HomeMy WebLinkAboutSeptember 1, 1992e
CITY COUNCIL /ARA STUDY SESSION - 5.30 P.M.
a. ROLL CALL: Councilmen Ciraulo, Harbicht, Lojeski, Margett and
Fasching
b. Consideration and Selection of Commercial Real Estate Brokers
for the Southwest and Northwest Corner Sites
PRE- MEETING - 6:30 P.M.
A G E N D A
ARCADIA CITY COUNCIL MEETING
SEPTEMBER 1p 1992
7:30 P.M.
ACTION
INVOCATION
r
PLEDGE OF ALLEGIANCE
ROLL CALL: ,Councilmen Ciraulo, Harbicht, Lojeski,
Margett and Fasching All Present
_ MINUTES of the adjourned and regular meetings of
August 18, 1992 Approved
MOTION: Read all ordinances and resolutions by title
only and waive.reading in full. Adopted
PRESENTATION to the Soccer Team " ARCADIA FLASH" - The 1992
Hawaii Cup Champions
1.
Appointment of City Manager
a. Administer oath of Office to City Manager
a
Approved Appointment
and agreement
AGENDA 9/1/92
1
,i
2. PUBLIC HEARING
Recommendation
Control Program
E
to Implement Peafowl Population
Public Hearing
Closed; staff to
contact ornithologis
Tor recommendations
on management prograi
3., BOARDS AND COMMISSIONS
Recommendation from Personnel Board for modifications
to specific Fire Department classifications. Approved
Scott Downey
4. Time reserved for those in the audience who
wish to address the City Council (five- minute
time limit per person).
5. RECESS CITY COUNCIL
6. MEETING, OF THE ARCADIA REDEVELOPMENT AGENCY
a. ROLL CALL: Agency Members Ciraulo, Harbicht,
Lojeski, Margett and Fasching
b. MINUTES of the meeting of August 18, 1992 All Pracant
C. Request to Issue a Certificate of Completion for
d.
the KBC Project (124 N. First Avenue)
RESOLUTION NO. ARA -171, issuing a Certificate
of Completion for the project located at
124 N. First Avenue pursuant to an October 16,
1990 disposition and development agreement. _
Request to partially repay City loans, reloan
same and extend the terms of the Agency's total
indebtedness to the City for fiscal year
1992 -93.
ADJOURN to 6:30 p.m., September 22, 1992
7. RECONVENE CITY COUNCIL
-2-
Adopted
Approved
AGENDA 9/1/92
S. CONSENT 'ITEMS
a. Request to roll -over and extend terms of out -
standing Agency debt to the City for fiscal
year 1992 -93. Approved
b. Parking Lot Agreement - Mandarin Baptist Church
(Parking District #2). Approved
C. Recommendation to authorize Los Angeles County to
include the City's portion of Michillinda Ave.
in 'a roadway rehabilitation project -
Job No. 529. Approved
d. Recommendation regarding installation of lighting
for the monument sign and landscaping at the
Northeast Corner of the Michillinda Avenue and
Sunset Boulevard intersections - Approved Alternative
Job No. 522. #3
9. CITY MANAGER
Recommendation of program for cablecasting of
city council meetings.
10. CITY ATTORNEY
RESOLUTION NO. 5694, authorizing William D.
Woolard as the authorized representative for
assistance for disaster relief.
Approved cable -
casting Council
meetings; McIntyre
+n rinvalnn tii; rlo_
lines for Council
consideration on
public access
Adopted
11. MATTERS FROM STAFF
12. MATTERS FROM ELECTED OFFICIALS
13. ADJOURN to 6:30 p.m., September 22, 1992, in memory of
Bill Killeen and Maurice Farr and Robert Van Riper
Approved staff recommendation regarding request for Baldwin
Avenue zone change.
Flag pole and senior service sign on 9/22 agenda
Selection of broker for Agency property for 10/6 agenda
-3- AGENDA 9/1/92
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Date
TO: City Council
FROM:
James S.
