Deprec. (000) 881. 9 881 . 9 . A. Codes for other services: 1. Subscription 2 . Contract LASER IMAGED 62 • TPM/TDA REP"°TING i TABLE 1, TRANSIT SYSTEM: Cityf Arcadia ESTIMATED; PREPARED BY: David Feinberg DATE: April 28, 1991 FISCAL YEAR: 1992-1993 ANNUAL WEEKDAY DIAL OTHER -A- CODES TOTAL RIDE (A) SYSTEM Total Vehicle Miles (000) 350. 0 350 . 0 Vehicle Service Miles (000) 319 . 4 319. 4 Total Vehicle Hours (000) 26. 4 26. 4 Vehicle Service Hours (000) 24. 1 24 . 1 Peak Vehicles 16. 0 16 . 0 Unlinked Passengers (000) 125. 0 125. 0 Linked Passengers (000) 125. 0 125. 0 Passenger Revenue (000) 69. 2 69 . 2 Auxiliary Rev/Local Subs. (000) 212 . 1 212 . 1 Operating Cost Less Deprec. (000) 733 . 1 733 . 1 Full Time Equivalent Employees 24. 0 24 . 0 Base Fare 0.75 0.75 TOTAL SYSTEM ANNUAL SATURDAY DEMAND DIAL OTHER SUNDAY & HOLIDAY BASED -A- CODES TOTAL & WEEKDAYS HEADWAY RIDE (A) SYSTEM Total Vehicle Miles (000) 426. 3 l 426 . 3 Vehicle Service Miles (000) 389. 0 389 . 0 Total Vehicle Hours (000) 32 . 1 I 32 . 1 Vehicle Service Hours (000) 29 . 3 29 . 3 Peak Vehicles 16. 0 16 . 0 Unlinked Passengers (000) 152 . 2 152 . 2 Linked Passengers (000) 152 . 2 ! 152 . 2 Passenger Revenue (000) 84 . 3 84 . 3 Auxiliary Rev/Local Subs. (000) 258. 3 258 . 3 Operating Cost Less Deprec. (000) 892 .9 892 . 9 A. Codes for other services: 1. Subscription 2 . Contract LASER IMAGED 6 3 TPM/TDA RE7'^ TING TABLE TRANSIT SYSTEM: City of Arcadia ESTIMATED, PREPARED BY: David Feinberg DATE: April 28 , 1991 FISCAL YEAR: 1993-1994 1 ANNUAL WEEKDAY DIAL OTHER -A- CODES TOTAL RIDE (A) SYSTEM Total Vehicle Miles (000) 350. 0 350 . 0 Vehicle Service Miles (000) 319 . 4 319 . 4 Total Vehicle Hours (000) 26. 4 ; 26. 4 Vehicle Service Hours (000) 24 . 1 24 . 1 Peak Vehicles . 16. 0 16 . 0 Unlinked Passengers (000) 125. 0 125. 0 Linked Passengers (000) 125. 0 j 125. 0 Passenger Revenue (000) 69. 2 69 . 2 Auxiliary Rev/Local Subs. (000) 198 .9 198 . 9 Operating Cost Less Deprec. (000) 742 . 2 I 742 . 2 Full Time Equivalent Employees 24 . 0 24 . 0 Base Fare 0.75 0 . 75 TOTAL SYSTEM ANNUAL SATURDAY DEMAND DIAL OTHER SUNDAY & HOLIDAY BASED -A- CODES TOTAL & WEEKDAYS HEADWAY RIDE (A) SYSTEM Total Vehicle Miles (000) 426. 3 426 . 3 Vehicle Service Miles (000) 389 . 0 389 . 0 Total Vehicle Hours (000) 32 . 1 32 . 1 Vehicle Service Hours (000) 29. 3 29 . 3 Peak Vehicles 16. 0 16 . 0 Unlinked Passengers (000) 152. 2 152 . 2 Linked Passengers (000) 152 . 2 152 . 2 Passenger Revenue (000) 84 . 3 84 . 3 Auxiliary Rev/Local Subs. (000) 242. 3 242 . 3 Operating Cost Less Deprec. (000) 904 .0 904 . 0 LASER IMAGED 6 ' 4 J . GRANTS MONITORING FORM TABLE L-7 Transit System: City of Arcadia Prepared by: David Feinberg Date: April 28, 1991 AMOUNT AMOUNT ENCUMBERED ENCUMBERED OR OR DATE OF GRANT EXPENDED EXPENDED GRANT # PROJECT DESCRIPTION OBLIGATION AMOUNT TO DATE IN FY 1989 ($000) ($000) ($000) CA-90 Seven sedans Funds to 105 0 0 -X396 *Grant delayed be obli- by 13 (c) Agreement gated 80/20 negotiations shortly split *NOTE: 0 = Grant approved, projects ongoing C = Projects complete CD = Projects complete, deobligation requested CC = Projects complete, grants ceased LASER IMAGE $5 • TABLE L-8 PERFORMAN AUDIT FOLLOW-UP ACTIONS FY 1991 Transit System: City of Arcadia Prepared by: David Feinberg Date: April 28 , 1991 PERFORMANCE AUDIT RECOMMENDED ACTIONS OPERATOR ACTIONS TO DATE 1) Support system objectives and See Section 1. 1 of 1991 SRTP. performance standards through quantifiable targets to assess results. 2) Refine reporting procedures Implemented effective 7/1/89 . for in-service vehicle miles information. 3) Refine allocation of operating Per audit instructions, now! cost between weekday and system allocate operating costs with statistics for TPM reporting vehicle service hour data. purposes. LASER IMAGED k TABLE L-9 IMPACTS OF FEDERAL FUND LOSS FY 1992 Transit System: City of Arcadia Prepared by: David Feinberg Date: April 28 , 1991 PROPOSED FY 1992 FY 1991 ITEM CURRENT WITH FED. $ W/OUT FED. $ BASE FARE . 