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HomeMy WebLinkAboutMarch 17, 1992r - A G E N D A ARCADIA CITY COUNCIL MEETING SPECIAL MEETING MARCH 17, 1992 6:00 P.M. ROLL CALL: Councilmembers Ciraulo, Fasching, Harbicht, Young and Gilb All Present Review of proposed expansion of Santa Anita Fashion Park A G E N D A ARCADIA CITY COUNCIL MEETING MARCH 17, 1992 7:30 P.M. ACTION INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL: Councilmembers Ciraulo, Fasching, Harbicht, Young and Gilb All Present MINUTES of the study session, the adjourned and regular meetings of March 3, 1992 Approved MOTION: Read all ordinances and resolutions by title only and waive reading in full.. Adopted PRESENTATION to David Szany, outgoing member of the Planning Commission PRESENTATION of Proclamation to'Arcadia Red Cross PRESENTATION. to Arcadia High School Varsity Women's Soccer Team AGENDA 3/17/92 i ACTION 1. PUBLIC HEARING Consideration of Zone Change Z -92 -001, to rezone the properties at 600 -604 N. Santa Anita Avenue public Hearin Closed; g - from R -3 (Multiple - Family) to C -0 (Professional Approved Office) (Dr. Stephen Lojeski, D.D.S. applicant). 2. PUBLIC HEARING Consideration of the adoption of a resolution declaring a public nuisance and order to abate for property located at 631 Walnut (Frank Falasco, property owner). RESOLUTION NO. 5650, declaring a public nuisance and ordering the rehabilitation of real property located at 631 Walnut Avenue, public Hearing Closed; Arcadia, California, and placing ,a lien Adopted against the property, if abatement at City expense is required. 3. PUBLIC HEARING Consideration of Text Amendment 92 -003 to the Arcadia Municipal Code to establish standards for asphalt and concrete paving in Public Hearing Closed; commercial and industrial zones. Approved• ,4. PUBLIC HEARING Proposed Capital Improvement Program for 1992 -1993 public Hearing Hearing through 1996 -1997. continued 7:30 p.m. 4/7. Study Session RESOLUTION NO. 5651, adopting a Capital Program for 1992 -1993 through 1996 -1997 Fiscal at 5:00 p.m., on a /7/42 Years. 5. BOARDS AND COMMISSIONS Consideration of Planning Commission vacancy. Continued to 6:00 p.m. 4�7, 92 Jinny She 6. Time reserved for those in the audience who wish to address the City Council (five- minute time limit per person). -2- AGENDA 3/17/92 ACTION 7. JOINT MEETING OF THE ARCADIA CITY COUNCIL /REDEVELOPMENT AGENCY a. ROLL CALL: Council /Agency Members Ciraulo, Fasching, Harbicht, Young and Gilb All Present b. PUBLIC HEARING Consideration of a Disposition and Development Agreement between the Arcadia Redevelopment Agency and WLA Arcon and Arcadia Equity Management, Inc.; Approval of a Mitigated Negative Declaration of Project Proposed at the Southwest Corner of Huntington Drive and Second Avenue (A /AEM Project); Sale of a portion of Second Avenue Public Hearing property by the City of Arcadia and purchase continued to 4/7; by the Arcadia Redevelopment Agency. Staff prepare amendment with RESOLUTION NO. 5647, approving a certain Dispo- WLA Arcon; $3,000 sition and Development Agreement by and non - refundable between the Arcadia Redevelopment Agency and fee; 60 -day WLA Arcon and Arcadia Equity Management, Inc. extension to 5/31; (Southwest Corner Project). $25,000 Letter of re i due 0 RESOLUTION NO. 5648, agreeing to sell the property located at the southwest corner of Huntington Drive and Second Avenue for $46,000 to the Arcadia Redevelopment Agency for Redevelopment purposes. RESOLUTION NO. ARA -167, approving a Mitigated Negative Declaration prepared in connection with the proposed sale, disposition and development of certain property and approving a certain Disposition and Development Agreement by and between the Arcadia Redevelopment Agency and WLA Arcon and Arcadia Equity Management, Inc. (Southwest Corner Project). RESOLUTION NO. ARA -168, agreeing to purchase the property located at the southwest corner of Huntington Drive and Second Avenue for $46,000 from the City of Arcadia for Redevelopment purposes. C. ADJOURN to 7:00 p.m., April 7,. 1992 -3- AGENDA 3/17/92 I. ACTION 8. CONSENT ITEMS a. Request to approve agreement with Lance, Soll & Lunghard, Certified Public Accountants, to- perform Financial Audit of the Financial Statements of the City. Approved b. Report and recommendation for the.purchase of a 75KW Generator for City Hall. _Apnrnvpd C. Report and recommendation for the purchase of seven sedans for the Dial -A -Ride Program. Approved d. Approval of agreement with Gruen Associates for the preparation of the West San Gabriel Valley Air Quality Plana Approved e. Approval of reward for apprehension of mailbox vandals. Approved f. Report and recommendation concerning problem Approved removal and parkway trees. replacement at property owner s expense g. Report regarding analysis of the City's existing traffic signal systems. Approved Alternative 9. CITY MANAGER Request for approval of proposed concept plans and authorization to proceed with working drawings and specifications for new fire station. Approved 10. CITY ATTORNEY a. ORDINANCE NO. 1964 - For Adoption - Amending the Arcadia Municipal Code by adding Sections 9283.8.10 and 9283.8.11 to Part 8 of Chapter 2 of Article IX regarding prohibition.of razor wire, limiting barbed wire, and establish- ing an abatement period and nonconforming status. Adopted -4- AGENDA 3/17/92 ACTION 10. CITY ATTORNEY (continued) b. ORDINANCE NO. 1965 - For Adoption - Amending Sections 4131.1.1, 4135, 4135.1, 4135.2 and 9251.1.4 and 9252.1.4.1 of the Arcadia Municipal Code to include llamas and alpacas under the same provisions as horses. Adopted C. ORDINANCE NO. 1966 - For Introduction - Amending Section 9406.3 of the Arcadia Municipal Code to include enforcement costs as assessable costs for nuisance abatement. Introduced d. RESOLUTION NO. 5649, delegating its authority and assigning the responsibility to make certain determinations and applications relating to disability retirement (local safety members) under the Public Employees' Retirement Law, and to promulgate rules and procedures to implement such responsibility including an appeals procedure. Adopted 11. MATTERS FROM STAFF 12. MATTERS FROM ELECTED OFFICIALS 13. ADJOURN to 7:00 p.m., April 7, 1992, in memory of Therese Riddle Johnson - $250 reward for grafitti informant;- presentation at 4/7 Council meeting. Miller - Resolution for 4/7 Council meeting supporting School District opposition to voucher system. Davidson - Draft letter to Tony Fellows for Mayor's signature. Miller - Review Municipal Code re: Kareoke enforcement. Woolard - Plount Development debris in wells around trees. Lopez - Report and recommendation re: improving freeway signs at Newman and Santa Anita. -5- AGENDA 3/17/92 t City Council Meeting March 17, 1992 Lopez - Report and recommendation re: improving visibility of street signs. Woolard - 234 Orange Grove - dumpster property maintenance problem. M MARCH 17,1992 TO: CITY COUNCIL FROM: WILLIAM WOOLARD, DIRECTOR OF PLANNING SUBJECT: APPROVAL OF AGREEMENT WITH GRUEN ASSOCIATES FOR THE PREPARATION OF THE WEST SAN GABRIEL VALLEY AIR QUALITY PLAN Attached is a copy of the Agreement for Consultant services for the preparation of the West San Gabriel Valley Air Quality Plan. A total of sixteen cities are participating in the preparation of this sub - regional air quality plan. A committee representing seven of the participating cities reviewed proposals from seven consulting firms. The three most qualified firms were subsequently interviewed by the committee. Gruen Associated was determined to be the best qualified firm for the preparation of the plan. Their fee for the preparation of the plan is $108,249. All of the participating cities have approved the Memo of Understanding, and will also provide letters of committment to tcarry out his project. Arcadia is serving as the lead city for this undertaking and will be contracting with Gruen Associates for the professional consulting services. A matching grant of up to $125,000 was approved by the South Coast Air Quality Management District for the preparation of this plan. Each of the participating cities (including Arcadia), will contribute their share through in -kind services. It is recommended that the City Council authorize the Mayor and City Clerk to execute the agreement after approval as to form by the City Attorney. Approved: George J. its, City Manager LASER IMAGED n M AGREEMENT BETWEEN THE CITY OF ARCADIA AND GRUEN ASSOCIATES, INC., CONSULTANT FOR THE PREPARATION OF AN AIR QUALITY PLAN FOR THE WEST SAN GABRIEL VALLEY THIS AGREEMENT is made and entered into this day of , 1992, by and between the CITY OF ARCADIA (herein called "City "), 240 West Huntington Drive, Arcadia, California 91006 and Gruen Associates, Inc. (herein called "Consultant "), 6330 San Vicente Boulevard, Los Angeles, California 90048. WHEREAS, sixteen cities (listed in attached Exhibit A and herein called "Consortium Cities "), will persuant to an executed memorandum of understanding and this agreement cooperate for the purpose of preparing an Air Quality Plan for the West San Gabriel Valley area, and WHEREAS, a consultant selection committee of the Consortium (herein called "Committee "), representing seven of the cities evaluated written proposals from seven consulting firms and heard oral presentations from the three most qualified firms. The Committee subsequently selected the Consultant as the best qualified firm for the preparation of the Air Quality Plan, and WHEREAS, the City of Arcadia will be serving as the Lead Agency for this project, and WHEREAS, City desires to retain Consultant on behalf of the Consortium, to perform professional planning services, render necessary advice and assistance, and attend public meetings in connection with the preparation of the Air Quality Plan; and WHEREAS, Consultant has submitted a proposal for performance of such services dated January 31, 1992, (attached and incorporated as Exhibit B) and said proposal has been found to be acceptable by the City, and Consortium, and -1- LASER RAGED C- j M M WHEREAS, Consultant is well qualified to perform such services; and WHEREAS, City as lead agency shall: (a) Enter into an agreement with the Consultant for the preparation of the Air Quality Plan. (b) Be the key contact for the consultant during the preparation of the Plan. (c) Administer and process Consultant's requests for