Dale, Finance Director
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SUBJECT:
Natural
Disaster Assistance
August 20, 1992
On June 28, 1991, the City experience a major earthquake. The City
Council declared a local emergency, requested the Governor to
proclaim a state of emergency and requested public aid and
assistance. Subsequently, a local emergency was declared and the
City is entitled to financial assistance under the State Natural
Disaster Assistance Act Program.
The City submitted claims for damages incurred and the State office
of Emergency Services approved a payment to the City amounting to
$123,921.00. _
The reimbursement payment has been delayed due to the fact that the
resolution which designates the person authorized for receipt,
processing and coordination of all inquiries to obtain assistance
is the prior City Manager. At this time, a resolution must be
adopted naming a current City representative as the authorized
agent.
The City Planning Director William D. Woolard serves as the Plans
Section Chief in an emergency and as such provides situation
analysis, message control, damage assessment, documentation and
resource analysis. His involvement in an emergency situation makes
him a logical choice to serve as the City's authorized agent in an
emergency.
RECOMMENDATION
It is recommended that the City Council approve a resolution
authorizing William D. Woolard as the authorized representative for
individual assistance of the City of Arcadia for the purpose of
receipt, processing and coordinating of all inquiries and
requirements necessary to obtain State and Federal assistance.
Approved:
William D. Woolard
Acting City Manager
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September 1, 1992
Date __---_-_--- - —.
TO: City Council, City of Arcadia
FROM: James S. Dale, Finance Director
SUBJECT: Request to Roll Over and Extend Terms of Outstanding
Agency Debt to the City for Fiscal year 1992-1993
(See Agenda item)
The Arcadia Redevelopment Agency Tax Increment Fund exists for the
re-payment of interest and principal on long term debt. The source
of funds. for these payments is tax increment revenue and each year
at June 30, the agency repays the City any loans outstanding
between the City and the Agency to the extent that funds are
available in the tax increment fund.
The annual repayment of existing debt between the Agency and the
City is recorded in order to utilize tax increment funds- for their
intended use and to formally recognize and document the loans
between the City and Agency annually.
The tax increment fund at June 30, 1992 has an estimated cash
balance of $2, 655,940. 18. It is recommended that the Agency Board
take formal action to remit these monies to the City in partial
payment of existing loans and for the City to re-loan these funds
to the Arcadia Redevelopment Agency Project Fund for the Agency to
use to further pay expenses and acquire property according to the
directives of the Agency Board. In addition, the Agency and the
City should roll-over or extend the repayment of the balance of all
remaining loans to June 30, 1993.
Following is a summary of the loans outstanding at June 30, 1992
and the estimated cash balance available for loan repayment:
Outstanding Loans from City to Agency
at 6-30-92 $4,889,717.04
Less: Estimated Cash Balance in Tax
Increment Fund 6-30-92 2, 655,940. 18
$2,233,776.86
RECOMMENDATION:
It is recommended that the City accept payment of $2, 655,940. 18 on
loans outstanding with the Arcadia Redevelopment Agency on June 30,
1992, and that the City re-loan the $2, 655,940. 18 to the Agency
Project Fund. In addition, the City extend the re-payment on the
remaining outstanding debt of $2,233,776.86. All loans from the
Agency to be due and payable on June 30, 1993 .
// /
Approved: 0 • I i e
William D. Woolard
Acting City Manager LASER IMAGED
39
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Sept. 1, 1992
Date
TO: Governing Board, Arcadia Redevelopment Agency
FROM: James S. Dale, Finance Director
SUBJECT: Request to Partially Repay City Loans, Re-loan Same and
Extend the Term of the Agency's total Indebtedness to the
City for Fiscal Year 1992-1993 (See Agenda Item)
The Arcadia Redevelopment Agency Tax Increment Fund exists for the
re-payment of interest and principal on long term debt. The source
of funds for these payments is tax increment revenue and each year
at June 30, the agency repays the City any loans outstanding
between the City and the Agency to the extent that funds are
available in the tax increment fund.
The annual repayment of existing debt between the Agency and the
City is recorded in order to utilize tax increment funds- for their
intended use and to formally recognize and document the loans
between the City and Agency annually.
