HomeMy WebLinkAboutSeptember 22, 19924,6
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ARCADIA CITY COUNCIL MEETING
PRE - MEETING
SEPTEMBER 22, 1992
6530 P.M.
ROLL CALLS Councilmembers Ciraulo, Harbicht, Lojeski,
Margett and Fasching
Presentation by Methodist Hospital on construction of replacement wing
and financing therefore.
Presentation by Planning Commissioner Bob Daggett on a refurbishment
concept plan for City Hall.
CITY COUNCIL MEETING
7230 P.M.
INVOCATION
PLEDGE OF ALLEGIANCE
ACTION
ROLL CALLS Councilmembers Ciraulo, Harbicht, Lojeski,
Margett and Fasching Harbicht Excused Absenc
MINUTES of the Study'Session, Adjourned and Regular
meetings of September 1, 1992 Withdrawn
MOTION: Read all ordinances and resolutions by title
only and waive reading in full. Adopted
ACTION
1.
EOARDS AND COMMISSIONS
a. Recommendation from Personnel Board to
modify clerical series classifications.
Approved
b. Recommendation from Personnel Board to
establish Fire Department classifications.
Withdrawn
c. Recommendation from Personnel Board to
establish Data Processing Supervisor classi-
fication.
Approved
Johanna Hofer
Vincent Foley
2.
Time reserved for those in the audience who
George Scott
wish to address the City Council (five- minute
Ed Zareh
time limit per person).
Judy Moran
Mike Cunningham
Marian Laner
3.
RECESS CITY COUNCIL
4.
MEETING OF THE ARCADIA REDEVELOPMENT AGENCY
a. ROLL CALL: Agency Members Ciraulo, Harbicht,
Harbicht Excused
Lojeski, Margett and Fasching
Absence
b. MINUTES of the meeting of September 1, 1992
Withdrawn
c. Request for ,approval of Commercial Revitali-
Held over for Work
zation Program.
Session discussion
d. ADJOURN to 6:00 p.m., September 29, 1992
RECONVENE CITY COUNCIL
5.
6.
CONSENT ITEMS
a. Consideration of an appeal of the Planning
Commission's denial of MP 92 -004, for a
proposed 3 -unit project at 21 -23 E1 Dorado
(Jubany Architecture, appellant - PUBLIC HEARING
TO BE SCHEDULED).
Puhlic Hearing 10/6
_2_
6.
ACTION
CONSENT ITEMS (continued)
b. Consideration of Final Map 51282, for an
8 -lot single- family subdivision at 2433, 2501,
and 2505 S.,Santa Anita Avenue (Citrus State
Development Company, owner of the subject
site) . Approved
c. Request for approval of Revised Fire Protection
Mutual Aid Agreement between the City and the
United States Forest Service. Approved
d. Report and recommendation for the purchase of two
2 -1/2 ton dump trucks for the Public Works Approved 1 truck;
Division and the Water Division. 1 tru(kdeferred to
next
e. Report and recommendation for the purchase of a
street sweeper for the Public works Service Contineud for 6 mos;
Division. will come back to
Council
f. Report and recommendation for the purchase of a
trailer- mounted 200 - gallon melter /applicator
crack filler for the Public Works Service
Division. Approved
g. Report and recommendation for the purchase of a
truck - mounted highway striper for the Public
Works Service Division. Approved
h. Recommendation for Final Acceptance of Improve-
ments at the northeast corner of Sunset Blvd.,
and Michillinda Avenue - Job No. 522. Approved
i. Report and recommendation regarding additions
to the entrance signs at the Arcadia Community
Center. Approved
j. Report and recommendation regarding flagpole at
the Arcadia!Community Center. Approved
k. Recommendation for approval of plans and
specifications and authorization to call for
bids on thereconstruction of alley south of
.Huntington Drive between First Avenue and
Santa Anita Avenue - Job No. 530, CDBG Project
No. D- 92619. Approved
1. Recommendation for Council /Manager priority planning
session, authorization for City Manager to execute
contract and appropriation of funds from General
Fund. Approved
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7. CITY MANAGER
Consideration of a Peafowl Management
Program.
