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HomeMy WebLinkAboutOctober 8, 1991A G E N D A ARCADIA CITY COUNCIL MEETING OCTOBER 8, 1991 7:30 P.M. INVOCATION PLEDGE OF ALLEGIANCE ACTION ROLL CALL: Council Members Ciraulo, Fasching, Harbicht, Young and Gilb Young Excused Absence MINUTES of the adjourned and regular meetings of September 17, 1991 Approved MOTIO14: Read all ordinances and resolutions by title only and.waive reading in full. Adopted 1. PUBLIC HEARING Consideration of Zone Change Z -91 -009, from R -1 7,500 to R -1 12,500 for certain properties. Public Hearing Closed; in southwest Arcadia. Approved 2. PUBLIC HEARING Recommendation to approve and introduce an ordinance to grant a franchise to Southern California Water Company. ORDINANCE NO. 1955 - For Introduction - Granting to Southern California Water Company, its successors and assigns, a franchise to lay and use, for transmitting and distributing water for any and all purposes, pipelines and other facilities, in, along, across, upon and under Public Hearing Closed; the public streets, ways,.alleys and places Introduced within the City of Arcadia. AGENDA '10/8/91 3. PUBLIC HEARING Consideration of the adoption of a resolution declaring;a public nuisance and order to abate for property located at 2819 Bradford (Andrew Lowell and Yolanda Hernandez, property owners). RESOLUTION NO. 5623, declaring a public nuisance and ordering the rehabilitation of real property located at 2819 Bradford Avenue, Arcadia, California, and placing a lien against the property, if abatement at City expense is required. 4. Time reserved for those in the audience who wish to address the City Council (five- minute time limit per person). 5. RECESS-CITY COUNCIL 6. MEETING OF THE ARCADIA REDEVELOPMENT AGENCY a. .ROLL CALL: Agency Members Ciraulo, Fasching, Harbicht, Young and Gilb b. MINUTES of the meeting of September 17, 1991 ACTION Public Hearing Closed Adopted Lail Collins Mrs. Robert Bozan Warren Shaw Michael Walbrecht Young Excused Absence -. C. Request of Louise Hawkins to lease 146 -170 E. Huntington Drive for the sale of Christmas trees. Approved d. Proposed relocation and replacement for Southern California Edison wooden poles with two steel poles - Northwest and Southwest Corner Redevelopment Projects. Denied e. Agency consideration of Arcon /Schaefer Brother's site plan concept and project phasing (South- west Corner Project). f. Consideration of Civiltec invoices pursuant to the August 7, 1990 Exclusive Right to Negotiate with Arcon /Schaefer Brothers. g. ADJOURN to 6:00 p.m., October 22, 1991 7. RECONVENE CITY COUNCIL -2- Approved site plan concept Approved staff rec- ommendation AGENDA 10/8/91 0 • CONSENT ITEMS ACTION a. Underground Utilities District No. 13 - Second Avenue from Huntington Drive to La Porte. Street Continued to 10/22/91 (PUBLIC HEARING TO BE SCHEDULED), b. Consideration of.Text Amendment 91 -005, adding s (PUBLIC HEARING TO BE SCHEDULED). Public Hearing 11/5/9" 8. 0 • CONSENT ITEMS ACTION a. Underground Utilities District No. 13 - Second Avenue from Huntington Drive to La Porte. Street Continued to 10/22/91 (PUBLIC HEARING TO BE SCHEDULED), b. Consideration of.Text Amendment 91 -005, adding tree preservation to the Arcadia Municipal Code (PUBLIC HEARING TO BE SCHEDULED). Public Hearing 11/5/9" C. Recommendation for approval of plans and speci- fications and authorization to call for bids for installation of new concrete benches and trash receptacles at various locations - Job No. 661. Approved d. Recommendation for final acceptance of the 1991 -92 Annual Street Maintenance Program - Slurry Seal - Job No. 664. Approved e. Report on the status of the proposed traffic Approved; Lopez report signal at First Avenue and Santa Clara Street - on feasibility of Job No. 670. stop signs f. Consideration of Final Map 47199, for an 8 -unit condominium project at 114 -120 California (Hsu & Associates, owner /developer of the site). Approved' g. Recommendation regarding Hazard Communication Training. Approved h. Report and recommendation for the purchase of on tractor - loader backhoe for the Water Division. Approved i. Report and recommendation for the purchase of one 'dump truck with over - the -cab loader for the Public Works Department. Approved j. k. 1. M. Request for temporary Christmas tree storage tents. Recommendation for award of Banking Services contract. Approved Approved Request to approve financial consultant for pro- posed mall expansion. Approved Request to approve Joint Indemnity Agreement with the County of