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Home My WebLink AboutApril 7, 1992_.I E. A G E N D A ARCADIA CITY COUNCIL MEETING SPECIAL MEETING APRIL 71 1992 4:30 P.M. ROLL CALL: Councilmembers Ciraulo, Fasching, Harbicht, Young and Gilb All Present Discussion regarding Library refurbishing 5:00 P.M. study Session on proposed Capital Improvement 6:00 P.M. °Interviews with Planning Commission candidates A G E N D A ARCADIA CITY COUNCIL MEETING MARCH 17, 1992 7:30 P.M. INVOCATION ACTION PLEDGE OF ALLEGIANCE ROLL CALL: Councilmembers Ciraulo, Fasching, Harbicht, Young and Gilb A11 Present MINUTES of the special, the adjourned and regular meetings of March 17, 1992 Approved AGENDA 4/7/92 /i • ACTION MOTION: Read all ordinances and resolutions by title only and waive reading in full. Adopted PRESENTATION to Bob Cheney, outgoing President of the Pasadena Tournament of Roses PRESENTATION of Proclamation to Arcadia Altrusa Club PRESENTATION to Amy Kronquist, Katie Jarvis and Megan Garrett, for community service 1. PUBLIC HEARING Proposed Capital Improvement Program for 1992 -1993 through 1996 -1997 (continued from 3/17/92). RESOLUTION NO. 5651, adopting a Capital Program for 1992 -1993 through 1996 -1997 Fiscal Years. 2. BOARDS AND COMMISSIONS a. Appointment to Planning Commission. Public Hearing Closed: Adopted with amend- ments Edward Huang b. Appointment to.Sister City Commission. Dennis Lee to 6/96 c. Recommendation from Personnel Board to revise the classifications of Administrative Assistant and Administrative Aide and to establish the classification of Administrative i Intern. Approved 3. jTime reserved for those in the audience who wish to address the City Council (five- minute time Joanne Steinmeier limit per person). -2- AGENDA 4/7/92 CTIO 4. JOINT MEETING OF THE ARCADIA CITY COUNCIL /REDEVELOPMENT AGENCY PUBLIC HEARING Consideration of a Disposition and Development Agreement between the Arcadia Redevelopment Agency and WLA Arcon and Arcadia Equity Management, Inc.; Approval of a Mitigated Negative Declaration of Project Proposed at the Southwest Corner of Huntington Drive and Second Avenue (A /AEM Project); Sale of a portion of Second Avenue property by the City of Arcadia and purchase by the Arcadia Redevelopment Agency; Consideration Public Hearing Closed; of the Exclusive Right to Negotiate, and of the Approved returning Good Faith Deposit (Letter of Credit) (continued Letter of Credit from 3/17/92)). 5. RECESS CITY COUNCIL 6. MEETING OF THE ARCADIA REDEVELOPMENT AGENCY a. ROLL CALL: Council /Agency Members Ciraulo, Fasching, Harbicht, Young and Gilb b. MINUTES of'the meeting of March 17, 1992. C. ADJOURN to 7:00 p.m., April 21, 1992 7. RECONVENE CITY COUNCIL 8. CONSENT ITEMS All Present Approved a. Report and recommendation for the purchase of computer equipment for the Community Center. Approved b. Report and recommendation for the purchase of one heavy duty stump cutter for the Public Works Service Division. Approved c. Report and recommendation for the purchase of ballistic vests for the Police Department. Approved d. Request for approval to use Keyser Marston Associates on proposed mall expansion negotia- tions with Anita Associates and for related legal services from Steve Deitsch of Best, Best & Krieger. Approved -3- AGENDA 4/7/92 J' :f "a ACTION S. CONSENT ITEMS (continued) e. Recommendation to approve the Santa Anita Spring Classic 13th Anniversary Run. Approved f. Recommendation for acceptance of Public Improve- ments for Parcel Map 21189 - Melanie Lane. Withdrawn g. Recommendation for approval of plans and speci- fications and authorization to call for bids for Construction of Relief Sewers on Huntington Drive between Gateway Drive and Fifth Avenue and Duarte Road between Fourth Avenue