8. CITY ATTORNEY
No establishment of
peafowl management
program; education
program in City News -
lattca
a. ORDINANCE NO. 1978 - For Introduction - Amending
Arcadia Municipal Code Section 6429.3.4 regarding
insurance requirements for City permitted
taxicabs and repealing Arcadia Municipal Code
Section 6429.3.5 regarding cancellation of
insurance. Introduced
b. RESOLUTION NO. 5695, authorizing the destruction
of certain Fire Department records. Adopted
C. RESOLUTION NO. 5696, funding of an Environmental
Impact Report for the Northern San Gabriel
Valley Transportation Corridor. Adopted
d. RESOLUTION NO. 5697, reciting the fact of the
Special Municipal Election Consolidated with
the Arcadia Unified School District Bond
Election held in said City and within the School
District on the 15th day of September, 1992,
declaring the result thereof pursuant to the
provisions of the City Charter of the City,of
Arcadia. Adopted
9. MATTERS FROM STAFF
10. MATTERS FROM ELECTED OFFICIALS
11. ADJOURN to 6:00?Lp.m., September 29, 1992, for joint study
session with Planning Commission, in memory of Bill Lowe
and Fred Pink
Accepted resignation of Dennis Lee from Sister City Commission
with regret.
Miller - Contact Terry Towner re: Reimbursement of election
costs.
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DATE: September 17, 1992
TO: Mayor and Members of the City Council
FROM: David Feinberg, Administrative Assistant
SUBJECT: Funding of an Environmental Impact Report for the
Northern San Gabriel Valley Transportation Corridor
In the past year and a half, the cities of Arcadia, Azusa,
Duarte, Glendora, Irwindale, and Monrovia (Foothill Cities
Transportation Task Force) have joined together. to try to bring
a light rail extension east from Pasadena to an end point. in
Irwindale. As a result of the group's efforts, the Los Angeles
County Transportation Commission (LACTC) included the extension
as part of its 30-Year Transportation Plan for Los Angeles
County.
The first step to evaluate the effectiveness of the proposed
rail project was the preparation of a preliminary planning
study. The study, which was completed last month, showed that
a light rail extension from East Pasadena to Irwindale (with a
stop in Arcadia) and a commuter rail shuttle from Irwindale to
Claremont would be a highly successful transportation
alternative for the San Gabriel Valley.
The next step in the rail planning process is the preparation
of an Environmental Impact Report (EIR) . The EIR will examine
station sites, traffic analysis, conceptual engineering, and
project costs. It will also discuss environmental impacts and
mitigation measures such as the effects of noise and vibrations
from the train, the effects on plant and animal life along the
corridor, and the impacts of rail line construction.
Currently, LACTC is finalizing the Request For Proposals which
will be released in October. In early November, LACTC and the
participating cities will review the proposals submitted and
hire a consultant. The consultant is expected to start the EIR
in late November with a projected completion date of July 1992.
The estimated cost of the EIR is $350, 000. LACTC requires that
the cities from Pasadena to Claremont contribute 50% of the
cost or $175, 000. Staff from each of the cities met last week
to create a formula which would fairly reflect the project
costs in relationship to the benefit received. The cities
agreed to a formula (see Attachment) based on a combination of
a flat fee to Arcadia, Duarte, Monrovia and Pasadena plus a
LASER IMAGE/
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Environmental Impact Report
September 17, 1992
Page Two
percentage based on route miles. Arcadia's equivalent portion
is $33 , 300.
The $33, 300 contribution is an eligible Proposition A expense.
Sufficient reserves are available in the Proposition A Local
Return fund to finance the City's portion of the study.
Recommendation
It is recommended that the City Council approve Resolution No.