75 . 75 . 75 VEHICLE SERVICE HOURS 29 , 262 29 , 262 29 ;262 RIDERSHIP 152 , 160 152 , 160 152 , 160 LOCAL SUBSIDIES (Prop. A Local Return and 280, 554 250, 093 250 ,;093 other Local Revenues) LACTC SUBSIDIES (Prop. A Discretionary 475, 200 547 , 504 547 , 504 and TDA) FAREBOX REVENUES 84 , 286 84 , 286 84 , 286 LASER IMAGED 6 a ) . • TABLE L-10 CAPITAL PROD" P DESCRIPTION AND JUSTIFI 'ION Transit System: City of Arcadia FOR LACTC USE ONLY Fiscal Year: 1991-92 OPERATOR CODE: A-95 NUM: Prepared by: David Feinberg PROJECT GROUP: Date: April 28, 1991 PROJECT CODE: SRTP PAGE # : CARRYOVER YR: PROJECT DESCRIPTION: Three, nine passenger paratransit vans equipped for heavy duty use. Additional equipment to include wheelchair-lift, air conditioning, fareboxes, two-way radios and identifying lettering. PROJECT JUSTIFICATION: Vans will replace three, 1987 paratransit, vehicles. The vans average approximately 30, 000 miles of service per year. At the time of replacement, the vehicles will have well over 100, 000 miles. Maintenance costs escalate at 90, 000 miles. PROGRAM EXPEND FEDERAL STATE LOCAL TOTAL GRANT # PHASE YEAR YEAR ($000) ($000) ($000) ($000) P Y R E I A O R R S R E Q U E 91-92 91-92 120. 0 30. 0 150 . 0 S T E D LASER IMAGED po ' . TILLE L-10 CAPITAL PROJ ' DESCRIPTION AND JUSTIFI( ION Transit System: City of Arcadia FOR LACTC USE ONLY Fiscal Year: 1992-93 OPERATOR CODE: A-95 NUM: Prepared by: David Feinberg PROJECT GROUP: Date: April 28, 1991 PROJECT CODE: SRTP PAGE # : CARRYOVER YR: PROJECT DESCRIPTION: Five passenger sedans equipped for heavy duty use similar to taxis and police vehicles. Additional equipment to consist of air conditioning, fareboxes, two-way radios and identifying lettering. PROJECT JUSTIFICATION: Sedans will replace five passenger sedans.; The sedans average approximately 30, 000 miles of service per year. At the time of replacement, the vehicles will have well over 100, 000 miles. Maintenance costs escalate at 90, 000 miles. PROGRAM EXPEND FEDERAL STATE LOCAL TOTAL GRANT # PHASE YEAR YEAR ($000) ($000) ($000) ($000) P Y R E I A O R R S R E Q U E 92-93 92-93 80. 0 20. 0 100 . 0 S T E D LASER IMAGED TABLE L-10 CAPITAL PROJ ' DESCRIPTION AND JUSTIFII ION Transit System: City of Arcadia FOR LACTC USE ONLY Fiscal Year: 1993-94 OPERATOR CODE: A-95 NUM: Prepared by: David Feinberg PROJECT GROUP: Date: April 28, 1991 PROJECT CODE: SRTP PAGE #: CARRYOVER YR: PROJECT DESCRIPTION: Three, nine passenger paratransit vans equipped for heavy duty use. Additional equipment to include wheelchair-lift, air conditioning, fareboxes, two-way radios and identifying lettering. PROJECT JUSTIFICATION: Vans will replace three, 1989 paratransit' vehicles. The vans average approximately 30, 000 miles of service per year. At the time of replacement, the vehicles will have well over 100, 000 miles. Maintenance costs escalate at 90, 000 miles. PROGRAM EXPEND FEDERAL STATE LOCAL TOTAL GRANT # PHASE YEAR YEAR ($000) ($000) ($000) ($000) P Y R E I A O R R S R - - E Q U E 93-94 93-94 120. 0 30. 0 150 . 0 S T E D LASER IMAGED 70 . s1-76k/400bey eino'ta vJum sii ARCADIA �I . i9 Date 5/71.91— - — — - TO: Arcadia Redevelopment Agency FROM: , • Joyce Friedmann, Economic Development Assistant SUBJECT: Design Review for 57 East Wheeler Avenue (Sportsrock Cafe) Work Proposed: The applicant proposes to remodel the existing restaurant building (see Site Plan and Elevations, Attachment I) . The applicant's proposal for a restaurant/bar is permitted under Conditional Use Permit (CUP) 76-10 which was granted for the previous Sawmill Restaurant at 57 Wheeler Avenue. CUP 76-10 remains effective for a period of one (1) year from the closing date of the Sawmill Restaurant which vacated the site in December, 1990. Applicant: Gary Thayer, 408 S. Santa Anita Avenue #14, Arcadia. Location: 57 East Wheeler Avenue (see Vicinity Map, Attachment II) . Existing Land Use: Restaurant Existing Zoning: C-2-H-D (General Commercial, Special Height, Architectural Design) General Plan Designation: C (Commercial) Redevelopment Plan Designation: CG (Commercial General) Surrounding Land Uses: North: Chino Valley Bank South: Arcadia Medical Center (Medical Office) East: Post Office West: Girl Scouts Building (General Office) Building Area: 7,463 square feet LASER IMAGED Frontage: 186 feet on First Avenue; 241 feet on Wheeler Parking: 77 parking spaces provided (75 parking spaces are required) . PURPOSE OF DESIGN REVIEW The Agency's actions do not supersede Building or Zoning Regulations. Such regulations must be complied with unless modified in accordance with the procedures set forth in the Arcadia Municipal Code and need not be considered by the Agency in this review. The purpose of the Agency's review is as follows: 1. To afford the Agency the opportunity to determine if new private projects are in conflict with any Agency projects which are being considered or developed in the same area. 2. To provide the opportunity to incorporate the private project with the Agency project and/or to eliminate or to mitigate any conflicts at the earliest stage of the design process. - 3. To afford the Agency an opportunity to review the preliminary architectural plans of private projects to insure that said projects are not so out of character with the area as to be a hinderance to future development. ANALYSIS A. Design Features: The Applicant proposes to remodel the exterior of the existing restaurant to give it a Cape Cod appearance. (A colored rendering of this building and color board are available for viewing in the Economic Development Department and will be in the City Council Conference Room at the Redevelopment Agency Meeting. ) 1. Paint/stain the exterior of the building to "Driftwood Gray" with white trim. 2. Add blue neon accent to roof perimeter. 3. Replace existing canvas awnings with "Ultramarine Blue" canvas awnings and replace the existing wood entry way with "Ultramarine Blue" canopy system. 4. Replace wood plank entry with concrete. 2 LASER IMAGED r) �'0 V J • 5. Replace existing glass entry sidelights with glass block. 6. Create new facade at entry with "Catalina Grey" entry frame and mauve accents. The applicant also proposes to replace the existing pine trees in the planter next to the building with palm trees, and repaint the existing light standards in the parking lot to match the building. B. Department Requirements: Planning ▪ The damaged portion of the existing masonry wall, which encloses the outside service area shall be repaired. . The applicant shall replace the broken wooden gates which secure the outside services area with new solid metal gates. • The landscaped planter in the center of the site's parking lot shall be cleared of all weeds and replanted if necessary per the review and approval of the Planning Department. Public Works . Replace existing tree well covers with new ones as per City Standard S-13-1. Fire . Maintain the existing fire sprinkler system. The sprinkler system shall be monitored by a Central Station for water flow and tamper activation. . The fire protection system for the hood and duct portion of the kitchen shall be certified by a licensed fire protection company. . Posting of maximum occupant load of 275 persons. . The exterior awnings shall be of a non combustible material, supported by non combustible framework. Police - . None. Redevelopment ▪ None. 3 LASER IMAGED v4 • • RECOMMENDATION: That the Arcadia Redevelopment Agency approve this Design Review under the following conditions: 1. That the project comply with all Zoning and Building Codes, as established or modified by the City; 2. That final approval is subject to compliance with requirements of the City Departments as listed above; and 3. That the Design Review be in effect for one year, as per. ARA-126. / Approved: M 1 / .A E e uti e 'i ector Attachments: Site Plan and Rendering; Vicinity Map 4 LASER IMAGED 35 • • I ;v 5a I 50 e.