and Fifth Avenue - Job No. 507. Approved h. Recommendation for Final Acceptance of the 1991 -92 Annual Tree Maintenance Program on various Streets - Job No. 519. Approved i. Recommendation for approval of plans and speci- fications and authorization to call for bids for Resurfacing of Second Avenue from Longden Avenue to Bonita Street - Job No. 509. Approved 7 - Recommendation to approve renewal of agreement with Liebert, Cassidy & Frierson for Labor Relations and Personnel Legal Services. Approved 9. CITY ATTORNEY a. ORDINANCE NO. 1966 - For Adoption - Amending Section 9406.3 of the Arcadia Municipal Code to include enforcement costs as assessable costs for nuisance abatement. Adopted b. ORDINANCE NO. 1967 - For Introduction - Approving Text Amendment 92 -003 amending Section 9269.14 of the Arcadia Municipal Code relating to paving standards in commercial and industrial zones. Introduced C. ORDINANCE NO. 1968 - For Introduction - Approving Zone Change 92 -001, rezoning the properties at 600 -604 N. Santa,Anita Avenue from R -3 (Multiple Family) to C -0 (Professional Office). Introduced -4- AGENDA 4/7/92 i +•. ACTION 9. CITY ATTORNEY (continued) d. RESOLUTION NO. 565 , supporting joint Resolution No. 690 of the Arcadia Board of Education in opposition to the proposed Parental Choice/ Voucher Initiative. Adnptpd e. RESOLUTION NO. 5652, setting compensation for Adopted $3740 per the City Clerk position. month and general mgm . increases f. RESOLUTION NO. 5654, amending and restating the City of Arcadia Employees' Deferred Compensa- tion Plan. Adcptod g. RESOLUTION NO. 5653, adopting a Deferred Compensation Plan for part -time, seasonal and temporary employees. Adopted 10. MATTERS FROM STAFF 11. MATTERS FROM ELECTED OFFICIALS 12. ADJOURN to 7:00 p.m., April 21, 1992 Accepted resignation of Lorraine Fricke from Sister City Commission with regret. Mayor to send letter of support for Dannemeyer Bill. ,School Board invited to May 5 Council meeting for 6:00 p.m. Study Session regarding community auditorium. Mayor to send letter to Supervisor Antonovich recommending against carnival in County Park. Woolard - Draft letter for Mayor's signature expressing City's concern for Sierra Madre development on Santa Anita. i -5- AGENDA 4/7/92 035/0 -/D 1rez" Memotand"M Date: April 7, 1992 TO: George J. Watts, City Manager FROM: oberta M. White, Assistant Director of Recreation seph D. Irlanda, Data Processing Coordinator C Kaye A. Fuentes, Purchasing Officer SUBJECT: Report and recommendation for the purchase of a local area network for the Community Center The Notice to Bidders 9192 -34 for the purchase of a local area network for the Community Center to be used by the Senior Citizens and Recreation Department staffs was mailed to thirteen vendors. The Bid Notice appeared in the Arcadia Tribune on February 28, 1992. There were two responses which were publicly opened on March 25, 1992. This computer equipment consisting of four personal computers with one to be used as a file server will provide a centralized filing system which will allow for multiple user access. All existing computer equipment will also be connected to the local area network. RECAP OF BIDS INCLUDING SALES TAX AND INSTALLATION K I S COMPUTERS $30,917.76 SANTA FE SPRINGS NEOCOMP SYSTEMS INC $37,442.50 CHATSWORTH RECOMMENDATION It is recommended that the City Council award the contract for the purchase of a local area network to K I S Computers of Santa Fe Springs, CA in the amount of $30,917.76. FUNDING Funds for the purchase of the local area network and computer training were appropriated from the Equipment Replacement Fund in the amount of $37,650.00. APPROVED: Ge r e J. s, City Man ger LASER RAGED 21 osis G 0 ., -. ' ty ffn1ar) ..: .: L - emo'jati.dur 4/7/92 