5696, agreeing to support an Environmental Impact Report for
the Foothill Cities Transportation Corridor and fund the
project for $33,300 out of Proposition A Local Return Fund
reserves.
attachment
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Approved:
1, -
Donald R. Duckw rth, City Manager
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■ .'r s t ATTACHMENT
DATE: September 17, 1992
TO: Mayor and Members of the City Council
FROM:jDavid Feinberg, Administrative Assistant
SUBJECT: EIR Funding Formula
At its September 10, 1992 meeting, the Foothill Cities Transportation
Task Force agreed to the following funding formula:
Total Cost of the EIR $350, 000
LACTC Portion (50%) - $175, 000
Cities Portion (50%) $175,000
West end cities which benefit most:
Pasadena $20, 000
Arcadia 20, 000
Monrovia 20, 000
Duarte + 20,000
$80,000
All 11 cities share remaining $95, 000 based on route miles:
Pasadena $ 4,750 (+$20, 000 = $24,750)
Arcadia 13,300 (+$20, 000 = $33, 300)
Monrovia 8,500 (+$20,000 = $28,500)
Duarte 5,700 (+$20, 000 = $25,700)
Irwindale 8,500
Azusa . 9,500
Glendora 18,050
San Dimas 8,500
Pomona 5,700
La Verne 8,500
Claremont + 4,750
$95,750
LASER IMAGED
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Date: September 3 , 1992
TO: Mayor and City 171 Coou
FROM: City Attorney !/i11
SUBJECT: Request from Bell Cab (San Gabriel Transit Inc. ) Re City
Insurance Requirements - Ordinance No. 1978
At the Council meeting of July 21st a representative of the
above company submitted recommendations that were referred to this
office with regard to amending the City Code as to insurance
requirements. I have undertaken review of City insurance
provisions in recent months because of concern over wording. I
also share the concern of the Cab Company with regard to financial
standing of insurance providers. Accordingly, to address these
issues Ordinance No. 1978 has been prepared for introduction. It
provides the following:
1. Revised wording to clarify coverage amounts for personal
injury and property damage.
2 . The addition of new requirements setting up criteria for
eligible carriers. To assure financial capability proof of
insurance will be mandated from companies that are (a) admitted
California insurance carriers, or (b) carriers with a minimum A.M.
Best rating of B+VII or comparable rating.
3 . Arcadia Municipal Code Section 6429.3 .5 regarding
cancellation is repealed. It is no longer necessary since it is now
covered in the revised Section 6429.3.4.
Requirement 2 will assure financial capability. California
admitted firms must meet certain financial criteria. Also, should
any of them fail, the California Guarantee Fund is available to
provide financial backup of at least $500, 000. The Best rating
allows for some utilization of firms outside the State, but with
significant financial support.
To the extent the City assures adequate insurance coverage and
backup with regard to our permit and licensing function we enhance
our own protection as the additional (co-insured) party.
RECOMMENDATION: Introduce Ordinance No. 1978
c: City Manager
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Date: August 5, 1992
TO: Mayor and City Council
FROM: City Attorney /1,4 /i
SUBJECT: Request from Bell Cab (San Gabriel Transit Inc. ) re .City
Insurance Requirements
At the Council meeting of July 21 a representative of the above
company submitted recommendations that were referred to this office
with regard to amending the City code as to insurance requirements.
I have undertaken review of City insurance provisions in recent
months because of concern over wording. I also share the concern
of the cab company with regard to financial standing of insurance
providers. Accordingly, to address these issues, code amendments
are under preparation for presentation to the council in September
with regard to the following:
1. Revised wording to clarify coverage amounts for personal injury
and property damage.
2. The addition of new requirements setting up criteria for
eligible carriers. To assure financial capability proof of
insurance will be mandated from, companies that are_- (a) admitted
California insurance carriers, or (b) carriers with a minimum A.M.
Best rating of B+ VII or comparable rating.