► Os w G9:: rr. R M.B.I I I-I qil 50 I �a 1 so ,a 45 141 I�.ie5oltb.� I� a. �Q » 0°/r ,,• 2 4'� 100 ,o us so VIOL 10s371711 r /`x107 24 x 15xf r.94 0 II r 17`k; aEl. V: Kr: 7 R" 3 r `\T NN Re ) • II n sal, y a x, M w - a�� E i 5 ;, 6 6,♦ N 4, ``b I , +, RFC R (Ai, ray y •. ! r`li (la lov ear, R 13 119.' e 30 so so w ?! l,f, '"' , 'S5 S0 SO C;/_ r � •.! 30 WHEELER 'N AVE ►1 50 1 • y 55 s0 'Cr 50 50 50 •510 ua O,0 50 515 i f!4)% I I PM. 6 c 6 S `�S xg +' 4 \naca r 4... $ 10 R r s /4 a 71 c:L—i--F. 1 ! H .3� ! 30 '79 •18 7'1 lb �o/./0 ` "k s .a w fo w >, x u o ir1.aa v " 'a s u u M k s5 ,,is s: s0 X+ .0 I, 50 T i0 50 IS i9S 50 50 R j, v, n n ' n ,l • 1 I I �pq �° 9 X11 i f� I: r J. 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G 1.ti^^. o t jp r R '5 it R R 1 R 1077;4 iv. nsu• V. rriv -o nsu nwv1 ) 30NITA 3ST ;1. 70 c5 R FN rill fm HIBE 2G g c UN OI _ Mi •�I r9 IM. - ' II A .b.011 1 sO I 50 I 50 I 50 I 50 I w ``4 Ia I •C I 50 I 50 I 50 I 110 I w r 50 I 50 I 5° I 5a I 5° 1 w 1. SITE VICINITY SCALE . 1 ' : 200' PROJECT LOCATION �� - NORTH LASLRTt INutDI r i.• • .;. �r i 6 h • - emo'a ndur eREGIA r1 CM�iyt ,oq�.tsv" Date 51_-7/--91-- - -- — TO: Arcadia Redevelopment Agency FROM: "Peter P. Kinnahan, Assistant City Manager for Economic Development SUBJECT: Request to Hire Financial Consultant - Southside Project Background Under the Disposition and Development Agreement with the developer of the Southside Project, Stanley W. Gribble, the Agency is entitled to participate in the Developer's profits, based upon either the: a) "completion of an 'arms-length' sale of the Developer's interest . . . in all or any applicable portions of the Project to another party . . . OR b) "six (6) years following the date of the close of escrow for conveyance of the Site to the Developer . . . whichever comes first. " (Escrow closed November 10, 1987) Participation is defined in and is based on a complex formula in the DDA, which states that the maximum share in the developer's profits to the Agency (aka, "adjustment to the Initial Disposition Price") cannot exceed $700, 000, plus interest. (After six years this amount is $938,000. ) This money was not guaranteed to the Agency; the Agency will receive only that amount to which it may be entitled under the formula. On August 9, 1988, Mr. Gribble sold 52,700 square feet of the project site to the Automobile Club of Southern California (AAA) . In May 1989, the Agency hired 'Peat Marwick Main & Co. (PMM) to conduct an audit of this transaction and verify whether the Agency was entitled to a share of Gribble's profits (if any) . PMM found that the sale of the AAA parcel did not entitle the Agency to an adjustment in the Initial Disposition Price, as defined in "the formula". Developer's Proposal Mr. Gribble is now contemplating the sale of the four-story office building and adjacent parking structure (444 E. Huntington Drive) . Should this sale be completed, the Agency may be entitled to a partial payment under the DDA formula. However, the current economic situation in the San Gabriel Valley and the United States and his own financial considerations have /1� LASER IMAGED 42 -i • apparently caused him to rethink the economic future of the project and offer the Agency $400, 000 (see Attachment 1) , after the sale of the buildings, as "full and total satisfaction for the adjustment" of the Initial Disposition Price, whether this amount is required or not under the DDA. If the Agency accepts this offer, then the Agency will be giving-up the possibility of receiving the full $938,000 plus interest in 1993 (six years after the close of escrow) . If the entire Southside Project (less AAA) were sold or appraised as of May, 