Los Angeles. Approved -3- AGENDA 10/8/91 a 8. M 10 CONSENT ITEMS (continued) n. Ratification of settlement of claim - L. Altameyer o. Ratification of settlement of litigation - Orona vs. Arcadia p. Request for funding of rail transit study. CITY MANAGER a Recommendation to amend Arcadia Dial -A -Ride Agreement. b. Recommendation for Community Center Usage Policy. CITY ATTORNEY ACTION Approved Approved Approved Approved Approved a. ORDINANCE NO. 1951 - For Adoption - Amending -Division.6 of Chapter 5, Article VI of the Arcadia Municipal Code by adding a Section 6616.11 concerning regulations for motion pic- ture filming - timing of notice to neighborhood. Continued to 10/22/91 b. ORDINANCE.NO. 1952 - For Introduction - Approving Zone Change Z -91 -006, changing the existing zoning of R -0 12,500 to R -0 15,000 for certain properties located in the southwest portion of the City of Arcadia. Introduced C. ORDINANCE NO. 1953 - For Introduction - Approving Zone Change Z- 91- 007,,changing the existing .zoning of CPD -1 DH to CPD -1 DH7, CPD -1 DHS and CPD -1 DH4 for properties located at 211 E. Huntington Drive, 311 E. Huntington.Drive and 420 -440 E. Huntington Drive. Introduced d. ORDINANCE NO. 1954 - For Introduction - Approving Zone Change Z -91 -008, changing the existing zoning of C -2 DH to C -2 DH8 for the property at 400 S. Baldwin Avenue and from C -0 H to C -0 H6 for the property at 301 W. Huntington. Drive. Introduced' e. RESOLUTION NO'. 5619, expressing concern regarding the.City of Sierra - Madre's opposition to the improvement.of Orange Grove Avenue and offering to the City of Sierra Madre the realignment of the City boundary to the south side of Orange Grove. No Action -4- AGENDA 10/8/91 10. CITY ATTORNEY (continued) 11. 12. 13. f. RESOLUTION NO. 5620, approving a map and declaring the City's intention to vacate a por- tion of Second Avenue; directing the Clerk of the Council to file said map in her office showing said portion; reserving easements and rights -of -way to be excepted; setting a Public Hearing thereon for November 5, 1991; and directing notice hereof to be posted and pub- lished. ACTION Continued to 10/22/91 g. RESOLUTION NO. 5621, approving the application for Bicycle and Pedestrian Facilities Funds authorized under SB 821. Adopted h. RESOLUTION NO. 5622, repealing Resolution No. 5586 and amending Resolution No. 5608 regarding leave policy for Management employees and overtime for Fire Battalion Chiefs. Adopted i. Claim of T.A. Wheeler j. Claim of B.A. Campbell MATTERS FROM STAFF MATTERS FROM ELECTED OFFICIALS ADJOURN to 6:00 p.m., October 22, 1991 Denied Denied Watts - Arrange presentation by Hahn /Santa Anita Lopez - Report regarding audible intersection signal for 10/22 meeting Dale - Make We Tip payment as budgeted -5- AGENDA 10/8/91 M October 8, 1991 TO: ARCADIA CITY COUNCIL FROM: PLANNING DEPARTMENT WILLIAM WOOLARD, PLANNING DIRECTOR SUBJECT: TEXT AMENDMENT 91 -005 The Planning Commission at its September 24, 1991, meeting voted 5 to 0 to recommend approval of Text Amendment 91 -005, adding tree preservation regulations to the Arcadia Municipal Code. The Planning Department is recommending that the public hearing on this text amendment be scheduled for the Council's November 5, 1991 meeting. LASER IMAGED v (' 44 op, rnentotanarunt ��°RP AAT5 10/8/91 Date TO: CITY COUNCIL FROM [v./ PETER P. KINNAHAN, ASSISTANT CITY MANAGER FOR ECONOMIC DEVELOPMENT SUBJECT: REQUEST TO APPROVE FINANCIAL CONSULTANT FOR PROPOSED MALL EXPANSION -PROJECT Anita .Associates, a partnership composed of Santa Anita Realty Enterprise, Inc. and The Hahn Company, owns the Santa Anita Fashion Park Mall. The Mall owners have proposed a 430, 000 sq. ft. expansion to the existing Mall.. The proposed $75 million expansion includes a Nordstrom, May Company, 50-60 new Mall shops, and additional .parking, some of it subterranean. Anita Associates has stated that they will need substantial financial assistance from the City to complete their proposed Mall Expansion. The Mall is currently preparing certain market reports, financial analyses, project proformas of costs and revenues, traffic studies, and other related information explaining the costs, impacts, and financing for the proposed project, and setting forth the rationale and mechanism for City financial assistance. This is a very complicated development. The City Council and staff will need to analyze and evaluate numerous project assumptions which include estimates of construction costs (e.g. building, parking structure, utility