payment. NOW, THEREFORE, THE PARTIES HEREBY MUTUALLY AGREE AS FOLLOWS: 1. EMPLOYMENT OF CONSULTANT The City will retain and compensate the consultant. The Consultant shall diligently perform the obligations and responsibilities required by this Agreement applying the standards customarily provided by an experienced and competent professional planning organization rendering the same or similar services. All of the services required hereunder will be performed by the Consultant. The Consultant is an independent contractor not an employee of the City, and all Private Consultant and sub - contractor personnel engaged in the work shall be fully qualified and shall be authorized under state and local law to perform such services. Personnel responsible for completion of the work described in this agreement are as specified in the Consultant's Proposal (Exhibit B). Any changes to the project team from that which was set forth in the Consultant's Proposal (Exhibit B), will require review and approval by the City. 2. DUTIES OF CONSULTANT The Consultant agrees to follow all direction from the City and cooperate with the City in all requests. The Consultant is responsible for preparation of the Air Quality Plan, as outlined in the attached proposal (Exhibit B) from the Consultant. -2- LASER IMAGED .. M 0 All written material produced by the Consultant, including preliminary drafts or portions thereof, and technical reports, shall be submitted to the City. The Consultant shall work with all consortium cities as appropriate with the work required and set forth in the Consultant's Proposal. 3. DUTIES EXPECTED OF THE CONSORTIUM CITIES The Consortium Cities are expected to provide the Consultant with all available public records which are needed by the Consultant to prepare the Air Quality Plan. Written material is expected be provided to the Consultant in a timely manner. City (Arcadia) shall not be responsible and Consultant shall not pursue any remedies against the City (Arcadia) should any Consortium city not abide by this provision or any other contractual provision of this Agreement. Consortium Cities are expected to assist the Consultant in the administering of questionnaires, surveys, holding of public meetings, and public notices, consistent with the work program set forth in the Consultant's Proposal (Exhibit B), and as may be otherwise deemed necessary by the Consortium Cities for the preparation of the Air Quailty Plan. Consortium Cities are expected to provide, at the request of the Consultant, the following: (a) Copies of their Zoning Map and the General Plan Map. (b) Copies of their General Plan Report and State mandated elements thereof (if necessary). (c) Copies of other maps or reports which Consultant considers necessary in order to prepare the Air Quality Plan. (d) Copies of available traffic reports or other reports. (e) Information generally available from their city or city files applicable to the existing projects or any pending or proposed projects in their city. -3- LASER IMAGED ' 14� (f) Assistance, if necessary, in obtaining information from other govern- mental agencies. 4. DUTIES OF THE CITY The City will work closely with the Consultant with the intent of coordinating the work of the Consultant and the work of the Consortium Cities. The City will not, however, be responsible or liable for the inability of the Consultant to meet deadlines unless such delay is caused by the failure of the City to provide requested input in a timely manner. 5 SCOPE OF WORK Consultant shall render professional planning services as set forth in the attached proposal from the Consultant (Exhibit B), to complete the preparation of an Air Quality Plan. 6. COMPENSATION The parties hereto mutually agree that time is of the essence in this Agreement, and Consultant hereby agrees to undertake and complete the services provided herein in such time as to assure submittal of a Draft Air Quality Plan to the Consortium Cities on or prior to September 8, 1992. The Final Air Quailty Plan shall be completed prior to January 1, 1993. These due dates may be extended to subsequent dates certain, by written amendments to this Agreement if unforeseen delays occur as a result of not receiving information in a timely manner or if additional studies are required from responding agencies. a. Basic Service. In consideration of the performance of all work required under this Agreement, including the provision of all copies of the reports as provided per the Proposal submitted by the Consultant, the City shall pay to the Consultant an amount not to exceed $108,249 to complete the Work Task Programs. -4- LASER IMAGED "s w Ln In Payment to the consultant shall be made according to monthly progress reports which shall report the percentage of completion for each work task included with the Work Program (Exhibit B). This total amount, corresponding to work completed, is to be phased over a 10 month period. The City reserves the right to withhold further payment if any aspect of the Consultant's work is found to be substantially inadequate by the Director of Planning or his designate of the City. Each and every payment by the City shall be subject to receipt by the Director of Planning or his designate of an itemized request for payment on a task -by -task basis outlining the items for which payment is requested. The Consultant shall maintain receipts for all monies paid out or disbursed. Such receipts shall correspond with and substantiate the itemized requests for payment and shall be subject to City review during regular business hours. Payment to the Consultant shall be made within thirty (30) days receipt of the itemized request for payment. The City reserves the right to withhold further payment if any of the reports required in the Scope of Work are not completed as scheduled or any other aspect of the Consultant's work is found to be substantially inadequate by the Director of Planning or his designate. Invoices are due and payable within thirty (30) days after receipt. Interest at the rate of one and one -half percent (1 1/2 %) per month or the maximum rate allowable under the usury laws of the State in which the work is performed, whichever is lower, is due on all payments not paid on or before the forth -fifth (45th) day after the invoice date. Interest shall be computed from the date of the invoice. In the event legal proceedings are necessary to collect payments not paid when due, City shall pay, in addition to such payments, Consultant's reasonable attorney's fees and legal costs associated therewith. -5- LASER IMAGED � n E5 In addition, Consultant may, after giving seven (7) days written notice to City, suspend services under this Agreement until Consultant has been paid in full all amounts due for services, expenses and charges. If City disputes any portion of a request for payment, City shall pay the undisputed portion of such request as provided herein and shall promptly notify Consultant of the amount in dispute and the reason therefor. Consultant acknowld =edges and agrees that any and all compensation to be provided herein is based on City's reciept of funds from the South Coast Air Quality Management District. b. Additional Services (Extra Services). Services in addition to those specified herein may be authorized by the City. Authorization to perform additional services shall be in writing and shall specify the basis for the Consultant's fee for such additional services. The Consultant will submit fee estimates for such additional services, prior to commencing such work upon the request of the City. City approval is required prior to commencement of work. Extra services shall be performed consistent with the terms of this Agreement. c. Invoices. Consultant shall keep accurate records of the hours expended and reimbursable costs accrued for services performed under this Agreement. Within ten (10) days after the end of each calendar month of the term of this Agreement, Consultant shall submit an invoice to City itemizing the activities performed, the percentage of completion of the Project (and Additional Services, if appropriate), the cost of the services performed and the accrued reimbursable expenses. City shall pay Consultant the amount of each invoice within thirty (30) days of its receipt after verification of Consultant's performance, the accrued reimbursable expenses and the percentage of completion of the Project, which determination by City shall be binding and conclusive. The time records, invoices, M LASER IMAGED Fs `' receipts and other documentation supporting Consultant's invoices shall be available for review by City upon reasonable notice and shall be retained by Consultant for three (3) years after completion of the Project. 7. TERMINATION a. City may terminate this Agreement without cause upon thirty (30) days written notice to Consultant to the address specified below Consultant's signature therein. Said notice period shall be computed from the date of mailing. Should City terminate this Agreement, Consultant agrees to immediately discontinue perfor- mance and deliver to City the work which has been completed, including all maps, data, reports and like materials. Consultant shall receive a fee equal to an amount which bears the same relationship to the total fee payable pursuant to Section 3 that the amount of work performed by Consultant prior to such termination bears to the total work to be performed by Consultant to this Agreement. b. City may terminate this Agreement with cause effective immediately upon written notice of such termination to Consultant, based upon the concurrence of any of the following events: (1) Material breach of this Agreement by Consultant; (2) Cessation of Consultant to be licensed, as required; (3) Failure of Consultant to substantially comply with any applicable federal, state or local law or regulation; (4) Filing by or against Consultant of any petition under any law for the relief of debtors; and, (5) Filing of a criminal complaint against Consultant for any crime, other than minor traffic offences. c. Completed Work. In the event of termination, Consultant shall, at City's request, promptly surrender to City all completed work and work in progress and all -7- LASER !MM'IED", i *age ,fir materials, records and notes developed, procured, or produced pursuant to this Agreement. Consultant may retain copies of such work product as a part of its record of professional activity. 