1991 versus November 1993, and the developer's profits were sufficient under the DDA, the Agency would get approximately $830,000. Request to Hire Financial Evaluation Consultant The decision to reject or accept Mr. Gribble's $400,000 offer requires an expert with experience in mixed use development, finance, and commercial marketing/leasing. Two firms, Keyser Marston Associates and McClelland-Coren, have such experience. The principals of both firms have worked the Agency on this project and are familiar with both Mr. Gribble and the Participation formula. Staff solicited proposals from both firms (Attachment 2) . McClelland-Coren felt they were not able to do the specialized market analysis and declined to submit. Keyser Marston submitted a proposal (Attachment 3) . Keyser Marston proposes to provide the services requested for $7,500. Please be advised that this analysis will only be an estimate of . what the Agency may or may not receive as a result of an office building sale or in November, 1993. Any actual payment is subject to the DDA provisions and can be audited. Recommendation . That the Arcadia Redevelopment Agency authorize a contract, • approved as to form by the Agency General Counsel, with Keyser Marston Associates for financial evaluation services as set forth in Attachments 2 and 3 in an amount of $7,500 with a contingency of $1, 000 (total $8,500) , and authorize the Executive Director to execute such contract. . Approved: �xedu ' e Director Attachments . LASER IMAGED. 24 STANLEY W. GRIBBLE S. ASSOCIATES March 25, 1991 R@ROVEN Mr. Peter Kinnahan we 2 8 S CITY OF ARCADIA 240 West Huntington Drive. ARCADIA REDEVELOPMENT AGENCY Arcadia, California 91006 Re: . Arcadia Gateway Centre Arcadia, California Dear Pete: • As per our conversation, I am writing you this letter regarding the adjustment of the initial disposition price as set forth in the DDA, Attachment 8, per the land acquisition for Arcadia Gateway Centre. As we discussed, we are currently contemplating a sale of the four-story office building and, if said sale does come to fruition, we are prepared within thirty (30) days after the closing of said sale, to pay to the City of Arcadia the sum of Four Hundred Thousand Dollars ($400,000.00) as full and total satisfaction for the adjustment. We would anticipate, if the sale of the Plaza 440 Office Building does go through, a closing date within the next four to six months. Pete, as you know, the situation right now regarding leasing of retail and office buildings is, to say the least, very tenuous. Leasing has been very slow on the retail and we have had two tenant closures in the last six months. Also, we anticipate GTE closing at the end of this month. We have leased approximately seventy percent (70%) of the Plaza 440 Office Building but, since November/December of last year; there has been very little activity regarding any new tenants. With the development across the street being our main competition and additional office space proposed for the Arcadia area, we could be looking forward to a very long and drawn out time period for lease-up. We have approximately two years and eight months for the date of a calculation for the adjustment, which is six years after close of escrow. At that point in time, it is difficult to.say whether or not the project would be profitable enough to warrant full satisfaction under the formula as per the DDA. If the City/Agency wants to pursue this proposal, we would like to hear from you at your earliest convenience, so that we may forecast what our intentions are to do with the property upon final completion of the Olive Garden Restaurant, which completes all our obligations as per the DDA with the exception of the adjustment. We will either take an avenue of selling the property and/or financing the property, but we have to determine, which avenue we are to pursue very quickly. Commercial Property