infrastructure) , payments to numerous consultants to the Mall (i.e. , architect, engineer, financial, legal) as well as estimates of lost revenues due to canceled leases, lease buy-outs, redemised retail space. Further, we will need to analyze future operating statements for the Mall, projections of sales tax, property tax, utility users tax revenues, market projections and assumptions, bonding mechanisms and; debt service schedules, capitalized operating losses, projected interest rates and projected rates of return on investment to the Mall, analysis of risk to the City and alternate financing possibilities. All of these need to be integrated with cash flow considerations and the time value of money over the 2-3 ..year planning, approval, and construction process. Neither the Economic Development Department nor the Finance Department staff have experience with a regional shopping center expansion of this size, complexity or long term significance to the financial health of the City. Staff therefore recommends use of an experienced shopping center financial consultant to assist the City in its analysis. LASER IMAGED gUz, 1 !f � L City Council October 8, 1991 Page 2 Staff has prepared a Request for Proposal (RFP) for financial analysis of the Mall's request (see Attachment 1) . The RFP was sent to three experienced and well qualified firms - Keyser Marston and Associates (KMA) , McClelland Coren (MC) , and Kotin, Regan, Mouchly (KRM) . Two proposals were received. Analysis of Proposals 1) Kotin Regan Mouchly/McClelland Coren (Their Proposal was previously forwarded to the Council by separate cover. ) These firms have submitted a joint proposal which breaks the Agency's desired four objectives or steps into six detailed steps. Their proposal includes a cost-revenue analysis of the cost impact of the Mall's expansion on the City's annual operating budget in addition to the requested proforma analysis and discussion of alternative financing mechanisms. KRM's experience includes the Hollywood Promenade Center, Santa Clarita Valencia Towne Center, Oxnard Towne Center, Indio Fashion Mall, Los Angeles Broadway Crenshaw Center, Monterey Park Atlantic Square Center, as well as other projects in Vista, Rancho Mirage, and Cerritos. Their references were pleased with KRM's services and would use them in the future. McClelland Coren (MC) has had experience in financing various bond issues or tax increment studies in Fontana, Santa Ana, Palmdale, and L.A. County. Their references were generally favorable of MC and of Marty Coren, the principal who would be assigned to the Arcadia contract. KRM/MC's estimated cost to prepare the final report is $35,150. However, they point out from their experience that the developer's submittals often require explanation, clarification and modification. They believe there could quite possibly be additional fees in the area of $8, 000 - $10, 000, for a total of $43 , 150 - $45, 150. This is about a 30% increase. KRM/MC can perform all the work requested in the RFP under the tight time schedule the Mall has requested. 2) Keyser Marston Associates, Inca (Their proposal ` was previously provided to the Council by separate cover. ) Keyser Marston Associates (KMA) will analyze the proformas requested, but will not be looking specifically at the impact of the Mall's expansion on the City's annual operating budget. Staff believes that we can assess these impacts on our own. LASER IMAGED 1C) 4 , City Council October 8, 1991 Page 3 KMA's experience includes the Long Beach Los Altos Center, Glendale Galleria Expansions (2) , Burbank's Media Center, Oxnard River Edge Shopping Center, Pomona (Forest City Development) Center, San Diego Horton Plaza, Santa Barbara Paseo Nuevo, Montebello Town Center, Redondo Beach South Bay Galleria, Palmdale Mall, and West Covina Fashion Center. KMA's references strongly recommended both the firm and Cal Hollis, the principal assigned to the Arcadia contract. KMA's estimated cost to prepare the final report is $22, 000. They also point out that this fee is contingent upon the accuracy, completeness, and timeliness of the developer's documents. For this reason, and to be consistent with the KRM/MC proposal, staff is adding approximately 30% (i.e. , $6, 600) to their estimate, for a total of $28, 600. KMA can perform all of the work requested in the RFP under the tight time schedule the Mall has requested. Post Report Assistance Please note that these cost estimates from both consultants do not include post-report revisions or alternate scenarios in which the proforma's numerous assumptions and variables are changed, not does it include assistance with negotiations. Both developers have included their hourly billing rate for their continued services in the event the City elects to use them for such. Hourly Rates KRM MC KMA Senior Principal $135 Principal $160 $120 $140 Associate (A) $90 Analyst $80 KRM/MC Plus charges for computer usage etc. per Schedule and out of pocket expenses at 115%. KMA Plus charges for data processing and out of pocket expenses at 110%. 