Requirement 2 will assure financial capability. California
admitted firms must meet certain financial criteria. Also, should
any of them fail, the California Guarantee Fund is available to
provide financial backup of at least $500,000. The Best rating
allows for some utilization of firms outside the State, but with
significant financial support.
To the extent the City assures adequate insurance coverage
and backup with regard to our permit and licensing function we
enhance our own protection. Where we require the naming of the City
as an additional insured, the provided insurance is in effect our
coverage which means that the carrier must defend and indemnify
the City for anys claims and suits against us that may arise out
of the activities of the City permittee or our activities in
relation to the permit. Thus, good insurance protects us.
Please advise if you have any questions or concerns. These can
be addressed prior to putting the proposed ordinance on the agenda
or at the time scheduled for introduction of the ordinance in
September.
cc. Acting City Manager. and Dave Feinberg
LASER !MAP E D
SA GABRIEL TRAN T INC .
BELL CAB CO .
61 1
July 21 , 1992
ATTN . : City Council .r
CITY OF ARCADIA
City Hall
240 W. Huntington Drive
Arcadia, California 91007
RE : Amendment to City Ordinance
Taxicab Insurance Licensing Requirements
Dear Council Members :
The purpose of this letter is to provide a formal written request
to the City Council of the City of Arcadia to amend its current City
Ordinance as relates to taxicab licensing . The City currently
requires only that a copy of the Certificate of Insurance be submitted
as part of the licensing application and thereafter a copy of
subsequent certificates be submitted as needed/upon request . The
requirements state specific coverage limits but only vaguely addresses
requirements as to the minimum financial standing of the providing
insurance carrier . It is our informed opinion that it will behoove
the City to amend the respective ordinances , to protect the public ' s
safety and welfare, in such a way as to provide for a quality of the
insurance carrier , as follows ; 1 . Only those insurance companies
which are (a) Admitted California insurance carriers , or (b) Foreign
(domiciled outside of California) insurance companies with a minimum
A.M. Best rating of B+ or better be acceptable to the City to write
(automobile liability) insurance policies for taxicab operators , and
2 . an original copy of the Certificate of Insurance be submitted to
the City directly by the issuing company , in order to be considered
Executive office
Tel: (818)447- 1881 Fax: (818)447-6295
180 W.Live Oak Ave. ,Arcadia,CA 91007
LASER IMAGED
for legitimate licensing by the City . Our belief is that the City
should make such amendments for the following reasons ;
1 . In the past ten years every non-admitted carrier which has
provided insurance policies to taxicab operators in the State of
California has gone into bankruptcy . This situation has left hundreds
of millions of dollars in unpaid claims .
2 . There are presently over thirty non-admitted (Alien/Foreign)
insurance carriers providing policies to taxicab operators in the
State of California. Of these thirty plus companies not one has
assets exceeding $300 , 000 . 00 , and collectively their assets are less
than $2 million .
3 . Because of the leniency inherent in the current ordinance
"bandit" taxicab operators are able to commence their business
enterprises with relative ease . They are able to submit what are
often fraudulent Certificates of Insurance, from illegitimate concerns
posing as insurance companies , in order to gain licensing in a
specific city or territory and once licensing is obtained the operator
goes about conducting business in any city or area that suits their
whim without regard to the long term effect their operation has on the
public or competing operators .
4 . Legislation in effect at this time is written in such a way
that cities are liable for damages resulting from law suit's in which
inadequate insurance coverage was accepted by the licensing authority
(City) .
5 . The public ' s safety and welfare should demand that taxicab
Page 2 LASER IMAGED
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operators conduct their businesses in a fashion that protects the
public more comprehensively ; "fly-by-night" companies will generally
be unable to qualify for coverage with insurance companies that are
California "admitted" or rated as B+ (or better) .
For your convenience and perusal we are enclosing copies of a few
of the numerous published pieces of information available which
support our stance that such changes are eminently needed .
Additionally , we are enclosing copies of those portions of City
Ordinances pertinent to this matter from the cities of Beverly Hills
and West Hollywood to be viewed as examples of how such ordinances
have been composed .