9. CITY PROPERTY - WORK PRODUCT Consultant agrees that all written materials, plans, studies, sketches and draw- ings produced in the performance of this Agreement by Consultant or City are the property of the City upon payment for their preparation, and originals shall be delivered to the City upon completion of the final Air Quality Plan, or termination of work. 9. INDEPENDENT CONTRACTOR Consultant shall perform the services provided for herein as an independent contractor and not as an employee, agent or officer of the City. 10. ASSIGNMENT - SUBCONTRACT Consultant shall not assign or subcontract this Agreement or any part thereof or any monies to become due thereunder without prior written consent by the City's Director of Planning, except as provided for in Consultant's proposal. 11. TERMS OF CONTRACT No verbal agreement or conversation with any officer, agent or employee of City, either before, during or after the execution of this Agreement shall affect or modify any of the terms or obligations herein contained, nor shall such verbal agreement or conversation entitle Consultant to any additional payment whatso- ever under the terms of this Agreement. All amendments to this Agreement shall be by written agreement duly executed consistent with this Agreement. LASES *A✓ `4r 12. BINDING ON SUCCESSORS All terms, conditions and provisions hereof shall insure to and shall bind each of the parties and each of their respective heirs, executors, administrators, suc- cessors and assigns. 13. HOLD HARMLESS /INDEMNIFICATION Consultant agrees to save, hold harmless and defend the City, its officers, agents and employees from any claims, suits and liabilities arising out of or in any way related to Consultant's negligent performance pursuant to this contract, including any negligent acts, errors or omissions (including professional negligence) of Consultant, its employees, representatives, subcontractors, or agents in connection with the performance of this Agreement. 14. INSURANCE Consultant shall assume all responsibility for damages to property or injuries to persons, including accidental death, which may be caused by the Consultant performance of a contract, whether such performance be by himself, his subcontractor, or anyone directly or indirectly employed by him and whether such damage shall accrue or be discovered before or after termination of this agreement. The Consultant shall take out and maintain during the life of the agreement comprehensive liability insurance policy, including Contractural Liability, for personal injury and property damage with combined single limits of at least $1,000,000. Proof of such insurance is a condition precedent to execution of this Agreement by the City. In addition, proof of professional errors and omissions coverage in the sum of at least $500,000 shall be provided. -9- LASER IMAGED Y En 15. NOTICES M All notices hereunder shall be given in writing and mailed postage prepaid by certified mail, addressed as follows: CITY: William Woolard, Director of Planning City of Arcadia 240 West Huntington Drive Arcadia, California, 91007 CONSULTANT: Jay Kaplan - Wildmann Director of Environmental Planning Gruen Associates 6330 San Vicente Boulevard Los Angeles, California 90048 16. COMPLIANCE WITH SECTION 3700 OF THE LABOR CODE In accordance with the provisions of Section 3700 of the Labor Code of the State of California, Contractor will be required to secure the payment compensation to his employees. Before commencing any work under this agreement, the Consultant must file with the City a certificate stating that he is aware of the provisions of Section 3700 of the Labor Code of the State of California, and that he will comply with such provisions before commencing the performance of the work of this agreement. Before commencing any work under this agrement, Consultant must file with the City a certificate by an insurance carrier authorized under the laws of this State to insure employers against liability for compensation under Divisions IV and V of the Labor Code of the State of California, stating that such Consultant has taken out for the term for which this agreement is to run, compensation insurance covering his full liability for compensation under said provisions of the Labor Code -10- LASER IMAGED ��► err+' ` 40r of the State of California for any person injured while performing any work or labor necessary to carry out the provisions of this agreement, and an agreement to immediately notify the City, if said policy should lapse or be cancelled. In the event that such policy should become inoperative anythine before completion of the work, all work shall imediately cease until a new policy is obtained and any time so lost shall not entitle the Consultant to any extension of time. In lieu of the certificate specified above, the Consultant may submit a certificate from the Industrial Accident Commission of the State of California evidencing that the Consultant is properly qualified as a self- insurer covering Workmen's Compensation. In the event the certificate of consent of self- insurer is revoked, all work shall imediately cease until a new certificate has been furnished by an insurance carrier showing that the Consultant has procured Workman's Compensation Insurance. IN WITNESS HEREOF, such parties have executed this instrument on the day and year first above mentioned. Dated CITY OF ARCADIA City Manager Dated CONSULTANT By Address -11- LASER IMAGED It i *4w `'S*4 APPROVED AS TO FORM: Michael H. Miller City Attorney -12- LASER I (AGED �J' j WEST SAN GABRIEL VALLEY AIR QUALITY PLAN PARTICIPATING CITIES Alhambra Arcadia Duarte El Monte Glendale La Canada - Flintridge Monrovia Monterey Park Pasadena Rosemead San Gabriel San Marino Sierra Madre South El Monte South Pasadena Temple City EXHIBIT A LASER I. GRUEN ASSOCIA ARCHITECTURE - PLANWA - ENOWERMYO C. Statement of Approach C.I. SCOPE OF WORK Subregional Context, The West San Gabriel Valley is a subregion of Los Angeles County Jgenerally bordered by the San Gabriel Mountains on the north, San Gabriel River on the east, the Monterey Hills on the south, and the City of Los Angeles on the west. The underlying fabric of its seventeen cities, including land use and circulation patterns, was established in the late nineteenth century and augmented during the pre - freeway era of the twentieth century. In the forty-six years since World War II, communities within the subregion have undergone steady growth, with spaces between the original town sites filled in by new or intensified residential neighborhoods, industrial areas enlarged to bring in new revenue and jobs, and J commercial patterns reinforced by new office towers and shopping centers. During this evolution, the West San Gabriel Valley has become both the both recipient and the generator of substantial air pollution. With the help of prevailing southwesterly winds, air pollution is brought into the area each day from Los Angeles. Within the area, stationary sources of air pollution are represented by 1 industrial areas distributed in a variety of separate locations and from mobile sources concentrated on key travel corridors such as the 2, 5, 10, 60, 134, and 210 freeways. I Plan area issues point to a range of macro strategies which would be specific to the West San i Gabriel Valley subregion, including the following examples: 1 ■ Expanding rideshare programs through formation of local Transportation Management Associations (TMAs) and providing incentives tailored to office, regional commercial and industrial districts. ■ Reviewing zoning codes regarding parking minimum and maximum requirements for commercial uses. ■ Examining General Plans for long -term jobs- housing balance opportunities and 1 identifying successful programs in comparable communities which may be adapted for J local purposes. ■ Assessing the adequacy of parking fees for off - and on- street parking in well -served transit corridors, relative to ridesharing incentives and economic stability. ■ Seeking opportunities for pedestrian- and transit- oriented design and shuttle systems to improve accessibility of local downtowns, commercial districts and employment and activity centers. 37 ! EMBIT B LASER IMAGED vw r GRUEN ASSOCIA%uf ARCMTiCTURE • ►IANWAO . ENowEEnm `' C. Statement of Approach • Conferring with Caltrans on accelerating the establishment of additional High - Occupancy Vehicle (HOV) facilities through the Congestion Management Program regional system of facilities (for example on SR -60, I -210, SR -134, SR -2, and I -5 freeways). ■ Establishing park -n -ride facilities along I -210, SR -134, SR -2, and I -5 freeways); underutilized parking lot fringe areas. freeway corridors (such as the I -10, SR -60, working with shopping centers to make use of ■ Working with LACTC ", Caltrans, SCRTD, Foothill Transit and other local transit agencies and the City and County of Los Angeles to define major commuteshed improvements to address the effects of the Y- intersection of facilities which connect the Burbank - Glendale- Pasadena area with downtown and with the West San Gabriel Valley. Important to this discussion will be the coordination of analyses of rail transit, air quality and congestion, and construction impact implications of major proposed improvements such as the I -710 freeway extension. ■ Work with the County of Los Angeles towards implementation of Planning Council recommendations in the subregion's unincorporated areas including Altadena, La Crescenta- Flintridge and the sizeable County islands near Rosemead Boulevard and South El Monte. Air Quality Elements. Throughout recent history, general plans were prepared for cities and for county areas in response to locally perceived needs as well as state mandates. In many instances, these general plans emphasized land use and circulation elements, and optional elements of particular interest, with secondary attention given to other mandatory elements. Because air quality elements were not mandated under state law, it was rare to find attention given to this subject in local general plans. The relatively recent requirement within the Air Quality Management Plan (AQMP) of the South Coast Air Quality Management District (SCAQMD) that local governments prepare and adopt air quality elements provides an obligation for cities and counties to address this vital issue