10l LASER IMAGED 4 City Council October 8, 1991 Page 4 Recommendation Both of the firms and the principals they have assigned are qualified and experienced. Both are capable of completing this contract under a tight time schedule. Staff however recommends the selection of Keyser Marston Associates for the following reasons: - From the materials submitted and the check of references Keyser Marston appears to have more experience with established suburban malls undergoing rehab and/or expansion. - KMA is less expensive. (KRM/MC, because it is a joint venture, requires the involvement of the principals of the 2 companies at several key points, thus increasing their costs. ) If after the reports are completed and the Council directs staff to negotiate with the Mall, use of the consultant will be necessary for purposes of analyzing the changing assumptions, revenues, costs, and other items in the overall proforma and financing plan. However, at this time staff is not requesting such authorization. Staff recommends approval of Keyser Marston Associates for financial consulting services in connection with the proposed Mall expansion and the Mall's request for financial assistance at a cost of $22 , 000 with a contingency of $6, 600 (30%) , for a total of $28, 600) . Appr ved' Attachment LASER IMAGED 11j3 t� ROBERT C. HARBICHT �� MAYOR PROTENIPORE : 7j��XA 240 West Huntington Drive JOSEPH C. CIRALZO ARCADIA P.O. Box 60 GEORGE FASCHLIG Arcadia,California 91066-0060 ft\ /o� (818)574-5400 MARY B. YOUNG ORPORATsv"� COL CIL�IE�fBERS GEORGE J. WATTS CHARLES E. GILB JUNE D. ALFORD CITY MANAGER MAYOR CITY CLERK REQUEST FOR PROPOSAL 8/21/91 FINANCIAL CONSULTING SERVICES The City of Arcadia has received a proposal from the Hahn Company, managers, and Santa Anita Realty Enterprise, Inc. , owners with Hahn of the Santa Anita Fashion Park Mall, to expand the Mall by approximately 432 , 000 sq. ft. . The existing Mall located on the northeast corner of West Huntington and North Baldwin has approximately 984, 000 sq. ft. of space with 4 majors. The Mall is "I" shaped on a North/South axis with Penney's on the north, Broadway on the South, Robinson' s on the east, and a former Buffums on the west. The owners propose to demolish the former Buffum' s department store on the west side of the Mall, construct a major addition on the west adding a 142 , 000 sq. ft. Nordstrom' s on the Southwest, a 125, 000 sq. ft. Robinson' s on the Northwest, 125, 000 sq. ft. (1 story) of additional retail shops between these two majors, and to add 40, 000 sq. ft. to the existing Robinson's store on the east (this will then become a May Co. ) A subterranean parking lot will be constructed under the retail and existing western parking areas. Further, .on the east of the site adjacent to and easterly of the existing parking areas, the Mall intends to add a surface parking area for 1, 440 cars. (The proposed concept site plan will be made available to the successful financial consultant. ) The Mall plans to open the Nordstrom's, Robinson's, May Co, and new retail in September, 1994, or earlier if possible. The Mall is not located within the Central Downtown Redevelopment Project Area, although it is in the original survey area. j Santa Anita Realty and Hahn Company have stated that they may be unable to finance this proposed expansion solely out of their own resources and that, not only is City approval of proposedzone changes, zone exceptions, street improvements, and utility improvements needed, but also significant public financial assistance may be necessary. LASER IMAGED- 109 ATTACIHMENT 1 - 2 - The specific task of this proposed contract is four-fold: a) Analyze the proposed development site plan and pro forma project cost, income and revenue projections to verify the accuracy and reasonableness of the developer's projections, assumptions, numbers, calculations, conclusions, etc. ; b) Analyze whether third-party e.g. , City, Redevelopment Agency or other public entity financial assistance is needed to carry out the