I t may well be that our recommended changes could be expanded to
encompass all other forms of public livery , as well as tow trucks , as
this issue certainly involves and effects them as well .
We sincerely hope that you will seriously consider this request,
set in motion your own investigations , and act accordingly . We are
at your disposal to assist in any way possible, including putting you
into contact with Dennis Ward , Chief of the Enforcement Division for
the California Department of Insurance, or other knowledgeable and
respected individuals in the taxicab and/or insurance industries .
Respectfully Submitted ,
David Biren
Business Manager
Enclosures
DB : dls
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9/22/92
Date _----- - --
TO' ARCADIA REDEVELOPMENT AGENCY
FROM: i�/
ETER P. KINNAHAN, ASSISTANT CITY MANAGER FOR
SUBJECT: X ECONOMIC DEVELOPMENT
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REQUEST FOR APPROVAL OF COMMERCIAL REVITALIZATION PROGRAM
Staff recommends approval of the Downtown Commercial Revitalization
Program which is summarized below. Such approval also includes a
request for initial funding ofa $270, 000 for the first year, and
authorization to solicit bids for a program architect.
Background
On June 24, 1992 the Agency directed staff to develop a commercial
facade rehabilitation program for downtown Arcadia. On July 7,
1992 the Agency approved the concept for such a program (called the
Commercial Revitalization Program) and directed staff to obtain
comments from the Arcadia Chamber of Commerce and the Arcadia
Business Association. The program concept was modeled in part on
the City's 1987-1989 CDBG commercial rehabilitation program.
On July 9, 1992 staff presented the concept to the Chamber of
Commerce's Executive Committee, and to their Board of Directors on
July 23 , 1992. The concept also was presented at the July 22, 1992
meeting of the Arcadia Business Association. In addition, the
concept was mailed to all property owners located within the
proposed target area on July 14, 1992 and personally delivered to
all of the merchants during the week of July 13, 1992 .
Staff received favorable comments from the business organizations
and interest from approximately twenty property owners/merchants.
Their comments and suggestions have been incorporated in the final
Commercial Revitalization Program Guidelines, Procedures, contract
forms and administrative forms. (Due to their length the program
documents are not included in this Agenda report. They are
available from Economic Development. )
These program documents have been reviewed by the Planning
Department, Agency General Counsel and Agency Special Counsel.
Program Objectives
a) To improve the physical appearance of the private commercial
properties in the downtown;
b) To thereby increase the business and commercial use, and
revenues, in the downtown.
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Arcadia Redevelopment Agency
September 22, 1992
Page 2
Program Summary
The program consists of four elements: . Architectural Design
Services, Sign Replacement Rebate, Facade Improvement Rebate, and
General Property Improvement Rebate, as described below.
All general commercial businesses in the target area (see Exhibit
1) except banks, savings and loans, Churches, and gas stations are
eligible.
1) Architectural Design Services
The Agency will pay for all architectural design services up
to $3, 000. These services must be provided by an architect
hired by the Agency. Eligible work includes design
consultation preparation of schematic design drawings, project
cost estimation, construction drawings, design review
submission and processing, plan check processing, and limited
construction monitoring. (Staff has included the comments of
the four architects who reviewed the program guidelines. )
2) Sign Replacement Rebate
The Agency will pay for sign removal and replacement rebates
in the amount of 75%, up to a maximum rebate of $3,000.
3) Facade Improvement Rebate
Facade Improvement Rebates include improvements such as new
facade treatments, awnings, new entrances, new windows,
exterior lighting, etc. . Facade Improvement Rebates will be
made by the Agency in the amount of 80% for improvement
costing up to $10,000. Rebates for improvement costs above
$10,000 will be based on a sliding scale with a maximum rebate
of $25, 000 (50%) . All facade improvement projects must
include exterior painting, if needed.