at a community level virtually for the first time. Preparation of a subregional air quality element offers cost savings for communities in the West San Gabriel Valley and neighboring Glendale and Burbank, plus an opportunity to work together on issues which transcend local boundaries. Mstory of Coordination. Such a collaborative effort is not without historical precedent in this area. It instead represents an extension of a past tradition of active coordination. Perhaps most notable among previous undertakings was the adoption in 1968 by the Los Angeles County Board of Supervisors of the West San Gabriel Valley Area Plan, following approval of each city council and planning commission. The plan was prepared by the County with the active assistance of the West San Gabriel Valley Planning Council. The area plan included a composite of land use and circulation elements of all jurisdictions, modified to provide positive guidance to encourage a more coordinated pattern. The Area Plan 38 LASE -7R IY^I'kCE0 GRUEN ASSOC^mog N4101 C. Statement of Approach i AMCNr%CTURE ' /LANNM G • ENONEERINO ° became the basis for subsequent cooperative activity among the member jurisdictions including an areawide traffic study conducted in the early 1970s by the County which projected future traffic on area arterials and recommended key improvements. The new subregional air quality element not only holds out the prospect of tailoring applicable provisions of the AQMP to appropriate use within local communities, but also represents an opportunity to again utilize the West San Gabriel Valley Planning Council in an ambitious undertaking which can bring about cumulative benefits outweighing the sum of the results of separate local action. 1 5 a a CONCEPTUAL APPROACH Regional Policy, The 1989 Regional Air Quality Management Plan (AQMP) places major responsibility for actions towards improvement of air quality on local governments. The South Coast Air Quality Management District (SCAQMD) and the Southern California Association of Governments (SCAG) adopted a program which provides guidelines for development of local Air Quality Elements; this program provides for an eight -step process paralleling that of the State of California General Plan Guidelines. Gruen Associates, in association with Ken Topping and Associates Urban Planning Consultant, would undertake the approach described below to address the cities' local role in the following five AQMP areas:I • Transportation • Land Use • Particulates and Building Emissions • Energy Conservation • Government Organization. As an alternative to preparing an Air Quality Element, local jurisdictions may prepare an Air Quality Plan to fulfill its obligations under the AQMP. This option, being considered by the members of the West San Gabriel Valley Planning Council, would encompass a work program and final product similar to an Element by addressing policies to implement the AQMP's 27 Land Use, Transportation, and Energy Conservation control measures. However, a Subregional Air Quality Plan is not the equivalent of an adopted General Plan element for each of the individual jurisdictions; such an effort would require a process of commitment to a specific set of policies and actions by each city. Local Persuective, The team's primary objective which forms the focus of the work program is to develop an Air Quality Plan which goes beyond simple compliance with the requirements of the regional plans, to provide the members of the West San Gabriel Valley Planning Council 1 SCAG. Guidelines for the Development of Local Air Quality Elements. March 1990. K L LASER IMAGED 1, J GRUEN ASSOCIAIW6 `4'' C. Statement of Approach ANCwnCTURE • PUWW 6 • ENOWKERNO with an effective means to address the local environmental effects of land use growth and transportation systems in and around the subregion. Gruen Associates is deeply committed to bringing meaningful citizen participation to planning projects. We see four keys to a successful public participation process to the West San Gabriel Valley Air Quality Plan: • Personalized contact with community and advisory committee representatives; • Attractive, simple and clear graphic materials for handout and displays which clarify, rather than confuse, the complex issues; • A record of the results of presentations, meetings and workshops in an appropriate format, to be given to participants and representatives unable to attend, which communicates salient points and invites further feedback; and • Use of innovative planning solutions as a focus for discussion. As a first step towards gaining consensus, we seek to identify the perspective of each interest group through personalized contacts. The project team then quickly brings the issues and - . alternative approaches into focus, based on our experienced judgement and evaluation of the data available. Using this broad -brush conceptual understanding to organize our discussions, the project team then opens up the issues for at -large discussion. By developing visual concepts of Air Quality Plan components, and by providing examples of local opportunities for implementation programs and the what effects of these programs would be on the member cities, our experience has shown that conflict can be minimized and that areas of consensus can be maximized. WORK PROGRAM The following tasks, processes and products would be undertaken towards developing an Air Quality Plan which will meet the approval of the South-Coast Air Quality Management District, and which will both guide and provide adequate flexibility for local implementation. Task 1.0 Policy Review & Data Collection. As part of this task, the consultant team will identify policies which can be implemented within the purview of local government powers. These could include not only those policies and implementation measures identified within the AQMP, but also those policies which might be found in adopted general plans or participating jurisdictions. Early in the project schedule, team members will interview the planning and community development directors of the seventeen cities in order to determine previous air quality improvement policy commitments found within the general plans or other adopted policy instruments of individual jurisdictions. Review of AQMP & Element Guidelines, in a brief policy and technical review of the Plan for the region, towards identifying t 40 AeroVironment will assist Gruen Associates 1991 South Coast Air Quality Management he menu of policy recommendations most Q 4.11 LASER RAGED GRUEN ASSOCIATE ARCHITECTURE • ►IAWANO • ENOWEERRIO C. Statement of Approach applicable to the West San Gabriel Valley subregion, and towards formulating a set of objectives for guiding the local effort. To this end, consultant staff would meet with staff of the SCAQMD, to initiate a dialogue regarding their expectations for the Plan. Compilation of Relevant Local Plans. The project team includes members familiar with the West San Gabriel Valley communities and their unique planning issues. Differentiation of local air quality improvement initiatives and subregional clusters of communities will help sharpen the focus of the planning effort from an early point. The participating local jurisdictions will be expected to provide the consultant team with copies of the local General Plan elements applicable to the project (including Land Use, Circulation, Hazardous Materials, Environmental, etc.) for compilation into a mosaic of policies and forecasts which the jurisdictions have in common and those which are not shared or are in conflict. Interviews with Local Officials & Staff. Ken Topping and John Jaquess will assist Gruen Associates in conducting 38 interviews. The interviews will seek to identify joint "communities of interest" in which clusters of jurisdictions sharing common conditions can be identified early on in order to enhance productivity of community meetings and subregional workshops programmed in tasks 4.0 and 7.0 and maximize opportunities for joint implementation action following plan adoption. For example, Burbank and Glendale share geographic positions and socio- economic conditions different from those of Alhambra and Monterey Park or El Monte and South El Monte. Such differentiation may be useful as a backdrop against which to test the various possibilities for joint activity as well as separate implementation of the concepts and measures brought forward for consideration in Task 4.0 of this regional planning effort. $ eport: Issues & Opportunities. The team will document the results of the policy and issues analysis in a technical memorandum to the team (35 copies). Steering Committee Kick -off. The full team will be available for the first meeting of the Plan Steering Committee to present and discuss the Issues and Opportunities report. i r �I Compilation of Local Monitoring Data. AeroVironment will assist Gruen Associates in collection and display of local monitoring data, towards identifying the pollutants for which the subregion is making progress towards attainment versus those for which we are losing ground. The data will also be analyzed from the perspective of which air quality concerns are due to actions in the subregion, versus those over which the West San Gabriel Valley communities have little or no direct control. Analysis of Urban Airshed Model Forecasts, Gruen Associates will also obtain, analyze and present the SCAQMD Urban Airshed Model emissions and concentration forecasts for the grid cells which comprise the subregion, towards identifying sources 41 LASER WAGED �� r. *00V GFIUEN ASSOCl/ S C. Statement of Approach ARCIMC -rURE . ►tAWP O • ENOMERWO which will require the most effort, and towards quantifying the objectives inherent in the 1991 AQMP forecasts and control measures. Without such an assessment of the level of control required for attainment of state and /or federal air quality standards in the region, there is no limit to the level of control which may be demanded of the subregion. s,����nent of CMP and Market Effects._ Gruen Associates will provide an update of the Congestion Management Program (CMP) effort underway at LACTC, and identify opportunities for facility improvements which would benefit air quality in and around the subregion. In addition, the consultant team will provide an assessment of the potential effects on air quality of a range of future economic or