proposed project, and if so, to what extent; c) Analyze alternate financing mechanisms which reduce or eliminate the City' s or Agency's public financial contribution, and/or their risk, and/or increase overall revenue return to the City/Agency; d) Recommend clearr alternative courses of action for the City and/or Agency with the advantages and disadvantages of each detailed. The City and Agency will provide access to its records and data to the successful consultant. Some of the information provided by the City will be of a confidential nature (i.e. , sales tax data on individual stores, etc. ) and may not be publicly revealed except in the aggregate. Certain information (e.g. , project pro forma, income and revenue projections, anticipated sales taxes, Mall payments to majors, or lease terms etc. ) will be provided by the Mall. This is also confidential and may not be disclosed without prior written permission of the Mall and the City. The City anticipates at least 3 two hour meetings between the consultant and representatives of the Mall, at least 4 two hour meetings between the consultant and City staff, and at least 2 two hour public meetings between the consultant and the City Council. The contract schedule is set forth below: 1. Proposals due to the City - by August 27, 1991 - noon 2 . Review of proposals, selection of consultant (Note - prior to selection the proposer may be asked to present its proposal and management team preliminarily to City officials) - Within 15 days of Step 1 3 . Execution of Contract; Contractor does analysis, presents 5 copies of draft report to City - Within 30 days of Step 2 (Note - this is dependent upon timely and complete information provided by the Mall. ) 110 LASER IMAGED 1 - 3 - 4 . City reviews draft report and forwards comments to consultant - Within 30 days of Step 3 5 . Consultant provides 20 copies of final report to City; presents report to City Council - Within 15 days of Step 4 Proposal Process Prepare and submit a letter and report to the City by the due date August 27 signed by a principal of the company setting forth how you will comply with the RFP. (We recognize the developer will have to make certain assumptions about material to be provided by the Mall to the Consultant. ) -Attach a reference list of 5 people/organizations, with a contact name and phone number, with a brief description of the work you have done for them. Provide the names and resumes of the project manager and project team you will assign to this contract. Provide a written statement of the lump-sum cost and cost by task for your services to do this work and attach a copy of your hourly billing rates by title, and your service fees, if any (e.g. , fax, overnight mail, photocopy, phone, mileage, etc. ) . The City will evaluate proposals based upon satisfaction of the proposal requirements; reputation, experience and competence of the company and of the personnel to be assigned to this contract; reference check; and cost. If you have any questions, please contact Peter Kinnahan, Assistant City Manager for Economic Development. We appreciate your interest and look forward to your proposal . LASER IMAGED f l pS�ZO - S U g-/y /J raG(rrr1 _4 October 8, 1991 TO: ARCADIA CITY COUNCIL FROM: PLANNING DEPARTMENT DONNA L. BUTLER, ASSISTANT PLANNING DIRECTOR SUBJECT: NUISANCE ABATEMENT AND ORDER FOR REHABILITATION, 2819 BRADFORD AVENUE This hearing has been scheduled pursuant to Section 9407 of the Arcadia Municipal Code to allow the City Council to determine whether a public nuisance exists and what action is necessary to abate the nuisance on property located at 2819 Bradford Avenue. As per the above Section a "Notice of Public Nuisance and Order to Abate" was mailed on September 20, 1991 to Andrew Lowell and Yolanda Hernandez, responsible persons, for the property located at 2819 Bradford Avenue. A notice was also posted on the property on the same day. The following violations have been cited on the property: 1. Excessive, tall, dry weeds and dead vegetation the premises which are considered to be a health, safety and welfare hazard. 2. There is a lack of adequate lawn, ground cover and irrigation. Landscaping is required to be in conformity with adjacent residential properties. 