The tax increment fund at June 30, 1992 has an estimated cash
balance of $2, 655,940.18. It is recommended that the Agency Board
take formal action to remit these monies to the City in partial
payment of existing loans and for the City to re-loan these funds
to the Arcadia Redevelopment Agency Project Fund for the Agency to
use to further pay expenses and acquire property according to the
directives of the Agency Board. In addition, the Agency and the
City should roll-over or extend the repayment of the balance of all
remaining loans to June 30, 1993.
Following is a summary of the loans outstanding at June 30, 1992
and the estimated cash balance available for loan repayment:
Outstanding Loans from City to Agency
at 6-30-92 $4,889,717.04
Less: Estimated Cash Balance in Tax
Increment Fund 6-30-92 2, 655,940. 18
$2,233,776.86
RECOMMENDATION:
It is recommended that the Agency pay $2,655,940. 18 of loans
outstanding at June 30, 1992, to the City of Arcadia and that the
Agency re-borrow $2, 655,940. 18 and deposit such amount in the
Agency Project Fund. In addition, the Agency accept an extension
for the re-payment of the remaining outstanding debt of
$2,233,776.86. All loans to the City to be due and payable on June
30, 1993.
Approved: a.a-e a/he/4/
William D. Woolard LASER IMAGED
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Acting City Manager
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DATE: 9/1/92
TO: Arcadia City Cocil
FROM: Dale R. Connors/Economic Development Associate
SUBJECT: Use of Parking District No. 2 by the Mandarin Baptist Church
of Pasadena
City staff has been approached by the Mandarin Baptist Church of
Pasadena (see letter dated April 10, 1992, Attachment No. 1) with
a request to use Parking District No. 2 on Sunday mornings for
parking by parishioners. A Draft Offsite Parking Agreement has
been drawn up (Attachment No. 2) and is summarized as follows:
1. A maximum of 60 vehicles would be allowed to use the
Parking District. Parishioners will be transported to the .
church.
2 . The Church would provide public liability insurance in a
form and dollar amount as required by the City Attorney.
3 . The hours of use under Agreement will be restricted to
between the hours of 8 : 30 a.m. and 4 : 30 p.m. on Sundays.
Note that their initial request was for use from 9 : 00 a.m.
to 1: 30 p.m. The additional time requested allows for
earlier arrivals in the morning and use of the lot for choir
practice in the afternoon.
4 . No vested rights to the parking would be granted and the
Agreement can be terminated by the City at any time. Also,
any parking allowed under the Agreement could not be used by
the church as credit against required parking in the event
that they expand their facility. If they expand, required
parking would have to be provided on their property.
The church's request appears reasonable inasmuch as the Parking
District is provided for public use. Additionally, Sunday
represents a low demand time for the District and heavier use may
very well mean more activity and an increased number of business
transactions in the surrounding area than presently occur.
A copy of the Offsite Parking Agreement was forwarded to the
Parking District Commission on August 13 , 1992 . Since that time,
all Commission members have been individually contacted by staff
for comments. None of the five Commissioners objected to the
Agreement as drafted.
LASER IMAGE[
40
Arcadia Redevelopment Agency
September 1, 1992
Page 2
RECOMMENDATION:
That the Arcadia City Council approve the Offsite Parking
Agreement included here as Attachment No. 2 allowing the Mandarin
Baptist Church of Pasadena use of Parking District No. 2 for its
parishioners on Sundays.
APPROVED: //O // '4/ %'
Acting City Manager
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attachments
cc: Rev. Ray Petzholt, Mandarin Baptist Church
Rev. Theodore Chang, Mandarin Baptist Church
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[APR ' 4 1992
ARCADIA REDEVELOPMENT AGENCY
MANDARIN BAPTIST CHURCH OF PASADENA
501 N. Santa Anita Avenue
Arcadia, CA 91006
Rev. Theodore Chang, Senior Pastor -
Rev. Raymond Petzholt, English Pastor Tel : (818)446-2976,446-2977
April 10, 1992
Mr. Dale Connors
Economic Development Associate
City of Arcadia
240 W. Huntington Dr.
Arcadia, CA 91007
Dear Mr. .Connors,
This letter is written to inform the City of our intention to use
the Post Office public parking lot at 41 Wheeler Avenue for our
Sunday morning worship service parking alternative.