market forecasts, which may have ' implications on industrial development, growth, congestion and air quality. J will document the results of the technical $port. Technical Background, The team it docu e t background analysis in a technical memorandum to the team (35 copies). Technical Adyisory Committee Kick -off. The full team will be available for the first meeting of the Plan Technical Advisory Committee to present and discuss the Technical Background report. � ask 3.0 CEQA Consideration. Compilation of Data for Initial Study. AeroVironment will assist Gruen Associates in preparation of background data for inclusion by the Council and /or individual cities in later CEQA environmental documentation for the Plan and /or local implementing legislation. The assessment will address the following environmental subject areas: ■ Land Use ■ Transportation ■ Air Quality ■ Noise ■ Earth and Water Resources ■ Plant, Animal and Natural Resources ■ Services, Utilities and Energy Consumption ■ Urban Design and Visual Resources 1 ■ Hazardous Materials and Safety. Report: Background for_ Initial Study, The results of the environmental scan of 1 potential Plan measures would be documented in a Background Report for a later Initial Study (35 copies). fl Task 4.0 Goals. Policies & Actions. One of the principal purposes of Task 4.0 will be to test the local appeal and feasibility of various goals, policies, strategies and implementation of various goals, policies, strategies and implementation actions found within the SCAQMP and any local general plans which may include air quality improvement objectives. The meetings 3 42 LASER IMAGED r4 -, GRUEN ASSOCIAT C. Statement of Approach AIICWMCr.M • ►IAWMG • ENOVOIRMIO with the Project Steering Committee and Technical Advisory Committee are particularly critical J g in this regard. $enort: Menu of Alternative Strategies. To provide a basis for discussion of alternative sets of air quality strategies, the team will develop a report which would bring together the analysis to date, and provide an assessment of the applicability of various actions within a menu of control measures and programs. The consultant team includes members highly familiar with the planning goals and aspirations of individual West San Gabriel Valley jurisdictions. It will work actively with both committees in presenting project materials, findings and recommendations and in responding to the concerns and interests of each committee. (35 copies) Steering Committee Meeting. The Project Steering Committee, comprised of one elected representative from each of the 17 participating cities, is an essential sounding board regarding the suitability of various goals and policies. Similarly, the Technical Advisory Committee, comprised of a staff member from each of the participating cities, j will provide an important source of information for testing the workability of various J strategies and implementation actions. Therefore, these committees should meet on a regular basis, preferably monthly, except for July and August. Technical Advisory Committee Meeting. Similar to the Steering Committee, the Technical Advisory Committee, comprised of a staff member from each of the 1 participating cities, will provide an important source of information for testing the workability of various strategies and implementation approaches available. Community Workshops. Ken Topping and John Jaquess will assist Gruen Associates in conducting 5 workshops. Equally important to the committee meetings within Task 4.0 is the timely scheduling of community meetings within each of the subregional areas identified initially in Subtasks 4.0 and 7.0 to solicit comments and suggestions from members of the public. If possible, these meetings will be held during the same general period that the menu of goals, policies, strategies and implementation actions is under consideration by the Project Steering Committee and Technical Advisory Committee. With assistance of the West San Gabriel Planning Council, the community meetings should be well publicized in order to invite the greatest diversity of ideas and response from members of the public prior to finalization of the Air Quality Plan in Task 6.0. The consultants' team includes members expert in public meetings techniques and at the same time substantially familiar with the variety of social, economic and environmental conditions existing within the area's 17 cities. Although the consultants' role would be primarily to provide information and support to city staffs in the conduct of the public meetings, every effort will be made to clearly present complex technical ideas directly in a non - technical manner and leave ample time and opportunity for active discussion. 43 LASM I , • GRUEN ASSOCIAT '40% C. Statement of Approach AMCMMMME • MAW MW • EWNEIRM 1 One objective of this effort will be to validate and confirm the boundaries for the 1 subregional "communities of interest" identified in Task 1.0 and utilized in the meetings and workshops featured in Tasks 4.0 and 7.0. Members of each committee will be t provided an opportunity early in the meeting series to suggest subregional boundaries which confirm or adjust those preliminarily identified in Task 1.0. Report: Pre -Draft Air Quality Plan. Based on review and discussion of the Technical Advisory Committee, the Plan Steering Committee and Community Workshops, the team will combine the Issues and Opportunities report, the Technical Background report, and the revised Menu of Alternative Strategies into a Pre -Draft Plan, which presents the proposed program of actions and an assessment of the potential effectiveness of these strategies in attaining regional objectives. (35 copies) Task 5.0 Air Quality Plan Preparation, The consultant team will then subject the Pre -Draft Plan to the following public process towards developing consensus on strategies. Conference with SCAOMD Staff & Board. The consultant team and representatives of the Steering and Technical Advisory Committees will confer with SCAQMD staff and representatives of the SCAQMD Board to gain feedback regarding the Pre -Draft Plan. Steering Committee Meeting. The consultant team will meet with the Steering Committee to review and gain comments on the Pre -Draft Plan. Technical Advisory Committee Meeting. The consultant team will meet with the Technical Advisory Committee to review and gain comments on the Pre -Draft Plan. Report: Draft Air Quality Plan. Based on the three meetings above the Pre -Draft Plan will be refined, and the Draft Air Quality Plan will be prepared. (35 copies) Task 6.0 User's Guide Preparation. The user's guide will extend the effort made under Sub- task 4.2 to provide clear, concise explanations of Air Quality Plan goals, policies, strategies and implementation actions in the form of an easy - to-read manual geared toward various types of non- technical audiences, including city councils, members of the business and development communities and the general public. It will also include material geared directly to the needs of city staffs upon whom rests the bulk of the responsibility for implementation. j The consultant team is keenly familiar with problems of translating technical terminology into direct, non - technical terminology as well as laying out written procedural guidelines for city staff members. To the extent that explicit or implicit subregional differentiation is called for in the plan's implementation actions, this will be reflected in the user's guide materials. j Report: Prototype Implementation Program. As a basis for discussion, towards J development of the User's Guide, the consultant team will prepare a prototypical implementation program based on the Draft Air Quality Plan, including implementation LA ER, I" iA-,E GRUEN ASSOCIATO%joe C. Statement of Approach AMCWMCrJff • KAWWO • ENOWNERM schedules, agency responsibilities and monitoring programs for a sample local effort. (35 copies) Steering Committee Meeting. The consultant team will meet with the Steering Committee to review and gain comments on the Prototype Implementation Program. Technical Advisory Committee Meeting. The consultant team will meet with the Steering Committee to review and gain comments on the Prototype Implementation Program. Report: Draft User's Guide. Based on comments received, including review by the various public and private sectors potentially responsible for program implementation, the consultant team will develop the Draft User's Guide for inclusion in the Final Air Quality Plan. (35 copies) Task 7.0 Subregional Workshop& This series of workshops would be designed to present Plan components of particular importance to the sub - regions as well as those applicable to the entire West San Gabriel Valley and to elicit comments from members of the public, business and development community and cities. The essential purpose would be, to the extent possible, to encourage public understanding of Plan content prior to separate Plan adoption hearings being conducted by the participating jurisdictions. J Community Workshop Presentations, Ken Topping and John Jaquess will assist Gruen Associates in conducting 5 workshops. The workshops would be organized and promoted by the participating members of the West San Gabriel Valley Planning Council. However, the consultant team would carry a substantial responsibility in presenting clearly the goals, policies, strategies and implementation actions of the proposed Plan in j order to promote informed public discussion. 