3. Lack of required pool fencing which constitutes a safety and welfare hazard. The purpose of the property maintenance ordinance is to ensure maintenance of property within the City so that the public health, safety and welfare are not endangered by substandard properties and the blighting effect such properties have on the entire community. The Council further determined that "the keeping or maintaining of properties at variance with the level of maintenance of surrounding properties will result in substantial diminution in the enjoyment, use, aesthetic and property values of the surrounding properties. It is desirous to enhance and promote the maintenance of property and the enhancement of the liveability, community appearance and the social economic conditions of the community." 2819 Bradford Avenue October 8, 1991 Page 1 v LASER IMAGED The Property Maintenance Ordinance states: "The provisions prescribed...will enhance the appearance and value of such properties rather than be a burden on the owners thereof." "That unless corrective measures of the type set forth in this chapter are undertaken to alleviate such existing conditions, the public health, safety and general welfare, and the property values and social and economic standards of this community will be substantially depreciated; that the abatement of the conditions will enhance the environment of the residents of the City." HISTORY On August 28, 1991, we received a complaint regarding the excessive weeds and condition of the pool at 2819 Bradford Avenue. The subject property is vacant and has not been properly maintained. There are excessive weeds and at the time of inspection, the pool was green from lack of maintenance. On August 30, 1991, Don Stockham, the City's Code Enforcement Officer, sent a letter to Andrew P. Lowell and Yolanda Hernandez whose address is in Sierra Madre, advising them of the condition of the property (see attached). They were given until September 6 to bring the property into compliance. Mr. Stockham reinspected the premises on September 6 and noted there was no change in the condition of the property. Also, there was no contact from the property owners. On September 6, the Fire Department, at the request of Mr. Stockham, drained the pool to eliminate the hazard of an unsafe pool. On September 20, the City sent a Notice of Public Nuisance and Order to Abate to Mr. Lowell and Ms. Hernandez. There has been no contact from the property owners at this time and the condition of the property has not changed. Attached for the City Council's review is the Notice of Public Nuisance and Order to Abate. ACTION The City Council should open the hearing to receive public input. Based upon information submitted and the public input the Council may: 1. Determine that the property is not a public nuisance and take no further action; or 2819 Bradford Avenue October 8, 1991 Page 2 LASER IMAGED' u,, 2. Determine that a public nuisance exists and adopt Resolution 5623 declaring a public nuisance and ordering the rehabilitation of real property located at 2819 Bradford Avenue (Andrew P. Lowell and Yolanda Hernandez, responsible parties), authorizing corrective work by the City and placement of a lien against the property if the violations are not corrected (abated) by the responsible parties within thirty (30) days of Council's action. 2819 Bradford Avenue October 8, 1991 Page 3 LASER IMAGED `�`� 0 SO U 0 October 8, 1991 TO: GEORGE J. WATTS FROM: JOSEPH R. LOPEZ CITY MANAGER DIRECTOR OF PUBLIC W RK / SUBJECT: RECOMMENDATION TO CLAIM SB 821 FUNDS FOR PEDESTRIAN AND BICYCLE FACILITIES RESOLUTION NO. 5621 The City's 1991-92 allocation for SB 821 funds is $14,995. In order to claim these funds it is necessary that the City Council designate a project that is a bicycle or pedestrian facility. It is proposed that the City's 1991-92 allocation be used to construct side alk and ramps for the handicapped. Sidewalk and ramp will be constructed at the southwest corner of Huntington Drive and Santa Clara Street which will faci l i pate pedestrian movement and eliminate an ongoing weed abatement problem adjacent to the 100 to 1 Club. Additional ramps for the handicapped will be constructed in, response to pedestrian requests and at intersections with insufficient num ers of ramps. Available SB 821 funds from the two previous fiscal years (89-90 and 90-91) ave been used to supplement City expenditures for the construction of sidewalk and ramps for the handicapped at the Arcadia Community Center. It is recommended that the City Council adopt Resolution No. 5621 approving the application for bicycle and pedestrian facilities funds authorized under SB 821 and authorizing the Director of Public Works to sign and process the claim form. //// APPROVED: �l C /// ^/ GEORGE WATTS CITY MANAGER JRL:DAS:mlo Attachment LASER IMAGED 74_.