Development and Investments 18401 Von Karmen Avenue, Suite 130 • Irvine, CA 92715 • (714) 261-6464 FAX(714) 261-6331 LASE al/ ED 25 Mr. Peter Kinnahan CITY OF ARCADIA Re: Arcadia Gateway Centre Arcadia, California March 25, 1991 Page 2 • Please contact Stan or myself for any further information you may require at this time. Looking forward to hearing from you very soon. Very truly yours, STANLEY W. GRIBBLE & ASSOCIATES drov- George J. Grosso . GJG:d cc: Stanley W. Gribble Dale F. Allyn • LASER IMAGED •� CHARLES E. GILB • MAYOR PROTEMPORE . . our _szez,‘ d "- JOSEPH C. CIRAULO .01 -' �:: n���:. - 240 West Huntington Drive GEORGE FASCHING ARCADIA P.O.Box 60 ROBERT C. HARBICHT E t#• Arcadia,Califomia 91066-0060 COUNCILMEMBERS f~o �ao9 (818)574-5400 'PoRATs9- GEORGE J. WATTS MARY B. YOUNG JUNE D..ALFORD CITY MANAGER MAYOR CITY CLERK March 28, 1991 Mr. Cal Hollis Keyser-Marston Associates 500 S. Grand Avenue, Suite 1480 Los Angeles, CA 90071 Dear Cal: You may recall that Keyser-Marston assisted the Agency in 1986 in our negotiations with Stanley W. Gribble and Associates on our 9-acre mixed use Southside Project. Keyser- Marston was particularly involved in the negotiation of the future participation formula. Now George Grosso of the Gribble Company has offered us a "buyout" plan (See his letter, attachment 1). I have also included a copy of Section 8 of the DDA which sets forth the negotiated Participation Formula (Attachment 2; You will recall it is taken from a previous Keyser-Marston model.) The Agency appears to be faced with a choice - Take the "definite" final one-time $400,000 at close of escrow of the office building sale (est. July/August, 1991), or wait until November, 1993 for the required reappraisal and hope for the maximum possible payment ($938,000),or get $0, or get somewhere in between, depending on the market and status of Gribblth project in late 1993. Attachment 3 is a copy of KPMG's "audit" of the sale of the 52,700 sq. ft. parcel to AAA 2 years ago. I know the consultant will need additional revenue and cost information on the proposed sale of the office building and parking structure from Mr. Gribble, but I will let you list what information you need before I request it from George Grosso. • LAUttIKA en qE p 9r • Hollis March 28, 1991 Page 2 Would you please provide us then with an estimate of the cost for your professional analysis of the economic and market assumptions, plus the advantages/disadvantages to the Agency of this offer by Stanley W. Gribble. Who would be assigned to this contract; how long would it take? I would appreciate your reply by April 5, 1991, if possible, because I would like to take this to the Agency at their April 16 meeting. Please contact Joyce Friedmann or me if you have any questions Sincerely yours, /z} - Peter P. Kinnahan Assistant City Manager for Economic Development • Attachments cc: Steve Deitsch bcc: Mike Miller LASER IMAGED 20 co. . • K_ rMarston AssociatesInc. Richard L.Botti 50G aouin Grand Avenue,Suite 1480 Calvin E.Hollis,II Los Angeles,California 90071 Kathleen H.Head 213/622-8095 Fax 213/622-5204 SAN DIEGO 619/942-0380 Heinz A.Schilling SAN FRANCISCO 415/398-3050 Timothy C.Kelly A.Jerry D IJJ L5 Kate Earle Funk Robert J.Wetmore APR 4 1991 Michael Conlon Denise E.Conley ARCADIA REDEVELOPMENT AGENCY April 3, 1991 Mr. Peter Kinnahan Assistant City Manager for Economic Development City of Arcadia 240 West Huntington Drive Arcadia, California 91007 Dear Mr. Kinnahan: We are in receipt of your letter of March 28, 1991, and appreciate the opportunity to again assist the Arcadia Redevelopment Agency in the Southside Project. As you know, in the original negotiations, considerable time was spent in creating a participation formula and in defining terms that would produce additional revenues to the Agency if the project is a success. We understand that the developer has offered to . buy-out the