11 Consultant team members well - versed in public discussion techniques and familiar with the nuances of Plan proposals to the various sub - regions would take the lead in presenting Plan content and responding to participants' questions and concerns. A summary of issues, questions and responses would then be prepared for use by the individual cities in conjunction with their local Plan adoption hearings. Steering Committee Meeting. The full team will be available to meet with the Steering Committee to review and finalize the Air Quality Plan. Technical Advisory Committee Meeting. The full team will be available to meet with the Technical Advisory Committee to review and finalize the Air Quality Plan. This meeting could be combined with the Steering Committee Meeting as a joint final session. Repo: Final Air Quality Plan, The consultant team would finalize the Air Quality Plan upon Committee and Council approval. (85 copies) 45 LASER IMAGED ;..3 GRUEN ASSOCIATES C. Statement of Approach ARCHITECTURE • PLANNING • ENGINEERING C.2. SCHEDULE AND DELIVERABLES This proposal is structured to provide a stand -alone set of services necessary for development t of an area -wide air quality plan for the West San Gabriel Valley and initial CEQA environmental documentation for the project, beginning with data collection and interviews of key staff and elected officials, preparation of background reports, meetings with technical advisory and steering committees, community workshops and final document preparation and presentation. In addition to proven plan development, environmental documentation preparation, and project management capacities, prompt and responsive professional service are important components of Gruen's reputation. We recognize the importance of schedules for environmental programs which often form the basis for and are on the critical path of political decision - making processes; ` we take schedules seriously and adhere to them carefully. The work program above and fee schedule below are tailored to provide the following deliverables within the following time frames (dates assume late - February authorization to proceed): -� Task 1. • Interviews with Local Officials & Staff (38 interviews) ............... March 9 -20 • Report: Issues & Opportunities (35 copies) ........ .......... • .. • . March 31 • Steering Committee Kick -off Meeting . week of April 6 Task • Report: Technical Background (35 copies) ......................... March 31 • Technical Advisory Committee Kick -off Meeting . week of April 6 Task 3.0 • Report: Background for Initial Study (35 copies) ...................... April 14 Task 4. ................... • Report: Menu of Alternative Strategies (35 copies) May 12 • Steering Committee Meeting ............................. . week of June 1 • Technical Advisory Committee Meeting ....... : : : .......... : : week of June 1 • Community Workshops (5) week of June 8 • Report: Pre -Draft Air Quality Plan (35 copies) ........................ June 30 Task 50 • Conference with SCAQMD Staff &Board .................... week of August 3 • Steering Committee Meeting ............................ week of August 24 • Technical Advisory Committee Meeting .................... week of August 24 • Report: Draft Air Quality Plan (35 copies) September 8 Task • Report: Prototype Implementation Program (35 copies) ............ September 15 • Steering Committee Meeting ......................... week of September 21 • Technical Advisory Committee Meeting week of September 21 • Report: Draft User's Guide (35 copies) ......................... October 27 Task 7.0 • Community Workshop Presentations (5) .................. week of November 16 • Steering Committee Meeting .......................... week of November 23 -� • Technical Advisory Committee Meeting ........ : ......... week of November 23 • Report: Final Air Quality Plan (35 copies) .. following approval by Council A detailed accounting of staff hours for the various parts of this program is presented in Table 1 in Section D (Fee Proposal). Overall, we will commit to doing our part to achieve or exceed the schedule, and wherever possible, attempt to recover time lost due to events beyond our control. 46 LASER IMAGED GRUEN ASSOCIS • ARCHMCTURE • ►LAMMING • [MGM ERMKL D. Fee Proposal D.I. FEE AND TERMS Gruen Associates fee proposals are determined based on the direct time and expenditures \ necessary to complete an assignment. We are prepared to undertake and complete the scope of professional services described above for a fixed fee of $108,249. These fees include professional, administrative and clerical time, miscellaneous reproduction and information ` resource expenses, and such incidental expenses as telephone. The budget includes provisions for $6,771 in materials for the products specified above: materials include project production materials, printing, data acquisition and processing, travel, delivery, facsimile, and miscellaneous costs. The components of the budget are summarized in Table 1. The budget provides allowances of over 400 staff -hours for meetings, presentations, workshops, interviews, hearings and related public involvement efforts, as described in Tasks 1.0 -7.0 of the Scope of Services. Additional professional time or materials beyond this level, authorized by the Council, would be billed on a time and materials basis in accordance with the Gruen Associates Standard Billing Rates. With the exception of authorized effort beyond these allowances, Gruen Associates would undertake this project on a fixed fee basis, with monthly progress billing. The only other action which would be expected to alter the foregoing compensation schedule would be revisions in the project following authorization to proceed. Such additional services would, upon authorization, be billed on a time and materials basis, in accordance with the attached Standard Billing Rates. D.2. LIABELITY INSURANCE Gruen Associates insurance includes $1 million general liability for each occurrence and $2 million aggregate. We carry $1 million in automobile liability and $2 million in professional liability for each claim and aggregate. We also carry workers compensation, and have an umbrella coverage of $5 million. 47 LASER IMAGED t� GRUEN ASSOCIATES ARCWrTCTURE • ►LAWWO • INOMF-" I D. Fee Proposal TABLE 1: FEE PROPOSAL WEST SAN GABRIEL VALLEY AIR QUALITY PLAN Task Product E Hours Materials Total Review of AOMP & Element Guidelines 76 - $7,184 Compilation of Relevant Local Plans 58 $60 $4,915 Interviews with Local Officials & Staff (38) 86 $240 $10,360 Report: issues & Opportunities (35) 60 $123 $4,797 Steerino Committee Kick-off 26 $40 42,730 Subtotal 1 306 $463 $29,987 '.,:CURR A ObIjAjity, f4 Compilation of Local Monitoring Data 12 - $1,200 Analysis of Urban Airshed Model Forecasts 36 $120 $2,840 Assessment of CMP and Market Effects 44 - $4,029 Report: Technical Background (35) 58 $172 44,366 Technical Advisory Committee Kick-off -2& $40 $2,730 Subtotal 176 $332 $15,166 a7 CE WIIATIQW�ii . .. .. . .. . ..... :, .:::< ........ »;:;::: »::;;;; >.;::: »: >::: Compilation of Data for Initial Study 36 - $3,095 Report: Background for Initial Study (351 24 $98 $1,993 Subtotal 6-0 $98 $5,088 x... ...... 'A' . ....... . . XV .... . . . ....... Report: Menu of Alternative Strategies (35) 36 $294 43,159 Steering Committee Meeting 18 $40 $2,095 Technical Advisory Committee Meeting 18 $40 $1,975 Community Workshops (5) 64 $50 $7,580 Henn: Pre -Draft Air Quality Plan (35) 40 $539 $3,374 Subtotal 176 $963 $18,183 1 act AUT, KA-N EPAM .......... .. ....... NNW Conference with SCAOMI) Staff & Board 24 $50 $2,505 Steering Committee Meeting 18 $40 $2,095 Technical Advisory Committee Meeting 18 $40 $1,975 Report: Draft Air Quality Plan 1351 50 $613 $4,487 Subtotal 110 $743 $11,062 . ............ ........... ...... ... Report: Prototype Implementation Program (35) 36 $196 $2,796 Steering Committee Meeting 18 $40 $2,095 Technical Advisory Committee Meeting 18 $40 $1,975 Report: Draft User's Guide (351 J& $368 $2,542 Subtotal 100 $644 $9,408 8 Nick WORK0110ft . .. .. ........ .......... ..... . ...... .. ......... . . ........ .... ..... ...... . . ...... Community Workshop Presentations (5) 68 $50 $7,860 Steering Committee Meeting 22 $40 $2,450 Technical Advisory Committee Meeting 22 $40 $2,330 Report-, Final Air Quality Plan 1851 44 $3,400 $6,715 Subtotal 156 $3,530 1 $19,355 000W LASER I SIM. A G E I �o ' We GRUEN ASSOCIATES D. Fee Proposal AOCNR M019 • r6ANNMUO • ENOOIEERM jPartner .... . ........................... $150-$185 Vice President ........................... $105-$150 Senior Staff ............................. $80-$120 Intermediate Staff ......................... $60-$75 j Assistant Staff ............................... $ 55 Junior Staff ............................. $35-$45 Clerical and Word Processing Staff .............. $35-$45 • Subject to annual adjustment. • Hearings and testimony (including preparation) at 1.5 times rate shown. • Overtime at 1.5 times rate shown. • Computer aided design at rate shown plus $20 /hour. • Reimbursable expenses at cost, plus 10%. 50 LASLR' 0"�,AGED %J, A • GRUEN ASSOCIATES E. Affidavit ATTACHMENT A AFFIDAVIT OF STATEMENT OF FACTS 1, __J,e�t 1itPc,w-kiiu��tA�1� the undersigned, acting as a representative or agent of �* s� AUnuat M do hereby attest to the correctness and accuracy of the Proposal being submitted for preparation of "The Air Quality Plan For The West San Gabriel Valley ". To the best of my knowledge the statements contained herein are true and correct. Furthermore, I understand that this proposal may be disqualified if it is proven that fraudulent information has been included herein. • .9 Z- b ted by (Signature) (Date) - )A" 4&JNM1k0VAfi1J &P-2-2., Su miffed by (Print) (Date) 51 LASER IMAGED �r; G -2 7 Memotanlum Date: March 11, 1992 TO: Mayor and City Council ��l/ 'm FROM: City Attorney 1--) fl SUBJECT: Reward - Mailbox Vandalism - Agenda Item No. 8(e) Pursuant to City Council direction at the meeting of March 3, 1992 formal authority and ratification is necessary to implement a reward of $1,000 to those who provide information leading to the arrest and conviction of individuals for acts of damage and vandalism applicable to mailboxes in the City of Arcadia. RECOMMENDED ACTION: Approve the reward as set forth above, subject to the following criteria: 1. The information provided must be an element leading to the arrest and conviction of the person or persons responsible for the acts covered by the reward. 2. The information must have been voluntarily provided and not given under threat of prosecution or other legal sanctions. 3. Written claims for the reward must be filed, if requested by the City. 4. The reward shall remain in effect until cancelled by action of the City Council. 5. Application and allocation of the reward shall be administered by the City Manager and Chief of Police. Proportionate shares of the reward will be allocated for distribution to eligible persons in relationship to the degree that their actions proved to be an element leading to the arrest and conviction of mail box vandals. This is to cover those situations where more then one person acting in concert with each other contribute information. The above criteria may be modified, or otherwise supplemented per direction of the Council at the March 17, 1992 meeting. If this is to be done, it is recommended that Council pull the item from the Consent Calendar or address this at the pre- meeting. CONCURRED 1A11&_e City,-' Managjer �1 LASES I,f'� -iv ek linentota,.