4) General Property Improvement Rebate
General Property Improvement Rebates include improvements to
or replacement of trash receptacle enclosures, decorative
masonry walls, and parking lot reconstruction, resurfacing,
restriping, and new landscaping and irrigation. All general
property improvement projects must include exterior painting,
if needed, and the removal of all non-conforming signs.
Participants can receive 50% of eligible costs up to a maximum
of $10, 000.
LASER IMAGED
Arcadia Redevelopment Agency
September 22, 1992
Page 3
Ineligible Activities
1) Improvements not visible from a public right of way or
neighboring property.
2) Use of materials and fixtures which are unreasonably
expensive, as determined by Economic Development.
Program Procedure
Applicants will be processed through the program as follows:
1) Pre-application Agency staff will mail and/or
deliver the Statement of Interest
form to all property owners and
merchants located within the target
area.
2) Application Application forms and program
guidelines will be mailed only to
the property owners and merchants
who indicated interest in the
program by returning the Statement
of Interest form to the Economic
Development Department .
Applications will be processed in
the order received.
3) Design Stage Participant, program architect, and
Agency staff work together to
produce acceptable facade design.
4) Design Review Planning Department and Economic
Development Department process
Design Reviews. As in the past,
only major Design Reviews would be `k
formally submitted to the Agency for
approval.
5) Construction Drawings Architect prepares construction
drawings.
6) Plan Check/Bldg. Permit Building Department processes plan
check and issues a Building Permit.
LASER IMAGED
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Arcadia Redevelopment Agency
September 22, 1992
Page 2
7) Contractor Selection Participant solicits at least three
bids and selects the lowest
responsible contractor (subject to
Agency approval) , and executes
contract.
•
8) Construction Construction work is completed not
more than 180 days after step 7
above
9) Certificate of Completion Participant requests and Economic
Development Department issues a
Certificate of Completion after
review by program architect.
10) Rebate Payment Economic Development Department pays
rebate to participant (or lender, on
behalf of participant) .
'Default
In the event of participant non-performance, the participant must
repay Agency costs and expenditures on his/her behalf.
Selection of Program Architect
An essential part of the Agency's proposed program is the
recruitment and selection of an experienced architect familiar with
City Building Codes, architectural design standards, this program,
and our downtown. If the Agency approves the program this evening,
staff will forward a Request For Proposal for Professional Services
to architects. Proposals will be reviewed by staff with the top
three-five submitted to the Agency for consideration at a future
meeting. Following Agency selection of the architect, execution of
contracts, and orientation/training, staff will officially begin
the program. We anticipate that this will occur in late November,
1992.
Geographic Boundaries
Staff recommends that this initial program focus on the core of the
downtown, i.e. , Huntington, Santa Anita, First, Santa Clara, as
shown on the map (Exhibit 1) .
Staff has included 41 W. Santa Clara in the proposed target area at
the request of the owner, Mrs. Demetriades. This property could
have significant impact on the downtown if improved.
LASER IMAGED
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Arcadia Redevelopment Agency
September 22, 1992
Page 5
Program Evaluation
Staff will submit an evaluation of the program and recommendations
for changes, if any, next spring as part of the annual budget
review process.
Project Funding/Budget
$270, 000 for the first year; approximately $13,500 per project
(assuming twenty projects)
Review of Program Guidelines and Procedures
If the Agency desires to become more familiar with the program,
staff could present the Guidelines and other program documents in
detail to the Agency at a future Study Session.
Recommendation
That the Arcadia Redevelopment Agency:
1) Approve the Commercial Revitalization Program and authorize
staff to implement the program; and
2) Establish a program budget of $270, 000 for the initial period
of operation (approximately one year) ; and
3) Authorize the Executive Director to execute, on behalf of the
Agency, all documents required by this program; and
4) Au •ori, a staff to solicit bids for a program architect.
Approve.
Attachment .
LASER IMAGED
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® Downtown Arcadia
TARGET AREA 9/22/92 NORTH