Agency's potential future participation which takes effect upon sale or 1993, whichever occurs first. It is, however, unclear as to , the reason the developer has approached the Agency at this time, i.e. , is it to. minimize participation formula payments or to facilitate the future sale by avoiding involvement of the Agency when the retail portion of the project is sold. In order to reach a decision regarding the developer's request, you have asked for assistance in evaluating the offer against the alternative' of wait- ing until the reappraisal/participation formula is triggered in 1993 (or an earlier date if a sale. of the retail portion occurs) . To evaluate the alternatives, we would need to determine both the value of the participation today (this may be different than the developer's offer) and the level of the participation in 1993. In order to determine the participation, we would require the follow- ing items: 1. Finalized development cost schedule as defined under the DDA, and reflecting the adjustments described in the AAA audit. The costs. should reflect the partial sale that has already occurred. RealEstatePredevelopment&EvaluationServices LASER IMAGED Attachment 3 29 Mr. Peter Kinnaha April 3, 1991 Page 2 2. Extent of the anticipated near-term sale, i.e. , the building's area and parcels. 3. Current operating income and expense statement for both the office and retail space remaining. 4. Status of leasing of the vacant space. 5. Estimated sales price of the four story office building. 6. Current rental rate, lease terms, and lease summary for all of the leases in the office and retail to remain. Upon receipt of the above, KMA will provide an estimate of the value produced by the participation formula today as well as the value, assuming a sale reappraisal in 1993 . The value estimate will be expressed as a likely range to take into account varying economic/lease: conditions at the valuation date. Additionally, KMA will provide our comments as to: 1) the ad- vantages and disadvantages in accepting the developer's offer, and 2) a counter proposal if the Agency elects to be bought out of the retail participation formula. Richard Botti, senior principal of the Los Angeles office, who provided in-house consulting services on the original transactions, will be assigned to this task. Calvin Hollis will provide back- ground based upon his original involvement with the project. KMA proposes to provide this service for a fixed fee of $7,500 and will complete the assignment within 30 days of receipt of the above described information. The fee quoted includes two meeting to present the findings of our analysis and/or meet with the developer. Additional time, if requested, for strategy sessions, presentations to the Agency members, or detailed negotiation meet- ings would be provided at our standard hourly rates. Should you have any questions, please do not hesitate to contact us. Sincerely, KEYSER MARSTON ASSOCIATES, INC. C . Calvin E. Hollis . CEH:lp KeyserMarstonAssociateslnc. LASER IMAGED3O - • • KEYSER MARSTON ASSOCIATES, INC. HOURLY FEE SCHEDULE • 1991 A. JERRY KEYSER* $150.00 SENIOR PRINCIPALS* $145.00 PRINCIPALS* $140.00 SENIOR ASSOCIATES* $120.00 ASSOCIATES $105.00 SENIOR ANALYST $ 90.00 ANALYST $ 80.00 TECHNICAL STAFF $ 50.00 ADMINISTRATIVE STAFF $ 45.00 Directly related job expenses not included in the above rates are: auto mileage, air fares, hotels and motels, meals, car rentals, taxies, telephone calls, delivery, electronic data processing, graphics and printing. Directly related job expenses will be billed at 110% of cost. Monthly billings for staff time and expenses incurred during the period will be payable within thirty (30) days of invoice date. A charge of 1% per month will be added to all past due accounts. *Rates for individuals in these categories will be increased by 50% for time spent in court testimony. LASER IMAGED 31