(lum • °•►°..:.9' . 3/17/92 Date TO: CITY COUNCIL 1) FROM: J, . PETER P. KINNAHAN, ASSISTANT CITY MANAGER FOR ECONOMIC DEVELOPMENT SUBJECT: SPECIAL MEETING - ANITA ASSOCIATES REQUEST FOR FINANCIAL ASSISTANCE WITH THEIR PROPOSED MALL EXPANSION Staff and the consultant (Cal Hollis of Keyser Marston) will brief the City Council on the Mall's proposed site plan and schedule. This shall occur during the open session part of the meeting. Pursuant to Government Code Section 54956.8 the Council should adjourn to closed session for the purpose of giving instructions to the City Negotiators regarding the price and terms applicable to potential land lease issues. Apps ed LASER IMAGED o s- L3i Li.)4 ur March 17, 1992 TO: ARCADIA CITY COUNCIL FROM: PLANNING DEPARTMENT DONNA L. BUTLER, ASSISTANT PLANNING DIRECTOR SUBJECT: NUISANCE ABATEMENT AND ORDER FOR REHABILITATIO 631 WEST WALNUT AVENUE This hearing has been scheduled pursuant to Section 9407 of the Arcadia Municipal Code to allow the City Council to determine whether a public nuisance exists and what action is necessary to abate the nuisance on property located at 631 West Walnut Avenue. According to the above Section a "Notice of Public Nuisance and Order to Abate" was mailed on March 3, 1992, to Frank Falasco, responsible person, for the property located at 631 West Walnut Avenue. A notice was also posted on the property. The property has been cited for the following violations: 1. Trash, junk and debris on the property. 2. Landscaping not maintained. 3. Peeling paint on trim of the house 4. Inoperable vehicles stored on the site (in addition, none of the vehicles had current license tags) 5. Storage in front and side yard setbacks BACKGROUND There is a history of property maintenance violations on this property dating back to 1986. All the violations cited in 1986 are similar to the violations cited above, including a minimum of eight inoperable vehicles stored on the site. In 1987 a misdemeanor complaint was filed in the courts against Mr. Falasco. This case was dismissed by the City in 1988 because of "partial" progress made by they property owner to correct the violations. Despite assurances by the property owner to the court to correct the violations, the property was not brought into compliance 631 W. Walnut March 17, 1992 Page 1 LASER IMAGED 22 and in July 1989, the City filed with Mr. Falasco, a Notice to abate and remove the inoperative vehicles. Mr. Falasco appealed the City's notice and on September 5, 1989, this matter was presented to the City Council. At the request of Mr. Falasco, the meeting was continued to September 19. On September 19, the City Council granted Mr. Falasco a 30 day extension to allow him to sell two cars and register the other five vehicles with evidence of the registration by that time or this matter would be referred to the City Attorney for legal action. Based upon the records, it appears that there was partial compliance. CURRENT VIOLATIONS In response to a complaint received by the On January 15, 1992, a letter was sent to Mr. Falasco citing the violations set forth in the attached Order to Abate. Mr. Falasco was give until January 28, to bring the property into compliance. On January 29 a second letter was sent to Mr. Falasco noting that although some progress had been made (specifically landscape clean-up), that the majority of violations still existed. On February 12, a third letter was sent to Mr. Falasco advising him that an office conference had been scheduled for February 20 to allow him an opportunity to respond to the City's notice of violations. Mr. Falasco did not attend this office conference, nor did he contact the City that he would not be in attendance. On March 3 the notice of public nuisance and order to abate was sent to Mr. Falasco. There has been no contact from the property owner at this time and the condition of the property has not changed. Currently there are three cars, one van and one motor home parked in the driveway. None of the vehicles are currently registered and appear to be used for storage of miscellaneous items. At least one car is parked on dirt behind the fence along the west side of the property. In addition to the vehicles, staff has noted the following violations: 1. The back and side yard are filled with trash, miscellaneous items (old appliances, boxes, etc.) and debris. (9402.5.10 and 9402.5.15) 2. Furniture is stored on the front porch. (9402.3.9) 3. Tall grass and weeds have not been trimmed along the east side of the driveway (approximately 2-3' in height). (9402.3.4.a., 9402.3.5.) 4. The trim on the house is peeling and in some areas bare wood. (9402.3.2) 631 W. Walnut March 17, 1992 L �Page 2 LASER IMAGED • The purpose of the property maintenance ordinance is to ensure maintenance of property within the City so that the public health, safety and welfare are not endangered by substandard properties and the blighting effect such properties have on the entire community. The Code further states that "the keeping or maintaining of properties at varian^e with the level of maintenance of surrounding properties will result in substantial diminution in the enjoyment, use, aesthetic and property values of the surrounding properties. It is desirous to enhance and promote the maintenance of property and the enhancement of the liveability, community appearance and the social economic conditions of the community." The Property Maintenance Ordinance notes: - "That unless corrective measures of the type set forth in this chapter are undertaken to alleviate such existing conditions, the public health, safety and general welfare, and the property values and social and economic standards of this community will be substantially depreciated; that the abatement of t e conditions will enhance the environment of the residents of the City." Attached for the City Council's review are the Notice of Public Nuisance and der to Abate, the September 19, 1989 staff report and a copy of the September 19 City Council minutes. ACTION The City Council should open the hearing to receive public input. Based upon information submitted and the public input the Council may: 1. Determine that the property is not a public nuisance and take no further action; or 2. Determine that a public nuisance exists and adopt Resolution 5650 declaring a public nuisance and ordering the rehabilitation of real property located at 631 Walnut Avenue (Frank Falasco, owner), authorizing corrective work by the City and placement of a lien against the property or that the cost for corrective action by the City be placed on the property tax bill if the violations are not corrected (abated) by the responsible party within thirty (30) days of Council's action. 631 W. Walnut March 17; 1992 LASER IMAGED Page3 24 • March 3, 1992 Frank Falasco 631 W. Walnut Arcadia, CA 91007 SUBJECT: 631 W. Walnut NOTICE OF PUBLIC NUISANCE AND ORDER TO ABATE PER ARCADIA MUNICIPAL CODE SECTION 9407 TO THE OWNER,AGENT OF THE OWNER, LESSEE,OCCUPANT,OR PERSON IN POSSESSION OF AND/OR RESPONSIBLE FOR THE PROPERTY HEREINAFTER DESCRIBED: Said property is situated in the City of Arcadia, Los Angeles County, California, on premises located at 631 W. Walnut , described as Lot 7-block 8962 of the Arcadia Santa Anita Tract. YOUR ATTENTION IS HEREBY CALLED to the provisions of Sections 9405.10, 9405.12, 9402.3.2, 9402.3.10, 9402.3.8 &9 of the Municipal Code of the City of Arcadia, California, on file in the office of the City Attorney in the City Hall. Pursuant to the provisions of said sections, you are hereby notified that the following conditions of your property are in violation of the Arcadia Municipal Code and shall be abated: 1. Trash,junk, and debris on property. 9405.10 2. Landscaping not maintained. 9405.12 3. Peeling paint on trim of house. 9402.3 4. Abandoned, wrecked, dismantled or inoperative motor vehicles. 9402.3.10 5. Storage in front and side yard setback. 9402.3. 8& 9 LASER IMAGED D 23 631 W. Walnut Notice of Public Nuisance and Order to Abate March 3, 1992 Page 2 You are hereby notified that a hearing date has been scheduled before the City Council on March 17, 1992 at 7:30 p.m. in the City Hall Council Chambers located at 240 West Huntington Drive, Arcadia, California to determine whether a public nuisance exists and what action is necessary to abate the nuisance. If a nuisance is determined, you will be directed to abate the public nuisance and you will be subject to abatement by the City with cost assessment imposed on you and the subject property pursuant to the attached provisions of the Arcadia Municipal Code. Dated at Arcadia, California this 3rd day of March, 1992. Donna L. Butler Assistant Planning Director cc: City Attorney Code Enforcement LASER IMAGED 2J 1. PUBLIC Consideration of an appeal to a notice to abate and remove inop rative HEARING vehicles at 631 W. Walnut Avenue. On May 12, 1989 a complaint 4as (Appeal of received by the Code Enforcement Division regarding the parking Hof Notice to automobiles in the yard of the subject property. On May 30, 19819, the Abate - property was inspected by Code Enforcement and Fire Department personnel. 30 Day The inspection disclosed the outdoor storage of junk inc Extension operable vehicles. The outdoor storage of h sbve e en al ia- Granted - up to the satisfaction of the Fire Department. HoweverCtheoutdoorgstorage 631 Walnut of inoperable vehicles which was cited in the Notice to Abate dated July 25, Av.) 1989 has not been corrected. A reinspection on August 30, 1989, found a motor home and eight other vehicles parked in the driveway and yard areas. There were no license plates found on the Winnebago and a subsequent DMV license plate check of the other vehicles disclosed that they weie not registered. Even if the vehicles were registered and operable, they exceed the number allowed to be parked in the open within the residents 1 zone (four vehicles plus the motorhome) . Section 4900 et.seq.