Use of this public parking lot will be on Sunday only from 9:00 AM
to 1: 30 PM. We will provide transportation for the people from the
parking lot to our church facilities:
If there is any paper work that we need to fill' out, or any
regulation that we need to he aware of, please let us know.
We would appreciate your prompt reply to this important request.
We believe this will be a benefit to both the City and to us
because many of the people who will use the parking lot on Sunday
are law-abiding, faithful tax-paying and voting citizens of
Arcadia.
Sincerely, . .
164/' Aprief 111404,--
•
Rev. Raymond Petzholt
•
•
• - • LASER IMAGED •
42
• Attachment No. 1
OFFSITE PARKING AGREEMENT
Mandarin Baptist Church
The above church located at 501 N. Santa Anita Avenue, Arcadia,
California is authorized to use certain public property designated
as Parking District Two, as specifically delineated in the attached
Exhibit A incorporated as part of this Agreement.
Subject property is to be utilized as an off-site parking lot
for people using the church facilities at the above address, and
is to be supplemental to existing parking for said facility. The
allowance of parking for the purposes stated shall not in any way
be utilized to meet any additional parking requirements that could
become applicable to said church. The approved use is subject to
the following terms and conditions:
1 . The use shall be for Sundays only, between the hours of 8:30 a.m.
to 4:30 p.m.
•
2. No more than 60 Motor vehicles shall be allowed to use the
specified area for the purposes stated.
3. No vested rights are acquired as a result of this Agreement.
This Agreement. is terminable at will, without cause at anytime by
the city, upon delivery of written notice to the Church.
4. Church (permittee) shall provide proof of insurance in a form
approved by the Arcadia City Attorney naming the City..as additional
insured. Comprehensive general liability insurance for personal
injury and property damage in an amount of at least $1 ,000, 000 per
occurrence shall be provided.
5. Church agrees that the City (Parking District) shall not be
responsible or liable for loss, injury, or damage to any property
of Church or to the person or property of those using said subject
property for purposes of this Agreement. Church agrees to defend
and indemnify City for any losses, damages, claims, or liability
that may arise out of the use of subject property by Church and
those using said property for any purposes related to this Agreement.
Dated: 7-414;41C4.16.44441M-it-
Chu mi -tee
Approved As to Form:
CITY OF ARCADIA
City Attorney
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Attachment No. 2
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DATE: 9/1/92
TO: Arcadia Redevelopment Agency
FROM: Dale R. Connors�conomic Development Associate
SUBJECT: Consideration and Selection of Commercial Real Estate
Brokers for the Southwest and Northwest Corner Sites
On August 18, 1992, the Agency considered proposals to provide
commercial real estate brokerage services from 6 firms. Four of
them were invited to make brief presentations to the Agency prior
to their next regularly scheduled meeting (5: 30 p.m. , 9/1/92) .
Following are the four firms and the times reserved for them to
discuss the Southwest and Northwest Corner Properties:
FIRM TIME
John Alle Co. 5: 30 p.m. ,'tv
CB Commercial 5:45 p.m. )�' �r u
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Charles Dunn Co. 6: 00 p.m.
Hayes & Co. 6: 15 p.m. 'X 1'
The brokers have been directed to prepare a brief 7-8 minute
presentation for the Agency and then be prepared to respond to
questions for the balance of their 15 minute time period.
The complete broker proposals have been provided to the Agency
previously. Agency members should make a point of bringing these
with them.
RECOMMENDATION
That the Arcadia Redevelopment Agency allow the commercial real
estate brokerage firms listed above to make presentations as
outlined and then select one of them for an exclusive listing on
the Southwest and Northwest Corner Properties. The Executive
Director should also be authorized to execute a contract for
professional commercial brokerage services in a form satisfactory
to the City Attorney.
Approved:
Interim Executive Director
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