Date TO: CITY COUNCIL FROM MICHAEL H. MILLER, CITY ATTORNEY TIC\ t( PETER P. KINNAHAN, ASST. CITY MANAGER/ECONOMIC DEVELOPMENT SUBJECT REQUEST FOR APPROVAL TO USE KEYSER MARSTON ASSOCIATES ON PROPOSED MALL EXPANSION NEGOTIATIONS WITH ANITA ASSOCIATES AND FOR RELATED LEGAL SERVICES FROM STEVE DEITSCH OF BEST, BEST & KRIEGER Keyser Marston Keyser Marston Associates (KMA) has completed their initial work analyzing the proposed Mall expansion site plan, proforma and related documents submitted by the Mall. In the City's Request for Proposals (RFP) staff requested that the proposers provide their hourly rates and service cost fees in the event the City elected to use them for subsequent analysis or negotiations after their initial analysis was complete. KMA's Fee Schedule is attached. Staff is currently working with the Mall and Santa Anita Realty Enterprises, Inc. on the possible' acquisition of an easement for parking or lease of a public parking lot on part or all of a 9 . 6 acre area. The analytical work done by KMA and particularly Mr. Cal Hollis' knowledge of this proposed project and Mall operations generally would be very useful to these negotiations. Staff estimates use of KMA for approximately 15-20 hours, plus service cost fees (fax, photocopy, long distance calls, etc. ) depending on the complexity of the proposed transaction. This is estimated to cost $2, 000-$3 , 000. Best, Best & Krieger Due to the significant reduction in the size of the proposed. expansion it appears that the use of bonds as a financing or implementation vehicle is no longer relevant. Therefore, utilization of Brown and Wood to be bond (legal) counsel who is paid out of the proceeds of bonds has become moot. Therefore, in order to assure the legality of potential City involvement with the proposed mall expansion, the City Attorney through use of the Legal Support Services Account has referred certain legal issues to ARA Special Counsel, Steve Deitsch of Best, Best & Krieger, for their review and advice. Mr. Deitsch and the firm have had significant experience with similar projects in other cities and with some of the LASER IMAGED 24 City Council April 1, 1992 Page 2 specialized transactional aspects of this proposed project. During the negotiation and documentation phase that may follow, we anticipate the possible additional need for their assistance with regard to formulation of required agreements and related documentation. Depending on various factors, additional services should range between $2, 000-$3 , 000. Recommendation That the City Council authorize the use of Keyser Marston Associates, pursuant to the previously approved agreement, to assist in ongoing negotiations with the Mall at an additional cost not to exceed $3, 000. 00, and to continue the services of Steve Deitsch of Best, Best & Krieger at a cost not to exceed $3, 000. 00. (//7,/,44.4f Approve. Attachment LASER IMAGED 25 • KEYSER MARSTON ASSOCIATES, INC. HOURLY FEE SCHEDULE A. JERRY KEYSER* 5150.00 SENIOR PRINCIPALS' $145.00 PRINCIPALS' $140.00 SENIOR ASSOCIATES* $120.00 ASSOCIATES $105.00 SENIOR ANALYST S 90.00 ANALYST - S 80.00 TECHNICAL STAFF S 50.00 ADMINISTRATIVE STAFF $ 45.00 Directly related job expenses not included in the above rates are: auto mileage, air fares, hotels and motels, meals, car rentals, taxies, telephone calls, delivery, electronic data processing, graphics and printing. .Directly related job expenses will be billed at 110% of cost. Monthly billings for staff time and expenses incurred during the period will be payable within thirty (30) days of invoice dale. A charge of 1% per month will be added to all past due accounts. 'Rates for individuals in these categories will be increased by 50R for time spent in court testimony. LASER IMAGED 26