- of the Arcadia Municipal Code provides specific nuisance abatement procedures applicable to abandoned, wrecked, dismantled or inoperative vehicles . Pursuant to • the provisions of the vehicle abatement procedures, the property owner has filed an appeal to the Notice to Abate. If the City Council determines that the vehicles should be removed, the property owner has fifteen days in which to remove the vehicles. If the vehicles are not removed at the end of fifteen days, the vehicles or parts thereof may be disposed of by removal to a scrapyard or automobile dismantler's yard and costs for removal charged against the property owner If the costs of removal are not paid within 30 days, such costs shall be assessed against the property. The Planning Director circulated photos taken just prior to the last Council meeting. He noted that none of the vehicles in the photos are registered. Mayor Chandler opened the public hearing. 9/19/ 9 -2- LASER IMAGED 30 f Frank Falasco, 631 West Walnut Avenue, appellant, stated, in part, that he wished to rebut the first paragraph of the report given to the City Council which states, In January 1988 a court case was dismissed by the City because of partial progress made by the property owner to correct violations. Despite assurances made by the property owner to the court, to correct the violations, the property has not been brought intd full compliance". In February and March of 1988, the property was inspected by Mr. Wiltsey and was brought into compliance; there was one vehicle that had not been removed because Mr. Falasco needed some help, but was subsequently removed. All this has been very stressful to him. Last week he removed two vehicles which leaves two over the allowable number. He has advertised to sell two others which will bring the number to that allowed and he will register the remaining vehicles. He does not think the Council will reverse this, so he is not going to appeal. He requests additional time over the 15 days allowed in order to sell two cars and register the others. At the present time seven cars are on the property. Mr. Falasco stated he was not sure how long it will take to remove two and register the remaining. He has advertised and he must take the remaining ones to the DMV and a couple. of them have to have smog device checks; probably one to two weeks. Mayor Chandler inquired if he intended to keep the cars. there; Mr. Falasco replied he intended to keep the ones allowed. Councilmember Gilb inquired if cars have to be operable to be registered. The City Attorney replied they don't have to be registered until they are driven on the streets. Councilmember Gilb inquired again if Mr. Falasco intended to register all the cars remaining.Mr. Falasco replied that he did. Mayor Chandler inquired again if Mr. Falasco intended to comply. Mr. Falasco replied that he did and requested as much additional time as Council would grant. Councilmember Young commented that his has been going on for some time and that she was by the property today and some of the cars even have flat tires. It was noted that people have come to the City with complaints about this situation. Mayor Chandler said he would be willing to extend the time to 30 days rather than 15, but does not want Mr. Falasco to return with more excuses;. the last time Mr. Falasc was before Council, he had just returned from vacation and the hearing had been continued. Councilmember Gilb noted that he was willing to grant 30 days, but in 30 days if two cars are not gone and the other 5 dare are not registered and the City has the registration certificates, the City will take action and remove them or whatever it has to do. The City Attorney replied in answer to a question from Councilmember Gilb, that if Council granted the 30 days, it was amending the order of the building official requiring Mr. Falasco to comply . .. he will have 30 days instead of 15. This might be the best thing to do in view of the history of this matter; Mr. Falasco has been in court several time. No one else desiring to be heard, the public hearing was CLOSED o MOTION by Councilmember Gilb, seconded by Councilmember Young and CARRIED. It was then MOVED by Councilmember Gilb, seconded by Councilmember Young and CARRIED on roll call vote as follows that a 30 day extension from this date be granted in this matter to allow Mr. Falasco to sell two cars and register the other five with evidence of the registrations by thatjtime or the matter will be referred to the City Attorney for legal action. AYES: Councilmembers Gilb, Harbicht, Young and dagii;R IMAGED 31 NOES: None ABSENT: Councilmember Lojeski J ' 7 f September 19, 1989 TO: ARCADIA CITY COUNCIL FROM: WILLIAM WOOLARD, DIRECTOR OF PLANNING SUBJECT: APPEAL TO A NOTICE TO ABATE AND REMOVE INOPERATIVE VEHICLES AT 631 W. WALNUT Attached is a copy of the September 5, 1989 staff report. This item was continued to tonight's meeting in order for the property owner to have sufficient time to prepare for this hearing. • LASER IMAGED SEPTEMBER 5, iyts9 TO: CITY COUNCIL FROM: WILLIAM WOOLARD, DIRECTOR OF PLANNING SUBJECT: APPEAL TO A NOTICE TO ABATE AND REMOVE INOPERATIVE VEHICLES AT 631 W. WALNUT The subject property has had a history of property maintenance violations going back to at least 1986. In January 1988, a court case was dismissed by the City because of partial progress made by the property owner to correct violations. Despite assurances made by the property owner to the court, to correct the violations, the property has not been brought into full compliance. On May 12, 1989, a complaint was received by the Code Enforcement Division regarding the parking of automobiles in the yard of the subject property. On May 30, 1989, the property was inspected by Code Enforcement and Fire Department personnel. The inspection disclosed the outdoor storage of junk and several inoperable vehicles. The outdoor storage of junk has since been straightened up to the satisfaction of the Fire Department. However, the outdoor storage of inoperable vehicles which was cited in the attached Notice to Abate has not been corrected. A reinspection on August 30, 1989, found a motorhome and eight other vehicles parked in the driveway and yard areas. There were no license plates found on the Winnebago and a subsequent DMV license plate check of the other vehicles disclosed that they were not registered. Even if the vehicles were registered and operable, they exceed the number allowed, to be parked in the open, within the residential zone (four vehicles plus the motorhome). Section 4900 et. seq. of the Arcadia Municipal Code provides specific nuisance abatement procedures applicable to abandoned, wrecked, dismantled or inoperative vehicles. • Pursuant to the provisions of the vehicle abatement procedures, the property owner has filed an appeal to the Notice to Abate. The property owner's letter of appeal is attached to this report. If, following the appeal hearing, the City Council determines that the vehicles should be removed, the property owner has fifteen days in which to remove the vehicles. If the vehicles are not removed at the end of fifteen days, the vehicles or parts thereof may be disposed of by removal to a scrapyard or automobile dismantler's yard and costs for removal charged against the LASER IMAGED property owner. If the costs of removal are not paid within 30 days, such costs shall be assessed against the property. COUNCIL ACTION The Council may affirm, amend, or reverse the attached order of the Building Official. Non reversal of the order constitutes adoption of the order and shall require removal within 15 days as set forth above. • LASER IMAG I D 3 • ,J;UG I 1399 z ac3). ,;■Y Mr. . ER /.1eee -44/61ee/'■-■7F%"49Ve "Z;a,6 AeriZ- e; •eP-adeV4t4 tzr., -/),eZ e //e0-e4 --C•OWX, /e/10/"/C. d/</c941,- A0-2•71,.e , s‘Xde GLe' ,/0 -a/12Z7CP-cAdZe4-ed.. 7,a'& ,,r/ge-6 Jaz/A( ,aOst • cv5 -6, fide, 4(.0& f • • ae-e,ee/aiZ ". • ,11e4 -4elediht/. z xezia/ -ele/%evx. # .31/2eL ‘Zle&14, L .491,,i I cie..a-1 • LASER IMAGED 35• Z3Ti Y OP+` c.)/ i ,4f------:,----- ( (4` MARY B YOUNG " MAYOR 1t TEMI'ORE 240 West Huntington Drive CHARLES E. GILB \'4, - c° . Art Arcadia, California 91006.3104 CHARLES HARBICHT �c°�roa�tt/ (8I8) 574.5400 DENNIS A. LOJESKI COUNCIL MEMBERS GEORGE J. WATTS ROGER CHANDLER JUNE D. ALFORD CITY MANAGER MAYOR CITY CLERK Mr. Frank Falasco 631 West Walnut Avenue Arcadia, CA 91006 NOTICE OF INTENTION TO ABATE AND REMOVE AN ABANDONED, WRECKED, DISMANTLED OR, INOPERATIVE VEHICLES OR PARTS THEREOF AS A PUBLIC NUISANCE As owner shown on the last equalized assessment roll of the land located at 631 West Walnut, you are hereby notified that the undersigned pursuant to Section 4900. 4 . of the Arcadia Municipal Code has determined that there exists upon said land abandoned, wrecked, dismantled or inop- erative vehicles, registered "Record Not on File" , California License Numbers: 0EA878; JYG923; 63904R; JTL003; 661MDU; 725RCG; X0E92I ; and a Winnebago (License/Vin. # unknown) , which constitutes a public nuisance pursuant to the provisions of Arcadia Municipal Code Section 4900. You are hereby notified to abate said nuisance by the removal of said vehicles within ten ( 10) days from the -date of mailing of this Notice. Upon your failure to do so, the same will be abated and removed by the City, and the costs thereof, together with administrative costs, will be assessed to you as owner of the land on which said vehicles are located. As owner of the land on which said vehicles are located, you are hereby notified that you may, within ten (10) days after the mailing of this Notice of intention, request a public hearing, and if such a request is not received by the City Manager within such ten (10) days period, the Superintendent of Building and Safety shall have the authority to abate and remove said vehicles as a public nuisance and assess the costs as aforesaid without a public hearing. You may submit a sworn written statement within such ten ( 10) day period, denying responsibility for the presence of said vehicles on said land, with your reasons for denial, and such statement shall be construed as a request for hearing at which your presence is not required. You may appear in person at any hearing requested by you or the owners of the vehicles or, in lieu thereof, may present a sworn written statement as aforesaid in time for considera- tion at such hearing. Notice Mailed July 25, 1989 r----- / encl: Copy AMC 4900 - ' xc: Capt. Curtis, AFD A�'� R. Franta, hie Bu ld ng Official CERTIFIED MAIL RETURN RECEIPT REQUESTED & Regular Postal Service LASER {MAG7 36